RO~~/ Please Review for the Possibility of a Potential Conflict of Interest: arnone Identified by Staff o Bright. Agenda Item No.

Transcription

1 STAFF REPORT TO: FROM: SUBJECT: HONORABLE MAYOR AND CITY COUNCIL KATHY PETKER~\RKS & RECREATION PROGRAM DIRECTOR APPOINTMENTS TO PARKS, RECREATION & BEAUTIFICATION COMMISSION BACKGROUND There are currently two vacancies on the Parks, Recreation & Beautification Commission. One is for an unscheduled vacancy due to the resignation of a Commissioner before the expiration of her four-year term of office. The second vacancy is due to the expiration of a Commissioner's four-year term of office on May 31, Staff advertised the vacancies with press releases in the local newspapers, notices on the City's website and government cable access Channel 20, and posted notices in City bulletin boards at City Hall, Grover Beach Post Office, and Train Station. In the meantime, Commissioner Roseboro agreed to continue serving on the Parks, Recreation & Beautification Commission until the Council made its determination regarding the appointments. DISCUSSION The Advisory Body Screening Committee (comprised of Mayor Pro Tern Jeff Lee, Council Member Mariam Shah, and Parks, Recreation & Beautification Commission Chair Heidi Boatman) conducted interviews with six applicants on Mon, July 13, All applicants were advised that the City Council would be requested to consider making the official appointments at tonight's meeting. It should be noted that all of the candidates were well qualified and eager to serve the community as a member of the Parks, Recreation & Beautification Commission. At the conclusion of the discussion, the Advisory Body Screening Committee recommended that the City Council: 1) re-appoint Geraldine Roseboro to serve a four-year Commission term of office, scheduled to expire on May 31, 2019; and 2) appoint James Cooper to serve the remainder of a four-year term of office, scheduled to expire on March 31, ALTERNATIVES The City Council has the following alternatives to consider: 1. Accept the Advisory Body Screening Committee recommendations and adopt the Resolution confirming the appointments; 2. Reject all or part of the Advisory Body Screening Committee's recommendations and request that staff continue advertising for applicants; or 3. Provide alternative direction to staff. APPROVED FOR FORWARDING RO~~/ CITY MANAGER Meeting Date: July 20, 2015 Please Review for the Possibility of a Potential Conflict of Interest: arnone Identified by Staff o Bright D Shoals o Nicolls D Lee D Shah Agenda Item No. 7 _

2 Staff Report: Appointments to the Parks, Recreation & Beautification Commission Monday, July 20, 2015 Page 2 RECOMMENDED ACTION The Advisory Body Screening Committee recommends that the City Council: 1. Accept the Screening Committee's recommendations; 2. Adopt the Resolution authorizing the re-appointment of Geraldine Roseboro to serve a four-year term of office, expiring on May 31, 2019; and James Cooper to serve the remainder of a four-year term of office, expiring on March 31, 2017, on the Parks, Recreation & Beautification Commission; 3. Upon appointment, re-introduce Commissioner Roseboro and introduce Commissioner Cooper to the City Council and members of the audience. FISCAL IMPACT None. PUBLIC NOTIFICATION The agenda was posted in accordance with the Brown Act. All of the applicants were notified of the Screening Committee's recommendations and sent a copy of this staff report and the agenda. Attachments 1. Draft Resolution 2. Applications (Note: redacted copies posted to the City website) 3. GBMC Article II, Chapter 5, Sections

3 Attachment 1 RESOLUTION N0.15-_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA, RE-APPOINTING GERALDINE ROSEBORO TO SERVE A FOUR YEAR TERM OF OFFICE AND APPOINTING JAMES COOPER TO SERVE THE REMAINDER OF AN UNSCHEDULED VACANCY ON THE PARKS, RECREATION & BEAUTIFICATION COMMISSION WHEREAS, the Parks, Recreation and Beautification Commission was formed with the adoption of Ordinance No to be a body of five lay citizens; and WHEREAS, the citizen advisory committee process is an effective means of gathering community input on parks and recreation related business; and WHEREAS, it is the responsibility of the Advisory Body Screening Committee to interview prospective citizen candidates to the City's advisory bodies, and to make recommendations for appointment by the Mayor to the City Council; and WHEREAS, the Advisory Body Screening Committee conducted interviews on Monday, July 13, 2015, and at the conclusion of the interviews made recommendations for City Council consideration. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach does hereby accept the Advisory Body Screening Committee's recommendations, and authorizes the Mayor to make the following appointments: Geraldine Roseboro is hereby re-appointed to serve a four-year term of office on the Parks, Recreation & Beautification Commission, scheduled to expire on May 31, 2019; and James Cooper is hereby appointed to serve the remainder of an unexpired term of office, scheduled to expire on March 31, On motion by _, second by _, and on the following roll-call vote, to wit: AYES: NOES: ABSENT: ABSTAIN: Council Members - Council Members - Council Members - Council Members - the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 20 1 h day of July, Attest: ~~ JOHN ~~~MAYOR DONNA L. McMAHON, CITY CLERK

4 Attachment 2 City of Grover Beach MAY APPLICATION FOR APPOINTMENT TO SERVE ON A CITY COMMISSION, COMMITTEE OR BOARD This application will remain active and on file for one (1) year. This is a public record open for inspection and reproduction. I wish to be considered for appointment to the following Commission, Committee or Board: (Check only one. Submit a separate application if you are interested in more than one.) O Planning Commission 0 Parks, Recreation and Beautification Commission 0 Traffic Committee O Citizen Oversight Committee on Half-Percent Sales Tax RECElVED Name: Ge.ca.ld; oe. ~~.) Ro~.otV (Please print) Date: 5 /J..g / ~ ---- Home Address: Mailing Address: (If different from home address) Home Phone: Fax: ~ ~ May we contact you at work? 0 Yes 0 No Are you a registered voter of Grover Beach? Ii" Yes 0 No Years lived in Grover Beach: _...;::5= ~---- Are you related or married to any elected or appointed City official or employee? ~'ves 0 No If yes, name of relative and their position with the City of Grover Beach: -;1 b () B boo Is /Mayor Communlt Service Ex erlence: Organization,, Dates Served Position Em lo ment Hlsto licable : Company Dates Served Position ear>

5 Application for Appointment to Commission, Committee. or Board Page 2 Other relevant experience, education, or training: ~ vdd\<.m be~ Wt>rKs ho ~ 'Xce..se.vit'Ov k egcje.v-._sh:p - JVle11~cic\5 S+cecpr-e-,.><i>,ursl,:1 Moti,1 o.f \ D '(l al 5 f E'a ker What Is your understanding of the role and responsibility of the Commission, Committee or Board you are interested in serving on? OJ; & ~ ~ 4, c_17 ~y zflw ~~ '2 ~~ ~ { ~j)~..+mvd Aw~.<:of»'~µ 4.APW. f'1a>j<'&e?l-4} a~ ~ h1(u:l~ v )-0.1LwuJ1 Reasons you are interested In serving on this Commission, Committee or Board: You may attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Council, and/or Cfty official(s) when considering your application. Please be advised that this application may be discussed by the City Council at an open meeting. Information provided to the City Council at open meetings is copied to the news media. Have you ever attended a meeting of this Commission, Committee, or Board? ~es ONo If yes, how many in the last year?.fl+ Why did you attend? As ct.- domm i ss ~~ Financial Disclosure: In compliance with state law and the City's Conflict of Interest Code, certain City Commissions, Committees or Boards are required to file a Statement of Economic lnter~sts (Form 700) upon appointment, annually thereafter, and upon leaving.office. The Form 700 is a public document regarding personal and business information including sources of income, loe1ns, investments, and interests in real property Signature: 4 Your interest in serving the City of Grover Beach is sincerely appreciated! Please submit completed application to: Office of the City Clerk 154 South s h Street.Grover Beach, CA For Office Use Only Interview Date: Appointed: Yes Q No Re-interview Date(s): Appointment is for: O Unexpired Term Ending O Full Term Ending

6 City of Grover Beach APPLICATION FOR APPOINTMENT TO SERVE ON A CITY COMMISSION, COMMITTEE OR BOARD This application will rem8in active and on file for one (1) year. This is a pub/le record open for inspection and reproduction. I wish to be considered for appointment to the following Commission, Committee or Board: (Check only one. Submit a separate application If you are interested in more than one.) 0 Planning Commission Parks, Recreation and Beautification Commission O Traffic Committee O Citizen Oversight Committee on Half-Percent Sales Tax City ot Grover Beach MAY REGE\VED Name:.JAt'(ES ~ (Please print) Date:.24 /4y JS Home Address: Malling Address: (If different from home address) Home Phone: Work Phone: May we contact you at work? Yes 0 No Years lived in Grover Beach: _... ~~---. Are you a registered voter of Grover Beach? Yes 0 No Are you related or married to any elected or appointed City officlal or employee? O Yes No If yes, name of relative and their position with the City of Grover Beach: Communl Service Ex erlence: Organization Dates Served Position Employment Historv (If aoolicable): Company Dates Served Position

7 Application for Appointment to Commission, Committee, or Board Pag~2 Other relevant experience, education, or training: T ~.Jkl?.S /.IJ'C" / $ What Is your understanding of the role and responslblllty of the Commission, Committee or Board you are Interested In serving on? CL2Mfs<J?!,} ~,?E:,, s 01/111oJJrrv rvwrs As VjitL.. &s Reasons you are Interested In serving on this Commission, Committee or Board: l "2!1 ':Iifr~ C.m t v'anc -W JIPCP. FN3JKE. OTHPR5 You rnay attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Council, and/or City official(s) when considering your application. Please be advised that this application may be discussed by the City Council at an open meeting. Information provided to the City Council at open meetings Is copied to the news media. Have you ever attended a meeting of this Commission, Committee, or Board? OYes 9No If yes, how many in the last year? Why did you attend? Financial Disclosure: In compliance with state law and the City's Conflict of Interest Code, certain City Commissions, Committees or Boards are required to frle a Statement of Economic Interests (Form 700) upon appointment. annually thereafter, and upon leaving office. The Form 709 {s a public document regarding personal and business Information including sources of income; loans, Investments, and interests In real property. Signature: Your interest in serving the City of Grover Beach is sincerely appreciated! Please submit completed application to: Office of the City Clerk 154 South sm Street Grover Beach, CA For Office Use Only Interview Date: Appointed: o Yes 0 No Re-Interview Date(s): Appointment is for: 0 Unexpired Term Ending O Full Term Ending

8 City of Grover Beach City of Grover Beach FEB 18 2nt5 APPLICATION FOR APPOINTMENT TO SERVltu=cE,VED ON A CITY COMMISSION, COMMITTEE OR BOA~'1 This application will remain active and on file for one (1) year. This is a pub/le record open for inspection and reproduction. I wish to be considered for appointment to the following Commission, Committee or Board: (Check only one. Submit a slarate application If you are Interested In more than one.) O Planning Commission Parks, Recreation and Beautification Commission 0 Traffic Committee O Citizen Oversight Committee on Half-Percent Sales Tax Name: J)AV1 D M (C HIJEL f;;au'f: R Date: i::: t~g {tf; i}.,01-s ~ (PI ease print) Home Address: Mailing Address: ' ' (If different from home address) taj t8 1>f.: -s ( ~ N.E f: / O/JllA1 Et:. J/; opcf!!f-r ;;;f-. l fjoaj~.. twm. ) Home Phone: May we contact you at work? WYes Q No Years lived in Grover Beach: / 0 lh o 5 Are you a registered voter of Grover Beach? uzf Yes 0 No Are you related or married to any elected or appointed City official or employee? 0 Yes III No If yes, name of relative and their position with the City of Grover Beach: _ c ommumtv 't s erv1ce E xoer1ence: Organization Dates Served Position.1.:5T ta N 1 r =!} MeT'J/()OtS-r A6. '? ta"j '/ f/o (Ct (Ill~() tc '('f-ltc/lf{!, ' I. A"t' /:! No i) ao r'f - flfle.(j.,,.t- J{J,fl/ JCJ7t,.,_, 406- :1006:> fu~ ll/ D '61f1>f/t'1, ~r:;-r:..()p/~ fwl c. o P vi-e..:.r c. r r. pr.>.1 VAT Ma&fc. 1&11::rfr.:e l.f.le>oe yf NDc:es: \l'tu.j i</ 'i8.. AU6 OJ Oo I ~ A~~f:i t-;~"]f;!;'!jffl~ I f'ae-r-rrflll t l-itf~ :U<ve: )armjs 1qq i~-qq C-t.1 (.(1/(:fUXJ S f'.f:l'.'.i,; ( <,', UP'S ~{(/ff(( Company Dates Served Position IA}/$ O'V.IL Pteo/)_l!d:"'frorJ ()Vlyu,,_.. ".

9 Application for Appointment to Commission, Committee, or Board Page 2 Reasons you are Interested In serving on this Commission, Committee or Board: ~...;..J..., J-L /I , (} #... AAA.. --#-:---, -m..,(lh ~!/_ (L(l,(,U Jl jj)e..-l. ~#Viii. ~ ur~t..ypw't. ki"i 1'rrud,(,,l/J/I. l)1fau rr.._,,,..._.~,. You may attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Couhcil, and/or City official(s) when cpnsidering your application. Please be advised that this application may be discussed by the City Council at an open meeting. Information provided to the City Council at open meetings is copied to the news media. Have you ever attended a meeting of this Commission, Committee, or Board?.OYes ii No If yes, how many in the last year? Why did you attend? Financial Disclosure: In compliance with state law and the City's Conflict of Interest Code, certain City Commissions, Committees or Boards are required to file a Statement of Economic Interests (Form 700) upon appointment, annually thereafter, and upon leaving office. The Form 700 is a public document regarding personal and business information including sources of income, Ice.ins, investments, and interests in real property. Signature: Your interest in serving the City of Grover Be~ch is sincerely appreciated! Please-submit completed application to: Office of the City Clerk 154 South 8th Street Grover Beach, CA For Office Use Only Interview Date: Appointed: Yes 0 No Re-interview Oate(s):...;... Appointment is for: O Unexpired Term Ending O Full Term Ending

10 City of Grover Beach APPLICATION FOR APPOINTMENT TO SERVE ON A CITY COMMISSION, COMMITTEE OR BOARD This application will remain active and on file for one (1) year. This is a public record open for inspection and reproduction. City of Grover Beach JUL 0' RECEIVED I wish to be considered for appointment to the following Commission, Committee or Board: (Check only one. Submit a separate application if you are interested in more than one.) O Planning Commission Parks, Recreation and Beautification Commission O Traffic Committee 0 Citizen Oversight Committee: Half-Percent Sales Tax (Measure X-OB) 0 Citizen Oversight Committee: Street Bonds (Measure K-14) s Name: (ff'/j ttf (Please print). Home Address: Mailing Address: (If different from home address) Date: '?? I 5 Home Phone: May we contact you at work? 0 Yes 0 No Years lived in Grover Beach: _/,_V~---- Are you a registered voter of Grover Beach? ~Yes 0 No Are you related or married to any elected or appointed City official or employee? 0 Yes 12i('No If yes; name of relative and their position with the City of Grover Beach: Community Service Experience: Organization Dates Served Position Ub.JMi<:.. /o Y!LS "'/t<-1/~~ Em lo ment Histo licable: Company Dates Served Position

11 Application for Appointment to Commission, Committee, or Board Page2 Other relevant experience, education, or training: //om /P1-l-' 7 J'114r'1/l-64-vV"i,~ T!J t.-t-;( & 1L - What is your understanding of the role and responsibility of the Commission, Committee or Board you are interested in serving on? (ID v., ~q 7 i ~,z.,,c,6. ~6,. v G / tr v,,t.j!?. {.vpc )/? ""' c; ~ ~ "'- 0 ~c ~ ;:?. c ~ ~-if> 4--.:. rlv{-:1... 1d,. c'~y'v\. v?.0, ry Lt ~ st:."-.f r& <;., f M--.e-s. M""' l?p~ (?v ~ 1C t 6ry M/t,../il 1~10~;-..,;;;,, \( 1 Reasons you are interested in serving on this Commission, Committee or Board: {!f9.r--t dv v, /1--/ / rj,.v-1' 0 L-v4vVJ /{,,.,,....? (" i> V'> >"-14 1t;. ( ~ 7 i t"sd-,.,,,, ; b / nj v8?-.. v1t.a I You may attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Council, and/or City official(s) when considering your application. Please be advised that this application may be discussed by the. City Council at an open meeting. Information provided to the City Council at open meetings is copied to the news media. Have you ever attended a meeting of this Commission, Committee, or Board? ~es ONo If yes, how many in the last year? 2- Why did you attend?... ffv_&_,4-yc) ~ Financial Disclosure: In compliance with state law and the City's Conflict of Interest Code, certain City Commissions, Committees or Boards are required to file a Statement of Economic Interests (Form 700) upon appointment, annually thereafter, and upon leaving office. The Form 700 is a public document regarding personal and business information including sources of income, loans. investments, and interests in real property. Signature: Yi interest in serving the City of Grover Beach is sincerely appreciated! Please submit completed application to: Office of the City Clerk 154 South 8 1 h Street Grover Beach, CA For Office Use Only Interview Date: Appointed: Yes 0 No Re-interview Date(s): Appointment is for: a Unexpired Term Ending a Full Term Ending

12 City of Grover Beach APPLICATION FOR APPOINTMENT TO SERVE ON A CITY COMMISSION, COMMITTEE OR BOARD This application will remain active and on file for one (1) year. This is a public record open for inspection and reproduction. I wish to be considered for appointment to the following Commission, Committee or Board; (Check only one. Submit a~ application If you are Interested in more than one.) 0 Planning Commission l;(parks, Recreation and Beautification Commission O Traffic Committee 0 Citizen Oversight Committee on Half-Percent Sales Tax City of Grover Beach APR RECEIVED Name: 'bt4t~ ~usif\ N"atc..t Date: '1-1~ ~ Ul (Please print) Home Address: Mailing Address: (If different from home address) Occupation/Employer: StJf fun.nloyej i/lulfov f7( Home Phone: Fax: May we contact you at work? ~s 0 No Years lived in Grover Beach:,;... ' _l Are you a registered voter of Grover Beach? ~Yes a No Are you related or married to any elected or appointed City official or employee? 0 Yes ~o If yes, name of relative and their position with the City of Grover Beach: Communi Service Ex rlence: Dates Served Position licable : Company Dates Served Position 1iJ6l.. Ut 1

13 Application for Appointment to Commission, Committee, or Board Pege2 Other relevant experience, education, or training: ~~' f/v\a.! ; Ill W'v\u ~ '4\ t!&.sth~ ~ tm ~1 CdM) tm s. -\lu You may attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Council, and/or City official(s) when considering your application. Please be advised that this application may be discussed by the City Council at an open meeting. Information provided to the City Council at open meetings is copied to the news media. Have you ever attended a meeting of this Commission, Committee, or Board? DY es GdNo If yes, how many in the last year? Why did ypu attend? Financial Disclosure: In compliance with state law and the City's conflict of Interest Code, certain City Commissions, Committees or Boards are required to file a Statement of Economic Interests {Form 700) upon appointment, annually thereafter, and upon leaving office. The Form 700 is a public document regarding personal and business information including sources of income, loans, investments, and in rests in real property. Your terest in serving the City of Grover Beach is sincerely appreciated! ease submit completed application to: Office of the City Clerk 154 South Slh Street Grover Beach, CA For Office Use Only Interview Date: Appointed: Yes 0 No Re-interview Date(s): Appointment is for: 0 Unexpired Term Ending 0 Full Term Ending

14 City of Grover Beach iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiimiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii;;;;;;iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~c~j~b,~o~t~giitiroverbeach APPLICATION FOR APPOINTMENT TO SERVE ON A CITY COMMISSION, COMMITTEE OR BOARD This application will remain active and on file for one (1 J year. This is a public record open for inspection and reproduction. I wish to be considered for appointment to the following Commission, Committee or Board: (Check only one. Submit B ~arate application if you are interested in more than one.) 0 Planning Commission Parks, Recreation and Beautification Commission 0 Traffic Committee O Citizen Oversight Committee on Half-Percent Sales Tax APR RECEIVED Name: '"JOd,t ~f. r-gk= (Please print) Date: tf /0,,.1"0 Home Address: Mailing Address: (If different from h~me address).,. ~':[ f ~ f. Occupation/Employer: ~fy ~ii ~~ Home Phone: -fr- Work Phone: Fax: May we contact you at work?,.a Yes 0 No Years lived in Grover Beach: _...,.i Are you a registered voter of Grover Beach? )!:t Yes 0 No Are you related or married to any elected or appointed City official or employee? 0 Yes Ail No If yes. name of relative and their position with the City of Grover Beach: Communl Service Ex eriance: Organization Dates Served Position Em io ment Histo licab/e:

15 Application for Appointment to Commission, Committee, or Board Page 2 Other relevant experience, education, or training: T.."-\ it~ ttrcjs Jz, tfly f'g-tifexf..<t fl/ll,n_8jrllll4 :C~ bf&i d., PcaJd-~c ~f'.l CllAAlif- ~ - J: lti411it a.,<ui. ~ al ~1riua1 All1J~ ~- what is your understanding of the role and responsibility of the Commission, Committee or Board you are Interested Jn serving on? o:~~~ f;tj;~~~~ wht,i, o./- Mtl,S-h bwj~ ~Wlj acar~4 Reasons you are Interested in serving on this Cpmmission, Committee or Bo You may attach additional pages or information that may be beneficial to the Advisory Body Screening Committee, City Council, and/or City official(s) when considering your application. Please be advised that this application may be discussed by the City Council at an open meeting. _Information provided to the City Council at open meetings is copied to the news media. Have you ever attended a meeting of this Commission, Committee, or Board? OYes At'No If yes, how many in the last year? Why did you attend? Financial Disclosure: In compliance with state law and the City's Conflict of Interest Code, certain City Commissions, Committees or Boards are required to file a Statement of Economic Interests (Form 700) upon appointment, annually thereafter, and upon leaving office. The Form 700 is a publlc document regarding personal and business information including sources of income, loans, investments, and interests in real property. Signature Your interest in serving the City of Grover Beach is sincerely appreciated! Please submit completed application to: Office of the City Clerk 154 South 8 1 h Street Grover Beach, CA For Office Use Only Interview Date: Appointed: o Yes o No Re~interview Date(s): Appointment is for: 0 Unexpired Term Ending Q Full Term Ending

16 Attachment 3 Excerpts of Grover Beach Municipal Code CHAPTER 5 - PARKS, RECREATION AND BEAUTIFICATION COMMISSION Sec Commission Established. There is created a Parks, Recreation and Beautification Commission composed of five members. (Ord. I 70, Am. Ord l, Am. Ord. 92-2, Am. Ord. 98-9; Am. Ord ; Am. Ord ) Sec Qualifications of Commissioners. The regular members of the Commission shall be qualified electors of the City and shall serve without compensation. The members of the Commission shall hold no other public office in the City. (Ord. 107, Am. Ord I, Am. Ord. 92-2; Am. Ord ) Sec Terms of Office and Vacancies of Commission. Members of the Commission shall serve for a period of four (4) years. Vacancies in the Commission occurring otherwise than by expiration of term shall be filled in a manner hereinafter set forth for appointments. All members shall serve at the pleasure of the City Council. (Ord. 107; Am. Ord. 92-2; Am. Ord. 98-9; Am. Ord ; Am. Ord ) Sec Appointments and Vacancies. In the event an appointment to fill a vacancy does not occur until after the expiration of a term, the incumbent shall serve on the Commission until reappointed or replaced. If vacancies occur otherwise than by expiration of term, the vacancy shall be filled by appointment for the unexpired portion of the term. Should the unexpired term be for a period of Jess than one year, the City Council may appoint a member to serve for the unexpired term plus a full four-year term. Members shall be appointed by the Mayor with the approval of the City Council. (Ord. 107; Am. Ord. 92-2; Ord. 94-7; Ord. 97-3; Am. Ord ) Sec Organization of Commission. At its first regular meeting following February of each year, the members of the Commission shall elect a Chair and a Vice Chair, who shall hold office for one year. The Chair shall preside over meetings, appoint appropriate committees, sign resolutions, direct the affairs, and establish the meeting agenda of the Commission. In the absence of the Chair, the duties of this office shall be performed by the Vice Chair. (Ord. 107; Am. Ord. 92-2; Am. Ord ) Sec Procedure. The Commission shall adopt rules and regulations to govern procedure and shall set a time for regular meetings which will be held at least once a month. (Ord. 107; Am. Ord. 92-2; Am. Ord ) Sec Reserved. (Ord. 107; Am. Ord. 92-2; Am. Ord. 98-9; Am. Ord ; Am. Ord ) Sec Absence from Commission Meetings. Absence of a member from three consecutive meetings, or five meetings in any calendar year period, without advance approval of the Commission, constiiutes the voluntary resignation of such absent member. The position shall be considered vacated automatically and a replacement shall be appointed in accordance with Section 2503 after the member's third consecutive absence or fifth absence within a calendar year. (Ord. 107; Am. Ord. 92-2; Am. Ord ) Sec Commission Duties and Responsibilities. The duties and responsibilities of the Parks, Recreation and Beautification Commission shall be to: (A) Act in an advisory capacity to the City Council in all matters pertaining to parks and public recreation and to cooperate with other governmental agencies and civic groups in the advancement of sound park and recreation planning and programming; (B) Formulate policies on recreation services for approval by the City Council;

17 (C) Recommend to the City Council the development of recreation areas, parks, facilities, programs and improved recreation services; (D) Recommend to the City Council the adoption of standards concerning parks, and recreation, community events, and beautification in respect to organization, personnel, areas and facilities, park maintenance, program and financial support; (E) Assist in coordinating recreation services with the programs of governmental agencies and voluntary organizations; and assist in beautification activities for the purpose of encouraging residential beautification effmis; (F) Advise the Parks and Recreation Manager in the preparation of the annual park maintenance, park improvement and recreation budgets and long range park and recreation facilities improvements; (G) Hold public hearings and meetings to conduct investigations and surveys for the purpose of securing facts and data concerning any matters listed in this section. (Ord. 107; Am. Ord. 92-2; Am. Ord )