LOCAL GOVERNMENT DEPARTMENT COMMITTEE 1 st August, 1968

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1 LOCAL GOVERNMENT DEPARTMENT COMMITTEE 1 st August, 1968 No CI-68/17917-The Governor of Haryana is pleased to constitute Kurukshetra Development Board on an ad-hoc basis with the following members :- (1) Shri Gulzari Lal Nanda, M.P. Chairman (2) Shri Bansi Lal, Chief Minister, Haryana Vice-Chairman (3) Smt. Om Prabha Jain, Member Finance Minister, Haryana (4) Shri Khurshid Ahmed Health and Member Local Govt. Minister, Haryana (5) Shri Bhagwat Dayal Sharma Member (6) Commissioner for Planning, Member Finance, Haryana (7) Home Secretary Member (8) Secretary to Government, Haryana Member Secretary Health and Local Govt., Deptts. (9) Principal Secretary to Chief Minister, Member Haryana 2. This Board shall be autonomous in character and its function will generally be to undertake the overall development of Kurukshetra including its landscaping, renovation of historical places and tanks and provision of facilities to pilgrims and tourists ect. 3. The Headquarters of the Board shall be at Kurukshetra. 4. The Chairman shall have authority to appoint his secretary in an appropriate scale with a starting salary of about Rs. 500 per month plus other allowances admissible. 5. The T.A. of the non-official members will be met by the Board from the grants received by the State Government and other sources. Sd/- Secretary to Government, Haryana, Local Government Department

2 MEMORANDUM OF ASSOCIATION AND THE RULES RELATING TO THE ESTABLISHMENT OF THE KURUKSHETRA DEVELOPMENT BOARD, KURUKSHETRA. In the matter of Act XXI of 1860 for the Registration of literary, scientific charitable societies. In the matter of the Kurukshetra Development Board, hereinafter referred to as the Board. MEMORANDUM OF ASSOCIATION 1. i) The name of the Board is the Kurukshetra Development Board. ii) The registered office of the Board shall be situated at Kurukshetra. 2. In this Memorandum and the Rules made thereunder unless the context otherwise requires: (a) (b) (c) Board shall mean the Kurukshetra Development Board constituted vide Haryana Government notification No CI-68/17917 dated the Ist August, State Government shall mean the Govt. of Haryana State. Member means the member of the Board includes the Chairman, Vice- Chairman and other office holders. 3. The objects for which the Board is established are:- i) To undertake the overall comprehensive development of the Kurukshetra area, including its landscaping, renovation of historical building and tanks. ii) iii) iv) Provision of sheds and huts etc. for pilgrims. Provision of civic amenities for pilgrims. Provision of suitable accommodation arrangement for tourists. v) Maintenance of cleanliness at all the sacred places throughout the year. vi) vii) viii) ix) To make rules and bye-laws for the conduct of the affairs of the Board and to, add to, amend, vary or rescind them from time to time with the approval of the State Government. To acquire and hold property provided that prior approval of the State Government will be obtained for the acquisition of immovable property. To deal with any property belonging to or vested in the Board in such manner as the Board may deem fit for advancing its objectives provided that prior approval of the State Government is obtained for the transfer of any immovable property. To maintain a Fund to which shall be credited; a) All moneys provided by the Haryana Government, the Central government of the Government of other States. b) All charges received by the Board.

3 c) All moneys received by the Board by way of grants, gifts, donations, benefactions, bequest or transfers and, d) All moneys received by the Board in any other manner or from any other source. x) To deposit all moneys credited to the Fund in such Banks or to invest them in such manner as the Board may, with the approval of the State Govt. decide. xi) xii) xiii) xiv) xv) xvi) To meet the expanses of the Board including, expanses incurred in the exercise of its powers and discharge of its functions out of the fund. To maintain proper accounts and other relevant records and prepare an annual statement of accounts including the balance-sheet in such form as may be prescribed by the State Government.( )*. To forward annually to the State Government the accounts of the Board as certified by the Auditor appointed by the Board with the approval of the State Government. To do all such things as may be necessary, incidental or conductive to the attainment of all or any of the objectives of the Board. To constitute such committee or committees as it may deem fit for the disposal of any business of the Board or for tendering advice in any matter pertaining to the Board. To delegate all or any of its powers to the Board of Governors or to a committee or committees constituted by it or to any officer or officers of the Board. xvii) Such other functions as may be assigned to the Board by the State Government from time to time. xviii)**to hold/construct property and to acquire funds by means of rent from its own property, by auction/negotiations or invite donations from the people of India. 4- In order to achieve the objectives mentioned in clause 3, the Board shall have power to enter into agreement with any local body in whose area the development may be contemplated on such terms and conditions as may be settled between the Board and the local Body. 5- In case the State Government is satisfied that the Board is not functioning properly, the State Government shall have the powers to take over the administration of the Board * Deleted as per orders of Govt. received vide memo no CI- 77/16812 dated and decision taken in the 39 th meeting of Board held on ** Article (xviii) added as per decision taken in the 49 th meeting of the Board held on with the approval of the Govt. received vide memo no. 18/1/80-7CI dated

4 6- The State Government may at any time appoint one or more persons to review the work and progress of the Board and to hold an enquiry into the affairs thereof and to report thereof in such manner as the State Government may take such action and issue such direction as it may consider necessary (in respect of any of the matters dealt with in the report) and the Board shall be bound to comply with such directions. 7- No benefaction shall be accepted by the Board which, in its opinion, involves conditions or obligations opposed to the spirit and objectives of the Board. 8- The State Government shall have the powers to make appointment to re-constitute the Board from time to time. 9- The names, addresses and occupations of the members of the first governing body of the Board to which, by the rules and by-laws of the Board, the management of its affairs is entrusted are:- SR.NO. Name Designation/Address 1. Sh.Gulzari Lal Nanda M.P 2. Pt. Bhagwat Dayal Sharma M.P 3. Sh. Bansi Lal Chief Minister, Haryana 4. Smt. Om Prabha Jain Finance Minister, Haryana 5. Sh. Khurshid Ahmed Health & Local Government Minister, Haryana 6. Sh. Ishwar Chandra Secretary to Government Haryana,Home and Tourism Department. 7. Sh. B.L.Ahuja Secretary to Government Haryana,Health and Local Govt.Department 8. Sh. S.K.Misra Principal Secretary to Chief Minister, Haryana. 9. Sh. P.C.Khanna Senior Town Planner, Haryana 10. Sh. J.S. Marya Chief Engineer, B&R Haryana Except Shri Gulzari Lal Nanda and Sh. Bhagwat Dayal Sharma the appointment of other is by virtue of office. A copy of the Rules of the Board certified to be a correct copy by three members of the Board is attached alongwith this. We, the several persons whose names and address are given below, having associated ourselves for the purpose described in the Memorandum of Association do hereby subscribe our names to this Memorandum of Association and set our sevaral and respective hands here unto and form ourselves into a society under Act XXI of 1860 day. of Sr.No. Name Address and Occupation Signature 1. Sh. Gulzari Lal Nanda M.P Sd./-G.L.Nanda. 2. Pt. Bhagwat Dayal Sharma MP Sd/-B.D.Sharma 3. Sh. Bansi Lal Chief Minister, Haryana Sd./- Bansi Lal

5 4. Smt. Om Prabha Jain Finance Minister, Haryana Sd/-Om Prabha Jain 5. Sh. Khurshid Ahmed Health & Local Government Sd/-Khursheed Ahmed Minister, Haryana 6. Sh. Ishwar Chandra Secretary to Government Sd/-Ishwar Chandra Haryana Home and Tourism Department. 7. Sh. B.L.Ahuja Secretary to Government Sd/- B.L.Ahuja Haryana Health and Local Govt.Haryana 8. Sh. S.K.Misra Principal Secretary to Chief Sd/- S.K.Misra Minister, Haryana. 9. Sh. P.C.Khanna Senior Town Planner, Haryana Sd/- 10. Sh. J.S. Marya Chief Engineer, B&R Haryana Sd/- 11. Sh. Om Parkash Garg M.L.A Sd/-

6 KURUKSHETRA DEVELOPMENT BOARD KURUKSHETRA DEVELOPMENT BOARD RULES 1. The Registered office of the Kurukshetra Development Board shall be situated at Kurukshetra. 2. The Board shall for the time being consist of the following members: 1. His Excellency the Chairman Governor Haryana* 2. Pt. Bhagwat Dayal Sharma,M.P Member 3. Chief Minister, Haryana* Vice Chairman 4. Finance Minister, Haryana, Member Smt. Om Prabha Jain 5. Health and Local Govt. Minister Member Haryana Sh. Khursheed Ahemed 6. Secretary to Government Haryana, Member Home and Tourism Department, Sh.Sh.Ishwar Chandra 7. Secretary to Government Haryana, Member Secretary Education, Health and Local Government Department, Sh.B.L.Ahuja 8. Principal Secretary to Chief Minister Member Haryana-Sh.S.K.Mishra 9. Senior Town Planner, Haryana, Member Shri P.C.Khanna 10. Chief Engineer, B&R Haryana, Member Shri J.S.Marya 11. Shri Om Parkash Garg, M.L.A Member Except Shri Gulzari Lal Nanda and Pt. Bhagwat Dayal Sharma, the appointment of others is by virtue of office. * Amended as per decision taken in the 78 th meeting of the Board held on with the prior approval of the Government received vide memo no. 7/4/2009-5CII dated

7 3. The Board shall keep a roll of members and every member of the Board shall sign the roll and state therein his or her rank of occupation and address. No member shall be entitled to exercise rights and privileges of a member unless he or she has signed the roll as aforesaid. 4. If a member of the Board shall change his address he shall inform the Secretary of his new address but if he fails to notify his new address, his address as recorded in the roll of members shall be deemed to be his address. 5. The general superintendence, direction and control of the affairs of the Board and all its income and property shall be vested in the governing body of the Board which shall be called the Board of Governors, Kurukshetra Development Board, hereinafter referred to as the Board. 6. The first Board of Governors shall be composed of the following members:- 1. Shri Gulzari Lal Nanda M.P 2. Pt. Bhagwat Dayal Sharma M.P 3. Chief Minister, Haryana The first incumbent is Shri Bansi Lal 4. Finance Minister,Haryana The first incumbent is Smt. Om Prabha Jain 5. Health & Local Government The first incumbent is Minister, Haryana Shri Khursheed Ahmed 6. Secretary to Govt.Haryana The first incumbent is Home & Tourism Department Sh.Ishwar Chandra 7. Secretary to Govt.Haryana The first incumbent is Education, Health & Local Shri B.L.Ahuja Government Department 8. Principal Secretary to The first incumbent is Chief Minister, Haryana Sh.S.K.Mishra 9. Senior Town Planner, Haryana The first incumbent is Sh.P.C.Khanna 10. Chief Engineer, B&R Haryana The first incumbent is Sh. J.S.Marya 7. (i) The Board may co-opt not more than one-third of the number of persons originally constituting the Board. (ii) The Board of Governors may co-opt not more than three other persons to be members thereof.

8 8. Where a member of the Board become such member by reason of the office he holds, his membership shall terminate when he ceases to held that office. The State Government, shall have the power to make appointment to or re-constitute the Board from time to time. The term of the non-official members shall be for two years subject to maximum of four years.** 9. A member of the Board shall cease to be such member, if he or she:- (a) (b) (c) (d) (e) (f) (g) (h) dies, or resigns his/her membership;or becomes of unsound mind;or becomes insolvent ; or is convicted of a criminal offence involving moral turpitude; or if he or she is removed by the State Government from the membership of the Board; or if he or she accepts full-time appointment in the Board; or if he or she fails to attend three consecutive meetings of the Board without the leave of the Chairman. 10. (i) The Chairman may resign the office by a letter addressed to the State Government and the resignation shall take effect from the date it is accepted by the State Government. (ii) A member other than an ex-officio member may resign the office by a letter addressed to the Chairman and such resignation shall take effect from the date of it is accepted by the Chairman. 11. The Board shall function notwithstanding any vacancy therein and notwithstanding any defect in the appointment, nomination or co-option of any of its members; and no act or proceedings of the Board shall be called in question merely by reason of the existence of any vacancy therein or of any defect in the appointment, nomination or co-option of any of its members. 12. (i) The Board shall meet whenever the Chairman thinks fit provided that a meeting shall be held * {at least once in a year}. (ii) For every meeting of the Board a notice of 15 days shall be given but incase of emergency, the Chairman may reduce the period of Notice. * Amended as per decision taken in the 75 th meeting of the Board held on 30 th October, 2007 with the prior approval of the Government received vide memo no. 7/25/07-5CII dated 10 th March, ** Clause (8-A) Added as per decision taken in the 78 th meeting of the Board held on with the prior approval of the Government received vide memo no. 7/4/2009-5CII dated

9 (iii) (iv) (v) (vi) In case of difference of opinion amongst the members the opinion of the majority shall prevail. Each member of the Board including the Chairman shall have one vote and if there shall be an equality of votes on any question to be determined by the Board, the Chairman shall in addition have and exercise a casting vote. Five members of the Board including the Chairman shall constitute a quorum at for any meeting provided that if a meeting is adjourned for want of quorum or for any any other reason no quorum is necessary for the adjourned meeting. ** The members of the Board except Chairman can depute their representative in the meetings of the Board by signing a authorisation letter to the address of Chairman on the prescribed Performa. Every meeting of the Board shall be presided over by the Chairman and in the absence by the Vice-Chairman. (vii) Any resolution/ business which it may be necessary for the Board to perform, except such as may be placed before its meeting, may be carried out by circulation among all the members and any resolution so circulated and approved by majority of the members signing shall be as effectual and binding as if such resolution/ business had been passed at a meeting of the Board provided that at least five members of the Board have recorded their views on the resolution. 13. Powers and functions of the Board. Subject to the provisions of the Memorandum and the Rules, the Board shall have the power:- i) Generally to carry out the objectives for which Board has been constituted. ii) iii) iv) To prepare and execute/detailed plans and programme for the establishment of the Board and to carry on its administration and management. To receive, to have custody and expend the funds of the Board and to manage the properties of the Board. To prepare the budget estimates for each year and to sanction expenditure within the limits of the budget as approved by the State Government. ** Added as per decision taken in the 48 th meeting of the Board held on with the prior approval of the Govt. received vide memo No 41/45/82-7CI dated

10 v) To appoint and control such staff as may be required for the efficient management of the affairs of the Board and to regulate their recruitment and conditions of service. vi) To enter into agreement for and on behalf of the Board. vii) To sue and defend all legal proceedings on behalf of the Board. viii) To appoint committee for disposal of any functions of the Board or for advice in any matter pertaining to the Board. ix) To delegate any or all its powers to the officers of the Board for the administration of the affairs of the Board. x) To consider and pass resolutions on the annual reports, the annual accounts and other financial estimates of the Board as it thinks fit, the annual accounts and the financial estimates alongwith the resolutions passed their being submitted to the State Government. xi) To make, adopt and vary from time to time bye-laws for the regulation of and for any purpose connected with the management and administration of the affairs of the Board and for furtherance of its objectives with the prior approval of the State Government. xii) To make, adopt and vary from time to time bye-laws for the conduct of the business of the Board and the committees to be appointed by it for delegation of its powers and for co-option. xiii) To perform such additional functions as may from time to time be assigned to it by the State Government. xiv) * To hold/construct property and to acquire funds by means of rent from its own property by auction/ negotiations or invite donation from the people of India or to adopt such means as it may think fit to make a source of its income subject to the condition that the means so adopted should be consistent with the objectives for which the Board was established.

11 14. Chairman: ** To raise loan/advance from any Scheduled Bank, Post Office, LIC and other Insurance Companies, other Govt/Semi Govt./State/Central Financial Institutions. Provided that loan will be raised by the Board only against its liquid assets for construction of Staff quarters or to provide facility of loan under various schemes to Board s employees at par with Govt. employees or to get financial assistance under any State/ Central Govt. scheme which is directly linked with the objectives of the constitution of the Board with the prior approval of Govt. i) It shall be the duty of the Chairman to see that the decisions taken by the Board are implemented. ii) The Chairman shall exercise such other powers as may be delegated to him by the Board. The Chairman shall have the authority to appoint his Secretary in an appropriate scale with a starting salary about Rs. 500/- per mensem plus other allowance admissible. 15. The Chairman may, whenever he thinks fit and shall on the written requisition of not less then four members call for a special meeting. 16. The members of the Board and of any committee appointed by it shall be entitled to such travelling and daily allowance in respect of the journeys undertaken to attend the meetings of the Board or of the committee or in connection with the business of the Board, as may be provided in the bye-laws of the Board. No other remuneration shall be payable to the members of the Board or committee. * Clause (xiv) Added as per decision taken in the 49 th meeting of the Board held on with the approval of the Govt. received vide memo no 18/1/80-&CI dated ** Added as per decision taken in the 71 st meeting of the Board held on with the approval of the Govt. received vide memo no 7/25/91-7CII dt

12 17. Funds: (i) (ii) (iii) (iv) The Secretary of the Board shall cause true accounts to be kept of all financial transactions of the Board and of all sums of moneys received and expended by the Board, maintain records of the receipts and expenses relating to such matters and of the assets, credits and liabilities of the Board. Provided that accounts shall be kept separately for the Board and other organizations, if any. The funds of the Board shall be utilised solely for the purpose of the Board. The Board shall open an account with and deposit/invest the funds (except such sums as may be required for current expenses) in the State Bank of India, or if so directed by the State Government in the Government Treasury or in any Schedule Bank or * Post office or ** Unit Trust of India or in any other Government securities or approved Public Sector Bonds to get maximum interest on its deposits. The Secretary shall retain only such amount in his hands as may be required for current expenses by way of permanent advance that may be prescribed from time to time by the Board of Governors. 18. Accounts: No payment out of funds of the Board shall be made except on cheques drawn by the Chairman or an authority nominated by the Board. i) Within six months after the close of every financial year, the Board shall submit to the State Government a report on the working of the Board in the previous year together with an audited statement of accounts showing the income and expenditure for the previous year. The Board shall submit to the State Government the budget estimates for every financial year by such date before the end of the previous year as the State Government may fix in this behalf. * Added as per decision taken in the 27 th meeting of the Board held on with the prior approval of the Govt. received vide memo no CI-74/8264 dated ** Added as per decision taken in the 60 th meeting of the Board held on with the prior approval of the Govt. received vide memo no 51/23/90-2CII dated

13 19 For the purpose of section 6 of the Registration of Societies Act, the person in whose name the Board may sue or be sued shall be the Secretary of the Board provided that the Chief Executive Officer or any other Officers of the Board nominated by the aforesaid Secretary would be competent to prosecute all such cases on behalf of the Board. 20. Contracts: i) All contractors for and on behalf of the Board shall be expressed to be made in the name of the Board and shall be executed by the *** Member Secretary ** (...) **** or any other officer of the Board authorised by him/her. ii) No contract for the sale, purchases or supply of the any goods or material shall be made or financial agreement entered into for and on behalf of the Board with any member of the Board or his relatives a firm in which such member or relative is a partner or shareholder, or any other partner in such a firm, or a private company of which the member is a member or Director. 21. Commen Seal: The Board shall have a common seal of such make and design as the Board of Governors shall determine. 22. i) Subject to the prior approval of the State Govt. the Board may alter, extend of abridge any purpose or purposes for which it is established, provided that the procedure prescribed in that behalf by Act XXI of 1860 has been followed. * Rule 19 substituted as per decision taken in 70 th meeting of the Board held on with the approval of the Govt. received vide memo no 7/2/2000-7C2 dated ** Deleted as per decision taken in the 46 th meeting of the Board held on with the approval of the Govt. received vide memo No. 33/30/84-7CI dated *** Substituted as per decision taken in the 61 st meeting of the Board held on with the approval of the Govt. received vide memo no 7/8/91-2CII dated **** Added as per decision taken in the 65 th meeting of the Board held on with the approval of the Govt. received vide memo no 7/16/94-2C2 dated

14 ii) These rules may be altered by the Board with the consent of the State Government at any time by a resolution passed by a majority of two-thirds of the members present at any meeting of the Board which shall have been convened for the purpose after giving due notice of such resolution to the members of the Board. 23. Notwithstanding anything to the contrary in the rules all previous actions taken by the State Government for the establishment of the Board shall be deemed to have been taken by the Board. We, the following members of the Board of Governors certify that the Rules of the Board given above are correct copy thereof:- 1. Sd/- G.L.Nanda 2. Sd/- B.L.Ahuja 3. Sd/- S.K.Mishra ******

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