BROCKENHURST COLLEGE CORPORATION PART I. Minutes of the one-hundred and third meeting of the Brockenhurst College Corporation held on 3 March 2015

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1 BROCKENHURST COLLEGE CORPORATION PART I Minutes of the one-hundred and third meeting of the Brockenhurst College Corporation held on 3 March 2015 Meetings Attended Present: Mr D Yates Chair (6 out of 6) Mr R Hogg Vice Chair (4 out of 6) Mrs D Roberts Principal (6 out of 6) Dr C Swan (4 out of 6) Mr P Butler (6 out of 6) Mr J Liu (from 3.50pm) (4 out of 6) Mrs J Milone (4 out of 6) Mrs Z Karol (6 out of 6) Mr A Foreman (4 out of 6) Mrs S Murray (6 out of 6) Mr S Macdonald (5 out of 6) Professor A Neill (2 out of 6) Mr M Bussell (3 out of 3) Mr C Allo-Bowring (1 out of 1) In attendance: Mr A Scott Vice Principal, Learning and Curriculum Mr B Smith Interim Finance Director Mr D Mather Deputy Principal, Learners and Employers Mrs L Payne Clerk to the Corporation (5 out of 6) MINUTE MINUTE The meeting commenced at 2.35pm ACTION RATIFICATION OF THE APPOINTMENT OF NEW ADULT STUDENT GOVERNOR Members unanimously agreed to ratify the appointment of Callum Allo- Bowring as the new Adult Student Governor APOLOGIES FOR ABSENCE Apologies had been received from Mr M Ace, Mrs S Alward, Mr G Beards, Mr K Marshall and Mr C Underhill. The Student Governor, Miss J Craig, was not present DECLARATIONS OF INTEREST Mr Yates confirmed he would have a conflict of interest in a discussion on the proposals for the new Gym. If that were the case it was agreed he would take no part in the item but would remain in the meeting. Mr Yates also confirmed that, with respect to some of the LEP matters, he may have some conflict in which case he would not take part in the discussions. Members felt that Mr Yates should remain in the items for the matters where he had a conflict but not take part in the discussion or vote.

2 103.4 MINUTES OF THE MEETING HELD ON 2 DECEMBER 2014 The Minutes of the Meeting held on 2 December 2014, having been previously circulated to Members, were approved as a true record and signed by the Chair MATTERS ARISING FROM THE MINUTES OF THE MEETING HELD ON 2 DECEMBER Improvement Champions Mrs Murray and Dr Swan agreed to become Improvement Champions Offsite Activities, Hazardous Pursuits, Residential Visits and Foreign Exchange Trips, Regulations and Guidance Notes The Vice Principal advised Members that it was the College who gave the necessary parental authority for students in host families for overseas trips. The reports were noted. The Principal asked for a link Governor for the Special Educational Needs area and Mrs J Milone was pleased to confirm she would take on the role PRINCIPAL S REPORT The Principal was delighted to announce that nine Brockenhurst College students had been offered conditional places at Oxbridge and it was noted that six of the students were from the same Physics class. The Principal reported on more student achievement and sporting excellence. The Principal reported on the Partnerships and Employers Partnership Breakfast Meeting which was held in February, involving businesses from the local areas. She advised members that Brock hosted a fundraising dinner for the Wessex Salon Culinaire in February. The cost per table of 10 people was 450 and the dinner raised over 10,000 which would support the Wessex Salon Culinaire, an event which would be held at the College later in the year. The Chair updated Members on the Training Day on the Strategic Development Session and provided key updates. The Principal updated Members on the IBM project and Governors involvement with that. Members noted the report GOVERNANCE AND SEARCH COMMITTEE Minutes of the Meeting held on 12 February 2015 The Chair of the Committee, Mr M Bussell, outlined the work of the Committee for the last term. The Minutes of the Meeting held on 12 Recommendations from the Committee to the Board Dates Schedule for Corporation and Committee Meetings Members were asked to agree the Dates Schedule for Corporation and Committee Meetings

3 AUDIT COMMITTEE Minutes of the Meeting held on 10 February 2015 The Chair of the Committee, Mr A Foreman, outlined the work of the Committee for the last term. The Minutes of the Meeting held on Recommendations from the Committee to the Board Internal Audit Report of May 2014 Work Placements Follow Up Members noted the Internal Audit Report Work Placements Follow Up Risk Management Register Members approved the updated Risk Management Register EMPLOYMENT AND PERSONNEL COMMITTEE Minutes of the Meeting held on 27 January 2015 The Chair of the Committee, Mrs J Milone, outlined the work of the Committee for the last term. The Minutes of the Meeting held on 27 January 2015 were noted. Recommendations from the Committee to the Board Disciplinary Policy for Senior Postholders The Policy was considered and it was proposed that safeguarding issues be included in Clause 4.1 and 8.4. Subject this change it was agreed to approve the Policy Grievance Guidance on Complaints against Senior Postholders Members were asked to consider and approve the Grievance Guidance on Complaints against Senior Postholders Retention Policy and Schedule Members were asked to consider and approve the Retention Policy and Schedule Work Experience Policy Under Section 3, Priorities, it was agreed to make the first bullet point Ensure employers provide a positive experience with an emphasis on learning. Subject to this change it was agreed to approve the Policy FINANCE AND STANDARDS COMMITTEE Minutes of the Meeting held on 12 February 2015 The Chair of the Committee, Mr D Yates, outlined the work of the Committee for the last term. The Minutes of the Meeting held on Recommendations from the Committee to the Board The Chair of the Committee said there would be an additional report on Apprenticeship QSR data Apprenticeship QSR This item was presented by The Deputy Principal, Learners and Employers. He advised Members that in December 2014, Brockenhurst College received Apprenticeship QSR Reports for that were 3

4 lower than ProAchieve had been showing. The Deputy Principal went through the variances between the overall success and timely success figures for ProAchieve and QSR. He said the College had identified from the QSR dataset, a group of students that were not counted as leavers in internal ProAchieve data but were counted as leavers and fails in the QSR. He said the students were completed in 13/14 by WESS MI and funding in error but their 14/15 roll over record was left open. He said ProAchieve incorrectly interpreted these as continuous, not leavers, hence the higher QSR calculation. The Deputy Principal went through the negative impact on success rates, resulting from the incorrect data. The error had been explained to the SFA on 13 February but they had responded to inform the College it was not possible to re-run the QSR Reports and therefore the erroneous data would remain. The Deputy Principal said, on the basis of a detailed learner by learner comparison of the QSR data set to the College data set, that the overall success should have been nearer to the 75% as reported internally on the basis of ProAchieve. Members discussed the issues and the Deputy Principal confirmed that they knew of at least two other Colleges that had been impacted by this problem. The Deputy Principal was asked to enquire from the SFA if they could revalidate the data, not re-run the programme, but revise the data. DPL&E The Principal confirmed if there were to be a re-run of the information then it would be a cost Brockenhurst College would have to pay. Members agreed that a letter should be sent to Sir Michael Wilshaw to say that the data was invalid and reflected an incorrect apprenticeship QSR position on overall and timely success. It was agreed by all Members this should be a vigorous approach to correcting the information Tuition Fees Policy and Grid for 2015/2016 Members were asked to consider and approve the Tuition Fees Policy and Grid for 2015/ Classroom Based Learning Success for 2013/2014 and Targets from 2014/2015 Members were asked to consider and approve the Classroom Based Learning for 2013/2014 and Targets from 2014/2015. Mr J Liu arrived at 3.50pm Bank Mandate Members agreed the recommendations of the Finance and Standards Committee for a change of signatories on the Student Union Bank Account. The signatories were The Principal and Vice Principal. The Board unanimously agreed the authorised signatories PLANNING AND ADVISORY BOARD Minutes of the Meeting held on 9 December 2014 The Minutes of the Meeting held on 9 December 2014 were noted Minutes of the Meeting held on 10 February 2015 The Minutes of the Meeting held on 10 February 2015 were noted 4

5 OFF-SITE ACTIVITIES AND HAZARDOUS PURSUITS AUTUMN 2014 Members had received a report and information on the Offsite Activities and Hazardous Pursuits, Autumn 2014 The report was noted APPLICATION OF THE COLLEGE SEAL Members were advised the College Seal had not been used since the last Board Meeting EVALUATION Members were pleased to complete an Evaluation of the Meeting ANY OTHER BUSINESS No other business was raised DATE OF NEXT MEETINGS Thursday, 2 July 2015 at 2.30pm Thursday, 24 September 2015 at 5.00pm Tuesday, 1 December 2015 at 2.00pm The meeting ended at 3.55pm. The Chair of the Board said there would now be a presentation from Mrs Judith Munro, Director of Learning and Quality, on the Change to Ofsted Inspections and then a report from Mr Dominic Chapman, Director of Learners, on Strategic Development Update for those Members who missed the training session recently. The Part II Agenda of the Board Meeting would resume at 4.30pm. 5