Official Minutes. Supervisor Yendell called the meeting to order at 7pm with the Pledge of Allegiance.

Transcription

1 Official Minutes An organizational meeting of the Town board of the Town of Lima, County of Livingston and the State of New York was held at the Town Hall, 7329 East Main Street, Lima, New York, on the 3rd day of January 2013 at 7pm. Notice was printed in the Sentinel. PRESENT: Excused Supervisor, Pete Yendell Councilwoman, Cathy Gardner Councilman, Bruce Mayer Councilman, Dan Marcellus Councilman, Bill Carey Town Attorney, Steve Kruk Town Clerk, Jennifer Shanks, CMC Highway Superintendent, Keith Arner Supervisor Yendell called the meeting to order at 7pm with the Pledge of Allegiance. Supervisor Yendell opened the public hearing at 7:03 pm for Local Law #1 of This local law prohibits erection of new billboard signs and regulates the maintenance of existing billboards in the Town of Lima. Guests: Antoinette Bowen, Heidi Zornow, Cassie Bowen, Jonathan Stills. Approval of Abstracts Supervisor Yendell asked if there were any questions regarding the abstracts. No discussion was held. General voucher s #1-19 and #430 & 435 were transferred from end-of-year abstract, all vouchers totaling $34, and Highway voucher s # 1-19 totaling $10, were approved as presented upon motion by Councilman Carey, seconded by Councilman Mayer, the vote went as follows: December 28th Meeting Minutes The minutes of the December 28, 2012 meeting were approved as presented on a motion by Councilman Mayer, seconded by Councilwoman Gardner the vote went as follows:

2 Summer Recreation Antoinette Bowen, Director of the Recreation, Cassie Bowen, Counselor, Heidi Zornow and Jonathan Stills were present at the Town Board meeting and voiced their concerns and opinions to keep the Summer Recreation Program in Lima. Discussion was held. Town Board members are scheduled to meet with Phil Burrows, from HFL School, January 10 th at 4pm in room 116 at the High School, to determine how HFL s Summer Recreation Program would be handled, and what the fees will be per student compared to Lima s Summer Recreation Program last year. Further discussion and follow up from the January 10 th meeting will be held at the February 7 th Town Board meeting. Organizational Appointments The Board approved the following on a motion by Councilman Gardner, seconded by Councilman Mayer, Aye: 5 Town Bank: Five Star Bank Secondary: M&T and Canandaigua National Town Newspaper: Sentinel Accounting & Payroll: Baldwin Business Services Supervisor: J. Peter Yendell Town Justices: Elvira Luhowy & Harold Harris Deputy Supervisor: Cathy Gardner Town Clerk/Tax Collector: Jennifer Shanks Deputy Clerk: Mary Smith Superintendent of Highways: Keith Arner Building Inspector Charlie Johnson Librarian: Cathy Allen Historian: Doug Morgan Records Management Town: Jennifer Shanks Records Management Court: Sara Harvey Town Attorney: Steve Kruk Secretary to Joint Planning/Zoning Boards: Deb Shaughnessy Maintenance: Roy Moses Town Engineer: Clark Patterson Lee Registrar of Vital Statistics: Linda Banfield Deputy Registrar: Marsha Osborne Representative-County Traffic Bruce Mayer Alternate: Pete Yendell Page 2 of 9

3 Custodian: Richard Starr All Highway bills and general bills to be audited the first meeting of the month. MUTUALLY AGREED ON LIAISON POSITIONS: Liaison to Highway Department: Pete Yendell Liaison to Planning Board: Cathy Gardner Liaison to Parks Commission: John Correll/Dan Marcellus/Bruce Mayer Liaison to Recreation Board: Bruce Mayer Liaison to Library Board: Bill Carey Liaison to Ag Committee Cathy Gardner Liaison to Community Services: Crossroads: Dan Marcellus Golden Age: Bruce Mayer Liaison to Cemeteries: Bill Carey Liaison to Zoning Board of Appeals: Cathy Gardner Liaison for Village: Pete Yendell Facilities Planning &Buildings/Grounds: Town Board Master Plan Communications: Town Board Personnel & employee Relations: Pete Yendell Marketing Commercial & Industrial Growth: Dan Marcellus/ T. Board Expansion of Recreation Program: Bruce Mayer Project Funding & Grants: Bill Carey/T. Board Historical Society Bill Carey The standard workday for retirement calculations for elected and appointed officials, not subject to time and attendance reporting, shall be 6 hours. These positions include: Town Board Members, Assessor, Highway Superintendent, Town Justices and Town Supervisor. Town Boards & Commissions Joint Town & Village Planning Board Meet 1 st Wednesday Chairman George Gotcsik 7364 East Main Rd Vice Chairman George Harvey 2563 Poplar Hill Members Page 3 of 9

4 Mike Youngblut 7180 West Main Street Rose Reynolds 7304 West Main Street Colleen Allen 1325 Rochester Street Doug Best 1411 Bragg Street Street Paul Osborne 7379 East Main Street Amy Klausner-alternate 7926 East Main Rd Zoning Board of Appeals Meet as needed Dennis Neenan-Chair 2275 Clay Street Jim Van Dick-Vice Chair 2031 Rainbow Lane John Bailey 1887 Livingston Street Duane Thompson 2630 Clay Street Duane Fuller 1840 Genesee Street Andy Matthews 7340 Doran Lane Steve Werner 7280 Kober Drive Board of Ethics John Andrews 6963 W. Main Street Michael Oklevitch 7261 Kober Drive Kevin Simmons 7446 East Main Street Hildegarde Turk 7420 College Street Mary Jule Welch 1738 Rochester Street Town Assessor 6 Year Term Robert Morgan 58 Canfield Road, Pittsford Marilyn Zaludny-Clerk Assessment Board of Review Colleen Allen 1325 Rochester Road Doug Best 1411Bragg Street Gary Milburn 2021 Rainbow Lane John Rutkowski 6963 West Main Road John Sylvester 7457 East Main Street Parks Commission John Correll (Chairman) Pam Greiten Page 4 of 9

5 John Wadach Recreation Board Antoinette Bowen (Chairperson) Heidi Zornow Jessica Tanner Ken Gould Jean Lacey (Village Liaison) Bruce Mayer (Town Liaison) Historic Preservation Commission Martha Sempowski Fran Gotcsik 2016 Robin Hargrave 2017 Rose Reynolds 2013 John Rutkowski 2014 Jim Williams 2015 Robin Ha 2017 Green Energy Committee John Sempowski, Chairman Jim Alday Doug Best Anthony Powell Karen Waldron-Johnson Agricultural Committee Dennis Neenan, Chairman Ted Zornow Dick Gruschow Ed Blodgett, Jr. Ron Blodgett, Jr. Jeff Shanks Mike Neenan Marc Krieger, Alternate Lima Golden Age Club A.J. Stephany President Page 5 of 9

6 Don Schunk V. President Ann Schunk Treasury Sheila Ruth Secretary Sandy Shusda Sunshine Chairman Library Board Shirley Caccamise Sandy Shusda Christina Preston- President Linda Banfield Sharon Neenan *** Special Meetings may be called with a two day notice and public posting in 3 locations, example: Town Clerks Legal Bulletin, Kirkwood s-name to be determined, USPS and Save-a-Lot, with notice given to the news media as well.**** Dated January 3, 2013 Policies and Procedures Supervisor Yendell noted that there were no changes made to the following policies: Investment, sexual harassment, ethics, procurement policy, computer use policy, drug & alcohol and equal employment policy. There was one change to the personnel policy that will read: After completing one full year of employment service, all full-time employees including the Highway Superintendent, shall be entitled to earn sick leave of one (1) day per month worked (in place of service) up to an annual maximum of twelve (12) days. With that said change, a motion by Councilman Carey to accept all policies as presented, seconded by Councilman Mayer, the vote went as follows: Resolution #1 of 2013-Blanket Undertaking Supervisor Yendell read the Blanket Undertaking listed below: WHEREAS, section 11 of the Public Officers Law authorizes the governing body of a municipality to procure a blanket undertaking to cover officers, clerks and employees of the municipality who would otherwise be required to post an individual undertaking; and WHEREAS, such blanket undertaking must indemnify against losses through the failure of officers, clerks or employees to faithfully perform their duties or account Page 6 of 9

7 for moneys or property received by virtue of their position or employment and through fraudulent or dishonest acts committed by officials, clerks or employees covered there-under, now, therefore, be it RESOLVED, that the Lima Town Board consents and approves a blanket undertaking to cover all officers, clerks and employees required by law to post an undertaking which undertaking shall be provided by the following policies: Page 7 of 9 o Public Officials Liability Policy, provided by NYMIR, Policy Number MPOLTMA001. o Government Crime Policy provided by National Grange Mutual, Policy Number F Dated at Lima, New York January 3, 2013 Mileage Rate Increase Supervisor Yendell told the Board there was a one cent increase in the New York State mileage rate. He asked the Board to approve the new rate of.56.5 cents per mile. Upon motion by Councilman Mayer, seconded by Councilman Marcellus, the vote went as follows: New York State Department of Transportation Supervisor Yendell read a letter from David C. Goehring, P.E., Regional Traffic Engineer of the State of New York Department of Transportation. The letter states Per the joint request, Form TE-9 of the Lima Town Board and Livingston County Highway Superintendent, Don Higgins, this office will investigate traffic conditions on Gale Road between Route 15A and Dalton Road relative to the establishment of a lower speed limit. When a determination is made and available, same will be presented at a regularly scheduled Board meeting. Agreement to Spend Highway Funds Supervisor Yendell read an requesting approval to Spend Town Highway Funds submitted by Highway Superintendent Arner. Arner is requesting an amount not to exceed $35,000 to purchase a new pick up truck. Upon motion by Councilman Mayer granting said request, seconded by Councilman Carey, the vote went as follows:

8 Ayes: 5 Yendell, Gardner, Marcellus, Mayer, Carey Town of Lima Public Water Supply Inspection Report Supervisor Yendell mentioned receipt of a letter from Joan Ellison, Public Health Director of Livingston County Department of Health, stated a facility sanitary survey was conducted on October 30, 2012-required of New York State Sanitary Code, and that said inspection of the water supply system ensured that there were no existing public health hazard violations at that time. Costs for County & Town Special Improvement Districts Supervisor Yendell noted the following average estimated costs apply to town special district establishments, extensions, or increases are as follow: sewer $774 and water $685. Supervisor s Report Supervisor s monthly report was accepted as submitted upon motion by Councilman Mayer, seconded by Councilwoman Gardner, the vote went as follows: Hydrofracturing No new information available. An update will be given at the February 7 th meeting. Intermunicipal Agreement Cooperation Agreement Town Attorney Kruk drafted an Intermunicipal Cooperation Agreement regulating the mutual purchase, use and maintenance of a bulldozer with the Town of Avon. The Town Board and Superintendent of Highways will review same and discuss at the February 7 th meeting. Councilwoman Gardner made a motion to approve the recommendation made by Town Attorney Kruk, changing land subdivision requirements to eliminate the requirement to record right away easements when easements are shown on filed subdivision maps, seconded by Councilman Mayer, the vote went as follows: Mailbox Policy Page 8 of 9

9 Councilwoman Gardner recommended a policy be established explaining a procedure and process for any mailboxes that may be knocked down during snow plowing. Discussion was held and a policy will be determined at the February 7 th meeting. Close Public Hearing Supervisor Yendell asked for motion to close the public hearing on Local Law #1 titled Billboard Signs Law at 9:00 pm with no public comment received. Upon motion by Councilman Mayer to close the public hearing, seconded by Councilman Marcellus, the vote went as follows: Upon motion by Councilman Mayer to adopt Local Law #1 of 2013, seconded by Councilman Marcellus, the vote went as follows: Upon motion by Councilman Mayer to adjourn, seconded by Councilman Marcellus, the meeting adjourned at 9:15pm. Carried unanimously. Respectfully Submitted by: Jennifer Shanks, CMC Page 9 of 9