Attendees. Mike Guebert, Chair Nellie McAdams, Secretary Rick Till, Vice-Chair. Allison Hensey, Associate Director Dianna Pope, Director Emeritus

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1 Attendees Board Directors Mike Guebert, Chair Nellie McAdams, Secretary Rick Till, Vice-Chair Associate Board Directors Allison Hensey, Associate Director Dianna Pope, Director Emeritus Board Members Not attending Staff Guests Bob Sallinger, Treasurer Laura Masterson (Called in but connection was lost) Jay Udelhoven, Executive Director Lissa Adams, CFO Julie DiLeone, Rural Lands Program Supervisor Andrew Brown, Conservation Legacy Program Supervisor Erik Carr, Senior Urban Conservationist Jed Arnold, Office Manager Carl Exner, Sandy River Basin Watershed Council Corrina Chase, Columbia Slough Watershed Council John Sweeny Steve Wise, Sandy River Basin Watershed Council Kaegan Scully-Englemeyer, Wetlands Conservancy Kim Galland, NRCS Daniel Newberry, Johnson Creek Watershed Council Item # Time Agenda Item Purpose Presenter Packet (* Please read) 1 6:00 Welcome and meeting called to order Review/revise agenda Information Guebert N/A Called to order at 6:02pm Guebert announced that Erik Carr would be presenting the Urban Lands update in place of Kathy Shearin, who was on vacation. Review previous action items 2 6:05 Approve previous minutes McAdams reviewed action items from previous meetings. Decision McAdams 7/11/16 Meeting Minutes MOTION: Till moved to approve the 7/11/16 Board Meeting minutes. Page 1 of 7

2 3 6:10 Time reserved for public comment and introductions 1 No members of the public wished to comment. Information Public N/A CONSENT AGENDA 4 6:15 Recommend approval: SPACE Create Plenty, $1500 for Leaven Community Garden Project SPACE Soul River Inc., $1500 for Celebration Wild Steelhead Decision Guebert SPACE App. SPACE App. FY16/17 Budget: $50,000 Expended to date: $ 3,000 Total recommended: $ 3,000 Remaining if funded: $44,000 MOTION: Till moved to approve the Consent agenda. BOARD SPECIFIC ITEMS Board 5 6:20 Member Updates Information N/A Members McAdams offered the following updates: Rouge Farm Corps will be releasing a white paper soon on land access for farmers and land use changes, they will also be applying for a grant to further explore those subjects. OACD will be holding the first meeting of an Ad Hoc Committee on easements. OACD s Legislative Committee will be soliciting member districts of suggested legislative goals. EXECUTIVE DIRECTOR 6 6:30 Watershed Council Presentations Information Udelhoven/ Chase/ Newberry/ Wise N/A Each of the three Watershed Councils operating in EMSWCD presented an update on progress on last year s grants as well as planned activities for this year s grants. [The presentations are on file.] 1 Each member of the public who wishes to speak shall be given approximately 3 minutes. Page 2 of 7

3 7 7:15 Financials/Auditor Contracting FINANCE & OPERATIONS Information Decision Adams a. June 16 Financial Statements b. Auditor Selection Criteria c. Audit Proposals Adams presented the June 2016 financial statements. The district is in good shape financially and most programs were spent to around 80% of the FY15/16 budget. Adams presented several options for the contracting of a new financial auditor. MOTION: McAdams moved to approve contracting with Pauly, Rogers and Co. for conducting the EMSWCD FY15/16 financial audit. Till 2nds a. Annual Meeting 8 7:25 Annual Meeting Resolution Decision Adams Resolution Udelhoven presented a draft resolution to the board setting a date, time and location for the FY15 16 Annual Meeting immediately before the normally scheduled September 2016 board meeting. o Discussion on the proposed date revealed that several board members would be out of town on Sept. 12 th. o The board agreed to hold the FY 15/16 annual meeting before the October board meeting at 5:30pm. MOTION: Till moved to approve resolution as amended. URBAN LANDS 9 7:35 Update Information Shearin N/A Carr provided a brief update on some of the work of the Urban Lands staff.three main projects have been identified at Mt. Hood Community College following a weighting process. Staff have been conducting outreach and tabling at a variety of community events. Two new topics will be presented through workshops this year. A site visit was conducted at The Grotto in NE Portland, potential areas of assistance and partnership between The Grotto and EMSWCD are being explored. RURAL LANDS 10 7:40 NRCS Update Information Galland N/A Galland provided a brief update on her recent work as district conservationist. A new employee has been hired, the current plan is to have him work on livestock and water quality issues. Planning is underway for a potential visit by the State Conservationist to Multnomah County. A film crew from USDA visited Sauvie Island and Side Yard Farm to film for an information piece on organic farming. 11 7:45 Update Information DiLeone N/A DiLeone provided a brief update on some of the work of the Rural Lands staff. Construction has started on the culvert project at headwaters farm. Maintenance is being carried out at Streamcare sites. The invasive weed team is switching to control of false brome, Japanese knotweed and clematis. Page 3 of 7

4 o Discussion was held on outreach and education regarding tansy. District staff are currently referring concerned landowners to materials produced by Clackamas SWCD and other partners. CONSERVATION LEGACY 12 7:50 Update Information Brown N/A Brown provided a brief update on some of the work of the Conservation Legacy staff. The grants program is moving forward with contracting for PIC grants. Extended info requested from Verde regarding their PIC request has been received and appears satisfactory. The growing season at Headwaters is going well and the part time farm assistance position has been hired. Headwaters staff are assisting 4 th year farmers with identifying potential farmland to transition to. o Discussion was held on the 4 year participation limit in the HIP program. o Discussion was held on potential sources of information regarding available or fallow farmland that graduating HIP farmers might make use of. 13 7:55 Portland Harbor Superfund Cleanup Decision Udelhoven/ Brown a. EPA Fact Sheet b. Draft Comment EPA Letter * Udelhoven presented a draft letter commenting on the EPA s Draft Cleanup Plan for the Portland Harbor. o The board decided Chair Guebert would also sign the final letter. o The board instructed that the letter be cc d to the Portland City Council, Multnomah County, West Multnomah SWCD and the Oregon congressional delegation. o The board instructed that additions be made to the letter recognizing the limited removal plans included in the draft cleanup plan and more commentary on current and historical environmental justice issues in the neighborhoods near to the superfund site. MOTION: Till moved to approve draft comment letter as amended. Agricultural Land Protection 14 8:00 (Executive Session under ORS (2)(e) possible) Executive Session was entered at 7:50pm Decision Masterson/ Brown N/A Executive Session ended at 8:02pm MOTION: Till moved to authorize staff to make an offer pursuant to the terms discussed in executive session. EXECUTIVE DIRECTOR continued 15 8:05 ED Performance Review held in Executive Session under ORS (2)(i) Executive Session was entered at 8:03pm Discussion McAdams N/A Executive Session ended at 9:03pm Page 4 of 7

5 16 8:25 Actions Stemming from ED Performance Review Decision Guebert N/A No actions were taken following the performance review. 17 8:30 Announcements and reminders Action Items Meeting adjourned CLOSING ITEMS Information Guebert N/A Udelhoven announced that SDAO was soliciting requests for legislative issues. o Discussion was held on exploring a legislative request to change the eligibility requirements for SWCD board members. Adjourned at 9:11pm Date Generated 4/4/16 3/7/16 7/11/16 8/1/16 8/1/16 8/1/16 Action Items Arrange a meeting with ODA to provide feedback on the SIA process. Create a draft Associate Director recruitment notice and a prioritized list of desirable skills/experience for new Associate Directors. Staff to inquire with USGS regarding monitoring stream flow near the CLIP project site. Revise Portland Harbor Superfund letter and present to Chair for signauture. Schedule August meeting of Personnel Committee. Send Nellie short conclusive statement regarding ED s performance. Responsible Parties Due Date Current Status as of Date of Draft Minutes Masterson ASAP In Progress Udelhoven 4/4/16 Tabled until 11/7. DiLeone ASAP In Progress Udelhoven/Brown 9/12/16 Complete Arnold ASAP Complete Board ASAP In Progress Page 5 of 7

6 EMSWCD Board Members, Committees and Meeting Dates EMSWCD Board EMSWCD Committees Members Positions Officers Budget Land Legacy Personnel Grants PIC Review 2 SPACE Bob Sallinger Zone 1 Director Treasurer X Co chair X X Laura Masterson Zone 2 Director X Co chair X Mike Guebert Zone 3 Director Chair X X X X Rick Till At Large 1 Director Vice Chair X X Chair X Nellie McAdams At Large 2 Director Secretary X X Chair X X Dianna Pope Director Emeritus X Allison Hensey Associate Director X X Upcoming Schedule August September October November December 1 EMSWCD 12 Corbett G? 3 EMSWCD 7 EMSWCD 5 Gresham G? tbd 26 th 20 th 28 th tbd 2 External Committee members to be determined. Page 6 of 7

7 Additional District representation on community and partner committees: 4 County Cooperative Weed Management Area Kathy Shearin (Chair) and Lucas Nipp City of Portland Community Watershed Stewardship Program Grant Committee Suzanne Easton Columbia Gorge Cooperative Weed Management Area Lucas Nipp (Co Chair) Columbia Slough Watershed Council Kathy Shearin Inter jurisdictional Johnson Creek Watershed Council Julie DiLeone Johnson Creek Watershed Council Andrew Brown Lower Willamette Ag Water Quality No representation; Julie DiLeone assists with meeting logistics Metro Restoration and Stewardship Guidance Committee Jay Udelhoven OWEB Lower Willamette East Small Grant Team Julie DiLeone Oregon Technical Advisory Committee & Agricultural Land Easement Subcommittee Rick McMonagle Sandy River Ag Water Quality Julie DiLeone; Dianna Pope when possible Sandy River Basin Partners Julie DiLeone Sandy River Basin Watershed Council Julie DiLeone; Dianna Pope when possible Western Invasives Network Steering Committee Lucas Nipp Page 7 of 7