Mosquito and Vector Control Association of California (MVCAC) Board of Directors Meeting Minutes July 18, 2013

Transcription

1 Mosquito and Vector Control Association of California (MVCAC) Board of Directors Meeting Minutes July 18, 2013 Attendees D. Andrew Cox, Tehama County MVCD Craig Downs, Contra Costa MVCD Joel Buettner, Placer MVCD Ken Bayless, Greater LA County VCD Matt Ball, Butte County MVCD Erik Hawk, Marin/Sonoma MVCD Mike Alburn, Delta VCD Branka Lothrop, Coachella Valley MVCD Pete Esraelian, Consolidated MAD Embassy Suites Ontario 1325 E. Dryer Road Santa Ana, CA Staff Simone Parker, Meetings & Membership Specialist President D. Andrew Cox called the meeting to order at 9:11 a.m. Roll was called and a quorum was confirmed. President Cox announced that supplemental documents are available in the back of the room. Past President Ken Bayless moved to approve the May 3, 2013 and June 27, 2013 Board of Directors minutes as presented; seconded by Director Joel Buettner. Motion carried. Director Buettner moved to approve additional agenda item ratify bylaw amendments ; seconded by Trustee Pete Esraelian. Motion carried. President Report President Cox briefly covered mosquito activities and explained that the Executive Committee has been busy with the RFP. Executive Committee Report President Cox announced that the RFP went out on July 1, 2013 and are due by August 30, Clarification and interviews will take place in September. The Executive Committee will determine the final applicants. However, all applications will be sent to the board for consideration and input. Staff Report Cox announced that Executive Director Catherine Smith was unable to attend; Simone Parker will provide the staff update on her behalf. Parker viewed Director Smith s written report, highlights included: 2013 Yearbook, 2013

2 Proceedings, Bylaw Amendments, 2014 Conference and Administrative Policy. Director Mike Alburn requested that staff provide Administrative Policy due dates to the membership. Treasurer s Report David I Anson reviewed the following documents: MVCAC Financial Statements as of June 30, 2013 MVCAC Budget as of June 30, 2013 NPDES Financial Statements as of June 30, 2013 NPDES Budget as of June 30, 2013 Investment Matrix as of June 30, 2013 I Anson reported that the UBS cash investment will be moved to the checking account to cover any unexpected expenses. Trustee Council Report Pete Esraelian reported that the Trustee Council plans to hold Sexual Harassment Prevention Training at the 2014 Annual Conference. The committee is working on developing the entire trustee sessions for the Annual Conference. Simone Parker will provide a brief overview on how to navigate the website. Committee Reports Finance Mike Alburn thanked the committee for their efforts. On June 26, 2013 the Finance and Executive Committees met to discuss direction on liquidity. The committees discussed the $5,000 in credit card fees and how to offset the excess costs. Information Technology Peter Bonkrude announced that Bborie Park will resign officially on July 26, CVEC will be making arrangement for Gateway, Chris Barker will be the new contact for the PART Proposal. CVEC will have a new employee by August. As a result in Bborie s departure, there will be a delay in finalization of PART. Bonkrude will submit a written report. Integrated Vector Management Jamie Scott will send a mosquito fish survey out in the next month; she asked that members please fill it out. Resistant testing was conducted with resistant found in Sumithrin; no resistant was found in Naled. The committee is still looking and trying to find the resistant cause. Legislative Past President Ken Bayless announced that his district is being faced with a resolution to create legislation that would give the City of Carson to remove their trustee serving on the Greater LA MVCD at will. If the legislation is approved it could ultimately affect all districts in the future. Matt Ball gave a legislative report. Highlights included AB 896, legislator recess and CEQA reform. A BMP ad hoc committee made up of Dave Brown, Matt Ball, Jon Blegen, Ralph Heim and Catherine Smith was developed; they will meet to discuss AB 896. The bill has until January 31, 2014 to pass. Dave Brown asked that Allen Inman be added to the BMP ad hoc committee.

3 Public Relations Ada Barros covered current committee activities. The group is currently working on an online guide, a new PR website, a district services survey and a new process for the trustee spotlight in the newsletter. Dan Wilson and staff member Justin Lewis are working on historical archives. Public Relations subcommittees are working on a repellent card; basic repellent information. Barros was approached by Cutter s Northern California sales representative to provide discounts to agencies. The Public Relations Committee will conduct a three (3) hour training on Wednesday during the Fall Meeting. The training will cover how media thinks, use newsworthy messages, manage interview questions, dealing with difficult interview questions and nonverbal communication. Barros expressed the need for a social Media policy; MVCAC should have some sort of online presents. She covered the importance of MVCAC having a social media accounts. Included in the Board packet is a social media strategy proposal for consideration; the goal would be to have the administrator facilitate and manage the account. The board agreed that a social media campaign is needed. Training and Certification Vector & Vector Borne Disease A written report was submitted. Vector Control Research Nominating Ken Bayless reported that Allan Inman and Ken Fujioka have been nominated for the incoming MVCAC Vice President. Ballots will be sent out for vote by the membership. NPDES Gary Goodman announced that the goal of the Regulatory Affairs committee is to eliminate visual and monitoring component of the permit. There are a half of dozen of products that are not on the list; they are trying to get them added. The State Board claims they are working on a process of adding the new products. Goodman doesn t foresee it getting resolved until the permit/monitoring is resolved. Goodman reported that Bonnie de Berry has left URS; our new contact is Terry Cook. Currently MVCAC isn t spending any money with URS with monitoring on hold. Reeves New Investigator Award Regulatory Affairs David Brown reported that a meeting with Diana Masina, Jonathan Bishop and staff from the Water Board was held; no interest in further toxicity monitoring. There was discussion to administratively amend the permit; they would prefer to not open the permit.

4 Brown announced there is not a lot of interest in adding provisions to the CEQA check list. MVCAC is still trying to add the language. Currently the checklist is being reviewed; our regulatory affairs indicated that if the association wanted to spend $150,000 they could explore getting the checklist added. There isn t any guarantee that it would be added after all is said and done and the money is spent. Ad hoc RT PCR/In house Testing Written report will be submitted. Reports from MVCAC Region Southern Director Branka Lothrop reported that no meeting has been held; four districts were able to pull together $26,000 plus dollars to fund aedes albopictus. Southern San Joaquin Director Mike Alburn briefly reviewed his written report. Northern Sacramento A written report will be submitted. Coastal The Coastal region met on July 10, The region hopes to have the EIR complete by the end of the year. They are working on a biological evaluation on the wetlands; with hopes for a 5 year renewal. The biological evaluation has cost $22,000. CVEC CDPH/VBDS Renjie Hu gave the CDPH/VBDS report in Vicki Kramer s absence. He announced that CDPH hired three new employees for the Elk Grove office. CDPH is working on public education materials and a survey to obtain information on Aedes aegypt. CDPH has partnered with CDC experts to map Aedes aegypt; holding Friday Conference calls to discuss developments. West Nile Virus is in full swing with surveillance results coming quickly. VCJPA AMCA Written report was submitted.

5 CSDA CCDEH Mosquito Research Foundation Craig Downs reported that MRF has created a promotional piece; samples are available in the back of the room. Two new board members have been added; Bill Reisen has resigned from the board. Downs thanked ADAPCO and Valent for their contribution. Grant applications are currently underway. Old Business MVCAC has put together an HR drop box. Downs thanked those districts that have put information in the drop box. New Business No new business. Additional Approval of Agenda Items President Elect Craig Downs moved to approve ratification of the proposed bylaw changes as presented; seconded by Director Matt Ball. Motion carried. Having no further business to discuss Director Matt Ball moved to adjourn the meeting at 11:28 a.m.; seconded by President Elect Craig Downs. Motion carried. Respectfully submitted by, Simone Parker, CMP Meetings & Membership Specialist