INTERNATIONAL BUS ROADEO COMMITTEE BYLAWS ARTICLE I - ORGANIZATION

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1 INTERNATIONAL BUS ROADEO COMMITTEE BYLAWS January 31, 2006 Revised January 2013 APTA International Bus Roadeo Committee ARTICLE I - ORGANIZATION The Committee shall be known as the APTA International Bus Roadeo Committee, here-inafter called the Committee. Mission Statement The purpose of the Committee shall be to organize, administer, and conduct a yearly International Bus Roadeo for the purpose of promoting competition among North America s best bus operators and maintenance employees. Objectives The objectives of the Committee shall be defined in an Action Plan to be adopted each year to guide the Committee s activities for that year. ARTICLE II - MEMBERSHIP Membership in the Committee shall be open to employees of APTA members and APTA member retirees who have an interest in planning and conducting the APTA International Bus Roadeo. Persons desiring membership shall submit a notice in writing, with the person s name, title, organization/business address, telephone and fax numbers, and address. The Chief Executive Officer, supervisor, or other equivalent authority shall submit a written approval for membership. Both the notice and approval are contained on the membership form that is located on the APTA web site. Upon completion, they may be faxed, mailed or ed to the APTA Committee Staff Advisor. Voting rights shall commence thirty (30) days following application acknowledgment, acceptance and placement on the committee by the APTA staff advisor. The number of committee members, per agency or organization, shall not be limited. The Roadeo Chair and Vice Chairs shall query the membership, via , to determine attendance at the Fall committee meeting and there shall be one vote, per issue, per committee member present.

2 Page 2 of 5 Officers ARTICLE III - OFFICERS The Committee shall have the following officers: Chair of the Committee, Vice Chair- Operations, Vice Chair-Maintenance, Secretary, and Immediate Past Chair. Employees of APTA member transit systems, other member organizations, and those in the Consultant, Contractor or Retiree membership categories, in good standing, shall be eligible for elected office. Duties of Officers The duties of the Officers of the Committee shall be as follows: A. Chair. The Chair shall preside at all meetings of the Committee and shall be responsible for calling all meetings of the Committee. The Chair shall be an ex-officio member of all regular and special committees. The Chair shall appoint all Subcommittee, Ad-hoc Subcommittee and Task Force members. He/she shall act as the liaison between the Committee and the APTA Vice Chair- Bus & Paratransit Operations, the APTA Chair-Bus Operations Committee and other APTA committees, as appropriate. The Chair shall be responsible for taking action necessary to ensure the Committee achieves its objectives and shall perform all such other duties that pertain to such office. B. Vice Chairs. The Vice Chairs shall alternate in presiding at meetings in the absence of the Chair. The first chair to preside shall be the Vice Chair-Operations, then followed by the Vice Chair- Maintenance. C. The Secretary shall be responsible for all the recordings of all minutes and other information that is discussed at the Committee meeting (s). The minutes shall be transmitted to the committee chair and the APTA Staff Advisor within fifteen (15) days following conclusion of the meeting and sent to the committee, by the APTA Staff Advisor, no later than thirty (30) days following conclusion of the meeting. D. The Immediate Past Chair advises the Committee. Terms of Office Each Chair, Vice Chair, and Secretary shall serve in that position for two years. After the term of the Chair expires, the Vice Chair for the opposite discipline shall become Chair. (i.e., If the Chair had represented Operators, the Vice Chair for Maintenance would become Chair.) Former Chairs shall wait at least two years before being eligible for Chair or Vice Chair positions.

3 Page 3 of 5 Vacancies In the event the Office of the Chair becomes vacant prior to the end of the term, the Vice Chair of the opposite discipline shall ascend to that office for the remainder of the term, and be eligible to serve the full two-year term of that position. In such case, the ascending Chair will appoint a new vice Chair for the remainder of the term. In the event the Office of Vice Chair becomes vacant prior to the end of the term, the Chair shall appoint a new Vice Chair for the remainder of the term. Election of Officers ARTICLE IV - ELECTION OF OFFICERS Election of officers shall occur at the Annual Business Meeting of the Committee that is held during the post-roadeo debriefing meeting. Officers shall be elected by a majority of the Committee members present and voting at this debriefing meeting. Nominations No nominations will be taken from the floor during the annual business meeting. Those interested in becoming candidates for elective office shall complete and submit the nomination form to the APTA Committee Staff Advisor, by fax, or mail, no later than thirty (30) days before the election. The form can be obtained from the APTA web site or the APTA Committee Staff Advisor. Committee members are eligible to nominate candidates or run for office. Members may nominate themselves. The Committee Chair and APTA Staff Advisor shall determine the candidate s eligibility for office, i.e., that the candidate is an employee of an APTA member or is an APTA member in good standing. All eligible candidates shall become part of the slate of candidates for elective office. The slate of candidates shall be transmitted to the Committee membership no later than fifteen (15) days before the election. Voting The Chair shall make an announcement that all non-voting participants must leave the room during election voting and assure compliance to same.

4 Page 4 of 5 Candidates for office shall have no more than three (3) minutes to present their qualifications to the Committee. The Chair shall abstain from voting. In the event of a tie, the Chair shall vote and break the tie. Newly elected Officers shall assume office at the conclusion of the Annual Business Meeting at which they are elected. Elections will be held in accordance with Robert s Rules of Order, as amended. Meetings ARTICLE V - MEETINGS AND VOTING The Committee shall meet for the International Bus Roadeo Planning Meeting in either February or March at the host property, and again at the Annual Meeting. The Committee may also meet as deemed necessary by the Chair to conduct the business of the committee. Notice of (mandatory meetings) shall be prepared by the Chair and sent out (by mail, fax or ) to the Committee members by the APTA Staff Advisor to the Committee no less than 14 days prior to the meeting. Notice of other Committee meetings shall be prepared by the Chair and sent out (by mail, fax or ) to the Committee members by the APTA Staff Advisor to the Committee no less than 7 days prior to the meeting. All meetings shall be conducted in accordance with Robert s Rules of Order, as amended. Voting Except as otherwise specified herein, all votes shall be by simple majority of voting members present and voting. Standing Subcommittees ARTICLE VI - SUBCOMMITTEES The Committee shall have the following standing Subcommittees: the Bus Operators Subcommittee, chaired by the Vice Chair-Operations and the Mechanics Subcommittee, chaired by the Vice Chair-Maintenance.

5 Page 5 of 5 Additional Subcommittees The Chair shall appoint other Subcommittees, Task Forces, or other similar groups for specific purposes from time to time. These groups will be temporary in nature and exits only until their specific charge, purpose, or mission is completed. Maintenance of Committee Records ARTICLE VII - RECORDS AND COMMUNICATIONS The APTA Staff Advisor, along with other APTA staff as appropriate, shall be maintain the Committee membership roster and other Committee records, including meeting minutes. Communications All Committee notices, announcements and other communications shall be processed and distributed by the APTA Staff Advisor, in accordance with APTA policy and in consultation with the Committee Chair. ARTICLE VIII - AMENDMENTS TO THE BYLAWS Submission and Consideration of Amendments Amendments to these Bylaws may be proposed by any Committee member and must be submitted, in writing, to the Chair for consideration and voting at the next Annual Business Meeting of the Committee that occurs at least ninety (90) days after the submission of the next proposed amendment. The chair shall request that the APTA Staff Advisor distribute copies of any proposed amendments at least sixty (60) days prior to the Annual Business Meeting. ARTICLE IX NEW EVENTS Submission, Consideration and Inclusion of New Events All proponents of new events in the International Bus Roadeo must follow this timetable established by the committee. Any working Committee member may propose that a new event be included in the APTA International Bus Roadeo. The proposal must be submitted to the Chair, in writing, at least ninety (90) days prior to the annual Bus Roadeo Planning Meeting. The chair shall request that the APTA Staff Advisor distribute copies of the proposed event to the Committee at least sixty (60) days prior

6 to the Annual Planning Meeting. This written proposal must include the following four elements: corporate authorization and support of the proposed event; all rules that govern the event; an outline of proposed logistical support and suggested scoring points. It is understood that the proponent will support the event. This will include any and all direct and indirect costs relative to transportation, maintenance, set up, tear down, event, judging, orientation, presentation, and training. All modules and equipment must be identical and will be provided by the proponent. The proposal will be considered at the Annual Bus Roadeo Committee Planning Meeting. If approval is obtained, the event will be included in the next Roadeo as an exhibition. The event will be unofficially scored by the proposed event sponsor but will not be factored into the overall scoring for the International Bus Roadeo that year. The event will be reviewed, discussed and evaluated after the Roadeo, during the Annual Business Meeting. The Committee will vote on the feasibility of continuing the event. A simple majority vote will permit the event to be included in the next Roadeo as a scored exhibition, which will not be factored into the overall scoring for the International Bus Roadeo that year. After successful completion of the scored exhibition, the Committee will vote at the Annual Business Meeting to permanently include the event in subsequent Bus Roadeos. A simple majority vote of the International Bus Roadeo Committee will prevail. Any prizes or awards given by the vendor must have the prior approval of the International Bus Roadeo Committee. A sponsor may elect to withdraw the event from consideration at any time during the event approval process.