Minutes of the annual meeting of the Governing Body held at 7.00 pm at the School on Thursday 21 September 2017

Transcription

1 Page 860 Kirklees Directorate for Children and Young People THE GOVERNING BODY OF KAYE S FIRST AND NURSERY SCHOOL Minutes of the annual meeting of the Governing Body held at 7.00 pm at the School on Thursday 21 September 2017 PRESENT Mr R Butterworth (Chair) Mr S Barrans, Mr D Bedford, Mrs P Bentley, Mr C Bonham, Mrs C-A Lockwood, Mrs H Parker, Mr K Sanders, Mrs L Simpson In Attendance Ms Christine Lodge (Meeting Clerk) ELECTION OF CHAIR An election was not necessary as Mr Butterworth was elected Chair for two years in September RESOLVED: That Agenda items 6 and 7 be dealt with later in the meeting when the Head arrived from the Parents Evening APOLOGIES FOR ABSENCE, CONSENT AND DECLARATIONS OF INTEREST Apologies for Absence were received from Mrs S Lord (consent) Mr J Sykes (consent) and Dr C Ramsden (consent). There were no declarations of interest. Governors Protocol on Apologies and Consent to Absence RESOLVED: That governors grant consent to absence on an individual basis depending on the circumstances. (iii) Governors Code of Conduct RESOLVED: That the Governors Code of Conduct be agreed and signed. (iv) Annual Review of Governance Information (a) Governors confirm that they have updated and published their Declaration of Business Interest information on the school website. (b) Mrs Bentley will check that the governors record on Edubase remains up to date. (c) The Register of Business Interest Forms were completed to be retained in school. Reminders would be sent out to the absent governors NOTIFICATION OF ITEMS TO BE RAISED UNDER ANY OTHER BUSINESS There were just a few items of AOB if they were not dealt with during the meeting.

2 2560. REPRESENTATION 861 End of Term of Office Name Category With Effect From Mrs Sue Lord Co-opted The Chair had ed Mrs Lord and she was happy to continue to serve on the Governing Body. RESOLVED: That Mrs Lord be co-opted again onto the Governing Body ELECTION OF VICE CHAIR RESOLVED: That Mrs Lorraine Simpson be elected Vice Chair for a period of 2 years CHAIRMAN S DELEGATED POWERS RESOLVED: That the following Chair s delegated powers be granted:- (iii) change of date of a scheduled meeting for good reason to grant retrospective consent to absence in the event that a governor would have become disqualified if the matter had to wait for the next governors meeting to determine in advance of a meeting whether any items of the agenda should be deleted from the copy to be made available at the school DELEGATION OF POWERS TO THE HEAD TEACHER RESOLVED: That the Governing Body delegates to the Head Teacher the power to carry out on its behalf the following delegated duties:- (iii) (iv) Planning and conducting the affairs of the three schools to remain solvent Establishing proper financial management arrangements and accounting procedures which comply with the Local Authority s financial regulations and standing orders and maintaining a sound system of internal controls Ensuring that funding from the LA and any other sources is only in accordance with the conditions attached to that funding Providing such information as the LA may reasonably require to satisfy the LA that the financial management and organisation of the Governing Body are such as to enable it to fulfil the obligations specified for it RESOLVED: That the budget limit for virement between heads of expenditure be 5k and that the spending limit be 10k MINUTES OF THE MEETING HELD ON 20 JULY 2017 RESOLVED: That the minutes of the meeting held on 20 July 2017 be approved and signed by the Chair as a correct record. 861

3 2565. MATTERS ARISING 862 Governors with Specific Responsibilities min 2533 (c) SEND - Dr Ramsden and Min 2533 (d) English Mrs Lord were still awaited REPORTS FROM COMMITTEES There were no Reports from Committees HEAD TEACHER S REPORT AND GOVERNORS QUESTIONS A verbal report had been prepared by the Head, and was read out by Mrs Bentley, highlighting the following: 196 on roll Safeguarding- DBS system improved with a 48 hour turnaround Mrs Bentley had undertaken safer recruitment training 17 x PP children, 18 x SEN children = 9.83% of the school population 1 x fixed term exclusion Details of all works carried out during the Summer break given and staff thanked for the deep clean Imagination Zone completed RESOLVED: That the Head be thanked for her update FINANCIAL MANAGEMENT AND MONITORING School Fund Audit Report there was no School Fund and therefore this was not needed as an Agenda item TEACHER APPRAISAL POLICY AND TEACHER PAY POLICY The Kirklees policies are currently being reviewed. RESOLVED: That this item be deferred POLICIES Whistleblowing Policy This was exactly the same with the addition of the next step being added, to the LADO, if this was not dealt with properly. This was on DbPrimary and all the staff had seen this. RESOLVED: That the Whistleblowing Policy be adopted CONSULTATION ON ADMISSION ARRANGEMENTS FOR 2019/2020 RESOLVED: That the PAN for KS1 be 30 and for KS2 be 32. Ms Lockwood arrived at the meeting GOVERNOR TRAINING RESOLVED: That this item be dealt with later in the meeting. 862

4 2573. ANY OTHER BUSINESS 863 Governors noted the information items at the end of the Agenda. The Chair would welcome the 360 degree review. Mr Barrans arrived at the meeting. (iii) With regard to Facebook the Chair requested that he be advised of information or photographs before they be posted on social media sites DATES OF FUTURE MEETINGS Mrs Bentley had circulated the dates of meeting and these were agreed:- The Full Governing Body meetings have been reduced to one per term (except autumn due to the AGM) but will be held on a separate day. All meetings commence at 6pm and will last no longer than 1.5 hours. Autumn Term Dates 21 st September Full Governing Body (AGM) 7pm 5 th October Standards & Effectiveness 6pm 19 th October Finance & Resources 6pm 23 rd November Standards & Effectiveness 6pm 30 th November Finance & Resources 6pm 7 th December Full Governing Body 6pm Governor Day: Monday 27 th November 2017 Spring Term Dates 18 th January Standards & Effectiveness 6pm 25 th January Finance & Resources 6pm 15 th March Finance & Resources 6pm 22nd March Standards & Effectiveness 6pm 19 th April Full Governing Body 6pm Governor Day: Wednesday 28 th March 2018 Summer Term Dates 17 th May Standards & Effectiveness 6pm 24 th May Finance & Resources 6pm 21 st June Finance & Resources 6pm 28 th June Standards & Effectiveness 6pm 12 th July Full Governing Body 6pm Governor Day: Friday 15 th June 2018 RESOLVED: That as these may need changing yet again, that these be approved at the next meeting PROPOSAL ON IMPROVEMENTS TO SUPPORT THE SCHOOL The Chair reported on the proposals to support the Head and improvements to the school. The new staffing structure was working well. It was now time to reflect on the structure of the Governing Body, its meetings, its roles and responsibilities and to have more definition to pick up and focus on the priorities. It was important to challenge, support and scrutinise the school and the Chairs of Committees Kevin Sanders and Lorraine Simpson will each drive an area of work. In between the Committees and the full Governing Body, a Steering Group was proposed, which would meet after each meeting for reflection. In addition, there was a need to improve on governors roles with 863

5 specific responsibilities to streamline their challenge and support. 864 The Head arrived at the meeting. Governors thoughts were invited on the proposals and they gave their views around the table. All responses were positive. Q- Thinking of the staff, would governors agree to start meetings at 6.00 pm? A This was agreed. The Head would like all information /communication to be put on DbPrimary rather than by and this would be trialled until Christmas. Password and log in details were given out. The new way round DbPrimary was shown which would allow effective questioning around:- Information Intentions Causes Meanings Implications Committees The Committee Matters document would be used for Terms of Reference which would be reviewed at the Committees first meetings SCHOOL IMPROVEMENT PLAN OVERVIEW Mr Barrans left the meeting at this point. The Priority Areas were looking at below Year Group expectations and the need to maintain the high standard of outcomes. The focus would be on Pupil Outcomes Quality of Teaching Curriculum Personal Development and Welfare Leadership and Management It was suggested that governors look at the School Improvement Plan and pick up work in their Committee meetings. Governors thoughts were invited on the School Improvement Plan. Governors were assigned to specific responsibilities, those without an area could focus on a task and finish project. Q How much is the Sports Premium now? A - 8k is expected. A skills audit would be undertaken to help in the recruitment of any future governor vacancies. 864

6 2577. REVIEW OF COMMITTEES 865 Committee Membership Standards and Effectiveness Committee Mr Butterworth Mrs Parker Mrs Simpson - chair Mrs Lord Mr Barrans Dr Ramsden Mr J Sykes Finance and Resources Committee Mrs Parker Mrs Bentley Mr Bonham Mr Sanders chair Mr Bedford Mrs Lockwood Staff Dismissal Committee Mrs Simpson Mrs Lockwood Mr Bedford Dismissal Appeals Committee Mr Sanders Mr Butterworth * Dr Ramsden Teacher Appraisal Committee/Performance Management Committee Mr Butterworth * Mrs Simpson Mr Bonham Complaints/Pupil Discipline Committee Mrs Lord Mrs Simpson Mrs Lockwood * AUTHORITY NOTE: The Dismissal Appeals committee and the Head Teacher appraisa committee must have different membership. 865

7 2578. GOVERNORS WITH SPECIFIC RESPONSIBILITIES 866 RESOLVED: That the governors with specific responsibility be:- Premium Link Mr Barrans LAC, Additional Needs including SEND Dr Ramsden Governor Training Mrs Bentley Early Years Mr Sykes Safeguarding/Child Protection Mr Butterworth Assessment Mrs Lord and Mrs Simpson Health & Safety Mr Bonham and Mr Bedford AGENDA, MINUTES AND RELATED PAPERS SCHOOL COPY RESOLVED: That no part of these minutes, agenda or related papers be excluded from the copy to be made available at the School, in accordance with the Freedom of Information Act. 866