NAMIBIA KARATE UNION CONSTITUTION

Transcription

1

2 INDEX ARTICLE 1 - NAME... 1 ARTICLE 2 - EMBLEM... 1 ARTICLE 3 - STATUS AND JURISDICTION... 1 ARTICLE 4 - HEADQUARTERS... 1 ARTICLE 5 - DEFINITIONS... 1 ARTICLE 6 - OBJECTIVES... 2 ARTICLE 7 - POWERS... 2 ARTICLE 8 - MEMBERSHIP... 3 ARTICLE 9 - AFFILIATION FEES... 4 ARTICLE 10 - ORGANISATION... 4 ARTICLE 11 - THE MANAGEMENT STRUCTURE... 4 ARTICLE 12 - POWER AND DUTIES OF THE EXECUTIVE COMMITTEE... 5 ARTICLE 13 - POWER AND DUTIES OF THE EXECUTIVE COMMITTEE MEMBERS... 6 ARTICLE 14 - POWER AND DUTIES OF THE SECRETARIAT... 7 ARTICLE 15 - POWER AND DUTIES OF THE SECRETARIAT MEMBERS... 7 ARTICLE 16 - MANAGEMENT MEETINGS... 9 ARTICLE 17 - THE ANNUAL GENERAL MEETING... 9 ARTICLE 18 - EXTRAORDINARY GENERAL MEETINGS ARTICLE 19 - NOTICE OF MEETINGS ARTICLE 20 - VOTING RIGHTS ARTICLE 21 - QUORUM ARTICLE 22 - ATTENDANCE OF MEETINGS ARTICLE 23 - DISCIPLINARY MATTERS ARTICLE 24 - FINANCIAL YEAR ARTICLE 25 - MODIFICATION OF / FUNDAMENTAL ARTICLE 26 NAMIBIA NATIONAL TEAMS ARTICLE 27 INVITATIONAL TEAMS ARTICLE 28 - NATIONAL SPORTS COLOURS ARTICLE 29 - NAKU SPORTS COLOURS... 14

3 ARTICLE 30 - SPORTS AWARDS TO MEMBERS ARTICLE 31 - APPLICATION AND DISTRIBUTION OF FUNDS ARTICLE 32 - DISAGREEMENTS / DIFFERENCES OF OPINION ARTICLE 33 - ANTI-DOPING REGULATIONS APPENDIX 1: NAKU EMBLEM... 16

4 ARTICLE 1 - NAME 1.1 The name of the Association is (hereinafter referred to as NAKU). ARTICLE 2 - EMBLEM 2.1 The official emblem of NAKU is as decided by the NAKU and is indicated in Appendix 1. ARTICLE 3 - STATUS AND JURISDICTION 3.1 NAKU is a body corporate, with perpetual succession and capacity to acquire rights and incur obligations, can own and / or hire or exchange or otherwise obtain fixed and movable property and can carry out legal actions and lawsuits in its own name independent of its members; 3.2 All assets, funds or property shall be held or registered in the name of NAKU as a corporation at law. 3.3 The geographical area of jurisdiction of NAKU shall be the Republic of Namibia. ARTICLE 4 - HEADQUARTERS 4.1 The Head Quarters of NAKU are in Windhoek, Namibia. ARTICLE 5 - DEFINITIONS 5.1 Affiliate An autonomous karate body affiliated to NAKU. 5.2 Karate Style The Karate Styles recognised by NAKU are Gōjū-ryū, Shitō-ryū, Shotokan or Wadō-ryū karate. 5.3 Karate Body A Karate Body is an organisation, association, entity or society that practices a Karate Style (as defined under 5.2).

5 ARTICLE 6 - OBJECTIVES 6.1 The organisation, administration, advancement and development of karate in Namibia; 6.2 To organise Karate championships; 6.3 To select and support contestants in national and international Karate championships. 6.4 To co-operate with, support and assist other organisations, bodies and parties, which, in the opinion of the NAKU, promote the best interests of Karate, to the extent that such other organizations, bodies and parties are invited to become members of the NAKU. 6.5 To represent all Affiliates at, communicate with, affiliate with or enter into relationships with other organisations, Associations, bodies and societies whether in Namibia or outside Namibia in such a way as to further the interests of Karate. 6.6 The recommendation to the Namibia Sports Commission on the issuing, withdrawal, cancellation and protection of Namibia National Colours. ARTICLE 7 - POWERS NAKU shall have all such powers as may be necessary for the carrying out of the above objectives, and in particular but without limiting the generality thereof: 7.1 To open and operate a banking account in the name of NAKU; 7.2 To receive funds from any source whatsoever for the execution of its objectives; 7.3 To draw, make, accept, endorse, negotiate, discount, execute and issue cheques, promissory notes, bills and other negotiable or transferable instruments; 7.4 To invest or deal in such manner as NAKU shall deem fit, such funds which are not immediately required by NAKU; 7.5 To accept donations, gifts, legacies, bequests and benefits of any nature or kind; 7.6 To borrow or raise money for any purpose of NAKU and to secure payment of such money under security of any part of the property and assets of NAKU and to guarantee or become liable for the payment of money or for the performance of any obligation; 7.7 To purchase, take on, lease or in exchange, hire or otherwise acquire any movable or immovable property and rights of NAKU; 7.8 To improve, develop, manage, sell, exchange, lease, donate, sub-divide, consolidate, dispose of, turn to account or otherwise deal with all or any part of the property or rights of NAKU; 7.9 To appoint or dismiss any official, agent and employee and to determine and pay their remuneration; 7.10 To bring or defend any action or other legal proceedings in a Court of Law, or to refer to arbitration any matter or thing in dispute; 7.11 To appoint sub-committees to investigate report on and promote matters referred to them and to revoke any such appointment; 7.12 To publish and distribute to members reports of proceedings and activities of NAKU, and to publish and circulate literature for the enlightenment of members of the public;

6 7.13 To register the name and emblem of NAKU and this constitution plus any rules with any appropriate authority; 7.14 Designate persons as patrons of NAKU by reason of having rendered exceptional services to, or having conferred some special benefit upon, NAKU or its predecessors; 7.15 Bestow honorary life membership of NAKU on persons who have rendered exceptional services to, or conferred some special benefit upon, NAKU or its predecessors notwithstanding the fact that natural persons cannot become members of NAKU in the ordinary course; and, 7.16 To make policies and decisions in the execution of, and strive to fulfil its objectives that are binding to all affiliated Styles. ARTICLE 8 - MEMBERSHIP 8.1 NAKU will at all times be affiliated to the Namibia Sports Commission and pay affiliation fees as laid down by the Namibia Sports Commission; 8.2 As the National Sports Body representing Karate in Namibia, NAKU will be guided by the rules and regulations of the Namibia Sports Commission. 8.3 Every Karate Body shall affiliate individually to NAKU as an autonomous body. Affiliation fees (as set out in Article 9) are payable before or on the Annual General Meeting, and only on receipt of such payment is a Karate Body affiliated and will have a right to vote and will be entitled to participate in and benefit from the activities of NAKU; 8.4 Admission to membership shall be dependent on: A two-thirds majority vote on such an application at an Executive Committee (EXCO) Meeting; The payment of the required affiliation fee. 8.5 An Affiliate s membership will cease immediately if: The Affiliate has not paid its affiliation fees by the commencement of the Annual General Meeting; A two third majority decision is taken at an Executive Committee (EXCO) Meeting to terminate an Affiliate s membership; A letter of resignation has been received from an Affiliate; An Affiliate is not represented by its nominated representative or the identified second for three (3) consecutive management meetings. 8.6 Upon termination of membership the particular Affiliate will immediately forfeit and lose all rights, privileges and say in NAKU s business.

7 ARTICLE 9 - AFFILIATION FEES 9.1 Every Affiliate will be affiliated individually to NAKU; 9.2 Each Affiliate will pay the same amount and is entitled to the same say in the management of NAKU; 9.3 Annual affiliation fees will be discussed at an Executive Management Meeting and the proposed fee distributed to the various Affiliates for comment no less than 90 days before the Annual General Meeting. These affiliation fees will be payable at the start of the Annual General Meeting; 9.4 Karate Bodies that affiliate for the first time during the course of a year will pay a pro-rata fee calculated on the number of months of membership for that specific year (i.e. Affiliation fee divided by 12 multiplied by number of months of membership). ARTICLE 10 - ORGANISATION NAKU will manage itself through: 10.1 General Meetings (Annual & Extraordinary), and 10.2 Management Meetings at the Executive and Secretariat levels. ARTICLE 11 - THE MANAGEMENT STRUCTURE 11.1 The Management Structure of NAKU consists of an Executive Committee and a Secretariat The Executive Committee is composed of: i. A President; ii. A Secretary General; iii. One representative from each Affiliate The Secretariat is composed of the Secretary General as per and: i. A Treasurer; ii. A Public Relations Officer; iii. A Chief Referee; iv. A National Coach; v. A National Team Co-ordinator; vi. A Tournament Co-ordinator; vii. A Secretary or Secretaries as required; viii. Any number of Committees and / or Sub Committees as deemed necessary The President and Secretary General are elected at an Annual General Meeting, and shall take office on election and shall remain in office until their successors have been elected Every Affiliate will nominate one representative to the Executive Committee as well as a second who will attend meetings in the absence of the representative. These names will be communicated annually to the Secretary General at an AGM. These representatives will serve for a period of one year;

8 11.4 The President and Secretary General shall be appointed for a three year period. Persons may hold office as members of the Executive Committee as per the Namibia Sports Act and related legislation; 11.5 All officers as per will be appointed by the Executive Committee as the need arises. Members from the Secretariat may be invited to Executive Committee meetings as required, but will have no voting rights; 11.6 All officers as per shall be appointed for a period of three years upon which the Executive Committee will either re-appoint the person or appoint a new person to the position. Officers will stay in office until re-appointed or a suitable replacement is found Additionally to the above, the Executive Committee shall have the right to co-opt any member to the Secretariat or Executive Committee, but such co-opted members shall have no decision making powers; 11.8 In the event of a casual vacancy occurring by the termination of an official s term of office by a General Meeting or himself / herself, such a vacancy shall be filled by the Executive Committee by co-opting until a new official is elected at the next General Meeting. Such a substitute member will have all the powers attributable to the position; 11.9 In the event of more than half of the Executive Committee resigning an Extraordinary General Meeting shall be called to elect new officers. ARTICLE 12 - POWER AND DUTIES OF THE EXECUTIVE COMMITTEE 12.1 All the powers of NAKU shall be vested in the Executive Committee consisting of the members referred to in Article 11 of this constitution. This Executive Committee shall have full power to manage all the business and affairs of NAKU, and shall in all things act for and in the name of NAKU; 12.2 The duties of the Executive Committee shall in particular also include but not be limited to the following: The setting up, executing and carrying out of rules and regulations of NAKU; Determining and / or cancellation of any compensation with respect of Management members; To draft and manage a budget for the Union with respect to advancement of karate; Notify all required of meetings of NAKU; Institute legal proceedings on behalf of NAKU; To investigate and if required institute legal proceedings and / or disciplinary measures against any member who makes himself / herself guilty through breaking any rules or regulations of NAKU, or makes himself / herself guilty of poor behaviour;

9 Evaluating of applications for affiliation by any Karate Body and the decision for acceptance or rejection of such an application; The nomination and appointment of sub committees and the determination of their duties; The attendance of all Namibia Sports Commission s meetings and other meetings as decided by the Executive Committee; To fill any vacancies that may exist in the management subject to Article 11. ARTICLE 13 - POWER AND DUTIES OF THE EXECUTIVE COMMITTEE MEMBERS 13.1 It shall be the prerogative of the President, to preside at all Executive Committee, Secretariat management and General Meetings. In the absence of the President the most senior member present will call the members to order for the purpose of electing a chairman for the meeting; 13.2 The President will at all times act impartial. Normal standard meeting procedures will be applied by him at all times; 13.3 The President may at any stage of a management or general meeting discontinue and close the meeting and reconvene the meeting for another date; 13.4 The President is responsible to ensure that all Namibia Sports Commission meetings are attended; 13.5 The Secretary General will ensure that all members involved are notified of meetings and if required, place such notice in the media. The Secretary General will ensure that all members receive agendas for the meeting. The Secretary General is responsible for all the arrangements of such meetings; 13.6 The Secretary General will make complete and thorough minutes of all official meetings, which will be available at all meetings. Such minutes will be distributed to all attendees of the meeting as soon as possible after the meeting but should reach the members no later than seven days before the next meeting; 13.7 The Secretary General will ensure that any amendments to the Constitution (Article 25), are immediately brought out as amended and inform all Affiliates and Associations; 13.8 The Secretary General will table the minutes of all meetings of the Secretariat for Executive Committee oversight; 13.9 The drafting and filing of correspondence will be handled by the Secretary General and be dealt with as accurately and as fast as possible; It is the duty of all representative members of an Affiliate, who serve on the Executive Committee, to bring to the attention of their Karate Body and members, all decisions affecting that Affiliate as well as factors which may be of interest, which were discussed at a management meeting;

10 13.11 It is also the duty of such a representative to fully represent his Affiliate at the Executive Meeting and prepare for all matters on the agenda to enable decisions to be taken at the meeting and avoid unnecessary delays. To allow all concerned the opportunity for such required preparation all representatives are to inform the Secretary General of items to be discussed at a meeting at least seven days before the meeting for inclusion in the Agenda for that meeting; ARTICLE 14 - POWER AND DUTIES OF THE SECRETARIAT 14.1 The Secretariat will serve as the technical and operational arm of the Executive Committee. The Secretariat shall have the power to manage the day to day operations and technical matters of NAKU, and shall in all things act according to the instructions, guidelines and procedures as set by the Executive Committee; 14.2 The duties of the Secretariat shall in particular also include but not be limited to the following: The executing and carrying out of Executive Committee directives and the rules and regulations of NAKU; Advise or recommend to the Executive Committee on issues of technical or operational nature that has bearing on the wellbeing of NAKU. This includes proposals on policies, procedures and guidelines; Seek approval from the Executive Committee for any expenditure that is to be incurred; To administer the NAKU budget in line with the directives as set by the Executive Committee; Notify all required of meetings of the Secretariat; The nomination of sub committees and the determination of their duties; Provide regular feedback to the Executive Committee on the status of activities undertaken. ARTICLE 15 - POWER AND DUTIES OF THE SECRETARIAT MEMBERS 15.1 The Secretary General will be responsible for coordination and the administration of the Secretariat. The Secretary General will serve as the link between the Executive Committee and the Secretariat; 15.2 The Technical Management of NAKU will be the responsibility of the Secretary General and the Chief Referee. In the execution of their functions they will be responsible for the formulating of technical standards as included in the handbook, liaison on international technical matters, control and management of the referee system and the recommendation of a programme for the execution of proposed actions; 15.3 The Tournament Co-ordinator will be responsible for the organising, management and fund-raising for the tournament that he/she has been appointed for;

11 15.4 The National Team Co-ordinator will be responsible, for the tournament that he/she has been appointed for, for the co-ordination of the preparation of all members that have been selected for the national team or have been identified for possible inclusion in such a team. He/she will also be responsible for the preparation of a budget for such training, organising for testing of the effectiveness of the preparation, evaluating of the members under training and reporting to the Executive Committee on progress of training; 15.5 The Public Relations Officer will be responsible for all public relations matters of NAKU. Only the Public Relations Officer, the President, or the Secretary General may communicate to the media on behalf of NAKU. The Public Relations Officer will be responsible for proposing policy to the Executive Committee for the informing of the public and the betterment of NAKU s public image, recommendation and budget for the implementation of such policy and the management and execution of approved policy The Chief Referee will be responsible to ensure that suitably qualified and able Referees and Table Officials are present to officiate at national tournaments and championships and will appoint the Chief Table Official for such tournaments. The Chief Referee will also be responsible for the compilation and proposal of a development and certification process and procedure for these officials to the Executive Committee. The Chief Referee will also be responsible for the compilation and maintenance of a database regarding certification, training and officiating of each nationally recognised official The National Coach will be responsible for developing, implementing and monitoring training programs for the National Squad and Team that will lift the overall competitiveness of participants to an international standard. The National Coach will be responsible for the appointment of Assistant Coaches to assist athletes from different Karate Bodies and different genders. The National Coach will also be responsible for managing the competitive environment during international competitions and produce reports on the performance of all members of the National Team. He/she will work closely together with the National Team Co-ordinator in all matters regarding the preparation of the National Team The Secretary will ensure that all members involved are notified of meetings and if required, place such notice in the media. The Secretary will ensure that all members receive agendas for the meeting. The Secretary is responsible for all the arrangements of such meetings; 15.9 The Secretary will make complete and thorough minutes of all official meetings, which will be available at all meetings. Such minutes will be distributed to all attendees of the meeting as soon as possible after the meeting but should reach the members no later than seven days before the next meeting; The drafting and filing of correspondence will be handled by the Secretary and be dealt with as accurately and as fast as possible; The Treasurer will keep a thorough book of all receipts and disbursements. All cash receipts will immediately be paid into NAKU s bank account; The Treasurer will at each Executive Committee meeting or as required present a statement of expenses and income of NAKU;

12 15.13 The Treasurer will ensure that the Yearly financial statements will be audited by an approved Auditors firm and presented at the Annual General Meeting; The Treasurer will control and ensure correct signing authority on all withdrawal and disbursement of funds. All cheques drawn from the bank account of NAKU will be undersigned by the Treasurer and co-signed by the President. ARTICLE 16 - MANAGEMENT MEETINGS 16.1 The Executive Committee and Secretariat will meet at least once a quarter; 16.2 The Executive Committee may request any or all members of the Secretariat to attend any Executive Committee meeting; 16.3 Notice of management meetings will be given to all management members at least seven (7) days before the meeting; 16.4 Under exceptional circumstances, an Affiliate may request an Executive Committee meeting. At such a meeting where immediate decisions are required, at least one (1) member with voting rights from each Affiliate must be present; 16.5 The Executive Committee through the President may invite any person or member of the public or any organisation to attend an Executive Committee or special meeting. Such guests will have no voting rights; 16.6 All motions put to the vote at the Executive Committee meeting shall be decided by the vote of two thirds of members present with voting right and voting. Voting will be by a show of hands unless a ballot is requested by the President or two members with voting rights; 16.7 At the Executive Committee, should the nominated representative of any Affiliate fail to attend two (2) consecutive management meetings, the Affiliate will forfeit its voting rights at the next meeting. ARTICLE 17 - THE ANNUAL GENERAL MEETING 17.1 The Annual General Meeting of NAKU will be held within sixty (60) days after the financial year-end (Article 24);

13 17.2 At the Annual General Meeting the following business will be disposed of: Notice convening the meeting Attendance Confirmation of minutes of previous meeting: The President s annual report; The Secretary General s report; The Chief Referee s report; The Public Relations Officer s report; The Treasurer s report; Adoption of the audited accounts; Motions for the amending, improving or adapting of The Constitution of NAKU; Election of the Executive for the following term (if applicable); To appoint Auditors; To consider and finalise any matters of importance, and To decide upon the sports programme for the year; To determine honorarium of Executive or Secretariat members (if applicable) All motions put to the vote shall be decided by the vote of two thirds of members present with voting right and voting. Voting will be by a show of hands unless a ballot is requested by the President or two members with voting rights excluding the election of office bearers which will always be by ballot; 17.4 All motions to be included on the agenda are to reach the Secretary General no later than thirty days before the date of the meeting; 17.5 Any new motion proposed on the day of the meeting will require a two-thirds majority vote of the members present with voting rights and voting, to be included on the agenda.

14 17.6 Written nominations for all posts to be filled by election at the Annual General Meeting should be submitted to the Executive Committee at the last Executive Committee meeting prior to the Annual General Meeting. As only Affiliates and not individuals are recognised by NAKU, the nominations and seconding can only be from recognised Affiliate representatives. The nomination should include the following: The persons full name and a short CV; A signature by the nominee indicating acceptance of the nomination; The name and signature of the nominator; The name and signature of the seconding member. ARTICLE 18 - EXTRAORDINARY GENERAL MEETINGS 18.1 An Extraordinary General meeting must be convened by the President / Secretary General on request of two thirds (2/3) of the Executive Committee or on request of any Affiliate (Subject to 18.2); 18.2 The request of any Affiliate for such a meeting, will be put in writing and signed by four (4) members of the Affiliate with a full explanation for the request; 18.3 Such General Meetings will take place within thirty (30) days after receipt of such a request; 18.4 Members must be informed in writing at least fourteen (14) days before such a meeting, wherein the reasons for the meeting are stated; 18.5 No business shall be transacted at such an Extraordinary General Meeting other than that stipulated in the agenda relative to such a meeting; 18.6 All motions put to the vote shall be decided by the vote of two thirds of members present with voting right and voting. Voting will be by a show of hands unless a ballot is requested by the President / Secretary General or two members with voting rights. ARTICLE 19 - NOTICE OF MEETINGS 19.1 Notice of Annual General Meetings will be sent in writing to all Affiliates by the President or Secretary General fourteen (14) days before the meeting; 19.2 Notice of Extraordinary General Meetings will take place in writing, as set out in the Article and sent out fourteen (14) days before the meeting; 19.3 Notice of management meetings will be given to all management members by the Secretary General at least seven days before the meeting. This could be done in writing or by telephone; 19.4 The counting of notice dates will be from day of posting.

15 ARTICLE 20 - VOTING RIGHTS 20.1 During an Executive Committee meeting the President and each Affiliate representative will each have one vote; 20.2 During an Extraordinary General Meeting and an Annual General Meeting the President and only two (2) members per Affiliate have voting rights. Other Affiliate members may take part in discussion points but do not have voting rights; 20.3 Only two members per Affiliate, that have paid their affiliation fees in full before the commencement of the Annual General Meeting, will have the right to vote at such a meeting Only two representatives of an Affiliate, that has paid its affiliation in full before an Extraordinary General Meeting, will have the right to vote at such a meeting; 20.5 All voting will be by a show of hands unless a ballot is requested by the President or two members with voting rights, excluding voting for the election of office bearers, which will always be done by ballot. All ballots will be conducted by ballot paper; 20.6 No invited guest present at any Management meeting will have voting rights. ARTICLE 21 - QUORUM 21.1 The quorum for all management meetings is (2/3) of the maximum Executive Committee members with voting rights or Secretariat members; 21.2 The quorum for any General Meeting is two thirds of the maximum members with voting rights that may attend such a meeting; 21.3 If after half an hour from the time appointed for the meeting a quorum is not present, the meeting shall stand adjourned to the same day in the next week at the same venue and time, or if that is to be a public holiday, to the next succeeding other than a public holiday. If at such an adjourned meeting a quorum is not present within half an hour of the time appointed for the meeting, the members present shall be a quorum and shall deal with the items on the agenda of the postponed meeting. ARTICLE 22 - ATTENDANCE OF MEETINGS 22.1 The Annual as well as Extraordinary General Meetings can be attended by all members and interested persons; 22.2 Management meetings will only be attended by Management members or seconds and special persons invited by the Management.

16 ARTICLE 23 - DISCIPLINARY MATTERS 23.1 Disciplinary steps can be taken against members of the Secretariat, Committees / Sub Committees, Officials, Athletes, Spectators, and Affiliates, for conduct in particular but not limited to poor behaviour, running down the image of karate, unnecessary injuries and theft or damage of NAKU property. ARTICLE 24 - FINANCIAL YEAR 24.1 The financial year of NAKU shall be from the first day of April to the last day of March of the following year. All books, records and financial arrangements regarding NAKU will be closed and audited to be completed within the required time for the presentation at the Annual General Meeting. ARTICLE 25 - MODIFICATION OF / FUNDAMENTAL 25.1 No Article, Act or Regulation will be repealed, substituted, amended or added to unless permission is granted by two-thirds (2/3) majority of delegates at an Annual or Extraordinary General Meeting; 25.2 Proposals for modification, recalling or additions of any Article, law or regulation, must be sent to the Secretary General of NAKU in writing, to reach him / her twenty one (21) days before the date of the meeting; 25.3 The Secretary General must in turn, at least fourteen (14) days before the meeting, give notice in writing to all affiliated Styles of the proposal of the modification, addition, or recalling of an Article, law or regulation; 25.4 No alterations may be proposed that are in conflict with the rules of the Namibia Sports Commission. ARTICLE 26 NAMIBIA NATIONAL TEAMS 26.1 To accommodate the various Affiliates of the NAKU, the NAKU will recommend to the Namibia Sports Commission All Styles and Style-based National Teams to represent the country based on criteria set by legislation and the NAKU. ARTICLE 27 INVITATIONAL TEAMS 27.1 The NAKU will recommend to the Namibia Sports Commission Affiliate-based Invitational Teams to represent the Affiliate based on criteria set by legislation and the NAKU.

17 ARTICLE 28 - NATIONAL SPORTS COLOURS 28.1 National Sports Colours may be applied for in the prescribed manner as per legislation and the National Colours policy included in the NAKU Handbook Only members of Affiliates that have paid their affiliation fees in full for the current financial year are eligible for National Sports Colours Only the Executive Committee has the right to recommend the allocation or rescinding of National Sports Colours. ARTICLE 29 - NAKU SPORTS COLOURS 29.1 NAKU Sports Colours may be applied for in the prescribed manner as per legislation and the National Colours policy included in the NAKU Handbook Only members of Affiliates that have paid their affiliation fees in full for the current financial year are eligible for NAKU Sports Colours for its members Only the Executive Committee has the right to recommend the allocation or rescinding of NAKU Sports Colours. ARTICLE 30 - SPORTS AWARDS TO MEMBERS 30.1 The Executive Committee may: give a Sports Award to any person, team, or sports administrator in recognition of excellent performance in sport at any level; or give honorary Sports Awards to any persons on the recommendation of an Affiliate A Sports Award may be applied for in the prescribed manner as per the National Colours policy included in the NAKU Handbook. ARTICLE 31 - APPLICATION AND DISTRIBUTION OF FUNDS 31.1 The official responsible for the execution and management of any project will draft a budget for such a project and present this budget to the Executive Committee for approval. All expenses shall be within the approved budget and if not possible any over expenditure must be motivated to the Executive Committee preferably before over expenditures are committed. No funds may be utilised on any project before such a budget has been approved; 31.2 Documentary proof of all expenditure or commitments must be provided to the Treasurer before such expenses or commitments will be recompensed by the Treasurer; 31.3 All incidental expenditures must be approved by the Executive Committee;

18 31.4 The Accounts of NAKU shall be open for inspection by any member on application to the Treasurer whose duty it shall be to produce such accounts for inspection at all times reasonable. ARTICLE 32 - DISAGREEMENTS / DIFFERENCES OF OPINION 32.1 Any difference of opinion in the interpretation of any regulation in this Constitution will be settled through the Executive Committee and the said decision will be accepted as the correct meaning, until interpreted in another way through an Annual or Extraordinary General Meeting. ARTICLE 33 - ANTI-DOPING REGULATIONS 33.1 NAKU will be subject to the Anti-doping Regulations of the Namibia Sports Commission.

19 APPENDIX 1: NAKU EMBLEM