Lewisville Town Council Briefing and Action Meeting Minutes March 2, :00 p.m. Conference Room Lewisville Town Hall Shallowford Road

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1 Lewisville Town Council Briefing and Action Meeting Minutes March 2, :00 p.m. Conference Room Lewisville Town Hall Shallowford Road 1. Call to Order: a. Mayor Mike Horn opened the meeting at 6:00 p.m. Council Members present were Fred Franklin, Robert Greene, Sandra Mock, Ken Sadler, and Ed Smith. Council Member Jeff Zenger had a meeting conflict. Also present were Town Manager Hank Perkins, Attorney Bo Houff, Finance Officer Pam Orrell, Public Works Director George Hauser, Planner Marty Myers and Town Clerk Joyce Walker. b. Adoption of Agenda i. Council Member Smith moved to approve the agenda. The motion was seconded by Council Member Mock and approved unanimously. 2. Manager s Briefing: a. Consent Agenda Items for Action at the March 9, 2017 Meeting: i. Resolution Acceptance and Approval of Monthly Financials for January 2017 ii. Approval of Council Briefing and Action Minutes - February 2, 2017 iii. Approval of Council Meeting Minutes - February 9, Guests and Presentations for March 2, 2017 a. Council recognized the retirement of Planner Marty Myers. 4. New Business and Items That Require Council Direction a. Continuation of discussion on allowing remote participation in meetings i. After review of the State Statute and discussion by Council, staff is to have a policy available for review at the April briefing that will address remote participation in town emergency situations. This policy will only apply to Council. b. Continuation of discussion on beer and wine policy i. Information has been received from the Sheriff s Office regarding the need for a certain number of deputies at events: there is a set Sheriff s policy on the number needed; however, discretion can be used depending on the event and the possible number attending. (1) Staff will have a policy for the April briefing that will include non-ticketed events. c. Discussion of contract for auditors i. The audit fee is 3% above the fee from last year. (1) A resolution to formally accept the contract for auditing services by Gibson and Company is to be available for approval at the meeting on March 9 th. d. Changes to local elections i. Council discussed amendments in the General Assembly that would make local elections partisan and would occur only on even years. (1) After discussion, Council reviewed a proposed resolution to oppose these changes. (a) The number of towns that are non-partisan will be added to the resolution as well as keeping the elections on odd years. (b) Council members agreed that this resolution will be taken to the 2953

2 Lewisville Town Council Briefing and Action Meeting Minutes March 2, :00 p.m. Conference Room Lewisville Town Hall Shallowford Road county s local delegation as well as other municipalities in the County. 5. Items Requiring Action at Briefing a. Resolution awarding contract for Great Wagon Road Basin Repair at David McKee Street to Russell Construction Company of Advance in an amount not to exceed $13, i. Council Member Franklin moved to approve Resolution The motion was seconded by Council Member Mock and approved unanimously. Resolution is herein incorporated by reference into the minutes. b. Ordinance amending Budget Ordinance in the amount of $7, to purchase mulch for playgrounds at Jack Warren Park and Shallowford Square i. Council Member Smith moved to approve Ordinance The motion was seconded by Council Member Mock and approved unanimously. Ordinance is herein incorporated by reference into the minutes. c. Request for annexation i. Resolution directing the clerk to investigate the petitions for annexation (1) Council Member Mock moved to approve Resolution The motion was seconded by Council Member Smith and approved unanimously. Resolution is herein incorporated by reference into the minutes. 6. Unfinished Business: a. Waste Management update i. Mr. Perkins reviewed updated information received from Waste Management. Costs per household will only rise by 6 with a review for CPI each year. As requested, carts will be replaced or repaired as needed and other costs and services will remain the same. (1) A resolution to accept the contract for seven (7) years will be available for approval at the meeting on March 9 th. The contract is renewed by amendment with an effective date of July 1, Administrative Reports: a. Manager s Report i. Council retreat agenda, location and details were provided to Council. b. Staff Reports i. Public Works (1) Streets to be paved for the spring contract are being reviewed. ii. Planning (1) Inspections Department members are looking into the Reedy request. iii. Clerk (1) Reminder: Town Hall Day is Wednesday, March 29, 2017 in Raleigh. (2) March expiring terms/vacancies report was provided to Council. 2954

3 Lewisville Town Council Briefing and Action Meeting Minutes March 2, :00 p.m. Conference Room Lewisville Town Hall Shallowford Road (3) Council members were advised that Lewisville won the open space contest sponsored by the NCAPA. A presentation will be made at Town Hall Day as well as the APA conference in September. 8. For the Good of the Order: a. Council Discussion i. The Henning property on Dull Road has been sold. ii. Agenda Items for Regular Meeting on March 9, 2017 (1) Introductions, Presentations, Recognitions and/or Proclamations (a) Introductions (i) Forsyth County Sheriff s Office - Chief Deputy Brad Stanley (2) Ordinance amending Budget Ordinance in the amount of $8, to fund the Great Wagon Road sewer feasibility study (a) This study is to determine if this is a viable option for the Great Wagon Road. This is for engineering determination and should only be about $ (b) Staff was asked about the status of the EA (Environmental Assessment study and whether the starting date of construction will still be the same even though the date on the priority list has been changed. (i) Council was advised that an appeal on the date change will be voiced. (3) Appointment Order appointing Bailey Brumagin to the Lewisville Student Leadership Committee (4) Resolution authorizing the contract for fiscal year auditing services (5) Board & committee appointments iii. Approval of tentative agenda for regular meeting on March 9, 2017 (1) Council Member Smith moved to approve the agenda for March 9 th as amended above. The motion was seconded by Council Member Mock and approved unanimously. iv. Adjournment (1) Having no other business to discuss, Council Member Mock moved to adjourn the meeting at 7:48 p.m. The motion was seconded by Council Member Smith and approved unanimously. ATTEST: Mike Horn, Mayor Joyce C. McWilliams Walker, Town Clerk 2955

4 RESOLUTION OF THE LEWISVILLE TOWN COUNCIL PERTAINING TO ACCEPTANCE AND APPROVAL OF MONTHLY DISBURSEMENTS WHEREAS, the Finance Officer has presented the Town Council with the preliminary Revenue Statement Summary and the Encumbrances and Expenditure Statement Summary of figures for the month ending January 31, 2017; and WHEREAS, the Finance Officer did not report any unusual expenditures. NOW, THEREFORE, BE IT RESOLVED THAT THE LEWISVILLE TOWN COUNCIL accepts the preliminary monthly Revenue Statement Summary and the Encumbrances and Expenditure Statement Summary dated February 27, 2017 and incorporated herein. Resolved and effective upon adoption, this the 9 th Day of March, 2017 by the Lewisville Town Council. Mike Horn, Mayor ATTEST: Joyce C. McWilliams Walker Town Clerk 1

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9 DRAFT Lewisville Town Council Briefing and Action Meeting Minutes February 2, :00 p.m. Conference Room Lewisville Town Hall Shallowford Road 1. Call to Order: a. Mayor Mike Horn opened the meeting at 6:00 p.m. Council Members present were Fred Franklin, Robert Greene, Sandra Mock, Ed Smith, and Jeff Zenger. Council Member Sadler was out of town. Also present were Town Manager Hank Perkins, Attorney Bo Houff, Finance Officer Pam Orrell, Public Works Director George Hauser, Planner Marty Myers and Town Clerk Joyce Walker. b. Adoption of Agenda i. Council Member Zenger moved to approve the agenda. The motion was seconded by Council Member Mocik and approved unanimously. 2. Manager s Briefing: a. Consent Agenda Items for Action at the February 9, 2017 Meeting: i. Resolution Acceptance and Approval of Monthly Financials for December, 2016 ii. Approval of Council Briefing and Action Minutes - January 5, 2017 iii. Approval of Council Meeting Minutes - January 12, 2017 iv. Approval of Council Closed Session Minutes - January 12, 2017 v. Resolution Accepting the resignation of Laura Morris from the Lewisville Public Safety Advisory Committee 3. Guests and Presentations for February 2, 2017 a. Waste Management - Stan Joseph and Lionel Jefferson i. The Waste Management contract is up for renewal and Mr. Joseph wanted to provide information on renewal. (1) Five-year vs. seven-year contracts and the cost savings. (2) Guarantees for bulky item pick-up. (3) E-cycling. (4) Cart replacement percentages for set-aside sustainability funding. (a) Council asked Mr. Joseph to look at other options on the funding that could be used for other purposes and to have the information available for the meeting on February 9 th. 4. New Business and Items That Require Council Direction a. Discussion on allowing remote participation in meetings i. Council members were provided a policy handout to be reviewed and discussed at the March briefing. b. Selection of dates for budget meetings i. Dates will be finalized at the meeting on February 9 th. c. Discussion on budget amendment for Jack Warren Park i. Council members were advised that the water bill at Jack Warren is over the initial calculations. Extra water was needed for the new areas where seeds were sown. ii. Staff was asking for an additional $6, to complete the fiscal year. (1) A budget amendment will be on the agenda for February 9 th. 2945

10 DRAFT Lewisville Town Council Briefing and Action Meeting Minutes February 2, :00 p.m. Conference Room Lewisville Town Hall Shallowford Road d. Snow removal i. The line item for snow removal only has $3, left. ii. Staff is asking for $35, to get through the rest of the winter. (1) A budget amendment will be on the agenda for February 9 th. e. Discussion on beer and wine policy i. Council members were provided a draft policy that was approved by the Parks and Recreation Board; however, the policy needs to be corrected to remove fortified wines and spiritous liquor. The policy is for allowing wine and beer and guidance for staff. (1) Staff was asked to ask the Sheriff s Office about the hustle policy and the number of deputies needed for an event. ii. This will be reviewed again at the March briefing. 5. Items Requiring Action at Briefing a. Appointment Order appointing Sandra Mock to the Winston-Salem/Forsyth County Urban Planning Area Transportation Advisory Committee (TAC) i. Council Member Zenger moved to approve the appointment. The motion was seconded by Council Member Greene and approved unanimously. 6. Unfinished Business: a. None 7. Administrative Reports: a. Manager s Report i. Municipal Engineering Services (MES) is drawing up a proposal for a feasibility study for sewer in the downtown. ii. There was consensus to move forward to determine feasibility. Cost assessment will come later once it is determined how sewer will get to the GWR. b. Staff Reports i. Public Works ii. iii. iv. No report. Planning (1) Council was briefed on the ordinance for public hearing to update the UDO to include micro-breweries and micro-distilleries. (a) Staff was asked to amend the ordinance definition to read, Said facility MUST... in the second sentence of the definition. (2) The meeting conducted at the Vienna Fire Department was briefed. (a) Attendees were provided additional information from the school system and the principal planner from City/County. Clerk (1) Town Hall Day is Wednesday, March 29, 2017 in Raleigh. Staff is to be advised by March 2 nd of Council member attendance. 2946

11 DRAFT Lewisville Town Council Briefing and Action Meeting Minutes February 2, :00 p.m. Conference Room Lewisville Town Hall Shallowford Road (2) Staff was asked to calendar a discussion with staff and the Mayor for Monday, February 6 th to discuss finalizing a location for the Council retreat. (3) March expiring terms/vacancies report (4) Council was advised that Shallowford Square has been entered into the Great Open Places in North Carolina contest. Everyone was asked to vote. 8. For the Good of the Order: a. Council Discussion i. Agenda Items for Regular Meeting on February 9, 2017 (1) Introductions, Presentations and/or Proclamations (a) Presentations (i) Sheriff s Office - Chief Deputy Brad Stanley 1) Resolution resolution in support of Sheriff s Office (2) Appointment Order appointing Charles Michael Conley to the Public Safety Advisory Committee (3) Ordinance public hearing on UDO L-151 to update the Unified Development Ordinances to include micro-breweries and micro-distilleries (4) Council approval of recommendation for manager s salary ii. Approval of tentative agenda for regular meeting on February 9, 2017 (1) Council Member Zenger moved to approve the agenda as amended above. The motion was seconded by Council Member Smith and approved unanimously. iii. Adjournment (1) Council Member Franklin moved to adjourn the meeting at 7:35 p.m. The motion was seconded by Council Member Smith and approved unanimously. ATTEST: Mike Horn Mayor Joyce C. McWilliams Walker Town Clerk 2947

12 DRAFT Lewisville Town Council Regular Meeting Minutes February 9, :30 p.m. Town Hall Shallowford Road - Room Call to Order a. Mayor Mike Horn opened the meeting at 7:30 p.m. Council Members present were Fred Franklin, Robert Greene, Sandra Mock, Ken Sadler, Ed Smith, and Jeff Zenger. Also present were Town Manager Hank Perkins, Attorney Bo Houff, Finance Officer Pam Orrell, Communications Specialist Rachel Dominico, Planner Marty Myers and Town Clerk Joyce Walker. b. Pastor Joshua Boles, Temple Baptist Church, provided the invocation and Council Member Fred Franklin the Pledge of Allegiance. c. Adoption of Agenda i. Council Member Zenger moved to adopt the agenda. The motion was seconded by Council Member Franklin and approved unanimously. 2. Consent Agenda a. Consent Agenda Items for Action at the February 9, 2017 Meeting: i. Resolution Acceptance and Approval of Monthly Financials for December, 2016 ii. Approval of Council Briefing and Action Minutes - January 5, 2017 iii. Approval of Council Meeting Minutes - January 12, 2017 iv. Approval of Council Closed Session Minutes - January 12, 2017 v. Resolution Accepting the resignation of Laura Morris from the Lewisville Public Safety Advisory Committee b. Council Member Zenger moved to approve the Consent Agenda. The motion was seconded by Council Member Smith and approved unanimously. Resolution and Resolution are herein incorporated by reference into the minutes. 3. Introductions, Presentations, Recognitions and/or Proclamations a. Introductions i. Forsyth County Sheriff s Office - Chief Deputy Brad Stanley (1) Chief Stanley provided information regarding the vacancies in the Sheriff s Office, the need for additional staffing and also the need to improve funding and compensation for staffing, especially since the Town of Lewisville contracts with the Sheriff s Office for its Community Policing Program. He identified risks to deputies and the public and presented a plan to reach the goals identified. (2) Resolution resolution in support of Sheriff s Office (a) Council Member Zenger moved to approve Resolution The motion was seconded by Council Member Smith and approved unanimously. Resolution is herein incorporated by reference into the minutes. 4. Public Forum a. There was no one in the audience. Page 1 of 5

13 DRAFT Lewisville Town Council Regular Meeting Minutes February 9, :30 p.m. Town Hall Shallowford Road - Room Public Hearings a. Public hearing on UDO L-151 to update the Unified Development Ordinances to include micro-breweries and micro-distilleries i. Staff Presentation STAFF REPORT DOCKET # UDO-151 REQUEST This UDO text amendment was drafted by staff at the request of the Lewisville Planning Board to amend chapters A and B of the Unified Development Ordinances (UDO) to create regulations for the uses Micro- Brewery or Micro-Distillery. BACKGROUND Micro-breweries and micro-distilleries are facilities that brew beer or distill alcoholic beverages and that often have other complimentary activities in the same structure such as a taproom or tasting room. The number of these establishments has grown considerably in recent years across the nation and locally in Forsyth County. The proliferation of such businesses is a recent trend and specific land use regulations for them have not been established in many communities. They are typically pegged and classified using existing standards for uses that are similar in nature and business activity. Our Unified Development Ordinances (UDO) currently lack specific use classifications or regulations for breweries and distilleries. However, a number of these businesses already exist within Winston-Salem and the county. The Inspections and Planning staffs have had to classify these businesses using the closest relatable use in their UDO at the time of permitting. Currently, there are more than half dozen breweries and distilleries operating in Winston-Salem. Most of these operations have been classified as the principal use restaurant without drive-thru with breweries and distilleries being considered accessory uses. One of the breweries is classified as Manufacturing A due to its larger size and location within an industrial park. It is thought that there is the potential for several more breweries to open in Winston-Salem within the coming year and perhaps as many or more to locate in nearby towns and the county. Lacking appropriate use classifications and regulations for these new uses is a common problem for many municipalities across North Carolina. When comparing similar ordinances from around the state, several items including facility size, parking, buffering and access are consistently regulated to insure that the brewery or distillery will be compatible with nearby existing uses. Page 2 of 5

14 DRAFT Lewisville Town Council Regular Meeting Minutes February 9, :30 p.m. Town Hall Shallowford Road - Room 110 ANALYSIS Planning staff believes that the creation of a new use specifically for these business types is necessary given the recent trends described above. The new classification will eliminate the uncertainty for businesses seeking to establish these uses and allow the Inspections staff to properly designate and regulate them. Staff recommends the creation of two (2) new UDO uses: micro-brewery and micro-distillery. Given the similarities between breweries and distilleries they will be classified together and limited to a maximum gross floor area of twelve-thousand (12,000) square feet to limit the impact of such facilities on adjacent neighborhoods. In addition to these facilities brewing and distilling alcoholic beverages, they may also include a tasting room or taproom as well as retail space to sell their goods to patrons on site. They may or may not have a kitchen to provide hot food prepared on site. This use would be permitted by right in business, entertainment and mixed use districts. Due to the need to retain street-level activity in business, entertainment and mixed use districts, micro-breweries and distilleries in these districts must include a taproom or tasting room of at least ten (10%) percent of the gross floor area of the establishment. Lastly, parking is required at a rate of one parking space per one-hundred (100) square feet of taproom or tasting room space plus one parking space per five-hundred (500) square feet of brewing or distilling space. SUMMARY Breweries and distilleries are likely to become even more common in the future and it is important that we are prepared to accurately classify and regulate such uses. These uses have the potential to greatly benefit the local economy but also have the potential to impact established community character if not appropriately located or designed. Staff believes the proposed use regulations, size limitations and other standards will ensure the proper placement of these businesses and the protection of the community around them. Recommendation to Council for approval. ii. iii. 6. New Business Public Hearing (1) The Public Hearing was opened at 8:00 p.m. (2) Having no speakers, the Public Hearing was closed at 8:01 p.m. Council Discussion (1) Items identified were corrected. iv. Council Consideration of Ordinance (1) Council Member Franklin moved to approve Ordinance The motion was seconded by Council Member Zenger and approved unanimously. Ordinance is herein incorporated by reference into the minutes. Page 3 of 5

15 DRAFT Lewisville Town Council Regular Meeting Minutes February 9, :30 p.m. Town Hall Shallowford Road - Room 110 a. Appointment Order appointing Charles Michael Conley to the Public Safety Advisory Committee i. Council Member Franklin moved to approve Appointment Order The motion was seconded by Council Member Smith and approved unanimously. Appointment Order is herein incorporated by reference into the minutes. b. Ordinance amending Budget Ordinance in the amount of $6, to increase funding to pay the irrigation and water/sewer billings for Jack Warren Park through June 30 th of this year i. Council Member Smith moved to approve Ordinance The motion was seconded by Council Member Mock and approved unanimously. Ordinance is herein incorporated by reference into the minutes. c. Ordinance amending Budget Ordinance in the amount of $35, to increase appropriations for snow and ice removal i. Council Member Mock moved to approve Ordinance The motion was seconded by Council Member Zenger and approved unanimously. Ordinance is herein incorporated by reference into the minutes. 7. Unfinished Business a. Approval of manager s salary adjustment i. Mayor Horn reported on the manager s salary adjustment and compensation as part of his performance evaluation plan. ii. Council Member Smith moved to approve a 3% increase effective December 1, The motion was seconded by Council Member Greene and approved unanimously. b. Selection of dates for budget meetings i. Dates selected are April 13 th and 17 th ; May 4 th, 15 th, and 22 nd ; June 1 st with the Public Hearing to be held on June 8 th. 8. Administrative Reports a. Upcoming Events at Shallowford Square and Town Holidays were reviewed. b. Council was advised that information has been received from Waste Management regarding pricing options that seem to have merit. More details will be available at the March briefing. c. Due to scheduling conflicts, the Council retreat was changed from Saturday, February 11, 2017 to Saturday, March 25, More information will follow. d. Everyone was reminded that Lewisville has been entered into the NCAPA Great Public Spaces contest. Everyone is encouraged to vote. e. Approvals at the Briefing and Action Meeting on February 2, 2017 i. Appointment Order appointing Sandra Mock to the Winston- Salem/Forsyth County Urban Planning Area Transportation Advisory Committee (TAC) (1) Mrs. Mock indicated she will not be able to fulfill this obligation due to Page 4 of 5

16 DRAFT Lewisville Town Council Regular Meeting Minutes February 9, :30 p.m. Town Hall Shallowford Road - Room 110 other personal obligations. (2) Council Member Zenger moved to withdraw Mrs. Mock s nomination to the TAC. The motion was seconded by Council Member Smith and approved unanimously. 9. For the Good of the Order: a. Public Comments i. No citizens were in attendance. b. Council Comments i. Council Member Franklin suggested that all Council members send items for discussion to the manager. c. Adjournment i. Having no other items for discussion, Council Member Mock moved to adjourn the meeting at 8:11 p.m. The motion was seconded by Council Member Smith and approved unanimously. ATTEST: Mike Horn Mayor Joyce C. McWilliams Walker Town Clerk Page 5 of 5

17 RESOLUTION OF THE LEWISVILLE TOWN COUNCIL AWARDING CONTRACT FOR GREAT WAGON ROAD BASIN REPAIR WHEREAS, Town of Lewisville has determined that there is a need to repair the catch basin on the Great Wagon Road at David McKee Street; and WHEREAS, Russell Construction Company has been selected to provide the work needed. NOW, THEREFORE, BE IT RESOLVED BY THE LEWISVILLE TOWN COUNCIL that the Town Manager is authorized to award the contract attached hereto to Russell Construction Company of Advance in an amount not to exceed $13, (Thirteen thousand eight hundred eight dollars and 00 /100). RESOLVED, APPROVED AND EFFECTIVE UPON ADOPTION, THIS THE 2 nd DAY OF MARCH, 2017 BY THE LEWISVILLE TOWN COUNCIL. ATTEST: Mike Horn, Mayor Joyce C. McWilliams Walker, Town Clerk

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25 Town of Lewisville Budget Amendment Ordinance Amending Budget Ordinance Finance Department Use Only Budget Amendment Number: # 14 Finance Officer: PAM ORRELL DEBIT CREDIT CODE ACCOUNT DESCRIPTION AMOUNT CODE ACCOUNT DESCRIPTION AMOUNT General Fund Parks and Recreation - Maint & Repair Grounds - JWP Parks and Recreation - Maint & Repair Grounds - Shallowford Square General Fund $5, Fund Balance Appropriated $7, $2, To purchase mulch for playgrounds at Jack Warren Park and Shallowford Square RECOMMENDED By: Pam Orrell Town Finance Officer Approved and effective upon adoption, this the 2 nd day of March, 2017 by the Lewisville Town Council. APPROVED: Mike Horn, Mayor ATTEST: Joyce C. McWilliams Walker, Town Clerk

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33 RESOLUTION OF THE LEWISVILLE TOWN COUNCIL DIRECTING THE CLERK TO INVESTIGATE AN ANNEXATION PETITION RECEIVED UNDER G.S. 160A-31 WHEREAS, a petition requesting annexation of an area described in said petition was received on March 2, 2017 by the Lewisville Town Council; and WHEREAS, G.S. 160A-31 provides that the sufficiency of the petition shall be investigated by the Town Clerk before further annexation proceedings may take place; and WHEREAS, the Town Council of the Town of Lewisville deems it advisable to proceed in response to this request for annexation; NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Lewisville that: The Town Clerk is hereby directed to investigate the sufficiency of the above described petition and to certify as soon as possible to the Lewisville Town Council the result of her investigation. Adopted this 2 nd Day of March, 2017 by the Lewisville Town Council. ATTEST: Mike Horn, Mayor Joyce C. McWilliams Walker, Town Clerk

34 Allied Land Surveying Company, P.A. Survey Description for property on Concord Church Rd. (Subdivision Recorded in Plat Book 65, Page 47) Commencing from a ½ iron pipe in the northeast corner of property owned by William D. Reich (DB 2073, Pg 1339); Thence S W to a ½ iron pipe being the Point of Beginning; Thence continuing along the common line with Reich S E to a ½ rebar labeled control corner on Plat Book 65, Page 47 with a grid coordinate (NAD ) of N: , E: 1,573, ; Thence continuing along the common line with Thomas J. Senecal (DB 2907, Pg 3614) N W to an iron rebar set; Thence with the common line with Steven T. Bullard (DB 2445, Pg 739) the following three calls: N W to an iron rebar set, N W to a concrete monument, and N W to a ½ iron rebar; Thence along the common line with Hester (DB 1890, Pg 1119 and DB 2445, Pg 736) the following two calls: N W to a ¼ iron pipe, and N W to a 1 iron pipe in the southern Right-of-way line of Concord Church Rd.; Thence continuing along the Right-of-way N E to the Point of Beginning, containing approximately 6.19 Acres P: F: Firm License C Kester Mill Road, Winston-Salem, NC 27103

35 Town of Lewisville Budget Amendment Ordinance Amending Budget Ordinance Finance Department Use Only Budget Amendment Number: # 13 Finance Officer: PAM ORRELL DEBIT CREDIT CODE ACCOUNT DESCRIPTION AMOUNT CODE ACCOUNT DESCRIPTION AMOUNT General Fund Governing Body - Contracted Services General Fund $8, Fund Balance Appropriated $8, To fund the Great Wagon Road sewer feasibility study RECOMMENDED By: Pam Orrell Town Finance Officer Approved and effective upon adoption, this the 9 th day of March, 2017 by the Lewisville Town Council. APPROVED: Mike Horn, Mayor ATTEST: Joyce C. McWilliams Walker, Town Clerk

36 TOWN OF LEWISVILLE MEMBERSHIP APPOINTMENT STUDENT LEADERSHIP COMMITTEE FOR SCHOOL YEAR WHEREAS, the Student Leadership Committee was chartered in December 1999; and WHEREAS, appointment terms are for one school year; and WHEREAS, it is the Council s wish that all students have an opportunity to become involved in municipal government; NOW THEREFORE BE IT RESOLVED BY THE LEWISVILLE TOWN COUNCIL that the following appointment is made: Brumagin, Bailey 920 Williams Road 1 st year Resolved, approved and effective upon adoption, this the 9 th Day of March, 2017 by the Lewisville Town Council. ATTEST: Mike Horn, Mayor Joyce C. McWilliams Walker Town Clerk

37 RESOLUTION OF THE LEWISVILLE TOWN COUNCIL AUTHORIZING THE CONTRACT FOR FISCAL YEAR AUDITING SERVICES WHEREAS, Gibson & Company has provided auditing services since 2001; and WHEREAS, Gibson & Company has submitted its contract and engagement letter for services for the annual independent audit of the Town for fiscal year ; and WHEREAS, the audit is a budgeted line item; and WHEREAS, the cost of the audit is greater than $10, (ten thousand dollars 00 /100) and requires formal approval. NOW, THEREFORE, BE IT RESOLVED THAT THE LEWISVILLE TOWN COUNCIL approves the contract for the firm of Gibson and Company, P.A. to perform the annual independent audit of the town s financial statements for fiscal year in the amount of $21, (twenty-one thousand nine hundred eighty dollars 00 / 100 ). This amount includes $18, (eighteen thousand nine hundred eighty dollars 00 /100) for the audit and annual financial statements and $3, (three thousand dollars 00 /100) only - if single audit required. Adopted this the 9 th Day of March, 2017 by the Lewisville Town Council. Mike Horn, Mayor ATTEST Joyce C. McWilliams Walker, Town Clerk 1

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83 Lewisville Town Council Regular Meeting Agenda March 9, :30 p.m. Town Hall Shallowford Road - Room Call to Order a. Invocation: Pastor b. Pledge of Allegiance: Sandra Mock c. Roll Call d. Adoption of Agenda 2. Consent Agenda a. Consent Agenda Items for Action at the March 9, 2017 Meeting: i. Resolution Acceptance and Approval of Monthly Financials for January 2017 ii. Approval of Council Briefing and Action Minutes - February 2, 2017 iii. Approval of Council Meeting Minutes - February 9, Introductions, Presentations, Recognitions and/or Proclamations a. Introductions i. Forsyth County Sheriff s Office - Chief Deputy Brad Stanley 4. Public Forum a. Citizens should register with the Town Clerk and limit their comments to three (3) minutes. b. Written comment forms are also available. 5. Public Hearings a. None 6. New Business a. Ordinance amending Budget Ordinance in the amount of $8, to fund the Great Wagon Road sewer feasibility study b. Appointment Order appointing Bailey Brumagin to the Lewisville Student Leadership Committee c. Resolution authorizing the contract for fiscal year auditing services d. Board & committee appointments 7. Unfinished Business a. Approval of manager s salary adjustment b. Selection of dates for budget meetings 8. Administrative Reports a. Upcoming Events at Shallowford Square and Town Holidays b. Approvals at the Briefing and Action Meeting on March 2, 2017 i. Resolution awarding contract for Great Wagon Road Basin Repair at David McKee Street to Russell Construction Company of Advance in an amount not to exceed $13, ii. Ordinance amending Budget Ordinance in the amount of Page 1 of 2

84 Lewisville Town Council Regular Meeting Agenda March 9, :30 p.m. Town Hall Shallowford Road - Room 110 $7, to purchase mulch for playgrounds at Jack Warren Park and Shallowford Square iii. Request for annexation (1) Resolution directing the clerk to investigate the petitions for annexation iv. Recognition of retiree - Planner Marty Myers 9. For the Good of the Order: a. Public Comments i. Citizens should limit their comments to three (3) minutes. ii. Written comment forms are also available. b. Council Comments c. Adjournment Page 2 of 2