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1 Page 1 of 48 Tuesday, September 5, 2017 AGENDA - Regular Board of Trustees State Center Community College District District Office Boardroom 1525 E. Weldon Avenue Fresno, California 4:30 p.m. NOTE: Any person with a disability may request this agenda be made available in an appropriate alternative format. A request for a disability-related modification or accommodation may be made by a person with a disability who requires a modification or accommodation in order to participate in the public meeting to the Chancellor s Office, 1525 E. Weldon Avenue, Fresno, CA 93704, (559) , 8:00 a.m. to 5:00 p.m., Monday Friday, as soon as possible before the meeting. 1. OPENING ITEMS 1.01 Call to Order Sep 5, AGENDA - Regular Procedural

2 Page 2 of OPENING ITEMS 1.02 Pledge of Allegiance Sep 5, AGENDA - Regular Procedural

3 Page 3 of OPENING ITEMS 1.03 Introduction of Guests Sep 5, AGENDA - Regular Procedural

4 Page 4 of PUBLIC COMMENTS 2.01 Call for Public Comments Sep 5, AGENDA - Regular Procedural Under Board Policy 2350 there is a limit of three minutes per speaker per topic, and thirty minutes is the maximum time allotment for public speakers on any subject, regardless of the number of speakers. These time limits may be extended at the discretion of the Board of Trustees. Individuals wishing to address the board should fill out a request form and submit it to Vice Chancellor of Human Resources Julianna Mosier before the beginning of the meeting.

5 Page 5 of RECESS TO CLOSED SESSION 3.01 Recess to Closed Session (Anticipated duration 30 minutes) Sep 5, AGENDA - Regular Procedural NOTE: It is anticipated that Closed Session I will last no more than 30 minutes

6 Page 6 of RECESS TO CLOSED SESSION 3.02 Conference with Labor Negotiator [SCFT Full-Time Bargaining Unit, SCFT Part-Time Bargaining Unit, CSEA Bargaining Unit, POA Bargaining Unit]; Dr. Paul Parnell, Julianna Mosier, Gregory Taylor and Ed Eng Pursuant to Government Code Sep 5, AGENDA - Regular Discussion

7 Page 7 of RECONVENE TO OPEN SESSION 4.01 Report of Actions Taken in Closed Session Sep 5, AGENDA - Regular Procedural

8 Page 8 of APPROVAL OF MINUTES 5.01 Approval of Minutes of August 1, 2017, Regular Board Sep 5, AGENDA - Regular Action, Minutes Recommended Action Approve minutes of the regular meeting of August 1, Minutes View Minutes for Aug 1, AGENDA - Regular Motion & Voting Moved to approve minutes of the regular meeting of August 1, Motion by Ronald Nishinaka, second by Bobby Kahn. Final Resolution: Motion Carries Yes: Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, Eric Payne, John Leal Not Present at Vote: Miguel Arias, Richard Caglia

9 Page 9 of APPROVAL OF MINUTES 5.02 Approval of Minutes of August 15, 2017, Special Joint Board of Trustees/Personnel Commission Joint Sep 5, AGENDA - Regular Action, Minutes Recommended Action Approve the minutes of the August 15, 2017 special joint board of trustees/personnel commission joint meeting Minutes View Minutes for Aug 15, AGENDA - Special Joint Board of Trustees/P Motion & Voting Moved t approve the minutes of the August 15, 2017 special joint board of trustees/personnel commission joint meeting Motion by Ronald Nishinaka, second by Bobby Kahn. Final Resolution: Motion Carries Yes: Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, Eric Payne, John Leal Not Present at Vote: Miguel Arias, Richard Caglia

10 Page 10 of REPORTS AND PRESENTATIONS 6.01 District and Campus Presidents' Reports Sep 5, AGENDA - Regular Information, Reports File Attachments Pres Report Fresno City College Sept.pdf (741 KB) Pres Report Reedley College Sept.pdf (1,149 KB) Pres Report Clovis Comm College Sept.pdf (1,863 KB)

11 Page 11 of REPORTS AND PRESENTATIONS 6.02 Academic Senate Report by Bruce Hill Sep 5, AGENDA - Regular Information

12 Page 12 of REPORTS AND PRESENTATIONS 6.03 Classified Senate Report by Susi Nitzel Sep 5, AGENDA - Regular Information

13 Page 13 of REPORTS AND PRESENTATIONS 6.04 Capital Construction and Measure E and C Bond Update by Christine Miktarian Sep 5, AGENDA - Regular Information File Attachments Bond Update.pdf (961 KB)

14 Page 14 of REPORTS AND PRESENTATIONS 6.05 Personnel Commission Annual Report Sep 5, AGENDA - Regular Information File Attachments PC Annual Report FY (002).pdf (5,173 KB)

15 Page 15 of FUTURE AGENDA ITEMS 7.01 Board of Trustee Requests for Future Agenda Items Sep 5, AGENDA - Regular Procedural

16 Page 16 of CONSENT AGENDA 8.01 Call for Approval of Consent Agenda Sep 5, AGENDA - Regular Action (Consent) Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

17 Page 17 of CONSENT AGENDA - HUMAN RESOURCES 9.01 Academic Personnel Transactions: Employment, Change of Status, Retirement Sep 5, AGENDA - Regular Action (Consent) Recommended Action Approve the academic personnel recommendation, items A through D, as amended ACADEMIC PERSONNEL RECOMMENDATIONS (Amended) A. RECOMMENDATION TO EMPLOY THE FOLLOWING PERSONS: Name Campus Class, Step Salary Position Olson, Camron FCC 59, 1 $93,392 Acting Director of A (Temporary Management Contract - August 10, 2017 through June 30, 2018) Baldwin, William C. FCC IV, 5 $67,689 Nursing Instructor (First Contract - September 6, 2017 through May 18, 2018) Harris, Darnell L. RC 59, 1 $32,409 Interim Director of (One Semester Temporary Contract - September 6, 2017 through December 31, Assignment Heiderich, William R. FCC V, 5 $69,488 Art (Sculpture) Inst (One Year Temporary Contract - September 6, 2017 through May 18, 2018) McAfee, Jacob S. CTC 59, 8 $103,715 Director of Fire Aca (Management Contract - September 15, 2017 through June 30, 2018) B. RECOMMENDATION TO ACCEPT CHANGE OF STATUS FOR THE FOLLOWING PERSONS: Name Campus Effective Date Percentage Position Avakian, Alan RC Aug. 10, % Food and Nutrition (Reduction to part-time employment status prior to retirement per Article XVII, Section 4 of the SCFT Piper, Victoria CCC Aug. 10, % Economics Instructo (Reduction to part-time employment status prior to retirement per Article XVII, Section 4 of the SCFT Snyder, Colleen RC Aug. 10, % Music Instructor (Reduction to part-time employment status prior to retirement per Article XVII, Section 4 of the SCFT C. RECOMMENDATION TO ACCEPT CHANGE OF CONTRACTUAL DUTY DAYS FOR THE FOLLOWING PERSO Name Campus FROM TO Position D Renteria, Javier RC Counselor RECOMMENDATION TO ACCEPT RESIGNATION FOR THE PURPOSE OF RETIREMENT FROM THE FOLLO

18 Page 18 of 48 Name Campus Effective Date Position Guglielmino, Rosemarie FCC Dec. 15, 2017 English Instructor Meserve, Peter FCC May 18, 2018 Geography Instructor Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

19 Page 19 of CONSENT AGENDA - HUMAN RESOURCES 9.02 Classified Personnel Transactions: Employment, Promotion, Change of Status, Transfer, Leave of Absence, Resignation, Retirement Sep 5, AGENDA - Regular Action (Consent) Recommended Action Approve the classified personnel recommendations, items A through H, as submitted A. RECOMMENDATION TO EMPLOY THE FOLLOWING PERSONS AS PROBATIONARY: Name Location Range/Step/Salary Date Classification Alameda, Enrique, Jr. FCC 57-A 07/24/2017 Instructional Lab $4,105.25/mo. Position No. 211 Alcala, Rafael DO 46-A 07/24/2017 Warehouse Work $3,141.42/mo. Position No. 110 Jensen, Deborah CCC 48-A 07/26/2017 Accounting Clerk $3,299.92/mo. Position No. 510 Ramirez, Silvano, Jr. MCCC 38-A 07/27/2017 Library/Learning $14.88/hr. Position No. 401 Bryan, Kristi FCC 33-A 07/31/2017 Registration Assi $13.14/hr. Position No. 806 Oliver, Kiesha DO 48-A 07/31/2017 Office Assistant I $3,299.92/mo. Position No. 121 Reyes, Vanessa RC 43-A 08/04/2017 Cook $2,915.33/mo. Position No. 306 Beltran, Heather CCC 37-E 08/10/2017 Bookstore Sales $17.67/hr. Position No. 811 Her, Yang MCCC 37-A 08/10/2017 Bookstore Sales $14.53/hr. Position No. 805 Xiong, Houa CCC 57-A 08/10/2017 Instructional Lab $23.68/hr. Position No Clark, Cindy FCC 44-A 08/15/2017 Department Secr $2,987.00/mo. Position No. 214 Ki k K l RC 48 A 08/15/2017 Lib S i

20 Page 20 of 48 $3,299.92/mo. Position No. 301 Lebel, Courtney DO 53-A 08/18/2017 Administrative Ai $3,720.75/mo. Position No. 113 Neulinger, Lawrence FCC 50-A 08/21/2017 Instructional Tec $3,464.00/mo. Position No. 213 B. RECOMMENDATION TO EMPLOY THE FOLLOWING PERSONS AS PROVISIONAL - FILLING VACANT POSITI RECRUITMENT/SELECTION, OR REPLACING REGULAR EMPLOYEE ON LEAVE: Name Location Range/Step/Salary Date Classification Yang, Yer FCC 38-A 07/13/2017 Office Assistant I $14.88/hr. Position No. 234 Baize, Carrie FCC 53-D 07/24/2017 Administrative Ai $26.12/hr. Position No. 203 Flores Rojas, Erika CCC 44-A 07/26/2017 Department Secr $17.23/hr. Position No. 507 Diaz, Joel RC 57-A 08/03/2017 Educational Advi $23.68/hr. Position No. 303 Mulford, Enoch CCC 41-A 08/03/2017 Custodian $15.99/hr. Position No. 501 Srey, Victoria DO 44-A 08/03/2017 Department Secr $17.23/hr. Position No. 120 Huffman, Margie RC 41-A 08/04/2017 Custodian $15.99/hr. Position No. 402 Ortega, Aubria MCCC 38-A 08/07/2017 Early Childhood $14.88/hr. Position No. 404 Unruh, Leah RC 44-1 (Mgmt.) 08/10/2017 College Director $6,757.08/mo. Position No Cone, Christopher FCC 44-A 08/15/2017 Department Secr $17.23/hr. Position No. 202 Garza, Juan RC 52-A 09/01/2017 Upward Bound A $20.96/hr. thru Position No /29/2017

21 Page 21 of 48 C. RECOMMENDATION TO APPROVE THE PROMOTION OF THE FOLLOWING REGULAR EMPLOYEES: Name Location Range/Step/Salary Date Classification Estes, Steven CCC 41-E 07/24/2017 Custodian $3,729.17/mo. to Position No E General Utility W $3,646.83/mo. Position No. 500 Doyle, Stephanie RC 41-E 07/31/2017 Library/Learning $3,460.42/mo. to Position No C Library Services $3,724.58/mo. Position No. 302 D. RECOMMENDATION TO APPROVE THE CHANGE OF STATUS OF THE FOLLOWING REGULAR EMPLOYEES Name Location Range/Step/Salary Date Classification Gonzalez, Simon RC 52-E 07/31/2017 Upward Bound A $4,417.92/mo. to Position No B Instructional Lab $24.87/hr. Position No. 316 (Return to regular assignment) Olds, Scott DO % (Mgmt.) 08/04/2017 District Director o $10,198.50/mo. to Position No (Mgmt.) District Director o $9,712.83/mo. Position No. 103 (Return to regular assignment) Carbajal, Norberto MCCC 52-B 09/01/2017 Upward Bound A $3,817.50/mo. to Position No. 404 RC 52-B Upward Bound A $3,817.50/mo. Position No. 314 (Reassignment) E. RECOMMENDATION TO APPROVE THE LATERAL TRANSFER OF THE FOLLOWING REGULAR EMPLOYEES Name Location Date Classification Herr, Sheng FCC 57-D 08/07/2017 Accounting Tech $27.42/hr. Position No. 850 FCC 57-D Accounting Tech $4,752.08/mo. Position No. 814 (Lateral Transfer per Personnel Commission Rule 11-2) F. RECOMMENDATION TO APPROVE THE LEAVE OF ABSENCE OF THE FOLLOWING REGULAR EMPLOYEES

22 Page 22 of 48 Name Location Date Classification Mosqueda, Susan FCC 41-E 08/01/2017 Office Assistant II $3,560.42/mo. thru Position No /22/2017 (Personal Leave of Absence per Article 13, Section 2 of the CSEA contract) G. RECOMMENDATION TO ACCEPT THE RESIGNATION OF THE FOLLOWING REGULAR EMPLOYEES: Name Location Date Classification Mossette, Mary Beth FCC 07/11/2017 Program Developme Position No Delport, Renee RC 07/28/2017 College Director of M Position No Gough, Christine FCC 08/09/2017 Sign Language Inter Position No Edwards, Leah FCC 08/11/2017 Department Secreta Position No Maokosy, Sarah RC 08/18/2017 Job Developer Position No H. RECOMMENDATION TO ACCEPT THE RESIGNATION FOR THE PURPOSE OF RETIREMENT FOR THE FOLLOW Name Location Date Classification Collins, Sheila FCC 09/29/2017 Early Childhood Edu Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne Position No. 2229

23 Page 23 of CONSENT AGENDA - HUMAN RESOURCES 9.03 Approval of New Position of Limited Term Office Assistant I, District Office Sep 5, AGENDA - Regular Action (Consent) Dollar Amount $20, Budgeted Budget Source Yes General Fund Recommended Action Approve new position of limited term Office Assistant I, District Office The Office of Human Resources is requesting a limited term position of Office Assistant I to assist with academic evaluation data entry and tracking in preparation for the upcoming accreditation visits next spring. Human Resources has recently modified the data entry/tracking screens in the Colleague software to allow for enhanced tracking of and reporting on all employee evaluations. Academic evaluations are maintained locally at each college/center. This position will be responsible for traveling to each district site and entering historical evaluation data into Colleague. We anticipate this project will be complete in 4-6 months. Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

24 Page 24 of CONSENT AGENDA - HUMAN RESOURCES Fiscal Impact 9.04 Approval of New Position of Limited Term Program Development Assistant, Center for International Trade Development Sep 5, AGENDA - Regular Action (Consent) No Dollar Amount $29, Budgeted Budget Source Yes Grants Recommended Action Approve six-month limited-term position of Program Development Assistant at the Center for International Trade Development A six-month limited term program development assistant is being requested by the Center for International Trade Development (CITD). The current program development assistant has accepted another position within State Center Community College District. This existing position has been vacant as of August 1, The program development assistant performs a variety of complex work, including preparing budget reports and coordinating and identifying training needs for the department. The CITD has an existing approved position, but is currently assessing the needs of the department to ensure the position is properly classified. This would allow a limited term employee to support the CITD director to complete grant objectives while proper classification is determined by the district. Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

25 Page 25 of CONSENT AGENDA - HUMAN RESOURCES Fiscal Impact 9.05 Approval of New Position of Limited Term Administrative Assistant, Center for International Trade Development Sep 5, AGENDA - Regular Action (Consent) Yes Dollar Amount $13, Budgeted Budget Source Yes Grants Recommended Action Approve a new six-month limited term position of Administrative Assistant at the Center for International Trade Development A six-month limited term position of Administrative Assistant is being requested by the Center for International Trade Development (CITD). The six-month limited term position will provide the additional assistance to implement grant objectives. CITD is currently assessing the needs of the department to ensure the position is properly classified and, therefore, is recommending the approval of a six-month limited term position of Administrative Assistant. The administrative assistant performs highly complex and responsible secretarial work, relieves a senior campus administrator of administrative and office detail, independently organizes administrative activities, and represents the department to the faculty, staff, and public. The six-month limited term position will support the CITD director to continue to provide needed support functions and to meet workload and deadline requirements. Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

26 Page 26 of CONSENT AGENDA - GENERAL Review and Approval of District Warrants and Checks Sep 5, AGENDA - Regular Action (Consent) Recommended Action Review and approve the summary of the warrants register for the accounts, as provided. For review and approval: Account: Amount: For the Period: District $ 21,339, /11/17 to 8/10/17 Fresno City College Co-Curricular 91, /11/17 to 8/10/17 Reedley College Co-Curricular 60, /11/17 to 8/10/17 Clovis Community College Co-Curricular 37, /11/17 to 8/10/17 District & Co-Curricular Subtotal: $ 21,529, Fresno City College Bookstore 1,234, /11/17 to 8/10/17 Reedley College Bookstore 524, /11/17 to 8/10/17 Bookstore Subtotal: $ 1,759, Grand Total: $ 23,288, Board Policy 6300 File Attachments District and Co-Curricular Warrant Registers.pdf (241 KB) FCC Bookstore Check Report.pdf (253 KB) RC Bookstore Check Report.pdf (231 KB) Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

27 Page 27 of CONSENT AGENDA - GENERAL Acceptance of Report of Investments Sep 5, AGENDA - Regular Action (Consent) Recommended Action Accept the Quarterly Investment Report, as provided by the County of Fresno, for the quarter ending June 30, Administrative Regulation 6320 permits the district to invest district funds held by the County Treasurer in the County Treasurer's investment pool. Included as an exhibit is the Quarterly Investment Report from the Fresno County Treasurer's office for the period ending June 30, Review of the Quarterly Investment Report is recommended by Government Code section The Fresno County Treasurer's Investment Pool is in full compliance with all applicable government codes. Board Policy 6320 File Attachments Period Ending pdf (4,222 KB) Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

28 Page 28 of CONSENT AGENDA - GENERAL Acknowledgement of Financial Analysis of Enterprise and Special Revenue Operations Sep 5, AGENDA - Regular Action (Consent) Recommended Action Acknowledge financial analysis of enterprise and special revenue operations. The financial reports for the enterprise and special revenue operations for the fiscal year ending June 30, 2017, are attached. The report consists of a combined balance sheet and combined statement of revenues and expenditures for the enterprise operations, which consists of the bookstores at Fresno City, Reedley, and Clovis Community Colleges; and the special revenue operations, which consists of the Reedley College cafeteria and residence hall. The enterprise and special revenue operations ended the fiscal year reflecting mixed operational results. The combined bookstore operation ended the year with a net loss of $236,121. The Reedley College cafeteria had net revenue of $108,347, while the residence hall had a net loss of $21,545. Board Policy 6100 File Attachments Enterprise - Special Revenue Financial Stmts.pdf (92 KB) Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

29 Page 29 of CONSENT AGENDA - GENERAL Acknowledgement of Quarterly Financial Status Report (CCFS-311Q), General Fund Sep 5, AGENDA - Regular Action (Consent) Recommended Action Acknowledge the Quarterly Financial Status Report (CCFS-311Q). Enclosed is the June 30, 2017, Quarterly Financial Status Report (CCFS-311Q) for the district general fund, as required for California community college districts (ECS 84043). In accordance with state instructions, a copy of the report was forwarded electronically to the State Chancellor's Office. The Quarterly Financial Status Report reflects the district ended the fiscal year with revenues exceeding expenditures by approximately $0.5 million. Actual revenues and expenditures through the fiscal year ending June 30, 2017, when compared to the current adjusted budget, are 100.2% and 99.3%, respectively. The district reported on the Annual CCFS-320 (Apportionment Attendance Report) having served 28,821 credit full-time equivalent students (FTES) and 361 non-credit FTES in Board Policy 6300 File Attachments CCFS-311Q.pdf (282 KB) Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

30 Page 30 of CONSENT AGENDA - GENERAL Approval of Quarterly Budget Transfers and Adjustments Report Sep 5, AGENDA - Regular Action (Consent) Recommended Action Approve the Budget Transfers and Adjustments Report The enclosed Budget Transfers and Adjustments Report reflects budget adjustments through the period ending June 30, The adjustments represent changes to meet the ongoing needs of the district, including categorically funded programs, educational needs of the campuses, and new grants and agreements. Board Policy 6250 File Attachments Budget Transfer-Adjustment.pdf (36 KB) Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

31 Page 31 of CONSENT AGENDA - GENERAL Approval of Proposition 30 Education Protection Account Expenditure Plan, Fiscal Year Sep 5, AGENDA - Regular Action (Consent) Recommended Action Approve the Proposition 30 Education Protection Account expenditure plan for fiscal year as presented. The provisions of Article XIII Section 36 added November 7, 2012, create in the state general fund an Education Protection Account (EPA) to receive and disburse the revenues derived from the incremental increases in taxes imposed by Article XIII, Section 36(f). All monies in the Education Protection Account are continuously appropriated for the support of school districts, county offices of education, charter schools and community college districts. It is the intent of the legislature that all community college districts shall have the authority to determine how the monies received from the Education Protection Account are spent. However, in maintaining transparency, the Board of Trustees are required to make the spending determinations with respect to monies received from the Education Protection Account in open session of a public meeting of the board. Further, the monies received from the Education Protection Account shall not be used for any administrative costs. The only exception is the payment of the additional audit costs pursuant to the audit requirements imposed by Article XIII Section 36 of the Constitution. Based on the foregoing, administration recommends the Board of Trustees direct that the monies received from the Education Protection Account shall be spent as presented below, thus satisfying the requirements imposed by Article XIII Section 36 of the Constitution. Education Protection Account (EPA) Proposed Expenditure Plan: Instructional Salaries, Contract or Regular Status $30,000,000 Board Policy 6300 Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

32 Page 32 of CONSENT AGENDA - GENERAL Fiscal Impact Approval of Grant Agreements Sep 5, AGENDA - Regular Action (Consent) Yes Dollar Amount $104, Budgeted No Recommended Action Approve the grant agreements recommendation, items A through B, as presented; authorize renewal of the grant agreements with similar terms and conditions; and authorize the chancellor or vice chancellor of finance ad administration to sign the grant agreements on behalf of the district. The following grant agreement are recommended for approval by the Board of Trustees: A.Promotion of California Grown Specialty Crops in Mexico Agency: California Department of Food and Agriculture Agreement Term: August 1, September 29, 2017 District Location: Center for International Trade Development Total Funding: $89,096 Background: The Center for International Trade Development has received a new grant agreement from the California Department of Food and Agriculture (CDFA). The funding will provide retail in-store promotions, a booth rental in the trade show ABASTUR, and trade mission to Mexico City to bring California agriculture companies and consumers awareness of specialty crops. B.HSI STEM Agency: Humboldt State University Agreement Term: June 20, 2017 July 1, 2018 District Location: Reedley College Total Funding Amount: $15,000 Background: Reedley College has received a sub-award from Humboldt State University for the HSI STEM grant. The funding will provide forty-six (46) STEM interested students an opportunity to visit Humboldt State University on a recruitment tour of the campus. This outreach program is geared towards attracting Hispanic and low-income students. The funding has an opportunity to be renewed over five years until September 30, Board Policy 3280 Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

33 Page 33 of CONSENT AGENDA - GENERAL Fiscal Impact Appoint Clovis Community College Representatives to Serve on the State Center Adult Education Consortium Sep 5, AGENDA - Regular Action (Consent) No Recommended Action Appoint Roberta Kunkel as the Clovis Community College representative and James Ortez as the Clovis Community College alternate representative to the State Center Adult Education Consortium In , the state budget included a two-year, $25 million total, statewide adult education planning grant. AB 86 called for the development of local regional consortia comprised of representatives from community college districts, K-12 districts, and other organizations that serve a role in adult education (each consortium was defined by the boundaries of a community college district). The purpose of the planning grant was to evaluate existing adult education programs, identify needs/gaps, and develop plans to address the identified needs/gaps. To transition from planning to implementation, the state budget includes a $500 million Adult Education Block Grant to be allocated among the regional consortia. The accompanying trailer bill, AB 104, includes language that identifies the program areas of adult education that can be funded through this allocation and the necessary decision-making structure. Specifically, AB 104, Article 9, Section 84905(a) authorizes a community college district, school district, county office of education, or any joint powers authority to join the local adult education consortium as a member; Section 84905(c) states that a member of the consortium shall be represented only by an official designated by the governing board of the member; and Section 84905(d)(1) describes the decision-making procedures, including a requirement that all members of the consortium shall participate in any decision made by the consortium, Section 84905(d)(1) (A). An official representative is necessary to ensure that State Center Community College District has a full voice in the decision-making process in the State Center Adult Education Consortium, including the disbursement of consortium funds to provide adult education courses and student support services authorized by AB 104, Section At its September 16, 2016, meeting, the State Center Adult Education Consortium Board voted to expand the number of State Center Community College District representatives to better represent the SCCCD colleges. At the October 4, 2016, Board of Trustees meeting, one representative for each college and one alternate from each college were approved to serve on the State Center Adult Education Consortium Board through June Since that meeting, both of the Clovis Community College representatives have left their administrative positions. Administration is recommending that Dean of Instruction Roberta Kunkel be appointed as the representative and Dean of Instruction James Ortez be appointed as the alternate. Motion & Voting Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

34 Page 34 of CONSENT AGENDA - GENERAL Fiscal Impact Adoption of Resolution Authorizing Emergency Repairs at Locker Room, Reedley College Sep 5, AGENDA - Regular Action (Consent) Yes Dollar Amount $21, Budgeted Budget Source No Maintenance and Repair Funds Recommended Action Adopt, by unanimous vote, Emergency Resolution No for emergency repairs at the Reedley College locker room, and in accordance with Public Contract Code Section (a); accept approval from the Fresno County Superintendent of Schools for the emergency repairs at Reedley College; and authorize the chancellor or vice chancellor of finance and administration to sign an agreement on behalf of the district. On July 13, 2017, it was discovered that a minor flood had occurred outside the Reedley College gymnasium. This flood and subsequent damage was caused by the rupture of a 4" transit pipe underneath the flooded area. It was presumed that this leak was the cause of some additional interior damage as well. Repairs were performed to the transit pipe and surrounding area and the water was turned back on. Soon thereafter, continual flooding was discovered in the coaches restroom, unrelated to the transit pipe but due to a corroded and burst 1-1/2" galvanized hot water line under the foundation of the building. Flooding also occurred in the office areas and an adjacent conference room. Efforts were made to immediately uncover the line and stop the water leak. These repairs to the water line and foundation have been performed and funded through capital projects funding. However, the resulting damage to floors, walls, and fixtures created an urgency to mitigate the damage to prevent a hazardous situation and additional repair costs. With the approval and assistance of our insurance carrier, work was performed to remove damaged materials and dry out the affected space. Preliminary estimates for the total value of the necessary mitigation and repair work are unknown but will be funded through our insurance carrier. If normal bidding procedures are used, construction could not take place without advertising and Board award. With the authorization of an emergency resolution, repairs can be completed under control of the insurance company constraints and minimize interruption to instructional activities and facilities. By unanimous vote and with the approval of the County Superintendent of Schools, Public Contract Code section 20654(a) allows for emergency repairs necessary to any facility of the college to permit the continuance of existing college classes or to avoid danger to property. Administration is recommending the use of this provision to continue with the necessary repairs of the men's PE locker facilities caused by the corroded and leaking galvanized pipe. Any resulting agreement to perform the repair work will proceed without public bidding requirements but will include any necessary requirements as to bonding, insurance and prevailing wage. Repairs underground, outside the building, and to the foundation have been performed and funded through the Capital Projects Fund at a cost of approximately $16,000. Repairs above ground and within the building will be paid by insurance coverage provided through ASCIP, except the $5,000 deductible which was also paid by Capital Projects Fund. File Attachments Resolution _Emergency Repairs_Mens Locker Room_RC.pdf (16 KB) Motion & Voting

35 Page 35 of 48 Moved to approve the consent agenda items human resources with the addition of the academic amendments as read by Trustee Leal and the general consent. Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, John Leal Not Present at Vote: Miguel Arias, Eric Payne

36 Page 36 of CONSENT AGENDA - GENERAL Adoption of Resolution In Compliance with SB Mandated Debt Issuance and Management Policy Sep 5, AGENDA - Regular Action Existing California law requires public agencies to provide information to the California Debt and Investment Advisory Commission ( CDIAC ) no later than 30 days prior to the sale of the debt. Senate Bill 1029 ( S.B ), signed into law by Governor Brown on September 12, 2016, amends this law to place additional reporting obligations on issuers of debt. In part, S.B requires that an issuer certify that it has adopted local debt policies concerning the use of debt and that the proposed debt issuance is consistent with the local debt policies. S.B lists certain topics to be covered in the local debt policies. The district expects to issue bonds from time to time and therefore must adopt a debt issuance and management policy in compliance with S.B Stradling Yocca Carlson and Rauth, district bond counsel, has assisted the district with preparing a debt issuance and management policy that is in compliance with S.B File Attachments Debt Management Policy State Center CCD.pdf (42 KB) Resolution Debt Issuance & Management Policy.pdf (16 KB)

37 Page 37 of PUBLIC HEARING Public Hearing and Adoption of Final Budget Sep 5, AGENDA - Regular Action Recommended Action Conduct a public hearing to solicit comments from interested members of the public. Following the close of the public hearing, adopt the State Center Community College District Final Budget, as presented. The Final Budget for the general fund, other funds and accounts, capital projects fund, lottery decision package, and Measure C is presented for approval by the Board of Trustees. This budget is based on the state-adopted budget passed by the legislature on June 15, 2017, and signed by the governor on June 27, The state general fund budget is approximately $122.5 billion. As with the past few years, the legislature approved a budget pretty much in line with what the governor proposed. The governor has been fairly conservative in his budgets over the past few years with increases in revenues typically being budgeting in the following year as one-time revenues. However last year s revenues came in slightly lower than budgeted so we will not see one- time revenue enhancements as in the past few year s budgets. The State Budget signed by the Governor and approved by the Legislature continues to focus on Student Success. A new Initiative funded at $150 million at the state level provides additional funding to direct students studies by providing structured class pathways dependent upon their discipline of study. Student Success and Services Programs (SSSP), Student Equity, Strong Workforce, CTE Pathways, and Adult Education are funded at last year s levels. Additionally, the Governor has approved 15 of the 29 State Capital Outlay Bond Projects approved by the State Board of Governors. This final budget provides additional funding to the Community College System and the district in a modest increase in COLA from the 1.48% provided in the Tentative Budget to the 1.56% provided in the Final Budget, plus, it significantly increases base funding by an nearly $3.0m and increases Scheduled Maintenance & Instructional Equipment Funding by almost $900k. Overall this has been a good budget. The SCCCD Final Budget was developed using the following major fiscal assumptions: 1.56% Cost of Living Adjustment (COLA) or $2.5m $3.65m Base Funding $2.0m Scheduled Maintenance/ Instructional Equipment $1.0 Prop. 30 Energy Efficiency Projects Guided Pathways (SCCCD share TBD) By law, the Board of Trustees is required to hold a public hearing, and review and adopt the State Center Community College District s Final Budget on or before September 15 of the fiscal year. The administration recommends approval of the district s final budget as presented. The district has provided proper public notice of the board s intent to review and adopt the district s final budget on September 5, Board Policy 6200 File Attachments +Final Budget Book (Secure).pdf (2,458 KB) Proposed Final Budget Presentation (for BoardDocs).pdf (267 KB) Motion & Voting Moved to adopt the State Center Community College District Final Budget as presented.

38 Page 38 of 48 Motion by Bobby Kahn, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, Eric Payne, John Leal Not Present at Vote: Miguel Arias

39 Page 39 of ACTION ITEMS Adoption of Resolution Authorizing the Issuance of the Election of 2016 General Obligation Bonds, Series A Sep 5, AGENDA - Regular Action Recommended Action Adopt Resolution No authorizing the issuance of State Center Community College District Election of 2016 General Obligation Bonds, Series A, and actions related thereto. An election was held in the State Center Community College District (the District ) on June 7, 2016, for the issuance and sale of general obligation bonds of the District for various purposes in the maximum amount of $485,000,000 (the Measure C ). The District now desires to proceed with the first issuance of bonds under Measure C in an amount not-to-exceed $75,000,000 (the Bonds ). The Bonds are being authorized for sale of bonds for the purpose of providing funds to (i) finance projects approved by Measure C, and (ii) to pay the costs of issuing the Bonds. (a) (b) (c) (d) Bond Resolution. This Resolution authorizes the issuance of Bonds, specifies the basic terms, parameters and forms of the Bonds, and approves the form of Purchase Contract and form of Preliminary Official Statement described below. In particular, Section 1 of the Resolution establishes the maximum aggregate initial principal amount of the Bonds to be issued ($75,000,000). Section 4 of the Resolution states the maximum underwriters discount (0.50%) with respect to the Bonds, the maximum legal interest rate on the Bonds, and authorizes the Bonds to be sold at a negotiated sale to Stifel Nicolas & Company, Incorporated and Rice Financial Products Company as the underwriters (the Underwriters ). The Resolution authorizes the issuance of current interest bonds only; capital appreciation bonds are not authorized. Form of Purchase Contract. The Resolution approves the form of the Purchase Contract. Pursuant to the Purchase Contract, the Underwriters will agree to buy the Bonds from the District. All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties. Upon the pricing of the Bonds, the final execution copy of the Purchase Contract will be prepared following this form. Form of Preliminary Official Statement. The Resolution approves the form of the Preliminary Official Statement. The Preliminary Official Statement (the POS ) is the offering document describing the Bonds which may be distributed to prospective purchasers of the Bonds. The POS discloses information with respect to, among other things, (i) the proposed uses of proceeds of the Bonds, (ii) the terms of the Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Bonds, if any, (iv) the security for repayment of the Bonds (the ad valorem property tax levy), (v) information with respect to the District s tax base (upon which such ad valorem property taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Bonds and the District, and (viii) absence of material litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Bonds. Following the pricing of the Bonds, a final Official Statement for the Bonds will be prepared, substantially in the form of the POS. Form of the Continuing Disclosure Certificate. The form of the Continuing Disclosure Certificate can be found in APPENDIX C to the POS. Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure from any public agency issuing debt a covenant that such public agency will annually file material financial information and operating data with respect to such public agency through the web-based Electronic Municipal Market Access ( EMMA ) system maintained by the Municipal Securities Rulemaking Board (a federal agency that regulates broker-dealers, including investment bank firms that underwrite municipal obligations). This requirement is expected to be satisfied by the filing of the District s audited

40 Page 40 of 48 financial statements and other operating information about the District, in the same manner the District has filed such information in connection with prior bond issuances. The purpose of the law is to provide investors in the Bonds with current information regarding the District. File Attachments Resolution State Center CCD (Election of 2016 GO Bonds Series A) - Final.pdf (163 KB) Financing Program Overview - Bond.pdf (300 KB) Motion & Voting Moved to adopt Resolution No authorizing the issuance of State Center Community College District Election of 2016 General Obligation Bonds, Series A, and actions related thereto. Motion by Deborah Ikeda, second by Ronald Nishinaka. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, Eric Payne, John Leal Not Present at Vote: Miguel Arias

41 Page 41 of ACTION ITEMS Adoption of Resolution Authorizing the Issuance of State Center Community College District 2017 General Obligation Refunding Bonds (Measure E) Sep 5, AGENDA - Regular Action Recommended Action Adopt Resolution No authorizing the issuance of the State Center Community College District 2017 General Obligation Refunding Bonds An Election was held in the State Center Community College District (the District ) on November 5, 2002, for the issuance and sale of general obligation bonds of the District for various purposes in the maximum principal amount of $161,000,000 (the 2002 Authorization ). The District has previously caused the issuance of its General Obligation Bonds, Election of 2002, Series 2009B (Build America Bonds), in the aggregate principal amount of $10,000,000 (the Prior Bonds ). The District now desires to refinance all of the outstanding Prior Bonds through the issuance of general obligation refunding bonds (the Refunding Bonds ) in an aggregate principal amount not-to-exceed $10,000,000. All benefits from the refunding will be delivered to the property owners in the District. The final maturity of the Refunding Bonds will not be later than the maturity dates of the Prior Bonds. (a) (b) (c) (d) Bond Resolution. This Resolution authorizes the issuance of the Refunding Bonds, in one or more series of federally taxable or federally tax-exempt bonds. The Resolution authorizes the issuance of the Refunding Bonds, specifies the basic terms, parameters and forms of the Refunding Bonds, and approves the form of Purchase Contract, Continuing Disclosure Certificate, Escrow Agreement and Preliminary Official Statement described below. In particular, Section 1 of the Resolution establishes the maximum aggregate principal amount of the Refunding Bonds to be issued ($10,000,000). Section 4 of the Resolution states the maximum underwriting discount (0.50%) with respect to the Refunding Bonds, and authorizes the Refunding Bonds to be sold at a negotiated sale to Stifel Nicolas & Company, Incorporated and Rice Financial Products Company as the underwriters (the Underwriters ). The Resolution authorizes the issuance of current interest bonds only; capital appreciation bonds are not authorized Form of Purchase Contract. The Resolution approves the form of the Purchase Contract. Pursuant to the Purchase Contract, the Underwriters will agree to buy the Refunding Bonds from the District. All the conditions of closing the transaction are set forth in this document, including the documentation to be provided at the closing by various parties. Upon the pricing of the Refunding Bonds, the final execution copy of the Purchase Contract will be prepared following this form. Form of Preliminary Official Statement. The Resolution approves the form of the Preliminary Official Statement. The Preliminary Official Statement (the POS ) is the offering document describing the Refunding Bonds which may be distributed to prospective purchasers of the Refunding Bonds. The POS discloses information with respect to, among other things, (i) the proposed uses of proceeds of the Refunding Bonds, (ii) the terms of the Refunding Bonds (interest rate, redemption terms, etc.), (iii) the bond insurance policy for the Refunding Bonds, if any, (iv) the security for repayment of the Refunding Bonds (the ad valorem property tax levy), (v) information with respect to the District s tax base (upon which such ad valorem property taxes may be levied), (vi) District financial and operating data, (vii) continuing disclosure with respect to the Refunding Bonds and the District, and (viii) absence of material litigation and other miscellaneous matters expected to be of interest to prospective purchasers of the Refunding Bonds. Following the pricing of the Refunding Bonds, a final Official Statement for the Refunding Bonds will be prepared, substantially in the form of the POS. Form of the Continuing Disclosure Certificate.

42 Page 42 of 48 The form of the Continuing Disclosure Certificate can be found in APPENDIX C to the POS. Effective July 3, 1995, all underwriters of municipal bonds are obligated to procure from any public agency issuing debt a covenant that such public agency will annually file material financial information and operating data with respect to such public agency through the web-based Electronic Municipal Market Access ( EMMA ) system maintained by the Municipal Securities Rulemaking Board (a federal agency that regulates broker-dealers, including investment bank firms that underwrite municipal obligations). This requirement is expected to be satisfied by the filing of the District s audited financial statements and other operating information about the District, in the same manner the District has filed such information in connection with prior bond issuances. The purpose of the law is to provide investors in the Refunding Bonds with current information regarding the District. (e) Escrow Agreement. Pursuant to the Escrow Agreement, proceeds from the sale of the Refunding Bonds in an amount sufficient to redeem the Prior Bonds and to pay the interest due on the Refunding Bonds on and prior to August 1, 2019 (the Crossover Date ) will be deposited in an escrow fund (the Escrow Fund ) held by The Bank of New York Mellon Trust Company, N.A. (acting as Escrow Agent ). The monies in the Escrow Fund will be used by the Escrow Agent to pay the interest due on the Refunding Bonds on and prior to the Crossover Date and to redeem the Prior Bonds on such date, which is the first optional redemption date thereof following the issuance of the Refunding Bonds. File Attachments Resolution District Resolution - State Center CCD (2017 GO Refunding Bonds) - Final.pdf (162 KB) Motion & Voting Moved to adopt Resolution No authorizing the issuance of the State Center Community College District 2017 General Obligation Refunding Bonds Motion by Bobby Kahn, second by Deborah Ikeda. Final Resolution: Motion Carries Yes: Richard Caglia, Deborah Ikeda, Bobby Kahn, Ronald Nishinaka, Eric Payne, John Leal Not Present at Vote: Miguel Arias