GENESEE COUNTY GIS STEERING SUBCOMMITTEE MINUTES. January 12, 2004

Transcription

1 GENESEE COUNTY GIS STEERING SUBCOMMITTEE MINUTES January 12, 2004 Members Present: Mike Ortiz, Chairperson Jim Gerth Tom Goergen Ted Hammon Joe Heimbach Frank Ricica Lee Gonzales John Daly Members Absent: Others Present: Pete Apgar Robert Slattery Tom Blair Theresa Ingle Christine Pobcick Linda Patrick Art Potter Christina Kelly et al The Genesee County GIS Steering Subcommittee meeting started at approximately 1:30p.m. I. MINUTES Action Taken: Motion by Mr. Hammon, supported by Mr. Heimbach, to approve the minutes of the December 8, 2003, Genesee County GIS Steering Committee Meeting. Motion Carried Unanimously. II. AGENDA ITEMS FOR DISCUSSION A. ArcExplorer Software Presentation: Mr. Apgar demonstrated the capabilities of ArcExplorer software. B. Standards: Mr. Slattery stated that the Working Group did not meet in December. However, at there January meeting they will make a

2 recommendation to the Steering Committee concerning the International feet or survey feet for scale reference on maps as part of the Genesee County GIS standards. They will continue to the review of standards for the County s GIS. C. Server Update: Mr. Heimbach stated that they are continuing the evaluation and testing of the migration of data from oracle to the sequel server. Once the migration process is evaluated the server will be set up with SDE and ready for the uploading of data. III. OLD BUSINESS A. Mr. Goergen reported that he has finally talked to a representative of the U. S. Army Corp of Engineers. It appears that they are very involved in Iraq and do not expect individuals back in the U. S. until February. I told him that I would call at that time. B. Civic Sight Software: Mr. Ortiz stated that he had contacted the Purchasing Director and asked if a sole source contract could be used to purchase the Civic sight software. The Purchasing Director stated that it could. Discussion ensued. IV. NEW BUSINESS None. Meeting Adjourned at 3:30 p.m. TG/bo K:\GIS Subcommittee\2004\January 12, 2004 minutes

3 GENESEE COUNTY GIS STEERING SUBCOMMITTEE MINUTES May 10, 2004 Members Present: Members Absent: Others Present: Mike Ortiz, Chairperson Jim Gerth Tom Goergen Ted Hammon Joe Heimbach Frank Ricica John Daly Art Potter John Northrup Jeff Wright Pete Apgar Robert Slattery Christine Pobcick The Genesee County GIS Steering Subcommittee meeting started at approximately 1:38p.m. I. MINUTES Action Taken: Motion by Mr. Hammon, supported by Mr. Goergen, to approve the minutes of the January 12, 2004, Genesee County GIS Steering Committee Meeting. Motion Carried Unanimously. II. AGENDA ITEMS FOR DISCUSSION A. ArcExplorer Software Presentation: Mr. Apgar stated that the conversion has been completed. He has also installed ArcExplorer software on 5 computers in the Board office. B. SDE/Knowledge transfer: Mr. Ortiz stated that we received approval for the purchase of the SDE software approximately 8 9 months ago and we delayed the purchase in order to complete the upgrade of the server. Approval for the knowledge transfer was received on April 27. Mr. Goergen stated that ESRI has

4 been in touch with us and would like to know when they can schedule the knowledge transfer. He also stated that there could be a training course on SDE administration in Livonia in August that should be completed prior to the knowledge transfer. Mr. Ortiz suggested that the knowledge transfer be scheduled for late August or early September. He also suggested that we notify ESRI that we hope to send up to 4 staff to there training. C. Working Group report: Mr. Slattery stated that they did not meet last month. D. Agency Cost Share Discussion: Mr. Ortiz stated that at our April meeting, since we didn t have a quorum, we had considerable discussion on how to fund the continuation of the county GIS. Mr. Wright stated that he does not have a problem providing financial assistance as long as it is equitable among the departments. He asked if the there is an annual figure being considered for GIS. Mr. Ortiz reminded the members that the Plangraphics study recommended a 5 year cost estimate of approximately $ 2 Million. Mr. Goergen stated that this committee picked the number one priority for the county GIS as the creation of the road centerline information linked to address. The U. S. Army Corp of Engineers estimates that it will cost approximately $500,000. Mr. Wright stated that the Board of Commissioners must determine what is equitable; if each department should contribute a share. Mr. Ortiz suggested the split should be between the Board of Commissioners, Drain Commissioner, and Road Commission since the other departments would request funding from the Board anyway. Mr. Hammon suggested that we develop a Request for Qualifications (RFQ) to determine what the cost would be for the creation of road centerline information. Mr. Goergen stated that he would work with the Purchasing Department to develop the RFQ. Mr. Hammon also suggested that we ask Emergency Management if there are other grants under Homeland Security that could offset some of the costs for GIS information. III. OLD BUSINESS A. Motion by Mr. Goergen Supported by Mr. Hammon to replace Oracle Data base as the software for the GIS system with SQL server. Motion Carried Unanimously. IV. NEW BUSINESS Mr. Goergen stated that a consultant will be initiating the development of a GIS layer identifying fiber optic cable locations in the county under the LinkMichigan program. The program is a state initiative to locate fiber optic cable for high speed internet service and identify locations underserved. Meeting Adjourned at 3:30 p.m.

5 TG/bo K:\GIS Subcommittee\2004\January 12, 2004 minutes

6 GENESEE COUNTY GIS STEERING SUBCOMMITTEE MINUTES June 15, 2004 Members Present: Mike Ortiz, Chairperson Jim Gerth Tom Goergen Ted Hammon Joe Heimbach John Daly Members Absent: Others Present: Frank Ricica Art Potter Robert Slattery Christine Pobcick Dan Harrell Chapin W. Cook The Genesee County GIS Steering Subcommittee meeting started at approximately 1:35 p.m. I. MINUTES Action Taken: Motion by Mr. Hammon, supported by Mr. Gerth, to approve the minutes of the May 10, 2004, Genesee County GIS Steering Committee Meeting. Motion Carried Unanimously. II. AGENDA ITEMS FOR DISCUSSION A. SDE/Knowledge transfer: Mr. Ortiz stated that we met with ESRI on June 8 to review the requirements we need to accomplish prior to the installation of ArcSDE software. He stated that ESRI has recommended a series of classes that staff attend prior to scheduling the knowledge transfer. Discussion ensued regarding staffing, training, and cross training to maintain the GIS system. A special meeting was scheduled for June 21, 2004 at 1:30 pm to review and recommend to the Board of Commissioners a strategy to address the long term staffing, training, and system administration and development and future funding.

7 C. Working Group report: Mr. Slattery stated that they did meet last month and had a general discussion on Federal Data requirements. III. OLD BUSINESS IV. NEW BUSINESS Meeting Adjourned at 3:30 p.m. TG/bo K:\GIS Subcommittee\2004\June 15, 2004 minutes

8 GENESEE COUNTY GIS STEERING SUBCOMMITTEE MINUTES August 9, 2004 Members Present: Members Absent: Others Present: Mike Ortiz, Chairperson Jim Gerth Tom Goergen Ted Hammon Joe Heimbach Art Potter Frank Ricica John Daly Pete Apgar Christine Pobocik Robert Slattery I. CALL TO ORDER The Genesee County GIS Steering Subcommittee meeting started at approximately 1:35 p.m. II. ROLL CALL Members were present and absent as aforementioned. III. MINUTES - JUNE 15, 2004 Action Taken: Motion by Mr. Hammon, supported by Mr. Gerth, to approve the minutes of the June 15, 2004, Genesee County GIS Steering Committee Meeting. Motion Carried Unanimously. IV. AGENDA ITEMS FOR DISCUSSION A. GIS Director Update Mr. Ortiz stated that the position has been approved by the County Board. A job description is currently being developed and once completed advertised. He stated that the cost share plan contract was being completed between the

9 County Board, the Drain Commissioner, and the Road Commission. Mr. Hammon asked if it would be possible to have someone on staff by October. Mr. Ortiz stated he would check with Human Resources to see if that was possible. B. Working Group Report Mr. Slattery stated that they discussed the creation of procedures using a template to assist in their development. He further stated that each department would create its procedures by starting with layer information and proceeding to Metadata. V. OLD BUSINESS None VI. NEW BUSINESS A. Presentation of the Pictrometry System Mr. Ortiz stated that he was contacted by 911 regarding the presentation of the Pictrometry System at our September meeting. VII. NEW BUSINESS The meeting was adjourned at 2:30 p.m. TG/lr K:\GIS Subcommittee\2004\August 9, 2004 minutes

10 GENESEE COUNTY GIS STEERING SUBCOMMITTEE MINUTES September 13, 2004 Members Present: Members Absent: Others Present: Mike Ortiz, Chairperson John Daly Jim Gerth Ted Hammon Joe Heimbach Art Potter Frank Ricica Tom Goergen Dave Ackley Pete Apgar Lloyd Fayling Senena Gallaspy Bill Gerald Christine Pobocik I. CALL TO ORDER The Genesee County GIS Steering Subcommittee meeting was called to order at approximately 1:35 p.m. II. ROLL CALL Members were present and absent as aforementioned. III. MINUTES AUGUST 9, 2004 Action Taken: Motion by Mr. Daly, supported by Mr. Hammon, to approve the minutes of the August 9, 2004, Genesee County GIS Steering Committee Meeting. Motion Carried Unanimously.

11 IV. AGENDA ITEMS FOR DISCUSSION (The order of the agenda was changed.) B. Working Group Report Ms. Pobocik stated that they discussed the draft of Equalization s Procedures for Extracting Parcel Attribute Data for Galler. She further stated that they were researching various legend standards from various groups such as the USGS, State of Michigan and Planning standards. C. GIS Director Update Mr. Daly stated that the cost share plan would go to the Road Commission s board tomorrow for signature. Signed copies would be given to the County Board, the Drain Commissioner, and the Road Commissioner. Mr. Ortiz stated that the GIS Director s job description has been posted and advertised nationally. As of today, 34 applications have been received. Mr. Ortiz asked for recommendations and thoughts on the interview process. The group discussed setting up a panel which would review six applicants selected by Human Resources. The panel would then select three applicants to recommend to the Board of Commissioners which would then select the final applicant. A. Pictrometry System The Pictrometry System was demonstrated by Mr. Craig Witmer. Pictometry is the capture of oblique color aerial imagery. The imagery is taken at a 40 degree angle from multiple sides and then geo-referenced to a map. This is an information system which combines software and aerial imagery. The County could be flown at two levels. The Community images are flown at 5000 feet from two directions and the Neighborhood images are flown from feet from four directions. Mr. Witmer stated that the licensing for the software was a site license, and the software could be distributed to an unlimited number of users. The oblique images are licensed while the orthophoto images are not licensed. Compressed images can be created for mobile applications, and we can create libraries of images for different areas, such as townships and cities. To operate the Pictrometry System, an 800 mhz computer running Windows XP, 2000 or NT would be required. Mr. Witmer presented the group with a cost sheet for flying the County..

12 V. OLD BUSINESS None VI. NEW BUSINESS None VII. ADJOURNMENT The meeting was adjourned at 3:05 p.m. CP:lr K:\GIS Subcommittee\2004\September 13, 2004 minutes

13 GENESEE COUNTY GIS STEERING SUBCOMMITTEE MINUTES October 11, 2004 Members Present: Members Absent: Others Present: Mike Ortiz, Chairperson John Daly Jim Gerth Tom Goergen Joe Heimbach Frank Ricica Ted Hammon Art Potter Pete Apgar Christine Pobocik Robert Slattery I. CALL TO ORDER The Genesee County GIS Steering Subcommittee meeting was called to order at approximately 1:40 p.m. II. ROLL CALL Members were present and absent as aforementioned. III. APPROVAL OF MINUTES SEPTEMBER 13, 2004 Action Taken: Motion by Mr. Gerth, supported by Mr. Daley, to approve the minutes of the September 13, 2004, Genesee County GIS Steering Committee Meeting. Motion Carried Unanimously IV. AGENDA ITEMS FOR DISCUSSION A. Working Group Report Mr. Slattery reported that the Road Commission is working on establishing a GPS base station located at their office. The group discussed the need to GPS

14 the section corners to facilitate the creation of a seamless parcel map. Mr. Goergen was asked to coordinate a GPS corner presentation at the next meeting. B. GIS Director Update Mr. Ortiz stated that the interview committee was comprised of representatives from the County Board, Equalization, Drain Commission, Road Commission, Planning Commission, and one representative for the townships and cities. Of the 40 applicants, six were chosen for interviews. The interviews were one hour long, and each candidate was asked a standard series of questions. Each candidate was rated based on their education, professional development, management and leadership skills, and their communications skills. Three out-of-state applicants were given phone interviews and one applicant did not show up. The committee discussed the top three candidates, and then picked one of the top two. Approval of the hiring of the GIS Director will be presented at the October 26 th Government Operations meeting and then criminal background and reference checks will be made. The new director may be present the first week of November for the SDE install. V. OLD BUSINESS None VI. NEW BUSINESS None VII. ADJOURNMENT The meeting was adjourned at 2:05 p.m. CP:lr K:\GIS Subcommittee\2004\October 11, 2004 minutes