FACULTY SENATE MEETING Mississippi/Illinois Room, Morris University Center November 1, :30pm APPROVED MINUTES

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1 FACULTY SENATE MEETING Mississippi/Illinois Room, Morris University Center November 1, :30pm APPROVED MINUTES The regular meeting of the Faculty Senate was called to order at 2:30pm on Thursday, November 1, 2018 in Mississippi/Illinois Room of the Morris University Center by President Nastasia. Present: Sorin Nastasia, Jocelyn DeGroot Brown, Marcus Agustin, Undrah Baasanjav, Jeff Banker, Jane Barrow, Kathryn Bentley, Elizabeth Cali, Wai Cheah, Igor Crk, Laura Fowler, John Foster, Hernando Garcia, Lisa Green, Andrew Gross, Tim Jacks, Debra Jenkins, Stephen Kerber, Marie Klopfenstein, Erik Krag, Faith Liebl, Yuliang Liu, Linda Lovata, Andy Lozowski, Nancy Lutz, Frank Lyerla, Barbara McCracken, Adriana Martinez, Shadrack Msengi, Edward Navarre, Kate Newman, Abdolreza Osouli, Junvie Pailden, James Panico (for Kathryn Brady), Laurie Rice, Dan Segrist, Kamran Shavezipur, Michael Shaw, Walter Siganga, Joseph Sokolowski, Yadong Wang, Chin-Chuan Wei (for Cristina DeMeo), Susan Wiediger (ex officio), Duff Wrobbel Absent: Rakesh Bharati, Ayse Evrensel, Jennifer Miller, Jonathan Pettibone, Ann Popkess, Vince Rapini, Jeffrey Sabby, Jared Sheley, Bin Zhou Excused: Stacey Brown, Lakesha Butler, Kim Carter, Debbie Mann Guests: Randy Pembrook Announcements: There are three outstanding certificates for Faculty Senators. Open Meetings Act training certificates should be sent to Anne Hunter in University Governance by November 13, 2018 in order to be in compliance with the Open Meetings Act. Steve Kerber will continue to serve as Faculty Senate representative on the Video Surveillance Committee. Guest Speaker: Chancellor Randy Pembrook spoke to the Faculty Senate, touching on a variety of topics and answering questions from the body. AGB was hired by the SIU system, and there are four people dedicated to working on the allocation process. They visited both SIUE and SIUC last week, asking about the current funding model and factors that would be included in a formula including enrollment, research, and community engagement. They will have to create a formula for the system as there is no existing funding model other than historical allocation. Chancellor Pembrook felt they asked the right questions, and he shared that instead of 1

2 coming once and then giving a report back in April they will come up with a plan and then come back to take feedback. Chancellor Pembrook opened the floor to questions. When asked what kind of feedback that faculty would get to provide in the process, he stated that a team of 4-5 people with a statistical background were asked to help shape the process and added that anyone who was interested in being a part of it could let him know or speak with their Dean. There was a question about the timeline of reallocation. AGB will have something back to the SIU Board of Trustees by April, and they are defining recommendations of how to implement the allocation as part of their task. The Board of Trustees will have the final say, and they could decide to pick and choose or to get another consultant. There will be a special meeting of the Board of Trustees on November 9, but the expectation is that they will immediately go into closed session. Leadership of SIUC, which will likely take most of the time, and the System presidential search are the two items on the agenda. Two firms were hired to give feedback on the System and the roles and responsibilities of the President. It is not expected that the search for a permanent Chancellor for SIUC will take place before the President search. There will be pay increases implemented in November which will be retroactive to the beginning of the fiscal year. Anyone who worked for the University before April 1, 2018 will receive the increase, which is typical with how increases have typically been handled. The deadline for the Innovation Grant is February 1, These grants are a pathway to making things happen where money would not typically be available. Anyone can make a proposal, and it does not have to be a big project. Submissions are encouraged to have a good budget that is well defined, preferably with a bigger impact than a single department unless it is a significant change. If there are permanent recurring costs for a proposal, the test has been to give 2-3 years and then review how the funded proposal is meeting goals. Feedback has been provided to unfunded proposals to help them reapply. Chancellor Pembrook spoke about the strategic planning process. There are six goals to the strategic plan: recruiting, retaining, co-curricular, recruiting faculty and staff, community engagement, and sustainability. Anyone who would like to be involved is encouraged to notify the Chancellor s Office. The floor was opened again for questions. Construction on the Faculty Development Center began on October 31. Information about the Aim High Grant was shared, and a commitment was made to use part of the scholarship to recruit transfer students. A question was asked about recruitment efforts for graduate students, and information on those recruiting strategies was shared including increases on graduate assistantships and removing the out-of-state tuition rates. SIUE is working with the Southwest Leadership Council, St. Louis Regional Chamber, and Civic Progress to identify areas most crucial to workforce development; the University is trying to determine who would be the partners for additional scholarships to meet those needs. There was a brief discussion about IBHE recommendations and the 2

3 appointment process, including the current plan to go forward to the Governor with a 10% increase to higher education funding. Consideration of Minutes: The minutes for the October 4, 2018 meeting were approved as submitted. Action Items: There were no action items. Unfinished Business: There was no unfinished business. New Business: Changes to the 1E1 Policy were presented to the body for a first reading. A history of the changes was provided, and there were no questions from the body. Reports from Standing Committees: The UPBC met on October 26, 2018, and the next meeting is November 9, The IBHE Faculty Advisory Council report was posted to SharePoint and is attached. Wiediger briefly reviewed the report, and there were no questions. Reports from Council Chairs: The Faculty Development Council submitted a report that was posted to SharePoint and is attached. Curriculum Council submitted a report that was posted to SharePoint and is attached. Items have been coming into Curricunet needing changes. Please take the time to review before submission for the process to go quickly. The Rules & Procedures Council had no report. The Welfare Council submitted a report that was posted to SharePoint and is attached. The Council approved a Civility Statement that will go to the Faculty Senate Executive Committee. It will potentially be heard at the December Faculty Senate meeting. The Graduate Council and Past-President submitted reports that were posted to SharePoint and are attached. The President-Elect had no report. 3

4 The President s report was posted to SharePoint and is attached. Nancy Lutz added information from the Quality Council meeting regarding software to pull data relevant to program recruitment and job opportunities as well as help with alumni information. Public Comment: There was no public comment. Adjournment: The meeting adjourned at 3:24pm. Submitted by Anne Hunter, University Governance 4

5 FACULTY SENATE MEETING Mississippi/Illinois Rooms, Morris University Center November 1, :30 p.m. AGENDA I. CALL TO ORDER II. III. IV. GUESTS a. Chancellor Randy Pembrook ANNOUNCEMENTS a. Open Meetings Act training certificate to University Governance (new Senators, annual designee for Faculty Senate, annual designee for each Council) Please send certificates to Anne Hunter Currently missing certificates from Kathryn Bentley, Bin Zhou, and Vince Rapini b. Steve Kerber has agreed to continue to serve as Faculty Senate representative on the Video Surveillance Committee. CONSIDERATION OF MINUTES a. October 4, 2018 V. ACTION ITEMS VI. VII. VIII. UNFINISHED BUSINESS NEW BUSINESS a. First reading Changes to 1E1 Policy REPORTS FROM STANDING COMMITTEES a. UPBC Nancy Lutz b. IBHE Faculty Advisory Council Susan Wiediger IX. REPORTS FROM COUNCIL CHAIRS a. Faculty Development Council Shadrack Msengi b. Curriculum Council Laurie Rice c. Rules & Procedures Council Wai Cheah d. Welfare Council Dan Segrist e. Graduate Council Ed Navarre f. Past-President Marcus Agustin g. President-Elect Jocelyn DeGroot h. President Sorin Nastasia X. PUBLIC COMMENT XI. ADJOURNMENT The next Faculty Senate meeting will be Thursday, December 6, 2018 at 2:30 p.m. in the Mississippi/Illinois Rooms, Morris University Center 5

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