ARTICLE I - TERRITORY

Transcription

1 BY-LAWS OF ROCHESTER DISTRICT BOARD No. 60 OF THE INTERNATIONAL ASSOCIATION OF APPROVED BASKETBALL OFFICIALS, INC. (hereinafter referred to as Board #60 ) ARTICLE I - TERRITORY The area covered by Board #60 shall include the counties of Genesee, Livingston, Monroe, Ontario, Orleans, Seneca, Wayne, Wyoming and Yates. ARTICLE II - PURPOSE A. To endorse and further the purposes outlined in the constitution of IAABO and the articles of incorporation of Board #60. B. To promote uniformity in the interpretation of the basketball rules and regulations. C. To maintain a uniform standard of qualifications for officials. D. To magnify the game of basketball as a place for the development of character, sportsmanship and citizenship. ARTICLE III - MEMBERSHIP A. : This board may admit into membership individuals of good character who reside within the jurisdiction of the Board as delineated by IAABO, shall meet the following qualifications and standards. 1. have attained the age of 18 years. 2. achieve, during the same season, a grade of no less than 86% on each of: a. the official IAABO written examination prepared by the Rules Examination Committee and given on the date designated by the International Board and b. the practical floor test as prescribed by Board #60.(note that an applicant may be eligible to satisfy the examination requirements under provisions of Article III section 4f of the IAABO constitution.) B. Registry with IAABO - On or before March 15 th applicants who have successfully met all the requirements in Section A (above) are to be registered with, and the results of their examinations furnished to the Executive Director of IAABO. C. Board #60 Members shall be classified as Active, Inactive, Honorary, Dual and Life. Member should be classified as either Active/Officiating (AO); Active/Non-officiating (AN); Dual; Board Life (BL); or Board Honorary (BH). 1. ACTIVE - a member in good standing actively officiating. 2. INACTIVE - a person who has been an Active member for at least three years immediately preceding application for inactive status unless prevented from remaining active by a physical disability. 4. DUAL - an Active member of a parent board who has has been granted Dual membership with another board as specified in Article IV Section 2e of the IAABO constitution. 5. LIFE - a member who has provided exemplary service and is recommended by the Board of Directors. 6. HONORARY - any non-member who has provided exemplary service and is recommended by the Board of Directors. 10/2014 1

2 D. Terms and conditions of membership. 1. a Member in good standing shall; a. pay full dues (with the exception of IAABO Life Members). b. attend the required rules interpretation. c. meet meeting attendance requirements. d. submit completed IAABO and Part II tests. e. meet the New York State five (5) point plan (refer to Policies and Procedures). 2. a member who remains in good standing shall be entitled to the rights and privileges of membership, including the right to vote. 3. members shall be bound by the rules and regulations contained in these by-laws, the IAABO constitution and Board #60 s Code of Ethics and Policies and Procedures. 4. lapsed membership shall be dealt with in accordance with Article III Section 8 of the IAABO constitution. 5. Any member who was in good standing and loses that status can be reinstated as a member in good standing effective April 1 st following the completion of the Board 60 five point plan. ARTICLE IV - OFFICERS The officers of Board #60 shall be President, Vice-President, Secretary, Treasurer and Interpreter. Note: no person shall hold more than one of these offices. A. President - the President shall: 1. be the Executive Officer. 2. preside at all BOARD #60 meetings. 3. preside at all meetings of the Board of Directors. 4. appoint committees, committee chairs and Board #60 representatives to other organizations with the approval of the Board of Directors; annually review with each committee its responsibilities. 5. appoint the Parliamentarian, subject to the approval of the Board of Directors; the Parliamentarian shall be a non-voting member of the Board of Directors. 6. The Parliamentarian shall be familiar with Roberts Rules of Order, the IAABO constitution and by-laws and the by-laws, Code of Ethics and Policies and Procedures of Board # be an ex-officio member of all committees. 8. be the official representative of Board #60 at any function to which Board #60 is requested to send a representative or shall appoint another member to serve as such a representative. 9. be one (1) of the two (2) official Board #60 delegates at the annual IAABO meeting, and have expenses paid. B. Vice-President - the Vice-President shall: 1. serve in the absence of the President. 2. assume such presidential duties and responsibilities as shall be assigned by the President. 10/2014 2

3 C. Secretary - the Secretary shall: 1. maintain a written record of Board business meetings and Directors meetings and publish that record for distribution to the membership. 2. keep members informed of information disseminated by the office of IAABO and the Executive Director. 3. be a Board #60 delegates at the annual IAABO meeting and have expenses paid. 4. be the custodian of and maintain on file all Board #60 correspondence. 5. maintain personnel folders for all Board #60 members. D. Treasurer - The treasurer shall serve as custodian of the funds of the association. E. Interpreter - the Interpreter shall: 1. be qualified through attendance at the annual and/or regional conference for official interpreters conducted by IAABO. 2. keep the members advised of all new rule interpretations as they are issued by the International Interpreter and/or the Rules Section of the state organization. ARTICLE V - BOARD OF DIRECTORS A. Board of Directors shall consist of officers of Board 60, the Immediate Past President and fifteen (15) elected members. B. The Board of Directors shall conduct the day-to-day affairs of Board #60 in all matters except those specifically reserved to the general membership. C. Each of the fifteen elected members of the Board of Directors shall serve for a term of three years, with five being elected each year. Elected Board Officers shall serve for a term of two years as follows: 1. The President and Secretary shall be elected at the Annual Meetings falling in odd-numbered years. 2. The Vice-President, Treasurer, and Interpreter shall be elected at the Annual Meetings falling in even-numbered years. D. In order to conduct business a majority of the voting members of the Board of Directors must be present. 10/2014 3

4 E. The Directors shall: 1. conduct a minimum of six (6) meetings a year. 2. prior to the first Board #60 meeting establish the schedule of meetings for the ensuing year and designate the Annual Meeting. 3. require a majority yes vote of members present for passage of its actions except that a two-thirds yes vote of all Directors shall be required to submit an amendment to these By-laws to the general membership. 4. conduct the annual written IAABO examination. 5. annually review and approve a Code of Ethics and Statement of Policies and Procedures to be distributed to all members, along with the Section V contract and these by-laws, prior to the start of the season. ARTICLE VI - RIGHTS AND RESPONSIBILITIES OF MEMBERS A. Members of the Association pledge themselves to be bound by its rulings. Any member of the Association who shall violate any of the rules, regulations, policies, Constitution or Bylaws of the Association or IAABO shall be subject to disciplinary action as per this Constitution and Bylaws. B. General Requirements. (1) For the failure to comply with this Constitution and Bylaws, the established authority, policies or regulations of the Association, or IAABO, delinquency in the payment of assessments or authorized charges; or for any other conduct conclusively established to be contrary to the best interests of the Association or conduct which reflects discredit upon the Association, a member may be fined, suspended for not more than one year, or expelled. (2) Meeting and Examination Requirements. No member shall: i. Fail to attend required meetings; ii. Fail to take, submit and satisfactorily pass the required IAABO and Part II tests; iii. Any member who fails to comply with Sub-section (b)(1) or (b)(2) above may be fined, suspended for not more than one year, or expelled. (3) Reporting Requirements. Any member who fails to file required reports including, but not limited to, technical foul reports, disqualification reports, and termination of game reports, shall be subject to a fine of not less than fifty dollars. (4) A suspended member shall be defined as one who loses all rights and privileges of membership for a period not to exceed one (1) year from the date of suspension. A suspended or expelled member may not accept assignments or officiate as a member of the Association during the period of suspension or subsequent to the member's name being stricken from the membership rolls as a result of expulsion. (5) An expelled member shall be defined as one who loses all rights and privileges of the association. C. Hearing Procedure Charges of violation(s) of the rules, regulations, policies, Constitution or Bylaws of the Association, or IAABO shall be made by members in writing to the Secretary. The Secretary shall inform the Board of Directors of the charges promptly. The Board of Directors shall then set a hearing date. A member charged with a violation of the rules, regulations, policies, Constitution or Bylaws of the Association, or IAABO shall have the right to a hearing. The Secretary shall notify the charged member via Certified Mail, 10/2014 4

5 "Return Receipt Requested," of the date, time and place of the hearing, the nature of the charge(s), and the name of the person(s) so charging the member. The individual will be informed that he/she may present witnesses and evidence, and be represented by counsel. The member charged shall be afforded a reasonable time to prepare for the hearing. The hearing shall be before the Board of Directors or, if so delegated by the Board of Directors, the Hearing Subcommittee of the Board of Directors. The Hearing Subcommittee of the Board of Directors shall consist of five (5) members of the Board of Directors appointed by the President. A majority of the Hearing Subcommittee members shall constitute a quorum at any meeting of the Hearing Subcommittee. Upon hearing a charge of violation of this Constitution and Bylaws, a two-thirds (2/3) vote of those members of the Board of Directors or Hearing Subcommittee present at a duly constituted Meeting shall be the action of the Association. D. A member who has been subject to discipline by the Board of Directors or Hearing Subcommittee, including but not limited to fines, placement on probation, and being suspended or expelled, may appeal to the Board of Directors of the Association for reconsideration; then to the New York State Board of IAABO; and then to the IAABO Executive Committee whose decision shall be final and binding on the member and the Association. Appeals to the IAABO Executive Committee shall be limited to the sanctions of suspension and expulsion. Appeals of Board of Directors or Hearing Subcommittee discipline to the Board of Directors for reconsideration shall be filed within 45 days of notification of said discipline to the member. Further appeals to the New York State Board of IAABO and to the IAABO Executive Committee shall be made in accordance with their respective bylaws. E. Reinstatement and Readmission (1) A member whose name is dropped from the membership rolls by reason of resignation or failure to pay dues may reinstate his membership within two years of termination thereof by written application to the Secretary. If reinstatement is sought by a member whose name was dropped from the membership rolls by reason of failure to pay dues, then payment of all delinquent dues, assessments and/or fines shall be required. (2) Any suspended member seeking reinstatement must make application to the Board of Directors, and must receive a two-thirds vote of the Board of Directors members present at a regularly scheduled meeting to be reinstated. In case such member does not make application within sixty (60) days after period of suspension has expired, the member shall be deemed to have resigned from membership. (3) A suspended member, to be eligible for reinstatement, must continue to attend required meetings, pay all dues, fees and assessments during the period of suspension. A suspended member who fails to meet these requirements during the period of the member s suspension remains on suspension and may reapply for membership reinstatement after fulfilling these requirements. (4) An expelled member, who seeks readmission, must apply for membership through the regular membership application process. (5) Any member of the Association who officiates with a non-working, suspended or expelled member shall report that fact to the Secretary. The Secretary shall keep on file and have available for inspection a current membership roster denoting the status of all members as to eligibility to officiate as a member of the Association. The membership roster shall be available for inspection at such reasonable times as determined by the Board of Directors and shall be forwarded upon request to any person responsible for assignment or engagement of officials. 10/2014 5

6 (6) The Association respects the privacy interests of its members. No member shall knowingly take any action, other than Association related business, that would violate the individual privacy interests of Association members. (7) The membership directory is for the exclusive use of members and those persons seeking the services of our independent contractor members. No member may download, republish, resell, transfer, duplicate, create derivative works from (e.g. create compendiums of statistical information or lists of officials) or otherwise make any use of the information provided in the directory without the approval of the Board of Directors. (8) No member may use any of the information in the Directory for the purpose of sending unsolicited commercial electronic mail ( ), regular U.S. postal mail (or other common carrier), or to make telephone calls, to any person listed in the Directory for purposes of soliciting from them: a. the purchase of any product or service; b. the contribution to any political, social, humanitarian, philanthropic or religious organization; or c. for any illegal purpose, for example and without limitation, to harass such person without the consent of the Board of Directors ARTICLE VII - ELECTIONS AND SUCCESSION A. The president shall appoint a five(5) member Nominating Committee, none of whom shall be members of the Board of directors. The Nominating Committee shall present a slate of candidates to the membership at a Board #60 meeting at least one month prior to the annual Board Business Meeting. The slate shall consist of at least one (1) nominee for each office and at least five (5) nominees for the Board of Directors. In addition, any number of nominations may be made from the floor at the time the Nominating Committee makes its report. No member s name will be placed in nomination without that member s consent. 1. To be eligible for office or membership on the Board of Directors a member must have held an active membership for five (5) continuous years on Board # Officers and members of the Board of Directors may be selected from Active, Inactive, Dual and Life members. 3. To be eligible for office or membership on the Board of Directors or to vote, Inactive, Dual and Life members must continuously meet the requirements placed on the active membership. B. Elections shall be announced at the Annual Board Business Meeting and posted on the Board 60 Website immediately following the annual meeting. 1. All members entitled to vote shall be notified by with a list of candidates and their board positions no less than twenty-one days before the Annual Meeting. a). Any member unable and/or unwilling to participate in internet voting and notification shall so notify the Board Secretary in writing no later than October 1 st of each year. Such member(s) shall be notified by mail of any ballots involving the general membership in accordance with the time limits stated above and in Article Xl (B) and shall be issued mail ballots. 2. All members entitled to vote shall cast their votes on line on the Board 60 web site or via US Mail. This shall be done no later than 2 days prior to the annual meeting. 10/2014 6

7 3. Any candidate for a Board office who receives a majority of votes cast shall be declared elected. The top five vote-getters for Board of Directors shall be declared elected. 4. In case of ties or failure to receive the required number of votes, members present at the Annual Meeting shall conduct runoff election(s) to complete the process. 5. Newly elected officers and directors shall assume their respective duties at the first Board of Directors meeting after April 1 st. 6. Any proposal that requires a vote of the membership shall be conducted the same way. 7. In the event that on line voting is unavailable for any reason, ballots will be sent by mail to the membership and a mail in vote will be conducted. 8. The list of all members with their voting status will be presented to the BOD by Dec 1 st for approval. An audit process will be conducted at the conclusion of each vote by the Nominating Committee to determine all votes were cast by members in good standing. Discrepancies will be brought back to the Board of Directors for review. C. Vacancies shall be filled as follows: 1. Upon the death, resignation, dismissal or inability of the President to serve, the Vice-President shall succeed to the office of President for the remainder of the unexpired term. 2. Following the death, resignation, dismissal or inability to serve of a Director or officer other than the President, the President with the approval of the Directors shall appoint a member to serve out the unexpired term of the vacated office. 3. Failure or inability of any officer or director to perform their duties, as well as the reinstatement of an officer or director, shall be determined by the Board of Directors and confirmed by a 2/3 vote of those present at a regular or special meeting of the Board of Directors. ARTICLE VIII- COMMITTEES The President shall appoint the following committees with the approval of the Board of Directors: A. The Attendance Committee shall register all members attending a meeting and maintain a record of each member s attendance to support compliance with the requirements in Article VIII. B. The Awards Committee shall designate and coordinate annual awards with the approval of the Directors. The committee shall make recommendations to the Directors for: 1. referee awards 2. non-official awards 3. special awards C. The Banquet Committee shall be responsible for the coordination of the annual banquet. D. The Clinic Committee shall conduct an instructional program to encourage and develop new officials. This program will be structured in accordance with IAABO compliance and in conjunction with Section V requirements. 10/2014 7

8 E. The By-laws Committee shall maintain the by-laws of Board #60 and draft any proposed changes and amendments. F. The Finance Committee shall prepare an annual budget. G. The Goodwill Committee shall convey expressions of interest and sympathy to the members and friends of Board#60. H. The Grievance Committee shall receive reports, investigate and make recommendations to the Directors concerning grievances of and about members in relation to their membership privileges. (See Article III section 16 of the IAABO Constitution) I. The Membership Committee shall review all applicants for membership in Board #60 and recommend for approval all those who have met the requirements of these by-laws and the Constitution and By-laws of IAABO. J. The Nominating Committee shall present a slate of candidates to the general membership and conduct the annual election in accordance with Article VI. K. The Rating Committee shall annually recommend to the Directors a qualified system that is acceptable for the rating of officials for the annual Section V tournament. L. The Standards and Policy Committee shall make recommendations with regard to the Statement of Policies and Procedures and the code of Ethics to be followed by the membership. Note: each committee shall submit to the Secretary prior to October 1 st of each year an outline of its responsibilities and a guideline for its action. Funding for any committee activities, if requested, shall be approved by the Board of Directors. ARTICLE IX - MEETINGS & ATTENDANCE A. A minimum of six (6) scheduled approved Board #60 business meetings shall be conducted each year. B. At least one (1) additional meeting, normally prior to the season, shall be designated as the Rules Interpretation Meeting. The Board Interpreter or a person designated by the Directors to serve as interpreter must be present. No business may be conducted at this meeting unless authorized by the Board of Directors. 1. Failure to attend an approved interpretation meeting or to be otherwise certified by the Board Interpreter will render an official ineligible to officiate during the current season. 2. Attendance at an approved interpretation meeting must not count toward the minimum requirement of five (5) Board #60 business meetings in one season. Failure to attend the minimum number of meetings and/or failure to meet requirements of the NYSPHAA 5- point plan shall result in a member being ineligible to officiate varsity level high school basketball games the following season. exception: A member who falls short of the minimum attendance requirement (as described in paragraph 2 above) by no more than one meeting shall be ineligible to referee varsity level high school basketball games until January 1 st of the following season. 10/2014 8

9 C. One meeting shall be designated as the Annual Business Meeting at which elections will take place. D. A special meeting may be called by a two-thirds yes vote of the Board of Directors; written notice of such a meeting must be given to the membership at least ten (10) days prior to the meeting. E. Maximum credit of two (2) business meetings may be accrued by attending two or more clinic sessions during the period of December 1 st through January 31 st of each basketball season. 1. Members of the Board of Directors shall receive credit for one business meeting by attending one half of the Directors meetings held each year. 2. To receive credit for attendance at a meeting or clinic a member must arrive no later than 5 minutes after the scheduled starting time and remain until dismissed by the person presiding. ARTICLE X - FEES, DUES & ASSESSMENTS A. The annual membership dues shall be determined by recommendation of the Board of Directors and a majority vote of those Board #60 members eligible to vote. B. The deadline for payment of Board #60 dues shall be the business meeting closest to January 15 th (post marked) Any member whose dues (including fines) remain unpaid after March 15 th (post marked) shall be ineligible for high school varsity game assignments during the following season and will not be eligible to vote. C. The fee for registration in the instructional program shall be determined by recommendation of the Clinic Committee and approval of the Board of Directors. D. The fee for Active / Non Working membership shall be ½ of an active member s dues. Full membership dues must be paid by an inactive member prior to restoration of membership to active status. ARTICLE XI - FINAL INTERPRETATION Parliamentary authority. The rules contained in the current edition of Robert s Rules of Order Newly Revised shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws, the IAABO Constitution, and any special rules of order the board may adopt. ARTICLE XII - AMENDMENTS Amendments to these By-laws may be proposed and ratified as follows: A. to be presented to the membership of Board #60 a proposed amendment must have either: 1. a two-thirds yes vote of the entire Board of Directors or 2. a petition signed by two-thirds of the eligible-to-vote membership. B. Amendments must be ratified by a majority of those members eligible to vote. The vote may be no sooner than two weeks following the proposal and may be either by mail, by or at a meeting with ten days written notification to the membership. 10/2014 9