NOTICE OF A REGULAR MEETING BONDURANT CITY COUNCIL APRIL 22, 2019

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1 Posting Date: April 19, 2019 NOTICE OF A REGULAR MEETING BONDURANT CITY COUNCIL APRIL 22, 2019 NOTICE IS HEREBY GIVEN that a Regular Meeting of the City Council will be held at 6:00 p.m. on Monday, April 22, 2019, in the Bondurant City Center, 200 Second Street, Northeast, Bondurant, Polk County, Iowa. Said meeting is open and the public is encouraged to attend. AGENDA 1. Roll Call 2. Call to Order and Declaring a Quorum 3. Pledge of Allegiance 4. Abstentions declared 5. Perfecting and Approval of the Agenda 6. Consent Agenda: All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered separately. a. Approval of the City Council Meeting Minutes of April 1, 2019 & April 8, 2019 b. Receive and File Library Board Meeting Minutes of 6, 2019 & Librarian Report c. Claims Report & Bondurant s March Financial Report ( ed 4/19/19) d. Tax Abatements e. Liquor/Beer License f. Special Events Application g. RESOLUTION NO Resolution approving request for quotes for bridge demolition 7. Guests requesting to address the City Council 8. PUBLIC HEARING Relative to the proposal to enter into a General Obligation Loan Agreement 9. RESOLUTION NO Resolution taking additional action on proposal to enter into a General Obligation Loan Agreement and repurposing bond proceeds 10. RESOLUTION NO Resolution submitting the question of the imposition of a Local Option Sales and Service Tax and Revenue Allocation Statement to the voters of the City of Bondurant, Polk County, Iowa 11. RESOLUTION NO Resolution approving the scope change for the Contract with EOR 12. ORDINANCE NO (First Reading) Ordinance amending the City Code of Bondurant, Iowa, by amending Chapter 64, Turning Regulations 13. RESOLUTION NO Resolution approving the Annual Urban Renewal Report for Fiscal Year Reports / Comments and appropriate action thereon: a. Mayor b. Council Members The Bondurant City Council maintains the right to waive the first and second readings of ordinances presented and may pass the third and final reading of the same ordinance within the same council meeting. Any person with a disability who requires a modification or accommodation in order to participate in the meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the City Council during the meeting, should contact the City Clerk, (515) or shagan@cityofbondurant.com, no fewer than two business days prior to the meeting to enable the City of Bondurant to make reasonable arrangements to assure accessibility or language assistance for the meeting.

2 Posting Date: April 19, 2019 c. Administrator d. Directors 15. CLOSED SESSION Pursuant to Iowa Code (j) to discuss property acquisition and (c) potential or pending litigation 16. Adjournment City Council Meetings: Work Session, April 29, 6:15 p.m. Regular Session, May 6, 2019 Regular Session, May 20, 2019 Regular Session, June 3, 2019 Regular Session, June 17, 2019 The Bondurant City Council maintains the right to waive the first and second readings of ordinances presented and may pass the third and final reading of the same ordinance within the same council meeting. Any person with a disability who requires a modification or accommodation in order to participate in the meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the City Council during the meeting, should contact the City Clerk, (515) or shagan@cityofbondurant.com, no fewer than two business days prior to the meeting to enable the City of Bondurant to make reasonable arrangements to assure accessibility or language assistance for the meeting.

3 BONDURANT CITY COUNCIL Minutes April 1, 2019 Bondurant City Council 1. Roll Call Present: Absent: City Officials Present: Council Member Wes Enos, Council Member, Council Member Tara Cox, Council Member Doug Elrod, Council Member Bob Peffer, Council Member Jen Keeler Mayor Curt Sullivan City Administrator Marketa Oliver, City Clerk Shelby Hagan, Public Works Director John Horton, City Engineer Greg Roth, Library Director Jill Sanders, Fire Chief Aaron Kreuder, Finance Director Jene Jess, City Attorney David Brick 2. Call to Order and Declaring a Quorum Mayor Pro Tem Enos called the meeting to order at 6:00 p.m. and declared a quorum. 3. Pledge of Allegiance 4. Abstentions and Approval of the Agenda None. 5. Perfecting and Approval of the Agenda Motion made by Peffer, seconded by Keeler, to approve the agenda. Vote on Motion 5-0. Motion declared carried unanimously. 6. Consent Agenda: All items listed below are considered routine by the City Council and will be enacted by one motion. There will be no separate discussion of these items unless a Council Member or citizen so requests, in which event the item will be removed from the Consent Agenda and considered separately. a. Approval of the City Council Meeting Minutes of March 18, 2019 b. Receive and File Planning & Zoning Commission Meeting Minutes of March 14, 2019 c. Claims Report d. Delinquent & Bad Debt Listing e. Tax Abatements f. Special Events Application g. RESOLUTION NO Resolution Levying Assessment for Costs of Curb Stop Repair for 1105 Oleson Street, Southeast and th Street, Northeast h. RESOLUTION NO Resolution setting date of Public Hearing on proposal to enter into a General Obligation Loan Agreement and to borrow money thereunder in a principal amount not to exceed $400,000 3

4 Motion made by Keeler, seconded by Peffer, to approve the Consent Agenda. Roll Call: Ayes: Keeler, Peffer, Enos, Cox, Elrod. Nays: None. Motion Carried Guests requesting to address the City Council Matt Sillanpaa, rd Street, Southeast, suggest to the City Council and City Staff to reevaluate the application process for Food Truck permits due to the feedback they receive from their events they host throughout the year. Staff will research other Cities process and present it to Council at a future City Council meeting. 8. Polk County Sheriff s Report Lieutenant Mark Mohr reported 570 calls of service in the month of March including 169 business checks, 144 traffic stops, 29 public assists, 45 written warnings, 12 citations, 12 arrests with 25 charges. 9. PRESENTATION Regarding 2 nd Street NW Traffic Study Greg Roth, Veenstra & Kimm, presented their findings from the study. 2 nd Street North is the only East-West Street spanning the width of the community and is found in the northern portion of Bondurant s corporate limits. The City has seen continual development including educational, residential and commercial uses. This study is the start of identifying the needed improvements to this corridor to improve traffic flow and control access. Motion by Enos, seconded by Peffer, to close the regular meeting and move into public hearing at 6:59 p.m. Roll Call: Ayes: Keeler, Peffer, Enos, Cox, Elrod. Nays: None. Motion Carried PUBLIC HEARING Relative to amending the Current Budget of the City of Bondurant for the Fiscal Year Ending June 30, 2019 No public comment. Motion by Enos, seconded by Peffer, to close the public hearing and move back to the regular meeting at 7:01 p.m. 11. RESOLUTION NO Resolution approving the amendment to the Current Budget of the City of Bondurant for the Fiscal Year Ending June 30, 2019 Motion by Keeler, seconded by Peffer, to approve RESOLUTION NO Roll Call: Ayes: Keeler, Peffer, Enos, Cox, Elrod. Nays: None. Motion Carried 5-0. Motion by Enos, seconded by Peffer, to close the regular meeting and move into public hearing at 6:13 p.m. Roll Call: Ayes: Keeler, Peffer, Enos, Cox, Elrod. Nays: None. Motion Carried

5 12. PUBLIC HEARING Relative to amending the Zoning Classification of certain real estate from C- 2, General Commercial District to M-1, Limited Industrial District Joe Schmidtlein, RMS Machinery, presented the proposed plan for the location. Motion by Enos, seconded by Peffer, to close the public hearing and move back to the regular meeting at 6:17 p.m. Roll Call: Ayes: Keeler, Peffer, Enos, Cox, Elrod. Nays: None. Motion Carried ORDINANCE NO (First Reading) Ordinance amending the City Code of Bondurant, Iowa, by amending the Zoning Classification for the George Property, from C-2, General Commercial District to M-1, Limited Industrial District Motion by Elrod, seconded by Peffer, to waive the first and second reading, and approve the third and final reading of ORDINANCE NO Roll Call: Ayes: Keeler, Peffer, Enos, Cox, Elrod. Nays: None. Motion Carried RESOLUTION NO Resolution approving the Site Plan for Bondurant Commercial Business Lot 7 Motion by Elrod, seconded by Keeler, to approve RESOLUTION NO Roll Call: Ayes: Keeler, Peffer, Enos, Cox, Elrod. Nays: None. Motion Carried RESOLUTION NO Resolution approving the adoption of the Polk County Multi- Jurisdictional Local Hazard Mitigation Plan Motion by Peffer, seconded by Keeler, to approve RESOLUTION NO Roll Call: Ayes: Keeler, Peffer, Enos, Cox, Elrod. Nays: None. Motion Carried Discussion Items a. LOSST City Council discussed holding an election in August regarding the Local Option Sales & Service Tax. City Council Member Cox will have to appear on the ballot as well. b. Small Wireless Facility City Council discussed holding a special meeting to adopt the rules concerning the small wireless facilities. In September, the FCC released an order that limits state and local management of small wireless infrastructure. After April 15 th, a city may no longer have esthetic standards of review that are not: (1) reasonable; (2) more burdensome than those applied to other types of infrastructure deployment; or (3) objective and published in advance of a small wireless facilities permit application. 14. Reports / Comments and appropriate action thereon: a. Mayor Pro Tem None. b. Council Members Elrod Planning & Zoning Commission vacancies, DART meeting tomorrow. Cox Chamber events. Peffer WRA meeting update. 5

6 Keeler CVB update, Library meeting this week. c. Administrator Pleasant Hill inquired about participating in the Inside Out program. Council agreed to move forward. d. Directors Horton Development updates, opening parks soon, street sweeping update, Lincoln Street Project update. Kreuder Summit planning update. Sanders High School Senior Art Show, Facebook grant update, Summer Reading Program update. Motion by Enos, seconded by Keeler, to close the Regular Meeting and move into Closed Session at 7:39 p.m. Roll Call: Ayes: Keeler, Peffer, Enos, Cox, Elrod. Nays: None. Motion Carried CLOSED SESSION Pursuant to Iowa Code (j) to discuss property acquisition and (c) potential or pending litigation. Mayor Pro Tem Enos closed the Closed Session and moved back to the Regular Meeting at 7:56 p.m. 16. Adjournment Moved by Peffer, seconded by Cox, to adjourn the meeting at 7:56 p.m. Vote on Motion 5-0. Motion declared carried unanimously. ATTEST: Wes Enos, Mayor Pro Tem Shelby Hagan, City Clerk I, the understated Mayor of the City of Bondurant, Polk County, Iowa, hereby certify that the foregoing is a true and accurate copy of proceedings had and done by the City Council on April 1, 2019, that all the subjects included in the foregoing proceedings were contained in the agenda for the meeting kept continually current and readily available for the public inspection at the Office of the City Clerk; that such subject were contained in said agenda for at least twenty-four hours prior to said meeting and the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten business days and prior to the next convened meeting of said body. Wes Enos, Mayor Pro Tem 6

7 BONDURANT CITY COUNCIL Minutes April 8, 2019 Bondurant City Council 1. Roll Call Present: Absent: City Officials Present: Council Member Wes Enos, Council Member, Council Member Doug Elrod, Council Member Bob Peffer, Council Member Jen Keeler Mayor Curt Sullivan, Council Member Tara Cox City Administrator Marketa Oliver, City Clerk Shelby Hagan 2. Call to Order and Declaring a Quorum Mayor Pro Tem Enos called the meeting to order at 6:33 p.m. and declared a quorum. 3. Abstentions and Approval of the Agenda None. 4. Perfecting and Approval of the Agenda Motion made by Peffer, seconded by Elrod, to approve the agenda. Vote on Motion 4-0. Motion declared carried unanimously. 6. Guests requesting to address the City Council 7. RESOLUTION NO Resolution setting date of hearing and letting and order of construction for the Mud Creek Channel Relocation Motion by Peffer, seconded by Keeler, to approve RESOLUTION NO Roll Call: Ayes: Keeler, Peffer, Enos, Elrod. Nays: None. Absent: Cox. Motion Carried ORDINANCE NO (First Reading) Ordinance amending the Code of Ordinances of the City of Bondurant, Iowa, 2002, by adding Right-of-Way Management Provisions to Chapter 135 Street Use and Maintenance Motion by Peffer, seconded by Keeler, to waive the first and second reading, and approve the third and final reading of ORDINANCE NO Roll Call: Ayes: Keeler, Peffer, Enos, Elrod. Nays: None. Absent: Cox. Motion Carried RESOLUTION NO Resolution approving the Small Wireless Facility Policy Motion by Elrod, seconded by Keeler, to amend and approve RESOLUTION NO by adding the adoption of the Small Wireless Design Guidelines to the resolution and policy. Roll Call: Ayes: Keeler, Peffer, Enos, Elrod. Nays: None. Absent: Cox. Motion Carried

8 Motion by Enos, seconded by Keeler, to close the Regular Meeting and move into Closed Session at 6:43 p.m. Roll Call: Ayes: Keeler, Peffer, Enos, Elrod. Nays: None. Absent: Cox. Motion Carried CLOSED SESSION Pursuant to Iowa Code (j) to discuss property acquisition Mayor Pro Tem Enos closed the Closed Session and moved back to the Regular Meeting at 6:51 p.m. 15. Adjournment Moved by Peffer, seconded by Elrod, to adjourn the meeting at 6:52 p.m. Vote on Motion 4-0. Motion declared carried unanimously. ATTEST: Wes Enos, Mayor Pro Tem Shelby Hagan, City Clerk I, the understated Mayor of the City of Bondurant, Polk County, Iowa, hereby certify that the foregoing is a true and accurate copy of proceedings had and done by the City Council on April 8, 2019, that all the subjects included in the foregoing proceedings were contained in the agenda for the meeting kept continually current and readily available for the public inspection at the Office of the City Clerk; that such subject were contained in said agenda for at least twenty-four hours prior to said meeting and the said minutes from which the foregoing proceedings have been extracted were in written form and available for public inspection within ten business days and prior to the next convened meeting of said body. Wes Enos, Mayor Pro Tem 8

9 Meeting Minutes Bondurant Community Library Library Board of Trustees March 6, Meeting was called to order by President Sellmeyer at 7:01 PM. Members Present: Sonya Sellmeyer, Josh Bryant, Craig Campbell, Craig Kinrade, Pat Kaura, Sue Ugulini, Julie Bergeson, Jen Keeler [City Council Liason] and Jill Sanders, Library Director. 2. Guests present: Denny Sharp, FEH Design; Markita Oliver, City of Bondurant. 3. Perfecting and Approving the Agenda: Motion to approve the agenda by Ugulini, seconded by Campbell. Motion carried. 4. Minutes: Motion to approve February minutes by Ugulini, seconded by Bryant. Motion carried. 6. Financial Report: No questions. 7. Motion to approve Warrant List with $500 allowance for Century Link [statement did not arrive by time of meeting] by Ugulini, seconded by Kinrade. Motion carried. 8. Statistics: Total circulation, downloadables, Wi-Fi usage, story time and other categories all up from 18, even with several cancellations due to extreme winter weather. 9. City Council Liaison Report: Council approved a full-time position for Planning & Community Development. MPO survey has now closed regarding the proposed underpass. Recycling rate will increase $0.75 and garbage rates are still under debate. 10. Staff Report: Staff attended webinars/trainings regarding digitizing historical materials, BrainFuse and circulation software. Metro Roundtable topics included first aid kits, closing policies due to extreme weather and warming centers. 9

10 11. Director s Report: Received notification from Facebook Grant to attend awards banquet, with no award amount provided at this time. 12. Capital Improvement Project: Report from Denny Sharp, FEH Design. FEH as analyzed current issues, wants/needs and observed the Library space in action. FEH presented a handout of Program Space Needs for a baseline of existing Library space and proposed Library space. Existing Library Proposed Library Needs Assessment 7,300.7 [sq. ft.] 13, [sq. ft.] 12,000 [sq. ft.] FEH presented 5 design options with initial renderings of each. Feedback provided on options and general discussion on parking concerns, library disruption during the project and level of staffing necessary. Next steps include: feedback from staff, more detailed renderings, budget proposal and that includes feedback. 13. Old Business None. 14. New Business: Public Notices Policy updated. Motion to approve [with corrected typos] by Bryant and seconded by Ugulini. Motion carried. Public Relations Policy was updated. Motion to approve by Bryant and seconded by Campbell. Motion carried. 15. Board President Items ILA Day on the Hill is Wednesday 3/13/19. Board appreciates receiving ILA updates from Director Sanders. Discussion around a Friends of the Library group vs. the Foundation. More research needed on history of previous group[s], funding streams, roles and set-up of each organization. 10

11 16. Adjournment Motion to adjourn by Kaura, seconded by Campbell. Motion carried. Meeting adjourned at 7:57 PM. Next Meeting: April 3,

12 Librarian items-march March 12 th through the 28 th, the senior art students have displayed their award winning work. A reception was held on the 28 th for students and family. I attended the Metro Area Roundtable on March 19. Presented to Men s Club soliciting donation for Summer Reading Program. The Men s Club have generously donated to cover the performers for the eight-week summer program. Adult crafting is remaining a strong program at the library. March held 2 sessions and both were full with 32 registered and with a waiting list of about 15. We are still developing procedure in order for this program to run smoothly, continue to grow and meet the needs of the community. Spring break activities were also strong this year, with great attendance at the weeklong programs. Good attendance during this week solely depends on if families are traveling or not. One of the many activities held at the Library during Spring Break. This event had 54 children and 14 adults in attendance. Stats for Total Circulation for the month 4441, 4167 last year at this time. On-line usage (e-books, Downloadable music, Tumblebooks, Hoopla (music, ebooks, streaming video), Gale, Transparent Language, Credo, Learning Express and Zinio (magazines) 1344, 1173 last year. Door Count 2826, 2931 last year. Assisting patrons by phone, with the catalog, computers, etc. 373 and 268 last year. Story times 20 were held with 179 in attendance, last year 222 attended 20 story times. Outreach to Daycare and preschools and school 258, 395last year. Total programming attendance for adults, youth and children 1116 last year Website visits 771, last year 729. Internet usage in house was 233, last year 274, 878 Wi-Fi users 87last year, 2 ipad users, 45 hotspot were used this past month, last year it was 20. The number of hotspots available for checkout has gone from 10 to 20 currently. Meeting room usage 26 (does not include library programs) last year 24. Issued 22 new library cards. Last year we issued 34 cards during the month of March. The library did 20 requests for materials from other libraries and provided 59 to other libraries. 188 items were added to the collection and 246 were removed. 12

13 Fri Apr 19, :32 AM SCHEDULED CLAIMS LIST Page 1 DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ LEGACY BANK 2196 AIRCON /19/19 4/19/19 CITY HALL FURNACE & AMBIENT CO 5, INVOICE TOTAL 5, VENDOR TOTAL 5, ALTOONA FIRE DEPT /19/19 4/19/19 AMBULANCE 1, INVOICE TOTAL 1, VENDOR TOTAL 1, ALTOONA ACE HARDWARE /19/19 4/19/19 HOSE LIFT STATION SUMP PUMP INVOICE TOTAL VENDOR TOTAL AMAZON /19/19 4/19/19 OFFICE CHAIR INVOICE TOTAL VENDOR TOTAL AUCA CHICAGO LOCKBOX /19/19 4/19/19 LAUNDRY INVOICE TOTAL /19/19 4/19/19 LAUNDRY INVOICE TOTAL /19/19 4/19/19 LAUNDRY INVOICE TOTAL VENDOR TOTAL BIG GREEN UMBRELLA MEDIA INC /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL BONDURANT CHAMBER OF COMMERCE /19/19 4/19/19 ANNUAL DINNER INVOICE TOTAL BONDURANT-FARRAR COMM SCHOOLS VENDOR TOTAL HKMESSGE **** City of Bondurant **** OPER: JNJ 13

14 Fri Apr 19, :32 AM SCHEDULED CLAIMS LIST Page 2 DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ 910 BONDURANT-FARRAR COMM SCHOOLS 6 1 4/19/19 4/19/19 CROSS WALK CHANGE ORDER 17, INVOICE TOTAL 17, VENDOR TOTAL 17, BOUND TREE MEDICAL LLC /19/19 4/19/ INVOICE TOTAL /19/19 4/19/ INVOICE TOTAL 9.30 VENDOR TOTAL BRAVO GREATER DES MOINES /19/19 4/19/19 28E AGREEMENT ANNUAL CONTRIBUT 1, INVOICE TOTAL 1, VENDOR TOTAL 1, BRICK,GENTRY,BOWERS,SWARTZ & /19/19 4/19/19 LEGAL FEES 1, WARD PROPERTY 2, INVOICE TOTAL 3, VENDOR TOTAL 3, CITY OF DES MOINES /19/19 4/19/19 MONTHLY CIP & DEBT SERVICE PAY 57, INVOICE TOTAL 57, VENDOR TOTAL 57, OCCUPATIONAL HEALTH CTR OF SW 04/08/ /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL GWORKS /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL DES MOINES DOOR /19/19 4/19/19 WEST SHOP DOOR PUBLIC WORKS INVOICE TOTAL VENDOR TOTAL DYNAMIC DEVELOPMENT SERVICES, /19/19 4/19/19 ANNEXATION 10, HKMESSGE **** City of Bondurant **** OPER: JNJ 14

15 Fri Apr 19, :32 AM SCHEDULED CLAIMS LIST Page 3 DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ INVOICE TOTAL 10, VENDOR TOTAL 10, EMERGENCY APPARATUS MAINTENANC /19/19 4/19/19 SPEED COUNTER CABLE INVOICE TOTAL /19/19 4/19/19 CHECK FOR AIR LEAKS ON AIR DRA INVOICE TOTAL VENDOR TOTAL 1, EMMONS & OLIVER RESOURCE /19/19 4/19/19 GIS DATABASE AND MAPPING STORM 3, INVOICE TOTAL 3, VENDOR TOTAL 3, FIRE SAFETY USA INC /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL G & L CLOTHING /19/19 4/19/19 KNEE DUNGAREES KNEE DUNGAREES INVOICE TOTAL VENDOR TOTAL GALLS LLC /19/19 4/19/19 PULL ON WELLINGTON BOOTS INVOICE TOTAL VENDOR TOTAL SHELBY HAGAN /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL HEARTLAND FLAGPOLES & FLAGS /19/19 4/19/19 FLAGS FOR PARKS FLAGS FOR PARKS INVOICE TOTAL VENDOR TOTAL IAMU /19/19 4/19/19 WATER MEMBER DUES WATER MEMBER DUES HKMESSGE **** City of Bondurant **** OPER: JNJ 15

16 Fri Apr 19, :32 AM SCHEDULED CLAIMS LIST Page 4 DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ 3 WATER MEMBER DUES WATER MEMBER DUES INVOICE TOTAL VENDOR TOTAL JEFFERSON FIRE & SAFETY IN /19/19 4/19/19 ACTION.75' FEM X 1.5' MALE INVOICE TOTAL VENDOR TOTAL KEYSTONE LABORATORIES 1C /19/19 4/19/ INVOICE TOTAL c /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL KMBS U.S.A., INC /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL ED LEEDOM /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL MEDIACOM 03/19 1 4/19/19 4/19/19 SERVICE AND INSTALLATION INVOICE TOTAL VENDOR TOTAL MENARDS /19/19 4/19/19 PUBLIC WORKS INVOICE TOTAL /19/19 4/19/19 MISC SUPPLIES INVOICE TOTAL /19/19 4/19/19 REPAIRS TO CABLE BARRIERS REPAIRS TO CABLE BARRIERS INVOICE TOTAL /19/19 4/19/19 PW REMODEL & SWEEPER REPAIRS HKMESSGE **** City of Bondurant **** OPER: JNJ 16

17 Fri Apr 19, :32 AM SCHEDULED CLAIMS LIST Page 5 DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ 2 PW REMODEL & SWEEPER REPAIRS INVOICE TOTAL VENDOR TOTAL 1, MUNICIPAL SUPPLY IN 1 4/19/19 4/19/19 MISC SUPPLIES INVOICE TOTAL IN 1 4/19/19 4/19/19 STOP BOX REPAIRS INVOICE TOTAL VENDOR TOTAL METRO WASTE AUTHORITY 03/19 1 4/19/19 4/19/19 COMPOST CART RENEWAL INVOICE TOTAL /19/19 4/19/19 EXTRA TRASH & LARGE ITEM STICK INVOICE TOTAL VENDOR TOTAL 1, NOBLE INDUSTRIAL SUPPLY CORP SI /19/19 4/19/19 GELLED HAND SANITIZER INVOICE TOTAL VENDOR TOTAL O'REILLY AUTO PARTS /19/19 4/19/19 FIRE DEPARTMENT PURCHASE INVOICE TOTAL VENDOR TOTAL OFFICE DEPOT INC /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL OMNI EMS /19/19 4/19/19 AMBULANCE BILLING SERVICES 1, INVOICE TOTAL 1, VENDOR TOTAL 1, POLK COUNTY /19/19 4/19/19 ROCK BETWEEN NE 64TH & NE 72ND 1, INVOICE TOTAL 1, POLK COUNTY TREASURER VENDOR TOTAL 1, HKMESSGE **** City of Bondurant **** OPER: JNJ 17

18 Fri Apr 19, :32 AM SCHEDULED CLAIMS LIST Page 6 DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ 337 POLK COUNTY TREASURER /19/19 4/19/19 LAW ENFORCEMENT 45, INVOICE TOTAL 45, VENDOR TOTAL 45, PRAXAIR /19/19 4/19/ INVOICE TOTAL VENDOR TOTAL STEWART ELECTRIC, INC /19/19 4/19/19 REPAIR 2 OUTSIDE LAMPS EMS DEP INVOICE TOTAL /19/19 4/19/19 REPAIR DVR, OUTSIDE CAMERA 1, REPAIR DVR, OUTSIDE CAMERA 1, INVOICE TOTAL 2, /19/19 4/19/19 REPAIR SIGNALS 65 & 32ND ST INVOICE TOTAL VENDOR TOTAL 2, STOREY KENWORTHY /19/19 4/19/19 LETTERHEAD PAPER INVOICE TOTAL VENDOR TOTAL STRATUS BUILDNG SOLUTIONS IOWA /19/19 4/19/19 APRIL JANITORIAL SERVICE CITYH INVOICE TOTAL /19/19 4/19/19 APRIL JANITORIAL SERVICE LIBRA INVOICE TOTAL VENDOR TOTAL SVPA ARCHITECTS /19/19 4/19/19 SCHEMATIC DESIGN INVOICE TOTAL VENDOR TOTAL THRASHER SERVICE CORP /19/19 4/19/19 CITY HALL FURNACE INVOICE TOTAL VENDOR TOTAL JOSH TROUT 03/19 1 4/19/19 4/19/19 VPN SETUP, FIREWALL PREP, PRIN HKMESSGE **** City of Bondurant **** OPER: JNJ 18

19 Fri Apr 19, :32 AM SCHEDULED CLAIMS LIST Page 7 DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ INVOICE TOTAL VENDOR TOTAL VEENSTRA & KIMM, INC /19/19 4/19/19 2ND ST NW CULVERT 1, INVOICE TOTAL 1, /19/19 4/19/19 GENERAL MEETINGS, CONSULTATION 1, INVOICE TOTAL 1, /19/19 4/19/19 NORTHWEST TRUNK SEWER INVOICE TOTAL /19/19 4/19/19 PARKSIDE PLAT 1 CONSTRUCTION P INVOICE TOTAL /19/19 4/19/19 MID COUNTRY SITE PLAN INVOICE TOTAL /19/19 4/19/19 PARK SIDE APPARTMENTS SITE PLA INVOICE TOTAL /19/19 4/19/19 BONDURANT COMMERCIAL SITE PLAN INVOICE TOTAL /19/19 4/19/19 LINCOLN STREET RECONSTRUCTION INVOICE TOTAL /19/19 4/19/19 PLEASANT GROVE LONG TERM DESIG 25, INVOICE TOTAL 25, /19/19 4/19/19 5, INVOICE TOTAL 5, /19/19 4/19/19 CERTIFIED SITE ASSISTANCE 5, INVOICE TOTAL 5, VENDOR TOTAL 42, WILLIAMSONS REPAIR /19/19 4/19/19 REPAIRS TO TRUCK 20PUBLIC WORK INVOICE TOTAL /19/19 4/19/19 REPAIRS TO TRUCK 103 PUBLIC WO REPAIRS TO TRUCK 103 PUBLIC WO REPAIRS TO TRUCK 103 PUBLIC WO INVOICE TOTAL VENDOR TOTAL LEGACY BANK TOTAL 206, HKMESSGE **** City of Bondurant **** OPER: JNJ 19

20 Fri Apr 19, :32 AM SCHEDULED CLAIMS LIST Page 8 DUE INVOICE PAYMENT CK INVOICE# LINE DATE DATE REFERENCE AMOUNT DIST GL ACCOUNT SQ TOTAL MANUAL CHECKS.00 TOTAL E-PAYMENTS.00 TOTAL PURCH CARDS.00 TOTAL ACH PAYMENTS.00 TOTAL OPEN PAYMENTS 206, GRAND TOTALS 206, HKMESSGE **** City of Bondurant **** OPER: JNJ 20

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35 Tax Abatement Applications April 22, 2019 City of Bondurant Name Address Closing Date Cost Justin Steenhoek rd Street, SW 4/12/19 $189, Dylan Cavan 201 Summit Circle, NW 4/12/19 $308, Jacob Koehn 627 Mallard Court, NW 4/4/19 $322, Ryan Vaught 3523 Linden Drive, SW 4/10/19 $244, Ashley Michaelsen th Street, SW 3/8/19 $233,

36 License Application ( LE Applicant Name of Applicant: Brick Street Market, LLC ) Name of Business (DBA): Brick Street Market, LLC Address of Premises: 114 Brick Street City Bondurant County: Polk Zip: Business (515) Mailing 114 Brick Street City Bondurant State IA Zip: Contact Person Name Marsha Nekvinda Phone: (515) mnekvinda@thebrickstreetmarket.com Classification Class E Liquor License (LE) Term:12 months Effective Date: 05/30/2019 Expiration Date: 05/29/2020 Privileges: Class B Wine Permit Class C Beer Permit (Carryout Beer) Class E Liquor License (LE) Status of Business BusinessType: Limited Liability Company Corporate ID Number: XXXXXXXXX Federal Employer ID XXXXXXXXX Ownership Mary Lohse First Name: Mary Last Name: Lohse City: Bondurant State: Iowa Zip: Position: Owner % of Ownership: 50.00% U.S. Citizen: Yes Brian Lohse First Name: Brian Last Name: Lohse City: Bondurant State: Iowa Zip: Position: Owner % of Ownership: 50.00% U.S. Citizen: Yes Insurance Company Information 36 Insurance Company: Merchants Bonding Company

37 Insurance Company: Merchants Bonding Company Policy Effective Date: 05/30/2019 Policy Expiration 01/01/1900 Bond Effective 2 Outdoor Service Effective Temp Transfer Effective Dram Cancel Date: Outdoor Service Expiration Temp Transfer Expiration Date: 37

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43 BUSINESS OF THE CITY COUNCIL BONDURANT, IOWA AGENDA STATEMENT Item No. 6g For Meeting of ITEM TITLE: Consideration of Resolution approving issuance of Request for Proposal for bridge demolition CONTACT PERSON: Marketa Oliver, City Administrator SUMMARY EXPLANATION: The City is working to extend 10 th Street and relocate and replace the bridge at 15 th St SW that was damaged to the point of closure in last year s flood. While design is underway for the replacement, we know that are relocating the bridge and wish to remove the old bridge that is there. This should also remove what is currently an impediment to water flow. Removal specifications are attached and the resolution approves issues the RFP for bridge demolition. Quotes are due by April 30 th at 1:00 p.m. for consideration on the May 6 th Council meeting. X Resolution Ordinance Contract Other (Specify) Funding Source TIF APPROVED FOR SUBMITTAL City Administrator RECOMMENDATION: Modify as appropriate and approve RFP solicitation. 43

44 CITY OF BONDURANT RESOLUTION NO RESOLUTION APPROVING ISSUANCE OF REQUEST FOR PROPOSAL FOR DEOMOLITION OF BRIDGE ON 15 TH ST SW WHEREAS, the City of Bondurant intends to relocate the bridge currently located on 15 th St SW; AND WHEREAS, the bridge was nearing the end of its useful life and was further damaged in the 2018 flood; AND WHEREAS, the current bridge structure needs to be demolished; and WHEREAS, the City is interested in securing competing proposals for said demolition pursuant to the specifications developed by Veenstra & Kimm, Inc. titled, Specifications for 15 th Street Bridge Demolition & Removal Bondurant, Iowa. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Bondurant, Iowa, that the City Administrator is directed to solicit request for proposals for demolition of the Bridge on 15 th Street SW, Bondurant, Iowa. Passed this 22 nd day of April, 2019, By: Curt Sullivan, Mayor ATTEST: I, Shelby Hagan, City Clerk of Bondurant, hereby certify that at a meeting of the City Council held on the above date, among other proceedings the above was adopted. IN WITNESS WHEREOF, I have hereunto set my hand the day and year above written. Council Action Cox Elrod Enos Keeler Peffer Ayes Nays Abstain Absent Shelby Hagan, City Clerk 44

45 BUSINESS OF THE CITY COUNCIL BONDURANT, IOWA AGENDA STATEMENT Item No. 9 For Meeting of ITEM TITLE: Consideration of Resolution No taking additional action on proposal to enter into a General Obligation Loan Agreement and repurposing bond proceeds CONTACT PERSON: Jene Jess, Finance Director SUMMARY EXPLANATION Following the public hearing, which was set by resolution approved by the Council on April 1 st, attached is a resolution to take additional action on proposal to enter into a General Obligation Loan Agreement and repurposing bond proceeds. The plan is to repurpose loan proceeds that were received last summer towards the 10 th Street Extension project. The proceeds were originally going to pay for the relocation of power lines form overhead to underground, however, that project came in too costly. The City wishes to redirect the funds towards the 10 th Street extension and bridge replacement project. X Resolution Ordinance Contract Other (Specify) Funding Source Bonds funds APPROVED FOR SUBMITTAL City Administrator RECOMMENDATION: This action enables the bond funds to be spent towards the 10 th Street project, which includes demolition of the bridge. 45

46 RESOLUTION NO Resolution taking additional action on proposal to enter into a General Obligation Loan Agreement and repurposing bond proceeds WHEREAS, the City of Bondurant (the City ), in Polk County, State of Iowa, heretofore proposed to enter into a General Obligation Loan Agreement (the Loan Agreement ), pursuant to the provisions of Section A of the Code of Iowa, and to borrow money thereunder in a principal amount not to exceed $400,000 for the purpose of paying the cost, to that extent, of constructing street and/or bridge improvements, (the Project ) (the Project ), and has published notice of the proposed action and has held a hearing thereon on April 1, 2019; and WHEREAS, the authorization of the Loan Agreement will vest the City with authority to lawfully use up to $400,000 of unspent proceeds (the Bond Proceeds ) from the City s prior issuance of $2,455,000 General Obligation Corporate Purpose Bonds, Series 2018A for the funding of the Project; and WHEREAS, the City now proposes to use its authority to enter into the Loan Agreement, and in lieu of borrowing additional funds, to authorize the repurposing of the Bond Proceeds for paying the costs of the Project; NOW, THEREFORE, Be It Resolved by the City Council of the City of Bondurant, Iowa, as follows: Section 1. The City Council hereby approves the Loan Agreement and declares that this resolution constitutes the additional action required by Section A of the Code of Iowa. It is hereby ordered that up to $400,000 of the Bond Proceeds be expended to pay the costs of the Project. Section 2. All resolutions or parts thereof in conflict herewith are hereby repealed to the extent of such conflict. Section 3. This resolution shall be in full force and effect immediately upon its adoption and approval, as provided by law. 46

47 Passed this 22 nd day of April, 2019, By: Curt Sullivan, Mayor ATTEST: I, Shelby Hagan, City Clerk of Bondurant, hereby certify that at a meeting of the City Council held on the above date, among other proceedings the above was adopted. IN WITNESS WHEREOF, I have hereunto set my hand the day and year above written. Shelby Hagan, City Clerk Council Action Cox Peffer Enos Keeler Elrod Ayes Nays Abstain Absent 47

48 BUSINESS OF THE CITY COUNCIL BONDURANT, IOWA AGENDA STATEMENT Item No. 10 For Meeting of 04/22/19 ITEM TITLE: Consideration of Resolution of the City of Bondurant, Iowa providing notice to the Polk County, Iowa Commission of Elections Regarding Submission of the question of imposition of the Local Option Sales and Services Tax to registered voters of the City of Bondurant, Polk County, Iowa CONTACT PERSON: Marketa George Oliver, City Administrator SUMMARY: Local Option Sales and Service Tax (LOSST) has been discussed and voted on throughout the metro area. Dallas County approved LOSST (November 2017) and the tax will go into effect on July 1, During that election, contiguous communities had to vote as a block. Following that election, the legislature took action to change that law. SF2417 was passed by the Iowa Legislature and signed by the Governor, decoupling cities from one another for purposes of Local Option Sales Tax elections, allowing citizens to vote independently from other cities on this issue. The rules for calling an election required 67 & 84 day notice to call an election we must notify the County Elections Office 84 days prior, and we must offer ballot language 67 days before the called election. In March, 2019, voters in Des Moines, West Des Moines, Altoona, Pleasant Hill, Windsor Heights, and Alleman approved the Local Option Sales and Services Tax. This tax will go into effect on July 1, Because Bondurant residents are paying this tax in other jurisdictions, the Council discussed the possibility of holding a special election to ask the voters to approve the tax in Bondurant, enabling residents to benefit from the tax. The earliest Special Election date in the LOSST issue could be on the ballot 2019 is August 6th, meaning the City needs to notify the County Elections office by May 14 th and ballot language would need to be adopted by the Council by May 31 st. An August vote would enable the City to collect the full year s worth of sales tax revenues, if passed by the voters. LOSST is monitored and collected by the Iowa department of Revenue. Elections for a LOSST are countywide, however, the tax only applies in the incorporated areas and unincorporated areas of the county where a majority vote in favor. LOSST cannot exceed 1%. The amount of money distributed to each city is based on population (75%) and property tax levies (25%). The population is based on the most recent census (2010). The property tax levies are based on the time from July 1, 1982 through June 30, Because LOSST is NOT based on simply the sales tax collected within the jurisdiction, a community that has a smaller business base (particularly retail base), such as Bondurant, benefits significantly. 48

49 The distribution is formula is below: D = (.75 x P x Z) + (.25 x V x Z) D = distribution for the taxing jurisdiction P = jurisdiction percentage of the population V = jurisdiction percentage of the property tax levied Z = the total collections for the county in which the jurisdiction is located. Based on this formula, the anticipated revenue to Bondurant would be nearly $600,000. Following is a link to a fact sheet from the Iowa Department of Revenue about the tax. In 2017, the City of Bondurant had language on the ballot that read: The revenues from the local options sales and service tax are to be allocated in the City of Bondurant as follows: 60% of said local options sales and service tax to be used for property tax relief. 40% of such revenues for street improvements, other public infrastructure improvements, and capital needs. Staff developed an updated conservative estimate of the potential impact to the City s levy rate by taking just 50% of the anticipated revenues and applying those to the City s current fiscal year budget. It reduced the levy rate by $1.32 and saves a property owner with an average valued home 7.6% in property taxes (even with the increased adjustment for higher assessed valuations). X Resolution Ordinance Contract Other (Specify) Funding Source APPROVED FOR SUBMITTAL City Administrator RECOMMENDATION: Modify as may be appropriate and approve Resolution for the City of Bondurant to file a motion to initiate a special election regarding the imposition of the Local Optional Sales and Service Tax (LOSST) for Bondurant, and direct the City Clerk to file the motion with the Polk County Auditor, and to notify the Polk County Board of Supervisors and the Polk County Election Office of the motion. 49

50 CITY OF BONDURANT RESOLUTION NO RESOLUTION OF THE CITY OF BONDURANT, IOWA SUBMITTING THE QUESTION OF IMPOSITION OF THE LOCAL OPTIONS SALES AND SERVICES TAX AND REVENUE ALLOCATION STATEMENT TO REGISTERED VOTERS OF THE CITY OF BONDURANT, POLK COUNTY, IOWA WHEREAS, pursuant to Iowa Code Chapter 423B, on April 22, 2019 the City Council of the City of Bondurant, Iowa approved the submission of a resolution to the Polk County Commissioner of Elections requesting that the Commissioner establish an election and submit to the registered voters of that portion of the incorporated area of the City of Bondurant located in Polk County, Iowa a ballot measure regarding the imposition for an unlimited time of a one percent (1%) sales and services tax on that portion of the incorporated area of the City of Bondurant located in Polk County, Iowa; and WHEREAS, Iowa Code 423B.1(4)(b)(2) requires that upon receipt by the county commissioner of elections of a motion or resolution requesting such submission adopted by the governing body of the city, the county commissioner of elections shall submit a ballot measure regarding the imposition of a local sales and services tax to the registered voters of the city if the city is located in a qualified county; and WHEREAS, as defined by 423B.1(3)(c)(2), the City of Bondurant is located in a qualified county; and WHEREAS, upon establishing the election, which is to be held on a date specified in Iowa Code section 39.2, the county commissioner of elections shall publish notice of the ballot measure and submit the question of imposition of a local option sales and services tax specifying the type and rate of the tax, the date the tax will be imposed and the approximate amount of local option tax revenues that will be used for property tax relief, and a statement as to the specific purpose or purposes for which the tax revenues will otherwise be expended; and WHEREAS, as a municipality located within the jurisdiction of Polk County, the voters of Bondurant residing in Polk County shall be eligible to vote in the election; and WHEREAS, following input and discussion, the City Council of the City of Bondurant has determined that an appropriate allocation of revenue to be derived from the implementation of the one percent local option sales and services tax is for direct city property tax reduction and all legal uses authorized by the state of Iowa, including use for public safety, public infrastructure, public parks, sports and recreational facilities and trails, and public library uses; and WHEREAS, the City Council has further determined that it is in the best interest of the City that the ballot measure for the implementation of the local option sales and services tax not contain a sunset provision regarding its termination. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BONDURANT, IOWA, THAT: 1. The City Council of the City of Bondurant, Iowa hereby requests that the Polk County Commissioner of Elections establish an election date and submit to the registered voters of that portion of the incorporated area of the City of Bondurant located in Polk County, Iowa a ballot measure regarding the imposition for an unlimited time a one percent (1%) sales and services tax on that portion of the incorporated area of the City of Bondurant located in Polk County, Iowa. 2. The ballot measure to be submitted at the election established by the Polk County Commissioner of Elections regarding the imposition of a one percent local sales and services tax as authorized by Iowa Code 423B shall include the following: a. Revenue from the one percent sales and services tax shall be allocated as follows: 50

51 i. 60% of revenue will be applied to city property tax reduction for all property taxpayers in Bondurant; ii. 40% of revenue will be applied directly to street improvements, other public infrastructure improvements, and capital needs. b. Shall the citizens of the City of Bondurant approve a local sales and services tax at the rate of one (1) percent in the incorporated area of Bondurant located in Polk County, Iowa, to become effective July 1, 2019? YES or NO. Passed this 22 ND day of April, 2019, By: Curt Sullivan, Mayor ATTEST: I, Shelby Hagan, City Clerk of Bondurant, hereby certify that at a meeting of the City Council held on the above date, among other proceedings the above was adopted. IN WITNESS WHEREOF, I have hereunto set my hand the day and year above written. Shelby Hagan, City Clerk Council Action Ayes Nays Abstain Absent Cox Elrod Enos Keeler Peffer 51

52 BUSINESS OF THE CITY COUNCIL BONDURANT, IOWA AGENDA STATEMENT Item No. 11 For Meeting of 04/22/19 ITEM TITLE: Resolution the change in scope of work for City of Bondurant Stormwater Master Plan contract to Emmons & Oliver Resources Inc. CONTACT PERSON: John Horton, Public Works Director SUMMARY EXPLANATION: Under advisement form EOR Public Works Staff is proposing a change in the scope of work for the Contract to provide the City of Bondurant with a Stormwater Master Plan. The change EOR is proposing is to shift the storm modeling which was set for Phase 2 of the plan up to Phase 1. This will push the tasks of Phase 1 which included a Maintenance plan, Staffing Analysis, and Storm Water Rate Analysis, and only a portion of development of a 20 year CIP Program will be moved to Phase 2. With the amount of very good community feedback that we have received about the concerns that residents have with stormwater issues, this modeling will give us a better picture of how all of the sub-watershed groups that we have are interconnected and effect one another during different types of rainfall events. In doing this it will allow the city to better plan projects to help better manage the stormwater in our community. This change in scope will result in a net reduction of Phase 1 of the project in the amount of $ This will also set a budget of $26,000 for Phase 2 when we decide to move forward with that. X Resolution Ordinance Contract Other (Specify) Funding Source budgeted engineering services APPROVED FOR SUBMITTAL Public Works Director RECOMMENDATION: Approve resolution on a roll call vote. 52

53 CITY OF BONDURANT RESOLUTION NO RESOLUTION CHANGING THE SCOPE OF WORK FOR STORMWATER MASTER PLAN PROVIDED BY EMMONS & OLIVER RESOURCES INC. WHEREAS, on April 22nd, 2019 the City of Bondurant received the proposal for Change of scope of work; AND WHEREAS, the contractor proposes to change the scope of the work as follows: Change in the scope of work to move Maintenance Plan, Staffing Analysis, Storm Water Rate Analysis, and a portion of the 20 year CIP planning process to Phase 2 of the project resulting in a net contract reduction for Phase 1 in the amount of $ NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Bondurant, Iowa, that the Change in scope of work for Phase 1 of the Stormwater Master Planning Contract and the contract is hereby approved. Passed this 22 nd day of April 2019, By: Curt Sullivan, Mayor ATTEST: I, Shelby Hagan, City Clerk of Bondurant, hereby certify that at a meeting of the City Council held on the above date, among other proceedings the above was adopted. IN WITNESS WHEREOF, I have hereunto set my hand the day and year above written. Shelby Hagan, City Clerk Council Action Cox Elrod Enos Keeler Peffer Ayes Nays Abstain Absent 53

54 memo Project Name Bondurant Stormwater Master Plan, Phase 1 Date 4/8/2019 To / Contact info John Horton Cc / Contact info From / Contact info Regarding Pat Conrad, Brett H. Emmons Potential Contract Amendment: H&H Model Development Background To date, we ve collected City stormwater infrastructure data and gained a more thorough understanding of the issues the City is facing. We are recommending that the Hydrologic and Hydraulic (H&H) Model that had previously been considered a task for Phase 2 of the Master Planning process, be built at this time. Stormwater drainage in the City is a very complex system of overland flow and shallow pipes and is heavily influenced by upstream contributions of agricultural runoff, as well as downstream constraints. The system is further complicated due to the flat nature of the area. We feel that the City would benefit from having the H&H Model built in Phase 1 of the Stormwater Master Plan for the following reasons: 1- Prioritized CIP - The flooding issues that have been identified to date are wide-spread and, in many cases, appear to be inter-related. We are currently tasked with evaluating these problem areas, ranking the order in which they should be addressed and developing a 20 year Capital Improvements Program for the City for upto five problem sites. The H&H Model will provide a much more accurate tool for ranking and prioritizing flooding problems and for evaluating cost-effective solutions. 2- System Approach The H&H Model will allow us to better understand the drainage dynamics of the system and to evaluate the impact stormwater improvements in one area may have on impacting other, downstream areas. 3- Development Reviews The H&H Model will improve the City s ability to evaluate impacts associated with proposed development projects to prevent further problems. The H&H Model would be updated to reflect the proposed development sites. The model could then assist the developer s engineer as they design their stormwater management facilities. The model would also identify any downstream impacts associated with the proposed development, which appears to be a current problem, and could grow with several new developments coming in. 4- Northeast Storm Sewer Improvements The City is in the planning/design phase of a significant storm sewer improvement project. The H&H Model would allow the City to have one more way to evaluate the proposed improvement in terms of cost effectiveness for current and long-term conditions, and to evaluate potential downstream impacts. 5- Meadowbrook Park The City has contemplated improvements for the park, including bike trails and a prairie restoration. The concrete flume that had previously conveyed stormwater flows through the park was recently removed. The H&H Model could be used to better understand the flow dynamics within the park. This information would assist the City in designing park improvements and for evaluating the potential for erosive flows. EOR is an Equal Opportunity Affirmative Action Employer Emmons & Olivier Resources, Inc th St. North Oakdale, 54MN T/ F/

55 memo 2 of 2 Our estimate to build the H&H Model is $25,000. The model would be built using PC-SWMM software, a state-of-the-art tool, and would be a 2-dimensional (2D) model. The 2D modeling is best suited for flat areas like we have in Bondurant where surface and piped drainage are interrelated and complex. We can provide a detailed scope of services with deliverables and timeline but at this point area requesting consideration of the following contract amendment. To offset the additional cost associated with building the H&H model, we recommend the following two changes to the existing scope of work: 1) We recommend that the following tasks be moved to Phase 2 of the project: Task Budget Maintenance Plan $3,384 Staffing Analysis $4,404 Storm Water Rate Analysis $8,064 Total $15,852 2) The Phase 1 scope of services currently includes developing a 20 year CIP Program. The two main subtasks included for this task are: I. Planning-level cost estimates and schedule (based on prioritized ranking) for potential improvement projects to be addressed over the next 20 years. II. Concept level designs for up to five sites. We recommend moving the 20 Year CIP Program Subtask II to the second phase of the project resulting in a budget reduction of $10,000. The net result of the contract amendment would be a reduction of $850 for the first phase of the project and would establish a budget of approximately $26,000 for the second phase. Emmons & Olivier Resources, Inc th St. North Oakdale, MN T/ F/

56 BUSINESS OF THE CITY COUNCIL BONDURANT, IOWA AGENDA STATEMENT Item No._12 _ For Meeting of ITEM TITLE: Consideration of Ordinance amending the Code of Ordinances of the City of Bondurant, Iowa, 2002, by adding right-of-way management provisions to Chapter 64 Turning Regulations CONTACT PERSON: Marketa Oliver, City Administrator SUMMARY EXPLANATION: On April 18 th, the Public Works Director and City Administrator met with School Officials and representatives from the Polk County Sheriff s office. The meeting was to discuss the bottleneck that occurs when northbound cars are trying to turn left into 6 th St SW during school release times. After discussing options, the group arrived at the conclusion that prohibiting left turns at this intersection for all vehicles except school buses, during certain timeframes is the best option at this time. When southbound cars wait on Grant Street, cars pull out and around them. Eastbound cars on 6 th Street SW who are trying to turn northbound onto Grant Street cannot always see the cars traveling straight south on Grant because of the cars waiting in the turn lane to turn right on 6 th Street SW and there have been several near misses. Staff has determined restricting left turns at this location could be an effective way to reduce the bottlenecked traffic and the possibility for collisions. The goal is to try this new traffic pattern for the last month of school, which is why this ordinance is request to go into effect April 29 th, Staff will monitor the effectiveness of this measure and make recommendations for modification or additional measures as needed. _ Resolution X Ordinance Contract Other (Specify) Funding Source NA APPROVED FOR SUBMITTAL City Administrator RECOMMENDATION: Waive first and second readings and approve ordinance on third reading. 56

57 CITY OF BONDURANT ORDINANCE NO AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF BONDURANT, IOWA, 2002, BY AMENDING CHAPTER 64 TURNING REGULATIONS TO ADD LEFT TURN RESTRICTIONS AT A CERTAIN LOCATION DURING CERTAIN TIMES BE IT ENACTED by the City Council of the City of Bondurant, Polk County, Iowa: Section 1. SECTION ADDED. Section is added to the Chapter 64 of the City s Code to read as follows: LEFT HAND TURNS PROHIBITED DURING CERTAIN HOURS. Left hand turns by all vehicles except school buses shall be prohibited Monday through Friday between the hours of 1:00 p.m. and 4:00 p.m. at the intersection of 6 th Street SW and Grant Street S. Section 2. REPEALER. All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 3. SEVERABILITY. If any section, provisions, sentence, clause, phrase or part of this ordinance shall be adjudicated, invalid or unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole or any provision, section, subsection, sentence clause, phrase or part thereof not adjudged invalid or unconstitutional. Section 4. EFFECTIVE DATE. This ordinance shall be in full force and effect beginning 12:01 a.m. on April 29 th, PASSED AND APPROVED by the City Council this 22 nd day of April, CITY OF BONDURANT, POLK COUNTY, IOWA ATTEST: SHELBY HAGAN, CITY CLERK MAYOR (SEAL) FIRST CONSIDERATION: Waived SECOND CONSIDERATION: Waived THIRD CONSIDERATION: April 22,

58 BUSINESS OF THE CITY COUNCIL BONDURANT, IOWA AGENDA STATEMENT ITEM TITLE: Resolution approving the Annual Urban Renewal Report for Fiscal Year 2018 CONTACT PERSON: Jene Jess, Finance Director Item No. 13 For Meeting of 04/22/2019 SUMMARY EXPLANATION: The Code of Iowa requires all Iowa cities with Tax Increment Financing Indebtedness to file an Annual Urban Renewal Report with the State. _X_Resolution Ordinance_ Contract _Other (Specify, _ FundingSource N A:, Af fj. n,.,.. APPROVED FORSUBMITTAL /_,_(,J City Administrator RECOMMENDATION: Approve the resolution. 58

59 CITY OF BONDURANT RESOLUTION NO RESOLUTION APPROVING THE ANNUAL URBAN RENEWAL REPORT, FISCAL YEAR WHEREAS, the Code of Iowa requires a report detailing activity within each Urban Renewal area to be filed not later than December 1 of each year; AND WHEREAS, the Finance Director of the City of Bondurant has completed the Annual Urban Renewal Report and recommends its submission upon review of the City of Bondurant City Council NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Bondurant, Iowa, that the Annual Urban Renewal Report, Fiscal Year , is hereby approved as presented. Passed this 22nd day of April, 2018 By: Curt Sullivan, Mayor ATTEST: I, Shelby Hagan, City Clerk of Bondurant, hereby certify that at a meeting of the City Council held on the above date, among other proceedings the above was adopted. IN WITNESS WHEREOF, I have hereunto set my hand the day and year above written. Shelby Hagan, City Clerk Name Yav Nav Abstain Absent Cox Peffer Enos Keeler Elrod 59

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