OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES

Transcription

1 OAKLAND COUNTY BOARD OF COMMISSIONERS MINUTES March 21, 2013 Meeting called to order by Chairperson Michael Gingell at 9:58 a.m. in the Courthouse Auditorium, 1200 N. Telegraph Road, Pontiac, Michigan. Roll called. PRESENT: Bosnic, Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack. (21) ABSENT: None. (0) Quorum present. Invocation given by Mike Spisz. Pledge of Allegiance to the Flag. Moved by Runestad supported by Jackson the minutes of the March 6, 2013 Board Meeting be approved. A sufficient majority having voted in favor, the minutes were approved as printed. Moved by Taub supported by Dwyer the agenda be amended, as follows: ITEMS NOT ON BOARD AGENDA GENERAL GOVERNMENT COMMITTEE a. Department of Health and Human Services Homeland Security Division Hazardous Materials Emergency Preparedness Planning Program (HMEP-PP) Grant Agreement (Reason for Suspension Waiver of Rule III Resolution was taken up by GG Committee immediately prior to today s meeting. (Fiscal Note was taken up by Finance on March 14.)) b. County Clerk/Register of Deeds Elections Division Agreement to Utilize the Services of the Oakland County Board of Canvassers by the Charter Township of Independence, Farmington Hills, Madison Heights, Oak Park, Royal Oak and Troy (Reason for Suspension Waiver of Rule III Resolution was taken up by GG Committee immediately prior to today s meeting (for referral to April 11 Finance Committee meeting.)) HUMAN RESOURCES COMMITTEE a. Human Resources Department Salary Administration Plan 2 nd Quarterly Report for FY 2013 (Reason for Suspension Waiver of Rule III Resolution was taken up by HR Committee immediately prior to today s meeting.) 105

2 PLANNING AND BUILDING COMMITTEE f. Planning and Economic Development Services Division Resolution Approving the Issuance of Refunding Bonds (Academy of the Sacred Heart Project) Bloomfield Hills and Bloomfield Township (Reason for Suspension Waiver of Rule III Resolution was taken up by P&B Committee immediately prior to today s meeting.) PUBLIC SERVICES COMMITTEE g. MR #13051 Sheriff s Office Contract Amendment #1 for Law Enforcement Services in the City of Pontiac (Reason for Suspension Wavier of Rule III Resolution was taken up by HR Committee immediately prior to today s meeting. (Fiscal Note was taken up by Finance on March 14.)) h. Sheriff s Office Contract Amendment #1 for Law Enforcement Services in the Charter Township of Independence (Reason for Suspension Wavier of Rule III and Rule XIIC Resolution was taken up by HR Committee immediately prior to today s meeting. (Fiscal Note was taken up by Finance on March 14 without direct referral.)) Vote on agenda, as amended: AYES: Crawford, Dwyer, Gershenson, Gingell, Gosselin, Hatchett, Hoffman, Jackson, Long, Matis, McGillivray, Middleton, Quarles, Runestad, Scott, Spisz, Taub, Weipert, Woodward, Zack Bosnic. (21) NAYS: None. (0) A sufficient majority having voted in favor, the agenda, as amended, was approved. Chairperson Michael Gingell made the following statement: A Public Hearing is now called on the Issuance of Refunding Bonds by the Economic Development Corporation of the County of Oakland for the Academy of the Sacred Heart. Is there anyone present who wishes to speak? No one requested to speak and the Chairperson declared the Public Hearing closed. Chairperson Michael Gingell addressed the Board to introduce Commissioner Hatchett. Commissioner Hatchett addressed the Board and asked Commissioners Kathy Crawford, Christine Long, Marcia Gershenson, Janet Jackson, Helaine Zack, Shelley Taub; and Corporation Counsel, Judy Cunningham to join her in presenting a proclamation alongside Commissioners John Scott and Tom Middleton to Francile Anderson honoring her as she continues to serve as an inspiration to countless people through her amazing service and advocacy which has benefited many organizations. She is an extraordinary trailblazer and a role model. To many women, educators and legal professionals, this phenomenal woman has served as an inspiration to them and area youth. Francile Anderson is recognized as a cheerleader for others, who is also referred to as a wonder woman, by those who have had the opportunity to serve or work with her. A Shero who is a leader to many, Francile Anderson s political, social and community involvement is respected. She is renowned for bringing positive energy that uplifts everyone in a room. Judith Cunningham, Corporation Council, addressed the Board regarding Francile Anderson. Commissioner Zack addressed the Board regarding Francile Anderson. Commissioner Taub addressed the Board regarding Francile Anderson. Commissioner Hatchett addressed the Board regarding Francile Anderson and asked her son, Russell Anderson to join her. Francile Anderson addressed the Board. 106

3 Commissioner Middleton addressed the Board regarding Francile Anderson. Chairperson Michael Gingell addressed the Board to present a proclamation to Judy Wright and the late John Wright to honor them for their extraordinary work as dedicated foster care parents, who through their love, faith, and strong resolve having fostered over 52 children. They have loved children who were drug exposed and addicted, born prematurely and suffered from many illnesses, even that requiring 24 hour care. Kathy Nelson, Adopted mom of Jayden addressed the Board to give Adopted history of Jayden medical history. Judy Wright addressed the Board. The following people addressed the Board during public comment: Jim VerPloeg, Admin Director Program & Operation Analyst and Richard Bell, Pontiac Kids First. Moved by Hoffman supported by McGillivray the resolutions (with fiscal notes attached) on the amended Consent Agenda be adopted (with accompanying reports being accepted). The vote for this motion appears on page 128. The resolutions on the amended Consent Agenda follow (annotated by an asterisk {*}): *MISCELLANEOUS RESOLUTION #13062 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY INTERLOCAL AGREEMENT BETWEEN OAKLAND COUNTY AND CITY OF TAYLOR FIRE DEPARTMENT FOR THE FIRE RECORDS MANAGEMENT SYSTEM WHEREAS the Oakland County Board of Commissioners approved the acquisition of the Fire Records Management System in Miscellaneous Resolution #99309; and WHEREAS the purpose of the Fire Records Management System is to capture and create fire records from the inception of a call, to include the additional computer-aided dispatch information, and complete the recording in a standard records management system, promoting communication and the sharing of fire records among the municipalities that participate; and WHEREAS the Department of Information Technology, the Department of Corporation Counsel, and the Fire Governance Committee have developed a Fire Records Management System Interlocal Agreement setting forth the rights and obligations of the County and the municipalities participating in the Fire Records Management System; and WHEREAS the Oakland County Board of Commissioners authorized the execution of the attached Interlocal Agreement with specific municipalities in Miscellaneous Resolution #02045; and WHEREAS City of Taylor Fire Department would like to participate in the Fire Records Management System beginning May 1, 2013 and will be responsible for the following annual fees (prorating 5 months access for FY 2013) - $4,902 annual department fee - $1,401 annual each additional station fee WHEREAS the addition of City of Taylor Fire Department will require a one-time purchase of three additional FRMS software licenses at $2,800 each and increase the annual software maintenance by $568 for each license; and WHEREAS an invoice shall be submitted to City of Taylor Fire Department to include the reimbursement of software license and maintenance purchases due under this agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes the Chairperson of the Board of Commissioners to sign the attached Fire Records Management System Interlocal Agreement with City of Taylor Fire Department. BE IT FURTHER RESOLVED that the Fire Records Management System Fund FY 2013, FY 2014 and FY 2015 budget be amended as specified below: FIRE RECORDS MANAGEMENT FUND (#53100) FY 2013 FY 2014 FY

4 Revenue Participation Fees $ 12,320 $ 9,408 $ 9, Planned Use of Balance (3,210) (7,704) (7,704) Total FRMS Fund Revenue $ 9,110 $ 1,704 $ 1,704 Expenditures Software Purchase $ 8,400 $ 0 $ Software Maint ,704 1,704 Total FRMS Fund Expense $ 9,110 $ 1,704 $ 1,704 Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. Copy of Fire Records Management Interlocal Agreement Between Oakland County and City of Taylor Incorporated by Reference. Original on file in County Clerk s office. (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13063 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF INFORMATION TECHNOLOGY APPROVAL OF COLLABORATIVE ASSET MANAGEMENT SYSTEM CVT INTERLOCAL AGREEMENT WITH THE TOWNSHIP OF INDEPENDENCE WHEREAS the Collaborative Asset Management System (CAMS) project will standardize countywide infrastructure maintenance (water, sewer, storm and roads) allowing Oakland County departments, the Road Commission for Oakland County (RCOC) and participating local communities to proactively manage assets and mitigate long-term costs associated with the operations and maintenance of critical infrastructure; and WHEREAS the CAMS project was previously approved by the Oakland County Board of Commissioners by Miscellaneous Resolution #07293; and WHEREAS the Collaborative Asset Management System CVT Interlocal Agreement was previously approved by the Oakland County Board of Commissioners for the City of Auburn Hills by Miscellaneous Resolution #11010; and WHEREAS the Collaborative Asset Management System CVT Interlocal Agreement was previously approved by the Oakland County Board of Commissioners for the City of Oak Park by Miscellaneous Resolution #11011; and WHEREAS the Collaborative Asset Management System CVT Interlocal Agreement was previously approved by the Oakland County Board of Commissioners for the City of Farmington Hills by Miscellaneous Resolution #11099; and WHEREAS the CAMS project promotes collaboration and improved workflows among participants ultimately handling service requests more efficiently and responsively; and WHEREAS by centralizing data, the system will promote information standardization, reduce duplication of data and will be a low cost way for other Oakland County governmental agencies to gather and share information across jurisdictional and organizational boundaries; and WHEREAS the CAMS participating agencies include the Oakland County Water Resources Commissioner s Office, Oakland County Parks and Recreation, RCOC, Facilities Maintenance & Operations and certain local communities; and WHEREAS the CAMS participating agencies have agreed to pay a share of the centralized CAMS maintenance/support costs and will be responsible for paying maintenance/support costs; and WHEREAS to properly implement and operate the CAMS initiative in each participating local community, an Intergovernmental Agreement that delineates the relationship and responsibilities between the Parties is required; and WHEREAS the local community that wishes to participate in the CAMS initiative is the Township of Independence (the named participating local community); and WHEREAS the Departments of Information Technology and Corporation Counsel have prepared and reviewed the contents of the attached CAMS Intergovernmental Agreement; and 108

5 WHEREAS legal representation from the named participating local community has reviewed and approved the contents of the attached CAMS Intergovernmental Agreement between Oakland County and the participating local community; and WHEREAS the Township Board from the named participating local community has reviewed and approved the contents of the attached CAMS Intergovernmental Agreement between Oakland County and the participating local community; and WHEREAS Information Technology has estimated their support and maintenance costs identified within this agreement of $6,587 for the first year and will be capped at CPI after September 30, 2014; and WHEREAS the annual support and maintenance fee will be billable to the Independence Township; and WHEREAS it is the recommendation of the Department of Information Technology that the Oakland County Board of Commissioners accept and approve the attached CAMS Intergovernmental Agreement. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves and authorizes use of the attached CAMS Intergovernmental Agreement to govern the relationship and responsibilities between the County and the named participating local community within the County for the CAMS initiative. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs its Chairperson to execute the attached CAMS Intergovernmental Agreement between the County and the named participating local community within the County on receipt of an authorizing resolution and a fully executed original on behalf of the named participating local community. BE IT FURTHER RESOLVED the following budget amendment is recommended Fiscal Year 2013: INFORMATION TECHNOLOGY FUND (#63600) FY 2013 Revenue Outside Agencies $6,587 Total Revenue $6,587 Expenditures Software Maintenance $3, Professional Svcs $2,898 Total Expenditures $6,587 Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. Copy of Oakland County Michigan Collaborative Asset Management System (CAMS) Service Level Agreement Incorporated by Reference. Original on file in County Clerk s office. (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13064 BY: Finance Committee, Tom Middleton, Chairperson IN RE: DEPARTMENT OF MANAGEMENT AND BUDGET - FISCAL YEAR 2013 FIRST QUARTER FINANCIAL FORECAST AND BUDGET AMENDMENTS WHEREAS Public Act 621 of 1978, the Uniform Budgeting and Accounting Act for Local Units of Government, provides for adjustments to the adopted budget; and WHEREAS in accordance with Oakland County General Appropriations Act Section 22, which authorizes budget amendments for variances between the budgeted revenue and actual revenue, and Section 23, which authorizes budget amendments for variance between estimated revenue and projected expenditures, amendments are required; and WHEREAS the Fiscal Year (FY) 2013 First Quarter Financial Forecast Report has identified several variances and budget amendments are recommended; and WHEREAS a budget amendment totaling $280,000 is recommended to reallocate funds from the Circuit Court General Jurisdiction's Defense Attorney Fees account to the Violation Probation Attorney Fees account to more accurately reflect the budget with the actual expenses; and WHEREAS a budget amendment totaling $50,000 is recommended to reallocate funds from the Circuit Court General Jurisdiction's Civil Mediation Payments revenue account to the Judicial Administration's 109

6 Expendable Equipment expense account to allow funding to replace or repair broken, torn, unusable, unsafe furniture and equipment; and WHEREAS a budget amendment totaling $2,310 is recommended to reallocate funds from the MMHCGP Grant Fund/Circuit Court General Jurisdiction Travel and Conference account to the Transportation account to more accurately reflect the budget with the actual expenses; and WHEREAS a budget amendment totaling $21,000 is recommended to reflect the District Court 52-3 Sobriety Court Treatment Grant which ended on September 30, 2012; and WHEREAS a budget amendment in the amount of $80,000 is recommended to re-appropriate designated funds in assigned fund balance for HR Compensation Study; and WHEREAS a budget amendment is required to transfer Animal Control Legacy Funds in the amount of $30,500 to the General Fund to cover expenditures in various account line items; and WHEREAS a budget amendment of $79,731 is recommended to reallocate revenue from County Exec Compliance Purchasing to Management and Budget Purchasing in regards to the Auditing/Purchasing Reorganization; and WHEREAS Planning and Economic Development Services received donations at the end of FY 2012 and in early FY 2013 in the amount of $134,131 for operating expenditures related to the InnoVention Conference held on 10/4/12 and requests an amendment to accept these donations; and WHEREAS Planning and Economic Development Services received a $5,002 contribution from Michigan Economic Development Corporation for software support with Salesforce and requests an amendment to accept this donation; and WHEREAS the Economic Development & Community Affairs received a $24,000 contribution for operating expenditures for the Business Roundtable and requests an amendment to accept this donation; and WHEREAS the Economic Development Corporation (EDC) Board has approved the FY 2013 Special Revenue Budget for the EDC in the amount of $30,500, a reduction of $18,000 from FY 2012; a budget amendment is required to amend the FY 2013 Special Revenue budget; and WHEREAS the Convention Facility Liquor Tax revenue line item be increased by $740,000 from $2,900,000 to $3,640,000 for FY 2013, FY 2014 and FY 2015 to reflect anticipated receipts from the State of Michigan of which $1,820,000 (one-half) is already included in the FY 2013, FY 2014 and FY 2015 budget to be used for Health Division Substance Abuse Programs; and WHEREAS a budget amendment totaling $157,207 is recommended to reallocate funds from the County Clerk Forfeiture of Bonds account to Photographs, Certified Copies, and County Clerk Register of Deeds Land Transfer Tax Accounts to more accurately reflect the budget with actual revenues; and WHEREAS a budget amendment totaling $2,000 is recommended for the County Clerk to reallocate funds to more accurately reflect actual expenditures; and WHEREAS a budget amendment of $186,711 is recommended to move the Info Tech Operations budget from County Clerk Register of Deeds to the Automation Fund 21160; and WHEREAS a budget amendment totaling $30,000 is recommended to reflect transition expense of $15,000 for the Water Resources Commissioner and $15,000 for the County Clerk/Register of Deeds authorized per MR #12319 and MR #12320; and WHEREAS the Parks and Recreation Commission entered into a construction license agreement with Enbridge Energy at their October 22, 2012 Commission meeting and received an unbudgeted compensation package of $151,540 for use of park property and construction activity; and WHEREAS Parks and Recreation Building Space Allocation rent in the amount of $35,721 for 2,558 square feet at the South Oakland Health Center was inadvertently omitted during the FY 2013 budget process; and WHEREAS a budget amendment of $12,000 is recommended to correct the Parks and Recreation Fees Day Use revenue account which was inadvertently budgeted to Entrance Fees Gen Admission at the Red Oaks Nature Center; and WHEREAS Parks & Recreation received donations totaling $1,572 for various programs; and WHEREAS a budget amendment is recommended to transfer funding in the amount of $15,000 from the Professional Services line item within the Health and Human Services Admin Division to the Training- Educational Supplies line item within the Children s Village Division to cover costs associated with a research based staff training being incorporated into residential programming; and WHEREAS a budget amendment is recommended to recognize that the Health Division has received additional funding from MDCH through the Comprehensive Planning, Budgeting, and Contracting (CPBC) 110

7 Agreement in the amount of $710,806 which is less than fifteen percent of the original agreement required to accept each of the amendments via separate resolution. Funding in the amount of $40,000 relating to Tobacco Retailer Inspections will be budgeted in the General Fund as the grantor is allowing the County to bill on a fixed fee for service; and WHEREAS the Department of Information Technology has requested a budget amendment to more accurately reflect Professional Services budgets between divisions; and WHEREAS the Prosecutor's Office includes Enhancement Funds revenue budget of $50,608 to reflect use of forfeiture/enhancement funds that were previously posted to a liability account (deferred revenue) within the General Fund; due to the implementation of GASB 63, the deferred revenue account can no longer be used for this activity and these funds are to be accounted in separate restricted funds that will require a transfer to the General Fund for use of the monies. The Enhancement Funds revenue line item will no longer be used to recognize use of the restricted monies and requires the Enhancement Funds budget to be zeroed out; and WHEREAS a budget amendment in the amount of $36,000 is recommended in the Prosecutor's Office to reflect a decrease in Program Income revenue due to diminishing revenues in the Bad Check Program which is offset by an increase in Federal and State Operating grants; and WHEREAS the Sheriff's Office receipt of forfeiture/enhancement funds were previously posted to a liability account (deferred revenue) within the General Fund; due to the implementation of GASB 63, the deferred revenue account can no longer be used for this activity and these funds were moved to separate restricted funds that will require a transfer to the General Fund for use of the monies. The Enhancement Funds revenue line item will no longer be used to recognize use of the restricted monies and requires the Enhancement Funds budget to be zeroed out. Transfers In from the various restricted funds in the amount of $126,993 is being recognized for eligible forensic lab, dispatch, and training costs; and WHEREAS a budget amendment is recommended to transfer Sheriff restricted funds to CLEMIS for Forensic Lab Enhancements in the amount of $25,455; and WHEREAS a budget amendment totaling $75,700 is recommended to transfer Sheriff restricted funds; $62,700 for authentication, storage, processing and management of digital evidentiary assets and $13,000 for DNA capability assessments; and WHEREAS it is the policy of the Oakland County Board of Commissioners to permit the Sheriff's Office to enter into contracts with townships, villages and cities for the purpose of providing Sheriff patrol services; and new contract rates were approved with MR #12265 for the three (3) year period commencing January 1, 2013, through December 31, 2015; with preliminary contract rates calculated during the last budget process updated after the budget was adopted to reflect lower fringe benefit rates; and WHEREAS a budget amendment is recommended for the FY FY 2015 budget to reflect the addition of one new position created by MR #12264 and continued by MR #12310 to service the Charter Township of Commerce but not yet reflected in the FY budget for one (1) GF/GP FTE Patrol Investigator position, which increases contract revenue by $97,961 for FY 2013 and $130,608 for FY ; and WHEREAS a budget amendment is recommended for the FY FY 2015 budget to reflect the rate change impact and the creation of two new positions per MR #12305 by the Charter Township of Highland contract creating one (1) GF/GP FTE Patrol Investigator, and one (1) GF/GP FTE Deputy II (No/fill) positions, which increases contract revenue by $192,905 for FY 2013 and $257,202 for FY 2014 FY 2015; and WHEREAS a budget amendment is recommended for the FY FY 2015 budget for the creation and addition of two new positions per MR #12334 by the Charter Township of Oxford contract creating one (1) GF/GP FTE Patrol Investigator, and one (1) GF/GP FTE Deputy II (No/fill) positions, which increases contract revenue by $192,905 for FY 2013 and $257,202 for FY 2014 FY 2015; and WHEREAS a budget amendment is recommended for the FY FY 2015 budget to reflect that Springfield Township has requested that nine (9) Deputy II (No/Fill) status positions continued per MR #12317 be converted to Deputy II (With/Fill) status which increases revenue from this contract by $197,874 and is reflected in the overall Sheriff Special Deputies revenue. NOW THEREFORE BE IT RESOLVED that the Board of Commissioners accepts the Fiscal Year 2013 First Quarter Financial Report. BE IT FURTHER RESOLVED that $80,000 be re-appropriated from assigned fund balance ( ) for HR Compensation Study as follows: GENERAL FUND (#10100) 111

8 Revenues FY Planned Use of Balance $80,000 Total Revenues $80,000 Expenditures HR Admin Professional Services $80,000 Total Expenditures $80,000 BE IT FURTHER RESOLVED that $50,000 be transferred in FY 2013 from General Fund Circuit Court Civil Mediation Payments ( ) to Circuit Court Expendable equipment to support furniture and equipment replacement as follows: GENERAL FUND (#10100) Revenues FY Cir Crt Gen Jur Civil Mediation Payments $50,000 Total Revenues $50,000 Expenditures Cir Crt Jud Admin Expendable Equipment $50,000 Total Expenditures $50,000 BE IT FURTHER RESOLVED that the uncollectible debts, as recommended by the Department of Management and Budget and detailed in the attached schedules are authorized to be written off. BE IT FURTHER RESOLVED that the donations be recognized in the Economic Development & Community Affairs and Parks and Recreation Department. BE IT FURTHER RESOLVED that the FY 2013 FY 2015 Budgets are amended pursuant to Schedules A and B. Chairperson, on behalf of the Finance Committee, I move the adoption of the foregoing resolution. Copy of Correspondence from Laurie Van Pelt, Director, Management and Budget, FY 2013 First Quarter Report on file in County Clerk s office. (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13060 BY: Commissioner Phil Weipert, District #8 IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION CHARTER TOWNSHIP OF LYON PRELIMINARY ENGINEERING GRISWOLD ROAD PAVING FROM 8 MILE ROAD TO 9 MILE ROAD - PROJECT NO WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the Charter Township of Lyon, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and 112

9 WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the Charter Township of Lyon and said appropriation has been transferred to a project account; and WHEREAS the Charter Township of Lyon has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County s one third (1/3) share of the Fiscal Year 2013 authorized amount of Tri- Party Road Improvement funding for the Charter Township of Lyon is $46,070. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the Charter Township of Lyon and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the Charter Township of Lyon. Chairperson, I move the adoption of the foregoing Resolution. PHIL WEIPERT FISCAL NOTE (MISC. #13060) BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION CHARTER TOWNSHIP OF LYON PRELIMINARY ENGINEERING GRISWOLD ROAD PAVING FROM 8 MILE ROAD TO 9 MILE ROAD - PROJECT NO Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution #12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $46,070 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No This project is for the preliminary engineering for the future gravel road paving of Griswold Road from Eight Mile Road to Nine Mile Road. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013 Revenue Planned Use of Fund Balance $46,070 Total Revenues $46,070 Expenditures Road Commission Tri-Party $46,070 Total Expenditures $46,070 (The vote for this motion appears on page 128.) 113

10 *MISCELLANEOUS RESOLUTION #13061 BY: Commissioner Jeff Matis, District #15 IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION CITY OF ROCHESTER HILLS JOINT REPAIR AND CRACK SEALING ON LIVERNOIS ROAD FROM AVON ROAD TO WALTON BOULEVARD - PROJECT NO WHEREAS since the 1970s, the Oakland County Board of Commissioners has authorized the Tri-Party Road Improvement Program to assist Oakland County s cities, villages and townships (CVTs) with the construction, maintenance and repair of roads under the supervision, direction and control of the Road Commission for Oakland County; and WHEREAS Miscellaneous Resolution #09221, as amended by Miscellaneous Resolution #10045, provides that any Oakland County appropriation in support of the Tri-Party Road Improvement Program shall be distributed only after completion of all of the following: 1. The Road Commission for Oakland County (RCOC) and a city, village, or township (CVT) have identified a project and the project is ready to be undertaken immediately; and 2. The RCOC has appropriated its 1/3 share of the funding for the project and transferred said appropriation to a project account; and 3. The CVT has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and 4. The Commissioner(s) representing the CVT requesting the project submits a resolution authorizing the appropriation of the County s 1/3 share of the project from the General Fund Designated Fund Balance for Tri-Party Program. The resolution shall be approved by the Finance Committee and the full Board; and WHEREAS the City of Rochester Hills, along with the RCOC has identified a project and said project is ready to be undertaken immediately; and WHEREAS the RCOC has appropriated its 1/3 share of the funding for the project in the City of Rochester Hills and said appropriation has been transferred to a project account; and WHEREAS the City of Rochester Hills has demonstrated that it has authorized its 1/3 share of the funding for the project and has executed a contract for payment with the RCOC; and WHEREAS Oakland County s one-third (1/3) share of the Fiscal Year authorized amount of Tri-Party Road Improvement funding for the City of Rochester Hills is $105,029. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners hereby approves the project submitted by the City of Rochester Hills and authorizes the release of Tri-Party Road Improvement Program funds from the Oakland County Designated Fund Balance. BE IT FURTHER RESOLVED additional project costs, not greater than 15% from the original agreement, which are consistent with the project as originally approved, will be paid when invoiced and appropriated in the quarterly forecast resolution. BE IT FURTHER RESOLVED that additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution. BE IT FURTHER RESOLVED that the Oakland County Clerk is requested to forward copies of this resolution to the Road Commission for Oakland County, Oakland County Fiscal Services and the City of Rochester Hills. JEFF MATIS FISCAL NOTE (MISC. #13061) BY: Finance Committee, Tom Middleton, Chairperson IN RE: BOARD OF COMMISSIONERS TRI-PARTY ROAD IMPROVEMENT PROGRAM FISCAL YEAR 2013 APPROPRIATION CITY OF ROCHESTER HILLS JOINT REPAIR AND CRACK SEALING ON LIVERNOIS ROAD FROM AVON ROAD TO WALTON BLVD - PROJECT NO Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced Miscellaneous Resolution and finds: 1. On December 13, 2012, the Board of Commissioners approved Miscellaneous Resolution 114

11 #12322 which assigned $3,000,000 in fund balance for the Tri-Party Road Improvement Program for projects managed by the Road Commission for Oakland County (RCOC). 2. Funding of $105,029 is available in the General Fund Assigned Fund Balance for Tri-Party 2013 and prior funding (account #383510) for Project No This project is for the joint repair and crack sealing on Livernois Road from Avon Road to Walton Boulevard. 4. The resolution allows for additional project costs not greater than 15% from the original agreement, which is consistent with the project as originally approved, to be paid when invoiced and appropriated in the quarterly forecast resolution. 5. Additional project costs exceeding 15% of the original agreement will require a separate Finance Committee resolution to appropriate the additional Oakland County share of the project costs prior to payment. 6. The FY 2013 budget be amended as follows: GENERAL FUND (#10100) FY 2013 Revenue Planned Use of Fund Balance $105,029 Total Revenues $105,029 Expenditures Road Commission Tri-Party $105,029 Total Expenditures $105,029 (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13065 BY: General Government Committee, Christine Long, Chairperson IN RE: HEALTH AND HUMAN SERVICES - HOMELAND SECURITY DIVISION HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING PROGRAM (HMEP-PP) GRANT AGREEMENT WHEREAS the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III, requires the planning and provisions for community right-to-know on extremely hazardous substances in local communities; and WHEREAS the Oakland County Local Emergency Planning Committee (LEPC) has been organized and meets minimum criteria in performing planning functions; and WHEREAS the Hazardous Materials Emergency Preparedness Planning Program (HMEP-PP) grant provides funds to LEPCs for the purpose of enhancing hazardous material response planning; and WHEREAS an application was submitted, and Oakland County has been notified that the LEPC is eligible to receive $9,940 for the submittal for new and updated plans during the grant period of October 1, 2012 through September 30, 2013; and WHEREAS the required 20% in kind match of $2,485 will be used for PTNE staff salary to support the LEPC planning effort; and WHEREAS no reports are required and the funds will be received upon submittal of the plans as a work product; and WHEREAS the grant agreement has been processed through the County Executive Contract Review Process and the Board of Commissioners Grant Acceptance Procedures. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes acceptance of the Hazardous Materials Emergency Preparedness Planning Program (HMEP-PP) grant in the amount of $9,940 from the Michigan Department of State Police, Emergency Management and Homeland Security Division. BE IT FURTHER RESOLVED that the Chairperson of the Oakland County Board of Commissioners is authorized to execute the grant agreement of $9,940 and a 20% match of $2,485 for a total of $12,425 and to approve any grant extensions or changes, within fifteen percent (15%) of the original award, which are consistent with the original agreement as approved. 115

12 BE IT FURTHER RESOLVED that acceptance of this grant does not obligate the County to any future commitment. Chairperson, on behalf of the General Government Committee, I move the adoption of the foregoing resolution. GENERAL GOVERNMENT COMMITTEE Copy of Grant Review Sign Off Homeland Security Incorporated by Reference. Original on file in County Clerk s office. FISCAL NOTE (MISC. #13065) BY: Finance Committee, Tom Middleton, Chairperson IN RE: HEALTH AND HUMAN SERVICES HOMELAND SECURITY DIVISION HAZARDOUS MATERIALS EMERGENCY PREPAREDNESS PLANNING PROGRAM (HMEP-PP) GRANT AGREEMENT Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The resolution recognizes the Superfund Amendment and Reauthorization Act (SARA) of 1986, Title III which requires the planning and provision for community right to know on extremely hazardous substances in local communities. 2. A grant application was submitted and Oakland County has been notified that the Local Emergency Planning Committee (LEPC) was eligible to receive up to $9,940 for the submittal of new and updated plans during the grant period October 1, 2012 through September 30, This grant requires an in-kind grant match of $2,485 in General Fund expenditures bringing the total program costs to $12, The Fiscal Year 2013 Homeland Security General Fund budget includes costs associated with this program, therefore, no budget amendment is recommended. (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13066 BY: Human Resources Committee, John Scott, Chairperson IN RE: HUMAN RESOURCES DEPARTMENT SALARY ADMINISTRATION PLAN 2 nd QUARTERLY REPORT FOR FY2013 WHEREAS the Salary Administration Plan approved by the Board of Commissioners for Salary Grades 1-21 provides a process for departments and employees to request a review of the salary grade placement of classifications; and WHEREAS the 2 nd Quarterly Report for FY 2013 identifies the job studies conducted and the salary grade changes recommended by the Human Resources Department after completion of this review process; and WHEREAS funding is available in the Classification and Rate Change fund to implement GF/GP salary grade changes resulting from this Salary Administration Plan Quarterly Report recommendation. NOW THEREFORE BE IT RESOLVED that the Oakland Board of Commissioners authorizes implementation of the Salary Administration Plan 2 nd Quarterly Report for FY 2013, which includes the following classification changes: 1. Reclassify the classification with no change in Point Factor or salary grade: Job Code From Class To Class Chief Assistant FOC Financials Chief Assistant FOC Financial Operations 2. Delete the following classification: Job Code Classification Salary Grade Administrator Parks & Recreation Administrative Services

13 Copy of Correspondence from Karen Jones, Manager, Human Resources, Oakland County Salary Administration Second Quarterly Report for FY 2013 on file in County Clerk s office. Chairperson, on behalf of the Human Resources Committee, I move the adoption of the foregoing resolution. HUMAN RESOURCES COMMITTEE *MISCELLANEOUS RESOLUTION #13045 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: WATER RESOURCES COMMISSIONER RESOLUTION APPROVING CONTRACT FOR THE OPERATION AND MAINTENANCE OF THE HURON VALLEY SCHOOLS PUMP STATION AND FORCEMAIN WHEREAS Huron Valley Schools ( School District ) is the owner of a pump station and forcemain which provides service to the Huron Valley Schools, located at 1570 Bogie Lake Road, White Lake Township, Michigan; and WHEREAS the School District has requested the assistance from the Oakland County Water Resources Commissioner to provide the operation and maintenance of the pump station and forcemain in return for reimbursement of all costs of providing such Services as set forth in the attached Contract ( Exhibit 1 ); and WHEREAS the Oakland County Water Resources Commissioner has determined, at the present time, that it has sufficient personnel, possessing the requisite knowledge and expertise and is agreeable to assisting the School District by providing the requested services under the terms and conditions of the attached Contract; and WHEREAS the attached Contract has been reviewed and approved Oakland County s Corporation Counsel. NOW THEREFORE BE IT RESOLVED by the Board of Commissioners of Oakland County, Michigan, that the Oakland County-Huron Valley School District Operations and Maintenance Agreement Contract, by and through the Oakland County Water Resources Commissioner and the Huron Valley Schools, is hereby approved and adopted and the Oakland County Water Resources Commissioner is hereby authorized and directed to execute and deliver the same in substantially the form as set forth in Exhibit 1 attached hereto for and on behalf of the County, in as many counterparts as may be deemed advisable. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Exhibit 1, Huron Valley Schools Pump Station and Forcemain Operation and Maintenance Agreement Incorporated by Reference. Original on file in County Clerk s office. FISCAL NOTE (MISC. #13045) BY: Finance Committee, Tom Middleton, Chairperson IN RE: WATER RESOURCES COMMISSIONER RESOLUTION APPROVING CONTRACT FOR THE OPERATION AND MAINTENANCE OF THE HURON VALLEY SCHOOLS PUMP STATION AND FORCEMAIN Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above referenced resolution and finds: 1. This resolution approves a Contract for Oakland County Water Resources Commissioner to perform operations and maintenance of the pump station and forcemain for the Huron Valley Schools. 2. The Water Resources Commissioner has sufficient staffing and possesses the necessary knowledge to assist the School District with the requested services provided under the Contract. 117

14 3. The Huron Valley Schools shall adopt a budget and provide funding as necessary under the Contract to pay Oakland County for all cost associated with the operations and maintenance of the pump station and forcemain. 4. The Contract shall be effective for an initial term of ten (10) years and automatically extended an additional ten years, unless the Parties agree in writing to terminate the Contract. Either Party upon a minimum of One Hundred and Eighty (180) calendar day s written notice may terminate the contract without any penalty. 5. The Huron Valley Schools agrees to provide the County with $5,000 to establish the System Enterprise Fund and one or more reserve funds to pay for repair costs of the pump station and forcemain. 6. The Water Resources Commissioner established a monthly rate of $ for operations and maintenance cost of the pump station and forcemain and will provide the Owner with 60 days notice of any rate change in the future. 7. Huron Valley Schools WWTP fund will remain open until the pump starter replacement and Supervisory Control Data Acquisition (SCADA) system equipment and software projects have been completed. Any remaining fund balance after the two projects are finished will be returned to the Huron Valley Schools. 8. The following FY 2013 budget amendment is recommended to establish the System Enterprise Fund by transferring $5,000 from the Huron Valley Schools WWTP fund and recognizing $1,980 for service rate charges of $ per month. HURON VALLEY SCHOOLS WWTP FUND (#57309) Revenue FY Planned Use of Balance $5,000 Total Revenue $5,000 Expense Transfer Out $5,000 Total Expenditures $5,000 HURON VALLEY SCHLS PUMP STN FUND (#57349) Revenue FY Transfer In $5, Sewage Disposal Services 1,980 Total Revenue $6,980 Expense Contracted Services $5, Drain Equipment Labor $1,980 Total Expenditures $6,980 (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13046 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: PARKS AND RECREATION COMMISSION WATERFORD OAKS LEASE OAKLAND PARKS FOUNDATION WHEREAS the County of Oakland is the owner of Waterford Oaks County Park; and WHEREAS a house, identified as 1580 Scott Lake Road, Waterford, Michigan 48328, is located on the grounds of Waterford Oaks County Park; and WHEREAS it is the desire of the Oakland County Parks and Recreation Commission to lease a portion of said house (living room, a bedroom, family room, and kitchen located on the first floor) located at 1580 Scott Lake Road, Waterford, Michigan to the Oakland Parks Foundation for a period commencing April 1, 2013 through April 1, 2018; and WHEREAS under the terms and conditions of the attached Lease Agreement the Oakland Parks Foundation will pay rent of $ each month and pay all utility costs; and WHEREAS it is the recommendation of the Oakland County Parks and Recreation Commission and the 118

15 Department of Facilities Management that the Oakland County Board of Commissioners accepts and approves the terms and conditions of the attached Lease Agreement; and WHEREAS the rent amount received shall be deposited in the Oakland County Parks and Recreation Rental House Revenue fund line item; and WHEREAS the Oakland County Parks and Recreation Commission recommends that the Oakland County Board of Commissioners approves and authorizes the attached Lease Agreement between the County of Oakland and the Oakland Parks Foundation. NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners authorizes and approves the Lease Agreement between the County of Oakland and the Oakland Parks Foundation for the lease of a house located at 1580 Scott Lake Road, Waterford, Michigan to the Oakland Parks Foundation for the initial lease period commencing April 1, 2013 and ending April 1, BE IT FURTHER RESOLVED that this Lease shall be automatically renewed for four (4) additional terms of one (1) year each ( renewal terms ) upon the expiration of the initial term or renewal term, ending on April 1, 2018, unless either Party provides written notice in accordance with the Building Lease Agreement. BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners directs it s Chairperson or his designee to execute said Agreement on behalf of the County of Oakland. Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the foregoing resolution. PLANNING AND BUILDING COMMITTEE Copy of Building Lease Between Oakland County and Oakland County Parks Foundation Incorporated by Reference. Original on file in County Clerk s office. FISCAL NOTE (MISC. #13046) BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: PARKS AND RECREATION COMMISSION WATERFORD OAKS LEASE - OAKLAND PARKS FOUNDATION Pursuant to Rule XII-C of this Board, the Finance Committee has reviewed the above-referenced resolution and finds: 1. The County of Oakland is owner of Waterford Oaks County Park. 2. It is the desire of the Oakland County Parks and Recreation Commission to lease a house, identified as 1580 Scott Lake Road, Waterford, Michigan Lease period runs from April 1, 2013 through April 1, Lease shall be automatically renewed for four (4) additional terms of one (1) year each upon the expiration of the initial term. 5. Attached Lease Agreement specifies the rent to be paid Oakland County from the Oakland Parks Foundation. 6. No budget amendment is required as revenues for this rental are included in the FY 2013 FY 2015 budget. (The vote for this motion appears on page 128.) *MISCELLANEOUS RESOLUTION #13047 BY: Planning and Building Committee, Jim Runestad, Chairperson IN RE: PARKS AND RECREATION COMMISSION REQUEST FOR NON-EXCLUSIVE UNDERGROUND EASEMENT FOR ELECTRICAL UTILITY SERVICE TO THE DETROIT EDISON COMPANY - SPRINGFIELD OAKS COUNTY PARK WHEREAS the County of Oakland is the owner of Springfield Oaks County Park located in the Township of Springfield; and WHEREAS The Detroit Edison Company completed the installation of a new transformer for upgraded electrical utility service to the Springfield Oaks County Park; and 119