OYSTERPONDS U.F.S.D. IN ORIENT MAIN ROAD ORIENT NY Telephone:

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1 OYSTERPONDS U.F.S.D. IN ORIENT MAIN ROAD ORIENT NY Telephone: Board of Education OYSTERPONDS UNION FREE SCHOOL DISTRICT IN ORIENT BOARD OF EDUCATION REGULAR MEETING MINUTES Tuesday, June 12, 2018 Members Present: Jeffrey Demarest, President (Term expires 2020) Janice Caufield, Vice President (Term expires 2020) Philip Mastrangelo (Term expires 2018) Thomas Stevenson (Term expires 2019) Dorothy-Dean Thomas (Term expires 2019) Others Present: Richard C. Malone, Superintendent Jennifer Wissemann, Principal Melissa Palermo, Business Manager Marion Hughes, District Clerk Members Absent: Krista de Kerillis (Term expires 2019) Linda Goldsmith (Term expires 2018) At 6:45 p.m., Ms. Thomas made a motion, seconded by Mr. Stevenson, to hold convene an executive session to address specific personnel matters. Motion carried 5 ; 0 No; 0 Abstain. No minutes were recorded at this session as no action was taken by the Board. The Board moved out of executive session as 7:03 p.m. and Mr. Demarest called the public meeting to order. The Pledge of Allegiance was led by Ms. Wissemann. Members of the community, staff and parents were present. PRESIDENT S REMARK: Mr. Demarest spoke about a very constructive Board Retreat with the Greenport Union Free School District Board of Education on Saturday, May 12. CONSENT ITEMS: Resolved a motion by Ms. Caufield seconded by Ms. Thomas that the Board of Education approves the following items for consent: Approval of Minutes from the Special Meeting of April 14, 2018, the Budget Hearing/Regular meeting of May 1, 2018, Annual District Meeting of May 15, 2018 and the Special Meeting of May 24, Approval of Bill Payments for the period of April 1-30, 2018 Warrant #20 ( A Fund): $165, Warrant #7 ( C Fund): $ Approval of Appropriation Status Report for April 2018 Total Expenditures to date: $3,416, Approval of Revenue Status Report for April 2018 Earned to date: $5,579, Approval of Financial (Treasurer s) Report for April Cash Balance: $2,321, Cash Flow Summary April

2 Approval of Bill Payments for the period of May 1 31, 2018 Warrant #22 ( A Fund): $111, Warrant #8 ( C Fund): $ Approval of Appropriation Status Report for May 2018 Total Expenditures to date: $3,741, Approval of Revenue Status Report for May 2018 Earned to date: $5,590,361,95 Approval of Financial (Treasurer s) Report for May Cash Balance: $2,607, Cash Flow Summary May 2018 Motion Carried: 5 ; 0 No; 0 Abstain INFORMATION ITEMS AND COMMITTEE REPORTS: Correspondence and Communication -Thank you card from 6 th grade class for supporting trip to Washington DC last month Principal/Superintendent Reports -Four 6 th Grade student were inducted into the National Jr. Honor Society -Primary 2 students met one on one with their pen pals from Southold Elementary for a fun day in Greenport -After studying the history of the ship Amistad, Intermediate 2 students will be sailing on the Amistad this week along with their peers from GUFSD. -Intermediate 2 - Shark Dissection with Mark Capellino and Terri Werden scheduled for June 18 -The Superintendent will be hiring a trained school security person for the upcoming school. -Buildings & Grounds: The projection for capital projects and the proposal for a civil engineering study for the school parking area is now under consideration. Committee Reports -Mr. Stevenson asked board members to review the Policy Committee s recommendations for the revision of Policies 1230 (Public Participation), Policy 1530 (Smoking and Other Tobacco Use on School Premises) and Policy 2330 (Executive Sessions) GUFSD Meeting Report: May 8, 2018 Budget Hearing Mr. Stevenson reported June 19, 2018 Ms. Thomas to attend OLD BUSINESS: No old business Audience & Communications During this time, the President of the Board will recognize you to speak. Please state your name, residence and agenda topic you wish to address. You will have (3) minutes to speak. The total time allotted for audience commentary will be 20 minutes. All speakers are to conduct themselves in a civil and courteous manner. There will be no audience participation once the Board commences with board resolutions until the end of the meeting. (Please refrain from remarks of a personal nature.) BOARD RESOLUTIONS: The Board President called for the following motions: 1. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools that the Board of Education acknowledges and approves the determinations of the Committee on Special Education and the Committee on Pre-School Education on behalf of students with disabilities as outlined in the meetings of: April 13, 17, 20, 24, and May 22, ; No; Abstain 2. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education nominates Mr. Fred Langstaff as the Area 12 Director for the New York State School Boards Association for a two year term; January 2019 to January ; No; Abstain 2

3 3. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education establishes Tuesday, September 25, 2018 as the date for the 2019 Floyd Memorial Library budget vote and authorizes the District Clerk to publish the attending legal notice in the Suffolk Times. ; No; Abstain After discussion, it was the consensus of the Board to table this motion until the July board meeting. The District Clerk was asked to compose a letter to the Floyd Memorial Library expressing the Board s desire to move the library budget vote to the third week in May to coincide with the school district s budget vote. 4. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves Ms. Susan Aurichio s application for salary adjustment for advancement to Certified Teacher Assistant III, effective September 1, Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education appoints Ms. Heather Gabel to the position of Part-Time Main Lobby Receptionist for the period of July 2, 2018 to July 27, 2018 at the rate of $15.00 an hour. 6. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education appoints Ms. Jeanne Kiernan as Speech Remediation Teacher to students of the Oysterponds School District for the period July 2, 2018 to July 27, 2018 at a cost of $64.00/hour (salary may be adjusted upon finalization of contract negotiations) for a total of 20 hours. Services are required as outlined in the student s IEP. 7. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves Karen Costello s application for salary adjustment for approved courses of study to M+30, Step 4, $60,107 (salary may be adjusted upon finalization of contract negotiations), effective September 4, Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves Miss Emiliann Palermo to volunteer as a Virtual Business Intern during the period July 2, 2018 thru August 3, 2018 under the supervision of Principal, Ms. Wissemann. 9. Resolved a motion by Ms. Caufield seconded by Ms. Thomas, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves the retirement benefits for Ms. Ann Hulsmann as outlined in the attached agreement, effective upon her retirement on June 30, Motion carried: 5 ; 0 No; 0 Abstain 10. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves the following appointments and salary amounts (some salaries may be adjusted upon finalization of contract negotiations) for the District s non-instructional staff, for the period July 1, 2018 to June 30, 2019: Teacher Aide Heather Gabel $28, Special Education Secretary Tara Kupecki $36, Part-Time School Monitor Juana Sarabia $15.00/hour 3

4 11. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves the following course work for Ms. Laurie Sanders: - Defining Dyslexia & The Orton Gillingham Reading SCOPE, 6/25/18 to 8/15/18 (3 In-Service Credits) 12. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves the following course work for Mr. Ian Kanarvogel: - Aspects of Human Adelphi University, 5/29/18 to 7/2/18 (3 Graduate Credits) 13. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between Susana Guilleum and Oysterponds School District for translator services to students and parent of the District for the period of July 1, 2018 to June 30, 2019 at a cost not to exceed $3, Resolved a motion by seconded by upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between Lynn Cataldo, P.T. and Oysterponds School District for physical therapy services to students of the District for the period July 1, 2018 to June 30, 2019 at a cost not to exceed $8,000. ; No; Abstain 15. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools, Mr. Malone, that the Board of Education authorizes a contract between Harmon Cohen, Ph.D. and Oysterponds School District for Director of Special Education, on an as needed basis for the period of July 1, 2018 to June 30, 2019 at a cost of $ per hour, not to exceed 12 days. 16. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves the excessing of the Smart Boards located in Intermediate 1 and Intermediate 2, asset numbers: & ; No; Abstain 17. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education re-adopt the school year calendar due to a change in Superintendent Conference days previously scheduled. ; No; Abstain 18. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education authorizes a contract between CBIZ Valuation Group, LLC and Oysterponds Union Free School District for capital asset reporting and property insurance updating services for the school year at a cost of $1,

5 19. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education authorizes the renewal of the third party administrator service agreement between Oysterponds Union Free School District in Orient and the OMNI Group for the Oysterponds 403(b) plans for the period July 1, 2018 to June 30, 2019 at a cost of $32.00 per employee enrolled. 20. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education authorizes a contract between the Oysterponds Union Free School District and Mattituck-Cutchogue Union Free School District for health services furnish to one (1) Oysterponds student attending Our Lady of Mercy Regional School during the school year at a cost of $ (pro-rated cost). 21. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves a transfer of up to $150,000 from the Unappropriated Fund balance to the Capital Reserve Fund which was established on May 20, These funds can only be expended upon the authorization of the voters of the district. ; No; Abstain 22. RESOLVED BY THE BOARD OF EDUCATION OF OYSTERPONDS UNION FREE SCHOOL DISTRICT IN ORIENT, IN THE COUNTY OF SUFFOLK, NEW YORK, AS FOLLOWS: Section 1. Tax Anticipation Notes (herein called Notes ) of Oysterponds Union Free School District in Orient, in the County of Suffolk, New York (herein called District ), in the principal amount of not to exceed $1,000,000, and any notes in renewal thereof, are hereby authorized to be issued pursuant to the provisions of Sections and of the Local Finance Law, constituting Chapter 33-a of the Consolidated Laws of the State of New York (herein called Law ). Section 2. The following additional matters are hereby determined and declared: (a) The Notes shall be issued in anticipation of the collection of real estate taxes to be levied for school purposes for the fiscal year commencing July 1, 2018 and ending June 30, 2019, and the proceeds of the Notes shall be used only for the purposes for which said taxes are levied. (b) (c) (d) resolution. The Notes shall mature within the period of one year from the date of their issuance. The Notes are not issued in renewal of other notes. The total amount of such taxes remains uncollected at the date of adoption of this Section 3. The Notes hereby authorized shall contain the recital of validity prescribed by Section of the Law and shall be general obligations of the District, and the faith and credit of the District are hereby pledged to the punctual payment of the principal of and interest on the Notes and unless the Notes are otherwise paid or payment provided for, an amount sufficient for such payment shall be inserted in the budget of the District and a tax sufficient to provide for the payment thereof shall be levied and collected. Section 4. Subject to the provisions of this resolution and the Law, and pursuant to Sections 50.00, 56.00, and of the Law, the power to sell and issue the Notes authorized pursuant hereto, or any renewals thereof, and to determine the terms, form and contents, including the manner of execution, of such Notes, and to execute arbitrage certifications relative thereto, is hereby delegated to the President of the Board of Education, the chief fiscal officer of the District. 5

6 Section 5. The Notes shall be executed in the name of the District by the manual signature of the President of the Board of Education, the Vice President of the Board of Education, the District Treasurer, the District Clerk, or such other officer of the District as shall be designated by the chief fiscal officer of the District, and shall have the corporate seal of the District impressed or imprinted thereon which corporate seal may be attested by the manual signature of the District Clerk. Section 6. This resolution shall take effect immediately. The adoption of the foregoing resolution was moved by Board Member Ms. Thomas seconded by Board Member Mr. Stevenson and duly put to a roll call vote which resulted as follows: Ms. Janice Caufield Ms. Krista de Kerillis Mr. Jeffrey Demarest Ms. Linda Goldsmith Mr. Philip Mastrangelo Mr. Thomas Stevenson Ms. Dorothy-Dean Thomas Not present Not present Motion Carried: 5 ; 0 No; 0 Abstain 23. Resolved a motion by Ms. Caufield seconded by Mr. Mastrangelo, upon the recommendation of the Superintendent of Schools, Mr. Malone that the Board of Education grants tenure to Ms. Laurie Sanders in the area of Art Teacher (.5) & Special Education Teacher (.5), effective September 1, Motion carried: 5 ; 0 No; 0 Abstain 24. Resolved a motion by Ms. Caufield seconded by Mr. Stevenson, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education grants tenure to Ms. Jennifer Wissemann in the area of Principal (.6), effective July 1, Motion carried: 5 ; 0 No; 0 Abstain 25. Resolved a motion by Mr. Stevenson seconded by Ms. Caufield, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education approves the appointment of Mr. Brian Paddleford to the position of Full-Time Head Custodian, effective 6/25/18. This position is a twelve (12) month position, working eight and one half (8 ½) hours per day with one half (1/2) hour unpaid lunch, at a salary of $50,000 per year with full benefits. This position is certified Competitive thru Suffolk County Civil Service. Motion carried: 5 ; 0 No; 0 Abstain 26. Resolved a motion by seconded by, upon the recommendation of the Superintendent of Schools Mr. Malone that the Board of Education authorizes a contract between Oysterponds Union Free School District and Mr. Michael Bogden for lawn maintenance services for the school year at a cost of $28.00 per hour. ; No; Abstain 27. RESOLUTION HONORING MS. ANN HULSMANN: Ann Hulsmann has served the Oysterponds Union Free School District since she was hired in July of Ann Hulsmann has been a dedicated and caring school secretary, always giving her personal attention to the needs of students, staff and parents, and Ann Hulsmann s cheerful presence and smiling face greeted students, staff and parents each morning. A wearer of many hats, Ann took on a variety of roles from administrative building tasks, to scheduling many appointments and activities, as well as serving as the hub of all communication, and 6

7 Ann had contributed to the success of the Oysterponds UFSD over the past 13 years, she has now decided to retire and spend time with her husband, Bob and their children and grandchildren. NOW, THEREFORE, BE IT RESOLVED, that the members of the Oysterponds School District School Board honors and is grateful for Ann s commitment, dedication and services to the many students and staff who have walked through the doors of this school. Motion carried: 5 ; 0 No; 0 Abstain 28. RESOLUTION HONORING MR. MICHAEL BOGDEN: In April of 1977, Mike Bogden began his career at the Oysterponds Elementary School and has worked to provide a clean, safe and healthy learning environment for the school community for 41 commendable years. Mike has worked tirelessly, with an always here, always ready to help attitude. To his fellow employees, Mike is known to have a smile on his face and a perpetual habit of saying to any request made of him. Educational Support Professionals like Mike comprise the very backbone of a school and his contribution has been an essential part of the education process. The members of the Oysterponds School Board, the staff of the Oysterponds Elementary School and several generations of students are indebted to Mr. Bogden for his many contributions, dedication and commitment to the school and wish him well in his future endeavors and retirement. NOW, THEREFORE, BE IT RESOLVED, THAT the members of the Oysterponds Union Free School District Board of Education do hereby commend and applaud Mr. Mike Bogden for his many years of service to the District. Motion carried: 5 ; 0 No; 0 Abstain 29. Resolved a motion by Ms. Thomas seconded by Ms. Caufield that the Board of Education authorizes the Superintendent of Schools, Mr. Malone to hire, if needed, an additional teacher s aide for one (1) student for the 2018 summer session. Motion carried: 5 ; 0 No; 0 Abstain CONSENT: (MOTIONS 1, 2, 4-8, 10-21, 26, 29): Ms. Thomas so moved, Mr. Stevenson seconded. Motions carried 5 ; 0 No; 0 Abstain NEW BUSINESS: - Second reading will take place at July 10, 2018 board meeting Policy Revision 1230 Public Participation at Board Meetings First Reading Policy Revision 1530 Smoking and Other Tobacco Use on School Premises First Reading Policy Revision 2330 Executive Sessions First Reading DISCUSSION ITEMS Audience & Communications (other than agenda items) You will be called upon by the Board President. Once again state your name, residence and topic. You will be allowed (3) three minutes to speak. The total time allotted for audience commentary will be 20 minutes. However, the Board will not take action on items not on the agenda. (Please refrain from remarks of a personal nature.) ADJOURNMENT Following adjournment, an informal reception was held to honor retiring personnel, to welcome newly hired personnel and to congratulate those who were awarded tenure. 7

8 Respectfully submitted, Marion Hughes, District Clerk Upcoming Events: June 13, 2018 P1 and P2 field trip to Horton s Lighthouse June 14, 2018 Amistad Sail I2 Field trip with GUFSD June 15, 2018 Bogden/Hulsmann retirement party Townsend Manor 6-10 pm June 20, 2018 P1 end of school celebration June 21, 2018 Pre-K moving up ceremony 9:00 am Early am 6 th Grade graduation 7:00 pm June 22, 2018 Last day of School early dismissal June 24, 2018 GUFSD Graduation 1:00 pm July 2, 2018 Start of Oysterponds Got Talent Summer Camp (to July 27) NEXT BOE MEETINGS: July 10, :00 pm Re-organizational and Regular Meeting August 14, 2018 Regular Meeting Capstone presentation 8