KENTUCKY PUBLIC HEALTH ASSOCIATION BOARD MEETING MINUTES OCTOBER 14, 2009

Transcription

1 KENTUCKY PUBLIC HEALTH ASSOCIATION BOARD MEETING MINUTES OCTOBER 14, 2009 The Board Meeting of Kentucky Public Health Association was called to order at 1:10 PM on October 14, 2009 at the Crowne Royal Hotel in Louisville, KY. The presiding officer was President Sarah Wilding. The following Board Members were present (* 15 Officers, Directors & Section Chairs = quorum): Dudley Conner - Executive Director Vicki Smith KPHA Office *Sarah Wilding President *Dennis Chaney President Elect *Randy Gooch Treasurer (Proxy Dennis Chaney) *Brenda Haydon Secretary *Margaret Jones Director (Proxy VivEllen Chesser) *Jeff Florek Home Health & Home Visiting Section (Proxy Justin Pittman) *Garland VanZant Director (Proxy Peggy Seithers) *Larry Davis - Director *Roger Trent Director & Audit Committee *Justin Pittman Director & Exhibits Committee *Vivian Gains Director *Eva Stone School Health Section *April Harris Education Section *Kate Peak Environmental Section *Buddy Gallenstine Board Section Germaine O, Connell Constitution & By-Laws Committee VivEllen Chesser Continuing Education Committee Bruce Lane Golf Committee Ted Hanekamp SHA Delegate Tina Hembree Membership Committee David Dunn Student Chapter Committee Brandon Hurley Web-Site/Communication Committee Justin Carey Marketing Committee Vera Campbell Silent Auction Committee Call to Order: President Wilding called the meeting to order and welcomed everyone to the meeting. Approval of August 18, 2009 Minutes Bruce Lane recommended clarifications for the Golf Committee report. Roger Trent made a motion to approve the minutes with corrections to the Golf report. Larry Davis seconded the motion. Motion carried. 1

2 Treasurer s Report - Dudley reported for Randy who was not in attendance due to fall break. Sarah asked for clarification on Gerald Luttrell Scholarship entries $4, is savings and $5, is a CD. Current balances are $107, for KPHA and $61, for the KPHA/KHDA joint account. (See attached treasurer s report). Executive Director s Report - Dudley sent a copy of the Executive Report prior to the meeting and solicited questions. Dudley, Sarah, and Dennis had a conference call with Irene Centers, KDPH Tobacco Program Coordinator, and Tricia Valaseck, NALBOH (Buddy Gallenstein invited but unavailable) to discuss a collaborative smoking cessation initiative. Buddy is interested in a regional project that will involve the 5 counties of the ADD. Dennis gave an update on the Friedell Committee on the Future of Public Health in Kentucky. KPHA (Dudley & Sarah) recently participated with state and local health department representatives in a SWOT analysis of current public health. The Committee is led by Dr. Forest Calico. One area of interested is Board of Health Leadership. Al Cross is on this committee he will be watching Health Care very closely. The Chili s Restaurant Coupons that donated 10% of sales on specified days that were given at the Golf outing yielded about $ With promotion this could be considered again as a fundraiser. The 6 th Annual UK College of Health Hall of Fame luncheon will be October 28, 2009 at 1:00 PM -2:00 PM. Inductees will be LGlyn Caldwell, MD, Henry Cole, EdD, Dixie Snider, MD, MPH & Thomas Young, MD. This is the opening day of the KHDA Retreat at General Butler State Park. KPHA will be having an exhibit at the KACO annual meeting November Caine Hughes will be setting the exhibit up on November 17 and he needs some one to take it down November 18. Volunteers are needed to work the exhibit Nov 17 from 4:30 to 7:00 pm and Nov 18 from 8:00 to 2:00pm. OLD BUSINESS Golf Committee - Bruce Lane presented a three-year proposal from Maywood County Club, quoting no price increases over the three years. The only increase from the last two years is a drinks increase from $1.50 to $2.00. This will be the 4 th Monday in June of the following years 2010, 2011 and Larry Davis made a motion to approve this proposal, Dennis Chaney seconded the motion, and the motion carried. KY State Fair For the second year, KPHA members volunteered in the KDPH booth at the State Fair, providing osteoporosis screening and blood pressure lifestyle management information. Sarah thanked volunteers for the success of the Booth at the State Fair: 2

3 Peggy Seither, Cris Sparks, Bruce Lane, Betty Spencer, Ted Hanekamp, Bill Durrett, Liz Crigler, Fred Goins, Debbie Goins, Justin Carey, Zheng Huang and 4 additional UK students (names not available). Sarah included in her report to Dr. Hacker that KPHA had provided over 75 hours of coverage at an estimated value of over $1500. School Health The LRC study will soon be completed and the outcome is unknown at this time. The Committee met with KYA ( KY Youth Advocates) Executive Director Terri Brook, who is a former superintendent and vocal about health and its impact on school health. KYA is hosting a meeting of stakeholders to promote systems change and KPHA will be invited to the table. NEW BUSINESS By-Laws Committee - Germaine O Connell reported the recommendations approved by the Board in August have been incorporated into the procedures manual: 1) Sections will hold a meeting at the annual conference, 2) chairs and vice-chairs will be determined at the annual meeting rather than by ballot, 3) sections will maintain at least 10 members, and 4) the outgoing chair will complete a written report within 30 calendar days of the annual meeting. The next area for updates and consistency are the committee names and charges. Roger Trent has a suggestion for the Audit Committee charge. All changes should be sent to Germaine. Brandon offered to draft a form for Sections and Committees to submit planned actions/strategies related to the Strategic Plan and report progress. He will send this to Germaine Nomination s & Elections - Liz Gaskin was elected chair and Libby Sammons will assist as co-chair. The other three members are Stuart Spillman, Fred Goins and Crystal Collins. Membership Tina Hembree reported for the Membership Committee. According to KPHA Office reports, membership has dropped from 1100 in March 2009 to 921 at present. The Committee is reviewing reports by section for deduplicated counts to get an accurate base count. A target has been set of 10% increase for this year and expanded audiences will be considered. VivEllen Chesser offered to put information in professional association newsletters. Marketing the value of membership will be important to outreaching new members. A survey to members to identify top 3 reasons for membership is being considered. Vivian Gaines suggested reviewing the results of a similar study that was done several years ago. The report should be available in the KPHA office. Communication is important to retaining and recruiting members. is a primary method of communication due to funding limits and availability of computers to over 3

4 80% of members. Anyone aware of e-addresses for the remaining 20% is asked to send to the KPHA office. Newsletters, letters from the President, alerts, etc. on a regular basis are needed. Multimedia/Website - Brandon Hurley has made major updates to the website and all are encouraged to view the link. There have had several requests for job listing to be posted on the web-site. Brandon can and will do this but this needs to be marketed and promoted. Brandon needs current newsletters, photos, minutes, by-laws, strategic plan, lifetime member listing and criteria and other relevant information. for posting. Brandon will delete outdated information and it was agreed that newsletters, minutes, etc would be posted for the current and prior year only. Anyone wanting older information can contact the KPHA office archives. A near-final draft of the brochure was reviewed and discussed. Section names and membership types need to be consistent with recent revisions. Additional comments on the brochure draft should be sent to Brandon by Nov 1. Conference Dennis reported the 2010 Conference the Conference will begin on March 29 and run through the 31 st (Monday, Tuesday and Wednesday. The theme is The New Face of Public Health. The 1 st day of April is open if needed, otherwise the committee recommends deleting this day. The hotel needs to be notified ASAP. Continuing Education - VivEllen Chesser reported the First Steps Program has requested sessions for Licensed Childcare Consultants. This will require a lot of planning as only certified presenters can be used Germaine O Connell and Peggy Seithers have been certified. Peggy and Germaine offered to assist VivEllen in investigating the feasibility. Exhibits - Dennis reported for Caine Hughes. Set up will be on Monday afternoon and take down on Wednesday afternoon. Fern Dennis has been contacted. The Exhibits schedule is Monday 1-6pm with the reception at 5-6pm and Tuesday 8:00-3:00 PM. Local Arrangements Dennis reported for Eileen Deren. Dennis and Anita Black met with a hotel representative this AM and walked through the facility, including specific meeting and event rooms to be used. The Hotel has packages for microphones and other equipment this year which should be a cost savings compared to previous years. Administrative Section Dennis reported that Thursa Sloan has declined to Chair due to other responsibilities. A new section chair will be identified and announced at the December meeting. Administrative Support Section - Dennis reported for Evette Hudson. The WIC EBT is coming and there may be interest in a session. It is being piloted in 4

5 Barren and Warren Counties, which has been challenging, but the support staff are making this work. Board of Health Section - Buddy Gallenstein reported they will be meeting at the end of the month. There are discussions about smoking policies and leadership development. Environmental Section - Kate Peake reported her committee would like to have the state put on the 6 hour required training in the new food code. This would also help attendance for environmentalists. Health Education Section - April Harris reported she had one speaker and will have more information at the next meeting. Health Home & Home Visiting Section - Justin Pittman reported for Jeff Florek that a HANDS speaker is planned. Jeff sent an to all HANDS staff notifying of the section name change. PH Nursing Section - Connie Buckley was not present. Dennis reported Connie had scheduled a conference call and no one called in. She plans to try again. School Health Section - Eva Stone reported she had three sessions planned. Many nurses can t leave schools for the conference because they have students needing procedures. They are planning to pull in other disciplines Advertisements, Administration, Awards, Community Health Planning, Epidemiology, Nutrition & Registration - no reports. Silent Auction - Vera Campbell reported they have not started collecting at this time. She also stated each Board Member and Section Chair and Committee Chair are responsible to bring one donation for the Silent Auction. Social/Hospitality -Justin Pittman reported Justin Carey has agreed to be the Corn Hole Chair person. Monday Night will be the Board Dinner; Tuesday will be the Mystery Dinner. There was discussion about having shuttles available to take people to downtown Louisville some thought the hotel offers this service free or for a nominal charge. Audit Roger Trent submitted a written report (attached) and reported the committee consisting of Roger, Larry, Dennis, reviewed financial records October 7. A recommendation for color coding has been implemented. The report concluded that the financial statements of the organization are accurate and truly reflect the financial status of the organization. 5

6 APHA & SHA Delegates - Ted Hanekamp reported he will be representing KPHA as the KPHA Delegate to APHA in Philadelphia on November 7 th th. Ted reported Dr. thru 11 Troutman of Louisville will be running for a seat on the Executive Board. Sarah, Fred Goins, and Larry Davis are planning to attend. Dudley reminded the Board that both APHA and SHA delegate positions are up for reappointment after Legislation - Garland VanZant was not present. Larry Davis reported there was a pre filled Health bill introduced and he will be following. Marketing - Justin Carey reported working with the Membership and Website Committees. Student Chapter - David Dunn reported the Chair of the chapter serves as President of the Chapter. A letter needs to be sent to each of the four Universities requesting $250 for the student awards to be given at the annual conference. The first prize is $ second place is $ with $ left to purchase the Awards. Letters also need to go out to the Universities regarding a student reception. Sarah asked Dudley for copies of previous year letters to be used as templates. According to the by-laws a Chair and 4 individuals are to be appointed to the Student Chapter Committee - Sarah will follow up. Miscellaneous Board members were asked to send updated pictures of themselves to be added to the website. Copies of the updated Strategic Plan were distributed. This will be posted on the website. All are encouraged to view and use the document in their planning and reporting. Brandon Hurley offered to draft a report form for Sections and Committees to use and Germaine agreed to assist. The meeting adjourned at 3:15. Submitted by Brenda Haydon Revised: 10/26/2009 6