A G E N D A. Board of Education Regular Meeting Monday, April 11, 2016 Independence Elementary School 4700 South Memphis Street Aurora, CO 80015

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1 A G E N D A Board of Education Regular Meeting Monday, April 11, 2016 Independence Elementary School 4700 South Memphis Street Aurora, CO A. Call to Order 7:00 p.m. B. Pledge of Allegiance C. Approval of Agenda D. Approval of Minutes: Regular Meeting March 14, 2016 E. Communications From the Board of Education From Student Government Overland High School Smoky Hill High School From the Superintendent F. Special Report: Cherry Creek 2021 Dr. Scott Siegfried G. Audience Comments: Opportunity for members of the audience to address the Board of Education H. Consent Agenda (Pages 1 18) # Approval of Proclamation, National Public School Volunteer Week # Approval of Proclamation, School Library Month # Approval of Contract, AVID (Advancement Via Individual Determination) # Approval of Matters Relating to Licensed Personnel (Teachers, Mental Health Employees and Nurses) # Approval of Matters Relating to Classified Personnel # Approval of Change Orders, Construction Projects # Approval and Ratification of Bid, B&M Roofing of Colorado, Inc., Roof Replacement General Contractor, Prairie Middle School # Approval of Bid, W.O. Danielson Construction Company, Ltd., Contractor for Walk-in Freezer/Cooler Purchase and Installation, Belleview, Cherry Hills Village Elementary Schools and Smoky Hill High School # Approval of a resolution calling an election on November 8, 2016, to authorize an increase in taxes for operating expenses and the incurrence of general obligation indebtedness by the District and authorize the levy of ad valorem property taxes to pay for such general obligation indebtedness; and setting the ballot titles and ballot questions for the foregoing. to inspire every student to think, to learn, to achieve, to care

2 I. Other Business: Next regular meeting: Monday, May 9, 2016, Dakota Valley Elementary School, 3950 South Kirk Way, Aurora, Colorado J. Adjournment to inspire every student to think, to learn, to achieve, to care

3 C O N S E N T A G E N D A CHERRY CREEK SCHOOL DISTRICT Resolution # Approval of Proclamation, National Public School Volunteer Week Date: April 11, 2016 To: From: Board of Education Superintendent Recommendation: It is the administration s recommendation that the Board of Education approve the following proclamation regarding National Public School Volunteer Week, April 18-22, WHEREAS, Board of Education members, teachers, administrators, employees, and parents value the dedication and commitment provided by our volunteer community; and WHEREAS, school volunteers exhibit care, model the best in citizenship and create a climate that fosters learning and a love of education; WHEREAS, school volunteers act dependably, creatively, and collaboratively to accomplish whatever tasks they are assigned or commit themselves to; WHEREAS, many unsung heroes on Cherry Creek School District committees including; Long Range Facility Planning Committee, Community Asset Project, Parent Information Network, The Cherry Creek Schools Foundation, Legislative Network, Parents Council, Gifted and Talented Advisory Council, District Accountability Advisory Committee, Medical Advisory Board, Special Education Advisory Committee, Multicultural Advisory Council, and our Board of Education members, volunteer countless hours in support of success for all students. WHEREAS, our district benefits greatly from the time and talent given by our volunteers everyday throughout our district, to bring about a brighter future for our students; NOW, THEREFORE, BE IT RESOLVED that the Cherry Creek School District Board of Education hereby proclaims National Public School Volunteer Week in Cherry Creek, April 18-22, 2016, in recognizing the dedication and commitment of community volunteers to inspire every student to think, to learn, to achieve, and to care. HCB/vsd 1 P age

4 CHERRY CREEK SCHOOL DISTRICT Resolution # Approval of Proclamation, School Library Month Date: April 11, 2016 To: From: Board of Education Superintendent Recommendation: WHEREAS, the School Library Program is essential to effective education for college and career readiness in an information-based society; and WHEREAS, by supporting the goals of the Cherry Creek Schools, and by serving all students and teachers, this program is an integral part of the instructional process, Kindergarten through grade Twelve; and WHEREAS, the School Library Program offers an equitable environment conducive to reading and learning, critical thinking, creative expression, investigation and research, professional growth, and development and enhancement of curriculum; and WHEREAS, the School Library Program in Cherry Creek Schools is enriched by its dedicated staff, volunteers, and many PTCO gifts; NOW, THEREFORE, BE IT RESOLVED that the Cherry Creek School District Board of Education hereby proclaims April 2016 as School Library Month. Students and other citizens of the Cherry Creek School District are encouraged to visit the school libraries in each of our schools to partake of the special programs planned for the month-long celebration and to familiarize themselves with the services always available. HCB/vsd 2 P age

5 CHERRY CREEK SCHOOL DISTRICT Resolution # Approval of Contract, AVID (Advancement Via Individual Determination) Date: April 11, 2016 To: From: Board of Education Superintendent and Assistant Superintendent for Performance Improvement Recommendation: It is the administration s recommendation that the Board of Education approve a contract between the Cherry Creek School District and the AVID (Advancement Via Individual Determination) Center, effective July 1, 2016 through June 30, 2017 in the amount of $62,000 for services and publications to six high schools, ten middle schools, and one elementary school. Pertinent Facts: AVID is a K-16 college readiness system that trains educators to use proven practices in order to prepare students for success in high school, college, and a career, especially students traditionally underrepresented in higher education. AVID also provides educators with training and methodologies that develop students critical thinking, literacy, and math skills across all content areas. Additionally, AVID as a system, provides intensive tutor support, creates a positive peer group for students and develops a sense of hope for personal achievement gained through hard work and determination. AVID Center maintains a strong partnership with the College Board. As a result of this partnership, there is a strict focus on providing students with the rigor necessary to succeed at the college level. All students in the AVID program, at the high school level, are required to take Advanced Placement courses prior to graduation. Highline Elementary School will become our first school-wide elementary AVID site. The Highline administrative team, in collaboration with District directors, attended AVID s Denver Summer Institute and National Conference in an effort to determine the appropriateness of this decision. Collaboratively, we ve determined that AVID implementation will be an effective school-wide strategy for increasing the performance of all students attending the school. The contract has been reviewed by legal counsel and charges and terms of agreement are appropriate. Funding for this contract is provided through the Office of Inclusive Excellence. Alternatives Considered: Many strategies and programs have been explored to improve student achievement. It has been determined that the methodologies of AVID are most aligned to the Cherry Creek School District s goals of Inclusive Excellence and College and Career Preparedness. HCB/JAS/MG/cjd 3 P age

6 CHERRY CREEK SCHOOL DISTRICT Resolution # Approval of Matters Relating to Licensed Personnel (Teachers, Mental Health Employees and Nurses) Date: April 11, 2016 To: From: Board of Education Superintendent and Assistant Superintendent of Human Resources Recommendation: It is the administration s recommendation that the Board of Education approve matters relating to licensed personnel as contained on page 1 of the Board Action section, a copy of which shall be affixed to the official minutes set out therein. HCB/TF/cpw 4 P age

7 CHERRY CREEK SCHOOL DISTRICT Resolution # Approval of Matters Relating to Classified Personnel Date: April 11, 2016 To: From: Board of Education Superintendent and Assistant Superintendent of Human Resources Recommendation: It is the administration s recommendation that the Board of Education approve matters relating to classified personnel as contained on pages 2 through 4 of the Board Action section, copies of which shall be affixed to the official minutes set out therein. HCB/TF/cpw 5 P age

8 CHERRY CREEK SCHOOL DISTRICT Resolution # Approval of Change Orders, Construction Projects Date: April 11, 2016 To: From: Board of Education Superintendent and Assistant Superintendent of Educational Support Services Recommendation: It is the administration s recommendation that the Board of Education approve the following change orders for construction projects. Holly Ridge Primary School Asbestos Abatement Colorado Hazard Control, LLC (Original Contract) $125, Change Order #1 62, Total $187, Change Order #1 covers the cost for project phasing related to the removal of additional material during the spring and summer break time frames. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. Cherry Creek High School Varsity Baseball Field Improvements M.A. Meyer Construction, Inc. $32, Change Order #1 2, Total $34, Change Order #1 covers the cost for required chain link fencing replacement. Initially, it was thought that we could use what was there, but when the work began it was noted that the fencing was in an advanced state of disrepair. The 2012 Bond Fund will be used for this expenditure and the project is within the planned budget. HCB/SLG/cae 6 P age

9 CHERRY CREEK SCHOOL DISTRICT Resolution # Approval and Ratification of Bid, B&M Roofing of Colorado, Inc., Roof Replacement General Contractor, Prairie Middle School Date: April 11, 2016 To: From: Board of Education Superintendent and Assistant Superintendent of Educational Support Services Recommendation: It is the administration s recommendation that the Board of Education approve and ratify the negotiated bid of B&M Roofing of Colorado, Inc. to supply materials and labor for the Prairie Middle School second-story roof replacement project for a cost of $148,868. Pertinent Facts: Due to strong winds, the second story roof at Prairie Middle School was damaged. The roof replacement needed to be completed immediately to prevent further damage to the roof system. The project will be funded from the Risk Management Department and the 2012 Bond Fund and is within the planned budget. Alternatives Considered: Due to the immediate need for this roof replacement, B&M Roofing of Colorado, Inc. was chosen based on their ability to provide the labor and materials within the necessary timeframe. HCB/SLG/cae 7 P age

10 CHERRY CREEK SCHOOL DISTRICT Resolution # Approval of Bid, W.O. Danielson Construction Company, Ltd., Contractor for Walk-in Freezer/Cooler Purchase and Installation, Belleview and Cherry Hills Village Elementary Schools and Smoky Hill High School Date: April 11, 2016 To: From: Board of Education Superintendent and Assistant Superintendent of Educational Support Services Recommendation: It is the administration s recommendation that the Board of Education approve the qualified low bid of W.O. Danielson Construction Company, Ltd. as the vendor and contractor for purchase and installation of replacement freezer/cooler equipment at three (3) schools for a cost of $286,500. Pertinent Facts: Multiple school sites have been identified as needing freezer/cooler equipment replacements. The Construction, Maintenance and Facility Planning Department and the Food and Nutrition Services Department worked together to solicit bids from qualified vendors for the purchase and installation of this equipment. It is recommended that during the summer of 2016, new freezer/cooler equipment be installed at: Belleview Elementary School, Cherry Hills Village Elementary School and Smoky Hill High School. Payment for this project will be made from the Food and Nutrition Services Fund. Alternatives Considered: Bid proposals were received from Bassett & Associates, Inc., and W.O. Danielson Construction Company, Ltd. W.O. Danielson Construction Company, Ltd., submitted the qualified low bid. HCB/SLG/EDW/cae 8 P age

11 CHERRY CREEK SCHOOL DISTRICT Resolution # Approval of a resolution calling an election on November 8, 2016, to authorize an increase in taxes for operating expenses and the incurrence of general obligation indebtedness by the District and authorize the levy of ad valorem property taxes to pay for such general obligation indebtedness; and setting the ballot titles and ballot questions for the foregoing. Date: April 11, 2016 To: From: Board Of Education Superintendent and Chief Financial Officer Recommendation: It is the administration s recommendation that the Board of Education adopt the following resolution: WHEREAS, the Cherry Creek School District No. 5 (the District ), in the County of Arapahoe and the State of Colorado, is a public corporation duly organized and existing under the Constitution and the laws of the State of Colorado; and WHEREAS, the members of the Board of Education of the District (the Board ) have been duly elected, chosen and qualified; and WHEREAS, Article X, Section 20 of the Colorado Constitution ( TABOR ) requires voter approval for any new tax, the creation of any debt and for spending certain moneys above limits established by TABOR; and WHEREAS, the Board has determined that the interest of the District and the public interest and necessity demand and require that the District seek voter approval for a tax increase of $23,900,000 in the first full fiscal year and by up to twenty-five percent (25%) of its total program funding thereafter to provide additional funds for the District s general operating expenses pursuant to Section , C.R.S.; and WHEREAS, the Board has determined that the total additional local property tax revenues generated by the tax increase of $23,900,000 plus any tax revenues generated pursuant 9 P age

12 to prior authorization does not exceed twenty five percent (25%) of the District s total program in compliance with Section , C.R.S.; and WHEREAS, the Board has determined the interest of the District and the public interest and necessity demand and require enlarging, improving, remodeling, repairing, or making additions to any school building, constructing or erecting school buildings, equipping or furnishing any school building, improving school grounds, all at a cost estimated at approximately $250,000,000 (the Project ); and WHEREAS, TABOR requires the District to submit ballot issues (as defined in TABOR) to the District s electors on limited election days before action can be taken on such ballot issues; and WHEREAS, November 8, 2016, is one of the election dates at which ballot issues may be submitted to the eligible electors of the District pursuant to TABOR; and WHEREAS, the County Clerk and Recorder in Arapahoe County (the County Clerk ) will conduct the election on November 8, 2016 as a coordinated election (the election ); and WHEREAS, it is necessary to submit to the eligible electors of the District, at the election, the proposition of (1) increasing District taxes by $23,900,000 (first full fiscal year) in excess of the District s total program funding as determined pursuant to the School Finance Act, Title 22, Article 54, Part 1, C.R.S., and (2) creating general obligation indebtedness in the aggregate principal amount of not to exceed $250,000,000 to finance the Project and increasing taxes to pay such debt; and WHEREAS, the District has not held any other election on the question of contracting a bonded indebtedness for any purpose within the twelve months immediately preceding the election herein called. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF CHERRY CREEK SCHOOL DISTRICT NO. 5, IN THE COUNTY OF ARAPAHOE AND STATE OF COLORADO: 10 P age

13 Section 1. All action heretofore taken (not inconsistent with the provisions of this resolution) by the District and the officers thereof, directed towards the election and the objects and purposes herein stated and the questions set forth herein are, ratified, approved and confirmed. Unless otherwise defined herein, all terms used herein shall have the meanings specified in Section , C.R.S. or Section , C.R.S. Section 2. Pursuant to TABOR, Title 22, C.R.S. and the Uniform Election Code of 1992, and all laws amendatory thereof and supplemental thereto, the District hereby determines that the election shall be held on November 8, 2016, and that there shall be submitted to the eligible electors of the District the questions set forth herein. Because the election will be held as part of the coordinated election, the Board hereby determines that the County Clerk shall conduct the election on behalf of the District. The officers of the District are hereby authorized to enter into one or more intergovernmental agreements with the County Clerk pursuant to Section , C.R.S. Any such intergovernmental agreement heretofore entered into in connection with the election is hereby ratified, approved and confirmed. Section 3. The total aggregate principal amount of the indebtedness to be incurred from time to time for the portion of the Project to be acquired pursuant to this resolution shall not exceed the sum of $250,000,000. Section 4. The Board hereby authorizes and directs the officers of the District to certify on or before September 9, 2016, the following questions in substantially the forms hereinafter set forth to the County Clerk. Such questions shall be submitted to the eligible electors of the District at the election: MILL LEVY OVERRIDE QUESTION: SHALL CHERRY CREEK SCHOOL DISTRICT NO. 5 TAXES BE INCREASED $23,900,000 FOR TAX COLLECTION YEAR 2017 AND BY SUCH AMOUNT ANNUALLY THEREAFTER WHICH, WHEN COMBINED WITH OTHER AMOUNTS RECEIVED PURSUANT TO SECTION , C.R.S., DOES NOT EXCEED TWENTY-FIVE PERCENT OF THE DISTRICT S TOTAL PROGRAM FUNDING (AS SUCH TERM IS DEFINED IN STATE LAW OR ANY SIMILAR TERMS PROVIDED IN ANY SUCCESSOR PROVISION OF STATE LAW); SUCH ADDITIONAL REVENUES TO BE DEPOSITED IN THE GENERAL FUND AND USED FOR EDUCATIONAL PURPOSES, INCLUDING BUT NOT LIMITED TO: 11 P age

14 MAINTAIN CLASS SIZES IN THE KINDERGARTEN THROUGH TWELFTH GRADES; PROVIDE STUDENTS WITH THE CURRICULUM AND INSTRUCTION NECESSARY FOR SUCCESS IN COLLEGE AND THE WORKPLACE; CONTINUE THE DISTRICT S COMMITMENT TO ACADEMIC EXCELLENCE AND PROVIDE AN EDUCATIONAL PROGRAM OF THE HIGHEST QUALITY AND STANDARDS; UTILIZE TECHNOLOGY AND COMPUTER APPLICATIONS TO PREPARE STUDENTS FOR CAREERS OR HIGHER EDUCATION; AND SHALL THE DISTRICT BE AUTHORIZED TO COLLECT, RETAIN AND SPEND ALL REVENUES FROM SUCH TAXES AND THE EARNINGS FROM THE INVESTMENT OF SUCH REVENUES AS A VOTER APPROVED REVENUE CHANGE UNDER ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION? BOND QUESTION: SHALL CHERRY CREEK SCHOOL DISTRICT NO. 5 DEBT BE INCREASED $250,000,000 WITH A REPAYMENT COST OF $460,000,000, AND SHALL DISTRICT TAXES BE INCREASED $33,250,000 ANNUALLY TO PAY SUCH DEBT, ALL FOR THE PURPOSE TO CONSTRUCT AND EQUIP A CAREER AND INNOVATION ACADEMY TO INCREASE THE PATHWAYS FOR STUDENTS TO COMPLETE HIGH SCHOOL GRADUATION REQUIREMENTS AND BE PREPARED FOR CAREERS; RENOVATE LEARNING SPACE AT ALL ELEMENTARY AND MIDDLE SCHOOLS TO PROVIDE FOR INNOVATIVE EDUCATIONAL DELIVERY AND INSTRUCTION; ACQUIRE, CONSTRUCT AND EQUIP SCHOOL BUILDINGS AND OTHER SCHOOL FACILITIES TO MANAGE STUDENT GROWTH; REPAIR, RENOVATE, OR MAKE ADDITIONS TO SCHOOL BUILDINGS, INCLUDING, BUT NOT LIMITED TO, MODERNIZE WIRING, FIRE PROTECTION, HEAT AND AIR CONDITIONING SYSTEMS AND PLUMBING AT EXISTING SCHOOLS TO PROVIDE FOR THE HEALTH, SAFETY AND COMFORT OF STUDENTS AND TEACHERS, 12 P age

15 EQUIP OR FURNISH SCHOOL BUILDINGS, INCLUDING, BUT NOT LIMITED TO, SCHOOL SAFETY EQUIPMENT, TECHNOLOGY AND INTERNET OR NETWORK EQUIPMENT, ACQUIRE OR PURCHASE BUILDINGS OR LAND AND IMPROVE SCHOOL GROUNDS, INCLUDING SAFETY IMPROVEMENTS TO THE ARRIVAL AND DISMISSAL AREA FOR STUDENTS; AND SHALL THE MILL LEVY BE INCREASED IN ANY YEAR WITHOUT LIMITATION AS TO RATE AND AMOUNT SUFFICIENT TO PAY THE PRINCIPAL OF, PREMIUM, IF ANY, AND INTEREST ON SUCH DEBT OR ANY REFUNDING DEBT (OR TO CREATE A RESERVE FOR SUCH PAYMENT); SUCH DEBT TO BE EVIDENCED BY THE ISSUANCE OF GENERAL OBLIGATION BONDS TO BE SOLD IN ONE SERIES OR MORE, FOR A PRICE ABOVE OR BELOW THE PRINCIPAL AMOUNT OF SUCH SERIES, ON TERMS AND CONDITIONS AND WITH SUCH MATURITIES AS PERMITTED BY LAW, INCLUDING PROVISIONS FOR REDEMPTION OF THE BONDS PRIOR TO MATURITY WITH OR WITHOUT PAYMENT OF THE PREMIUM OF NOT TO EXCEED ONE PERCENT; AND SHALL SUCH TAX REVENUES AND THE EARNINGS FROM THE INVESTMENT OF SUCH BOND PROCEEDS AND TAX REVENUES BE COLLECTED, RETAINED AND SPENT AS A VOTER APPROVED REVENUE CHANGE UNDER ARTICLE X, SECTION 20 OF THE COLORADO CONSTITUTION OR ANY OTHER LAW? Section 5. Sonja S. McKenzie is hereby appointed as the designated election official of the District for purposes of performing acts required or permitted by law in connection with the election. Section 6. If a majority of the votes cast on the questions to authorize general obligation indebtedness and the levy of ad valorem property taxes submitted at the election shall be in favor of incurring general obligation indebtedness and levying ad valorem property taxes as provided in such questions, the District acting through the Board shall be authorized to proceed with the necessary action to incur general obligation indebtedness and levy ad valorem property taxes in accordance with such questions. Any authority to contract general obligation indebtedness or to levy ad valorem property taxes, if conferred by the results of the election, shall be deemed and considered a continuing authority to contract the general obligation indebtedness and levy the ad valorem taxes so authorized at any one time, or from time to time, and neither the partial exercise of the authority so conferred, nor any lapse of time, shall be considered as exhausting or limiting the full authority so conferred. 13 P age

16 Section 7. If a majority of the votes cast on the question authorize the issuance of bonds as described in the bond question set forth above, the District intends to issue such bonds in the approximate aggregate principal amount of $250,000,000 to pay the costs of the Project, including the reimbursement of certain costs incurred by the District prior to the execution and delivery of such bonds, upon terms acceptable to the District, as authorized in a resolution to be hereafter adopted and to take all further action which is necessary or desirable in connection therewith. The officers, employees and agents of the District shall take all action necessary or reasonably required to carry out, give effect to and consummate the transactions contemplated hereby and shall take all action necessary or desirable to finance the Project and to otherwise carry out the transactions contemplated by the resolution. The District shall not use reimbursed moneys for purposes prohibited by Treasury Regulation (h). This resolution is intended to be a declaration of official intent to reimburse expenditures within the meaning of Treasury Regulation Section 8. Pursuant to Section , C.R.S., any election contest arising out of a ballot issue or ballot question election concerning the order of the ballot or the form or content of the ballot title shall be commenced by petition filed with the proper court within five days after the title of the ballot issue or ballot question is set, and for contests concerning the order of a ballot, within five days after the ballot order is set by the county clerk and recorder and not thereafter. Section 9. The officers of the District are authorized and directed to take all action necessary or appropriate to effectuate the provisions of this resolution. Section 10. All orders, bylaws and resolutions, or parts thereof, in conflict with this resolution, are hereby repealed. Section 11. If any section, paragraph, clause or provision of this resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of this resolution. 14 P age

17 ADOPTED AND APPROVED this April 11, President Cherry Creek School District No. 5 (SEAL) ATTEST: Secretary Cherry Creek School District No P age

18 STATE OF COLORADO ) COUNTY OF ARAPAHOE ) SS. CHERRY CREEK SCHOOL ) DISTRICT NO. 5 ) I, Janice McDonald, am the duly qualified and acting Secretary of the Board of Education of Cherry Creek School District No. 5 (the District ), in the County of Arapahoe and State of Colorado, and I do hereby certify: 1. The foregoing pages are a true and correct copy of a resolution (the Resolution ) passed and adopted by the Board of Education of the District (the Board ) at a regular meeting of the Board held on April 11, The Resolution was duly moved and seconded and the Resolution was adopted at the meeting of April 11, 2016, by an affirmative vote of a majority of the members of the Board as follows: Randy W. Perlis, President Name Yes No Absent Abstain David Willman, Vice President Janice McDonald, Secretary Karen Fisher, Treasurer Eric Parish, Assistant Secretary- Treasurer 3. The members of the Board were present at such meeting and voted on the passage of such Resolution as set forth above. 4. The Resolution was approved and authenticated by the signature of the President of the Board, sealed with the District seal, attested by the Secretary and recorded in the minutes of the Board. 5. Attached hereto as Exhibit A is a copy of the notice of the meeting April 11, 2016, which notice was posted in one place within the District at least 24 hours before such meeting and which notice included agenda information, if available. 6. There are no bylaws, rules or regulations of the Board which prevent the immediate adoption of the Resolution set forth in the foregoing proceedings. 16 P age

19 District, this April 11, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of said Secretary (SEAL) 17 P age

20 EXHIBIT A P U B L I C N O T I C E Monday, April 11, :00 p.m. Board of Education/Superintendent Study Session District Updates Review Bulletin 7:00 p.m. Regular Board of Education Meeting Cherry Creek 2021 Independence Elementary School 4700 South Memphis Street Aurora, CO P age