MINUTES OF REGULAR PUBLIC MEETING. November 8, Adrienne Belanger Bernie Bausch Dennis Dalton Tom Gorman Douglas Holcomb

Transcription

1 MINUTES OF REGULAR PUBLIC MEETING November 8, 2017 Present: Commissioners: Mitch Fuchs Andrea Kovacs Joseph Kubic Sharon McNeal Michael Mears Mark Anastasi Neil Lieberthal Staff: Adrienne Belanger Bernie Bausch Dennis Dalton Tom Gorman Douglas Holcomb Absent: Andrew Ifill Ginnie Preuss The Chair called the meeting to order at 6:35 p.m. A quorum was present. PUBLIC PARTICIPATION Public Comment Rider K. White asked several questions of staff: 1. Will the revised CL schedule to be implemented in January still have 20-minute service in the peak periods? Holcomb noted that the schedule will be 30 minutes all day but that there would also be buses for crowding if needed. The revisions to the schedule were developed to improve reliability within the current budget. One Cross Street Bridgeport, CT,

2 2. Will the GBT be giving more time for Driver breaks? Holcomb noted that GBT does provide recovery time as part of its schedule development and that the new CL will schedule will have more time for drivers than the current schedule. 3. Will GBT consider an express bus between Malls? (Post Mall, Trumbull Mall and Hawley Lane Mall). Holcomb noted that the focus of service planning lately has been to ensure the maintenance of current services and address needs where there are transit supportive densities. He also notes that there was once a Route (18) that did provide service between Hawley Lane Mall and The Trumbull Mall but that ridership was so low, GBT cancelled the service. He also noted that GBT would include the idea in its future planning. 4. There are several buses in the new fleet where the pull cords are not working properly Holcomb aske Ms. White to report bus numbers if this is encountered again and that he would notify the maintenance staff of the issue. Representatives of Area Organizations There were no comments from area organizations. Employee Comments There were no comments from employees. Minutes of October 11, 2017 Regular Public Meeting MOTION to adopt the Minutes of the above noted Regular Public Meeting was made by Commissioner Kubic and seconded by Commissioner McNeal. All present voted to approve the minutes. Commissioner Lieberthal abstained. REPORTS Chairman The Chairman deferred to staff for reports. CEO Holcomb asked if any Commissioners had any questions about the board report regarding October activities that was issued in advance of the meeting. Commissioners Fuchs and Mears asked for an update on bus shelters in Fairfield. Holcomb noted that staff would give a detailed update at the December meeting. page 2

3 Fiscal Report Ms. Belanger noted that the financial statements through September for the agency were included in the Board package and asked Commissioners if they had any questions. There being none, she gave the floor to James Miller of Marcum Accountants and Advisors, the firm retained to conduct the GBT annual financial audit. The full presentation is available at the office of the CEO. Mr. Miller discussed the responsibilities of the auditors and noted the following: Regarding the Schedule of Expenditures of Federal Awards Unmodified (Clean) opinion; Regarding the Schedule of Expenditures of State Financial Assistance Unmodified opinion, no instances of noncompliance and no material weaknesses; Audit Results and Required Communications No significant changes in policy, no scope changes, no disagreements with management, no difficulties encountered while performing the audit; Doubtful Accounts Agreement with management estimate that allowance, if any, would be immaterial to the financial statements at the time.; Reserve for Slow Moving Inventory Concur with management estimate that no reserve is necessary at this time; Valuations for Pension and other Post Retirement Plans Concur with the valuation assumptions and disclosures made by management on the financial statements; Reserve for Workers compensation Concur with the valuation assumptions and disclosures made by management on the financial statements; Mr. Miller concluded that the auditors did not identify any deficiencies that were considered material weaknesses in internal controls and no instances of non-compliance. He also thanked Ms. Belanger and her staff for the work conducted in advance and throughout the audit. page 3

4 OLD BUSINESS There was no old business to be conducted. NEW BUSINESS A. Consideration of the GBT Board of Commissioners Public Meeting Schedule for 2018 MOTION to adopt the Board of Commissioner s 2018 regular public meeting schedule as presented was made by Commissioner Kubic and seconded by Commissioner McNeal. The motion passed unanimously. B. Consideration of Renewal of GBT s Line of Credit MOTION to authorize the Chief Financial Officer to secure the GBT line of credit as presented was made by Commissioner Kovacs and seconded by Commissioner McNeal, the motion passed unanimously. C. Consideration of Award of Architectural and Engineering Contract for Trumbull Avenue Bus Hub Design Request to Table Staff briefly discussed the project and noted that the evaluations had not yet been completed. It was requested that this item be considered at the December meeting of the Board of Commissioners. Commissioner Lieberthal moved to table to the next meeting. D. Consideration of Authorization the Release Invitation for Bids for Perimeter Fencing Project MOTION To authorize staff to release an IFB for construction related to the removal and replacement of perimeter fencing at GBT s Cross street facility as presented was made by Commissioner Lieberthal and seconded by Commissioner Kovacs. The motion passed unanimously. ADJOURNMENT There being no other business to be brought before the Board, the Chairmen adjourned the meeting at 7:45 p.m. page 4

5 Respectfully submitted, Douglas C. Holcomb, GM/CEO November 9, 2017 page 5