MINUTES MADISON COUNTY BOARD OF EDUCATION WORK SESSION MAY 2, 2013

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1 MINUTES MADISON COUNTY BOARD OF EDUCATION WORK SESSION MAY 2, 2013 The Madison County Board of Education met in a work session on Thursday, May 2, 2013, at 5:15 p.m., at the Central Office Auditorium, 1275-F Jordan Road, Huntsville, Alabama Members of the Board present at the meeting were as follows: Mary Louise Stowe, Dan Nash, David Vess, Jeff Anderson and Angie Bates. Other persons attending the meeting included Dr. David Copeland, Superintendent; Cynthia Thompson, Attorney for the Board; central office personnel, and other visitors. Notice of the meeting was properly posted and provided to those who requested direct notification in accordance with the Alabama Open Meetings Act. Board President, Mary Louise Stowe called the meeting to order. Suzy Berryman, an auditor with the Alabama Department of Public Examiners presented the Board with a report of the department s findings for the fiscal year audit. She noted the report was released on April 26, 2013 and she is required to present it to the Board at their next regularly scheduled meeting. Ms. Berryman informed the Board that the audit report is an unqualified opinion on the Board s financial statements and programs audited. She noted the full report is available on their website. Dr. Copeland thanked them for their work on the audit. Mr. Wilkerson addressed the Board regarding contracts for architects and engineers on the capital projects. He would like the Superintendent to be able to fast track these contracts if funding is received. He would like to use SKT Architects for the intermediate school on Walker Lane because they have designed the prototype for elementary schools. They will use that prototype for the Walker Lane site. He would also like to use SKT Architects for the new high school in Monrovia. They have prepared a preliminary design on the high school already. On the Madison County 7 th and 8 th grade wing he would like to use Chapman Sisson Architects. He noted it is a small project and they could have it done in twelve to fourteen months. He also recommended Chapman Sisson Architects for the renovation at Madison County Elementary School. Mr. Anderson said they cannot let any contracts until funding is available. Mr. Wilkerson agreed. There won t be any contracts let until the funding is available. Mr. Vess asked if the plans prepared by SKT Architects for the first high school site can be used and save them some money. Mr. Wilkerson said they won t know until the new site is located. He said it will be a cost savings, they just don t know how much. Mr. Kubik informed the Board the Sick Leave Bank Committee is required by Policy 5.1.1(b) to set guidelines. Ms. Vickie Sullivan is the chairperson of the committee and she is coming to the Board to review proposed guidelines developed by the committee. The guidelines aren t policy but are required by policy. Ms. Sullivan presented the history of the guidelines which were written in She presented data on participation. She said the committee looked at other systems and the Alabama Administrative Code. She reviewed the committee s new guidelines. She explained how the new guidelines will be shared with the employees. Ms. Stowe asked if there is a limit on the number of days an employee can use. Ms. Honea said the state department says there is not a limit. Ms. Stowe encouraged employees to participate noting she had to use it

2 when she was an employee. Mr. Vess asked how many are currently on it. Ms. Sullivan said thirty-three this year. Dr. Copeland informed the Board of an incident on a campus in March that has lead him to recommend an individual be banned from all campuses. Mr. Vess asked how this would be policed. Dr. Copeland said they will do the best they can. Mr. Anderson noted he has discussed this with Dr. Copeland and it gives closure to the school. Ms. Watts addressed the Board regarding the social worker position funded through the homeless grant. She noted the social worked does an outstanding job and they would like to extend her contract for another school year. She reviewed the services, available funds and provided a copy of the application for the grant. The highest amount available is $100, The grant application opens July 31 st and closes August 31 st. Awards are made on September 30 th. Ms. Bates said the question is whether the Board is going to hire her now or wait and see if the grant is awarded. She noted the cost of her salary is approximately $65, and at some point the Board is exposed to the risk of covering the salary out of local funds, similar to the exposure on the SRO agreement. Ms. Bates said the Board has to decide if these services are worth taking the risk. Ms. Bates noted she has been told the social worker services are freeing up teachers and allowing them to remain in the classroom. Ms. Bates noted it is similar to the SRO situation because it is a safety issue. Ms. Bates said the Board has to decide whether to fund this position. Mr. Vess asked where the money would come from to fund the position. Mr. Anderson noted $65, would cover three library aides. Mr. Kubik asked about the current year carryover. Ms. Watts said there is $8, from this fiscal year. The Board discussed hire dates and tenure issues. Mr. Vess expressed concern about the loss of library aides. Dr. Copeland asked if it is feasible to hire after the grants are awarded. Ms. Watts said they could advertise and take applicants at that time. The Board discussed possibly contracting her services over the summer with the grant funds. Ms. O Bannon said they will probably receive funding but she doesn t know how much. Ms. Stowe said in a perfect world they would like to do this but she is concerned about staffing. Mr. Nash asked about the timeline to hire if they wait on the grant. Ms. Watts said probably November. Mr. Vess asked Dr. Copeland to provide board members with a copy of the staffing report for each school. Ms. O Bannon said they have them for every school. Mr. Anderson said the Board normally receives a packet with the staffing reports for every school. Ms. Stowe said a copy would be fine. Mr. Solley suggested the Board ask the principals for a copy of their report. Dr. Spivey addressed the board about the high school principals responses to the issue of senior passes. Their consensus was it is a revenue issue and they can t afford it. They also said it is a logistics problem. The principals felt it was a nice gesture but they don t think it should be pursued. With the exception of Madison County High School, all high schools have quarterback clubs that offer some kind of passes. One school sells passes for baseball. As an alternative to senior passes they said they could consider something like a discount night for senior citizens. Mr. Solley said the middle school principals raised the same issues. They were okay with senior citizen passes but asked that it be heavily publicized. They expressed concern about ethics laws. They asked that the Board not offer student type activity passes. This would be an accounting nightmare and be problematic to assign funds to programs and deal with lost passes. Mr.

3 Anderson said he would respond to the grandparents, if the Superintendent is okay with it and let them know it was discussed and at this time the system won t be issuing senior citizen passes. Dr. Copeland agreed. Mr. Vess informed the Board he and Mr. Anderson listened to the webinar from AASB on booster clubs. He asked if the system is following the steps suggested by David Smith. Ms. O Bannon said the webinar was geared toward booster clubs with accounts outside of school. In this school system, outside booster accounts aren t allowed. She noted booster clubs must follow the district s accounting procedures. Mr. Vess asked about the suggested annual training for booster officers. Ms. O Bannon said they provide training for coaches and administrators. The booster officers are required to meet with high school administrators. Mr. Vess said he is a big proponent of slowing down booster loans. The Board needs to control booster clubs borrowing money. He also noted any building on a campus should be board approved. Mr. Wilkerson said if it is a capital improvement it has to be approved by the State Building Commission. Mr. Vess said board policy has been changed and board approval is no longer required. He asked to readdress this policy to require everything to come to the board table. Ms. Stowe agreed there are some schools where booster clubs have borrowed money. Ms. O Bannon said Sparkman High School, New Hope High School and Hazel Green High School have booster loans. She asked if those were board approved. Ms. O Bannon said no. Ms. Stowe said Dr. Spivey has informed them the TVA money will have to be divided between six high schools when the new school is built. Mr. Anderson suggested the system put together a handbook for booster club officers and provide it every year, noting Mr. Smith strongly emphasized this idea throughout the webinar. Ms. O Bannon thought this was a good idea. The principals could meet with the officers and review the handbook annually. Mr. Anderson said he also learned that there must be a clear line between employees and officers, noting employees cannot be an officer in a booster club. No Board action was taken. Dr. David Copeland Superintendent Mary Louise Stowe President MINUTES MADISON COUNTY BOARD OF EDUCATION SPECIAL SESSION MAY 2, 2013 The Madison County Board of Education met in special session on Thursday, May 2, 2013, immediately following the work session, at the Central Office Auditorium, 1275-F Jordan Road, Huntsville, Alabama Members of the Board present at the meeting were as follows: Mary Louise Stowe, Dan Nash, David Vess, Jeff Anderson and Angie Bates. Other persons attending the meeting included Dr. David Copeland, Superintendent; Cynthia Thompson, Attorney for the

4 Board; central office personnel, and other visitors. Notice of the meeting was properly posted and provided to those who requested direct notification in accordance with the Alabama Open Meetings Act. Board President, Mary Louise Stowe called the meeting to order. Mr. Nash gave the invocation. Ms. Stowe welcomed the visitors. AGENDA Dr. Copeland recommended approval of the revised agenda for the May 2, 2013 meeting. Mr. Anderson moved to approve the recommendation. Mr. Vess seconded the motion and all voted in favor. BANNING INDIVIDUAL Dr. Copeland recommended approval of banning Courtney Renae Pace from all Madison County School Campuses and sponsored events. Mr. Anderson moved to approve the recommendation. Mr. Vess seconded the motion and all voted in favor. AUTHORIZATION TO APPROVE CONTRACTS WITH ARCHITECTS AND ENGINEERS HIGH SCHOOL IN MONROVIA DISTRICT INTERMEDIATE SCHOOL FOR LYNN FANNING MADISON COUNTY HIGH 7 th AND 8 th GRADE ADDITION MADISON COUNTY ELEMENTARY SCHOOL RENOVATIONS Dr. Copeland recommended the Board authorize the Superintendent to approve contracts, pending availability of funds, with architects and engineers for the following projects: High School in Monrovia District (SKT Architects) Intermediate School for Lynn Fanning (SKT Architects) Madison County 7 th and 8 th Grade Addition (Chapman Sisson Architects) Madison County Elementary School Renovations (Chapman Sisson Architects) Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion. Mr. Anderson asked this be amended to include the names of the architects. Mr. Vess withdrew his motion to approve the recommendation. Mr. Anderson withdrew his second to the motion. Dr. Copeland amended his recommendation to include the names of the architects and engineers (as noted above). Mr. Anderson moved to approve the recommendation. Mr. Nash seconded the motion. Mr. Vess asked if funding has to be available before they incur these expenses. Dr. Copeland said yes funding has to be available before he hires the architects. Mr. Vess asked about the time frame for available funding. Mr. Anderson gave an example and said as funding

5 is available to him means incremental. He noted they don t know how much they can afford until after the high school and Lynn Fanning bids are received. Mr. Anderson said they don t need to spend money on the architects until they know if they have the funds. Mr. Wilkerson said the 7 th and 8 th addition is such a small amount it would help to have it in the first grouping. Mr. Anderson asked Karen O Bannon about the money and availability. Ms. O Bannon said three could bid but not four at one time until they at least set aside the funds for the furnishing and equipment. Ms. O Bannon said the estimates on the budget do not include furnishings. Mr. Vess gave an example of how the amount can rise quickly for a school. He noted with the BRAC money becoming available prices could go up because there will be a lot of schools being built by area school systems. Ms. Stowe confirmed they are approving the naming of the architects but not spending money. Mr. Wilkerson said it is to approve negotiating the contracts when the funds are available. Mr. Anderson said the Board is authorizing Dr. Copeland to spend the money on the architects and not come back to the Board for approval. Ms. Stowe said as a Board they have to be careful what they spend everywhere. She said they would like to have the finest everywhere but they have to live within a budget to make the things happen. Mr. Anderson, Mr. Nash, Ms. Bates, and Ms. Stowe voted in favor. Mr. Vess voted no. The motion carried. PRINCIPAL CONTRACTS Dr. Copeland recommended approval of the Employment Contracts for the following principals effective July 1, 2013: A. Jeffery Malone B. Tammie Burger Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion and all voted in favor. RESOLUTION QECB REIMBURSEMENT Dr. Copeland recommended approval of the following QECB Reimbursement Resolution: REIMBURSEMENT RESOLUTION FOR ENERGY CONSERVATION MEASURES PROJECT; ENGAGEMENT OF PROFESSIONALS BE IT RESOLVED BY THE COUNTY BOARD OF EDUCATION OF MADISON COUNTY, ALABAMA (the Board ) as follows: Section 1. as follows: The Board has found and determined, and does hereby find, determine and declare,

6 (a) For purposes of this resolution: Bonds shall mean "tax-exempt bonds" as defined in Section 150(a)(6) of the Code and Treas. Reg Code shall mean the Internal Revenue Code of 1986, as amended. Project shall have the meaning assigned in Section 1(b). QECB Bonds shall mean "qualified energy conservation bonds" as defined in Section 54D of the Code, and issued in accordance with Section 54A and Section 54D and Section 6431 of the Code, and applicable notices of the Internal Revenue Service issued thereunder. Reimbursement Regulations shall mean Treas. Reg Secretary shall have the meaning assigned in Section 54A of the Code. (b) The Board has determined to acquire, construct and install capital improvements to the facilities of the Board which produce energy cost savings and include the following: lighting retrofits and replacements; occupancy sensors; exterior lighting; building automation systems for HVAC systems; freezer/cooler monitors; demand controlled ventilation systems; HVAC systems; piping and pumping modifications; chillers; and water system retrofits (collectively the "Project"). (c) The Board expects to finance the Project by the issuance of Bonds and QECB Bonds. (d) In order to proceed with acquisition and construction of the Project, pending the issuance of Bonds and QECB Bonds to pay the costs thereof, it may be necessary for the Board to use its own funds to pay certain expenses in connection with the Project and the financing thereof. (e) If the Board is required to spend its own funds on the Project pending the issuance of such Bonds and QECB Bonds, as may be required to provide temporary or long-term financing for the Project, it is the Board s official intent to reimburse the Board for such expenditures out of proceeds of such Bonds and QECB Bonds. Section 2. The Board hereby declares its official intent to reimburse the expenditures made by the Board with respect to the Project and all related improvements thereto in whole or in part from the proceeds of Bonds and QECB Bonds, which may be issued hereafter by the Board. Pending the issuance of the Bonds and QECB Bonds for the Project, any funds of the Board spent on the Project will be expended from the capital funds thereof. Section 3. (a) The amount for which the Board expects to reimburse the Board from the proceeds of the Bonds will not exceed $3,500,000. (b) The amount for which the Board expects to reimburse the Board from the proceeds of QECB Bonds will not exceed $9,500,000.

7 Section 4. (a) Any reimbursement to the Board, for amounts spent for the Project, from the proceeds of Bonds shall be made in accordance with the Reimbursement Regulations. (b) Any reimbursement to the Board, for amounts spent for the Project after the date that the Secretary makes an allocation of bond limitation with respect to the QECB Bonds, from the proceeds of QECB Bonds shall be made in accordance with Section 54A (d)(2)(d) of the Code. Section 5. (a) The Board hereby engages Crews & Associates, Inc. (the Underwriter ) to perform the services, and otherwise on the terms and conditions, set forth in the Investment Banking Engagement Letter (the "Investment Banking Letter") presented to the Board by the Underwriter at this meeting, which Investment Banking Letter is hereby approved as so presented, and the President and Superintendent of the Board are each hereby authorized and directed to execute and deliver the Investment Banking Letter to the Underwriter on behalf of the Board. (b) The Board hereby engages Maynard, Cooper & Gale, P.C. to act as bond counsel to the Board in connection with the issuance of Bonds and QECB Bonds for the Project and does hereby authorize and approve the delivery by such bond counsel of any required opinions or certifications to the Alabama Energy Bond Allocation Committee in connection with the request for an allocation of the limitation amount with respect to "qualified energy conservation bonds" available to issuers in the State of Alabama under Section 54D(e) of the Code and applicable notices of the Internal Revenue Service thereunder, as shall be necessary for the issuance by the Board of the QECB Bonds. Section 6. All ordinances, resolutions, orders, or parts of any thereof, of the Board in conflict, or inconsistent, with any provision of this resolution hereby are, to the extent of such conflict or inconsistency, repealed. Section 7. This resolution shall take effect immediately. This Resolution is duly adopted this 2nd day of May, Superintendent of Education and Secretary of the County Board of Education of Madison County, Alabama President of the County Board of Education of Madison County, Alabama Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion and all voted in favor.

8 PERSONNEL ACTIONS Dr. Copeland recommended approval of the personal actions as follows: Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion and all voted in favor. INFORMATION ITEMS Ms. Stowe asked Mr. Kubik to provide the Board with an update on library aides. Mr. Kubik explained the way the budget is now the state is only funding librarians. He said when they look at staffing all but four schools have library aides. He noted it would cost $750, to cover those aides out of local funds. Mr. Kubik said Ms. O Bannon confirmed with Dr. Pouncy that any library aides would be out of the local funds. Mr. Kubik said out of the twenty-four aides, twenty-three are tenured employees and one is retiring. Mr. Kubik said since they are tenured employees they have talked with each school and they are trying to find them another position. He noted no tenured employee is loosing their job. Mr. Vess asked if the librarian is out for the day will she have a substitute. Ms. O Bannon said the state doesn t fund a sub if the librarian is out for a day, the library isn t open. If the librarian is out for several days the system pays for that. Mr. Solley said they are meeting with librarians and providing some coverage for subs. Mr. Vess said he doesn t want the library shut down for a day. Dr. Copeland said he came from a system where they had eliminated librarians. The Board set the following meetings: May 13, 2013 at 5:15 p.m. for a regular meeting; June 6, 2013 at 5:15 p.m. for a work session; June 18, 2013 at 5:15 p.m. for a regular meeting. Ms. Stowe noted the Board moved the regular meeting from June 20, 2013 to June 18, The Board discussed scheduling the rolling bus tour. ADJOURNMENT OF MEETING There being no further action taken and no further business to discuss, Mr. Anderson moved to adjourn the meeting. Mr. Vess seconded the motion and all voted in favor. Dr. David Copeland Superintendent Mary Louise Stowe President MINUTES MADISON COUNTY BOARD OF EDUCATION SPECIAL SESSION MAY 6, 2013

9 The Madison County Board of Education met in special session on Monday, May 6, 2013, at 5:15 p.m., at the Central Office Auditorium, 1275-F Jordan Road, Huntsville, Alabama Members of the Board present at the meeting were as follows: Mary Louise Stowe, Dan Nash, David Vess, Jeff Anderson and Angie Bates. Other persons attending the meeting included Dr. David Copeland, Superintendent; Cynthia Thompson, Attorney for the Board; central office personnel, and other visitors. Notice of the meeting was properly posted and provided to those who requested direct notification in accordance with the Alabama Open Meetings Act. Board President, Mary Louise Stowe called the meeting to order. AGENDA Dr. Copeland recommended approval of the revised agenda for the May 6, 2013 meeting. Mr. Nash moved to approve the recommendation. Ms. Bates seconded the motion and all voted in favor. BRAC FUNDING AGREEMENT MADISON COUNTY BOARD OF EDUCATION MADISON COUNTY, ALABAMA Dr. Copeland recommended approval of the BRAC Funding Agreement between the Madison County Board of Education and Madison County, Alabama as follows: FUNDING AGREEMENT This FUNDING AGREEMENT is made and entered as of May 3, 2013, by and among MADISON COUNTY, ALABAMA, a political subdivision of the State of Alabama (the "County"), and MADISON COUNTY BOARD OF EDUCATION, an agency and instrumentality of the State of Alabama (the "Board"), and acknowledged by ALABAMA PUBLIC SCHOOL AND COLLEGE AUTHORITY, an Alabama public corporation (the "Authority"). RECITALS (a) Pursuant to Section of the Code of Alabama 1975, as amended, and for the purposes expressed herein, the County and the Board have executed and delivered this Agreement in connection with the sale and issuance by the Authority of its Capital Improvement Pool Bonds, Series 2013-B, expected to be issued in the approximate amount of $55,915,000 (the "Bonds"). (b) The Authority is authorized under Act No enacted at the 2010 Regular Session of the Legislature of Alabama (the "2010 Act") and Act No enacted at the 2012 Regular Session of the Legislature of Alabama (the "2012 Act") to issue bonds for the benefit of several local boards of education, including the Board, for the renovation of existing school facilities and construction of new school facilities. (c) Under the 2010 Act and the 2012 Act, each such local board, including the Board, is required to pay to the Authority amounts equal to half of the debt service payments due on the portion of the Bonds allocable to such board. (d) This Agreement will help the Board take advantage of the attractive financing opportunity provided by the Authority under the 2010 Act and the 2012 Act.

10 NOW, THEREFORE, for and in consideration of the premises, and the mutual covenants and agreements herein contained, the County and the Board hereby covenant, agree and bind themselves as follows: Section 1. Representations and Warranties of the County. The County hereby represents and warrants as follows: (a) The County has corporate power and authority to enter into this Agreement and to carry out its obligations hereunder and by proper corporate action the Count)' has duly authorized the execution, delivery and performance of this Agreement. (b) Debt is being incurred by the Board and the Authority in reliance upon the obligations of the County under this Agreement. (c) The issuance of the Bonds and the application of the proceeds thereof for the purposes set forth in the 2010 Act and the 2012 Act and in this Agreement will provide a public purpose and benefit to and promote the general welfare of the County. (d) Upon the delivery of this Agreement by the County, the total indebtedness of the County (including without limitation, the indebtedness of the County hereunder) subject to the debt limitation for the County prescribed by Amendment No. 342 of the Constitution of Alabama of 1901, as amended, shall not be in excess of said debt limitation. Section 2. Representations and Warranties of the Board. The Board hereby represents and warrants as follows: (a) The Board has corporate power and authority to enter into this Agreement and to carry out its obligations hereunder and by proper corporate action the Board has duly authorized the execution, delivery and performance of this Agreement. (b) Debt is being incurred by the Board and the Authority in reliance upon the obligations of the County under this Agreement. (c) The issuance of the Bonds and the application of the proceeds thereof for the purposes set forth in the 2010 Act and the 2012 Act and in this Agreement will provide a public purpose and benefit to and promote the general welfare of the County. (d) It is agreed that time is of the essence with respect to the obligations contained herein. The proceeds of the Bonds will be substantially used for the following Capital Projects, as identified in the Madison County Board of Education Five-Year Capital Plan adopted April 12, The projects shall be prioritized as listed: Funding Estimated Priority Project Name Project Description Year Project Budget 1(a) Harvest School New Dining Room & 2013 $2,400,000 Restrooms I(b) Harvest School Mechanical Replacement 2013 $1,750,000 2 Sparkman High New High School- 1, $46,000,000 School District Students (New Monrovia High School) 3 Lynn Fanning New Elementary School $16,000,000 District 600 Students 4 Madison County Addition & Remodel of 2013 $7,000,000 Elementary School Existing Campus for a K-6 School- 300 Students 5. Madison County 7-8 th Grade Addition & 2013 $3,500,000 Enlarge Dining Room Students Section 3. Payments by and Nature of Obligations of the County. (a) On or before May 1, 2014, and on or before the 1st day of each May thereafter, until and including May 1, 2023, the County shall unconditionally pay $500,000 to the Board in bankable funds and without notice or demand therefor for the purpose of paying debt service. The County's obligations hereunder, if not paid as set forth in the immediately preceding sentence, shall bear interest from such May 1st payment date at the rate of five percent (5%) per annum until paid. (b) The obligations of the County to make the payments required under Section 3(a) of this Agreement shall constitute a general obligation of the County for which the full faith, credit, and taxing power of the County are hereby irrevocably pledged and shall be absolute and unconditional.

11 (c) The Board shall cooperate with the County to identify any funding source that might reasonably be utilized to offset the County's obligation hereunder. Section 4. Third-Party Beneficiary. This Agreement is a third-party beneficiary contract and the Authority is a thirdparty beneficiary of the covenants and agreements on the part of the parties hereto contained herein as fully and completely as if the Authority was a party signatory hereto. Section 5. Enforceability. The provisions of this Agreement shall be severable. In the event any provision hereof shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any of the remaining provisions hereof. Section 6. Prior Agreements Canceled. This Agreement shall completely and fully supersede all other prior agreements, both written and oral, among the parties hereto relating to the matters contained herein. None of the parties hereto shall hereafter have any rights under any of such prior agreements but shall look to this Agreement for definition and determination of all of their respective rights, liabilities and responsibilities relating to the matters contained herein. Section 7. Counterparts. This Agreement may be executed in counterparts, each of which shall constitute but one and the same agreement. Section 8. Binding Effect; Governing Law. This Agreement shall inure to the benefit of, and shall be binding upon, the parties hereto and their respective successors and assigns. This Agreement shall be governed exclusively by the laws of the State of Alabama. All captions, titles or headings are for reference purposes only and shall not in any way affect the meaning or interpretation of the provisions of this Agreement. Section 9. No Assignment or Transfer. This Agreement is not negotiable and may not be transferred or assigned except to a successor to the interests of the Board. IN WITNESS WHEREOF, the County and the Board have each caused this Agreement to be executed in its name, under seal, and the same attested, all by officers thereof duly authorized thereunto, and have caused this Agreement to be dated the date and year first above written. MADISON COUNTY, ALABAMA SEAL Dale W. Strong, Chairman Madison County Commission ATTEST: Kevin Jones County Administrator SEAL MADISON COUNTY BOARD OF EDUCATION By: President ATTEST: Superintendent ACKNOWLEDGMENT The foregoing Funding Agreement is hereby acknowledged by Alabama Public School and College Authority as of the date and year of the Funding Agreement. ALABAMA PUBLIC SCHOOL AND COLLEGE AUTHORITY By: Its: SEAL

12 Mr. Nash moved to approve the recommendation. Ms. Bates seconded the motion. Mr. Vess asked what sites they are looking at for building the new high school. Dr. Copeland said he believes there are multiple. Mr. Wilkerson said he will get a list to him. Mr. Vess asked when they will discuss the sites, the scope of projects and the timing. Mr. Wilkerson said Lynn Fanning will be out of design in two months. The Madison County 7 th and 8 th grade addition will take three months. Madison County Elementary will take four and a half months to design. The high school will take six months after the site is purchased. Mr. Anderson said the Board doesn t bid the fourth project until the first three are bid. Mr. Nash, Ms. Bates, Mr. Anderson and Ms. Stowe voted in favor. Mr. Vess voted no. The motion carried. Ms. Stowe thanked the Commission for being willing to work with the Board to get all of the BRAC funds available for the system since the Board didn t have the resources to do this without help. She expressed the Board s appreciation. ADJOURNMENT OF MEETING There being no further action taken and no further business to discuss, Mr. Anderson moved to adjourn the meeting. Mr. Vess seconded the motion and all voted in favor. Dr. David Copeland Superintendent Mary Louise Stowe President MINUTES MADISON COUNTY BOARD OF EDUCATION REGULAR SESSION MAY 13, 2013 The Madison County Board of Education met in regular session on Monday, May 13, 2013, at 5:15 p.m., at the Central Office Auditorium, 1275-F Jordan Road, Huntsville, Alabama Members of the Board present at the meeting were as follows: Mary Louise Stowe, Dan Nash, Jeff Anderson, David Vess and Angie Bates. Other persons attending the meeting included Dr. David Copeland, Superintendent; Cynthia Thompson, Attorney for the Board; central office personnel; MCEA Representatives; and other visitors. Notice of the meeting was properly posted and provided to those who requested direct notification in accordance with the Alabama Open Meetings Act. Board President, Mary Louise Stowe called the meeting to order. Mr. Anderson gave the invocation. Ms. Stowe recognized and thanked the visitors for attending the meeting. She announced those the open forum sign-in sheet is where those requesting to address the Board would need to sign-in. AGENDA

13 Dr. Copeland recommended approval of the agenda for the May 13, 2013 meeting. Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion and all voted in favor. MINUTES Dr. Copeland recommended approval of the minutes dated April 4, 13 and 18, Mr. Nash moved to approve the recommendation. Mr. Anderson seconded the motion and all voted in favor. OPEN SESSION The Madison County Board of Education is required by Alabama Code , to hold an open meeting every year for the purpose of giving the public an opportunity to present matters to the Board relating to the allotment of public school funds, or any other matter relating to the administration of the public schools of the county. Ms. Stowe opened the floor to members of the audience who indicated an interest in addressing the Board. The following individuals addressed the Board: 1) David Weis, a parent from Harvest, Alabama, addressed the Board regarding their decision to build a new high school in Monrovia. He asked what studies the District used to determine the location of the new high school. He expressed concern about rezoning, enrollment at the two high schools, cost of construction, operating costs, and academics. He asked how the District will cover these costs. 2) Chantey McClain, a parent from Toney, Alabama, addressed the Board regarding academies at Sparkman High school. She said her daughter is in the nursing academy and her son wants to enroll in the engineering academy when he gets to high school. She doesn t want these programs to go away when the high school splits. 3) Patrick Fitzgerald, a student at Sparkman High School, addressed the Board to express concerns from students about the decisions made last week. He said ninety-eight percent of the students don t want to split the school. He asked if the new school is needed and said they do not believe it is. He said he is worried about fiscal responsibility and government transparency. 4) Tom Fitzgerald, a parent from Harvest, Alabama, addressed the Board regarding the split of Sparkman High School. He said the Board should not carve out affluent areas to create an elite school. 5) Caroline Shaw, a parent from Toney, Alabama, addressed the Board noting there is no disagreement that Sparkman High School is overcrowded. She said this is the second time this community has been blindsided. The first time was when land was purchased and twenty million was committed to a new high school north of Sparkman High School. Then Dr. Copeland

14 announced plans to expand the current Sparkman High School. Now the Board is accepting funds to build a new high school in Monrovia. She said this was the second time decisions were made behind closed doors without public input. She said dividing Sparkman High School will permanently divide their community. 6) DeAnne Shields, a parent from Huntsville, Alabama, addressed the Board stating Sparkman High School has done a great job educating her daughter, who is a senior at Sparkman High School. She said building a second high school gives twice as many students the opportunity for sports and other extracurricular activities. She felt this would help keep students in school. She said Sparkman High School hasn t kept up with the growth. She said it was not built for the number of students enrolled. She said she is a teacher. She sees people leaving to go to private school. She also said with two schools the teachers would be able to get to know their students better. 7) John McFarland, a parent from Madison, Alabama, thanked each board members for their time and effort, He said the actions taken by the Board have solved a lot of problems in his mind with overcrowding at Sparkman High School and other schools. Building a new high school allows the Board to also address overcrowding in other areas. He said he appreciates the Board s support. (See additional address below.) PRINCIPAL CONTRACT Dr. Copeland recommended approval of the Employment Contract for the following principal effective July 1, 2013: A. Michael Campbell Mr. Anderson moved to approve the recommendation. Mr. Vess seconded the motion and all voted in favor. BID SPARKMAN HIGH SCHOOL UDS SYSTEM Dr. Copeland recommended approval of the lowest responsive/responsible bid on the UDS System at Sparkman High School to The Comfort Group, with a low bid amount of $268, Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion. Ms. Stowe asked if this is paid for from CNP funds. The staff said that is correct. All voted in favor.

15 AUTHORIZING RESOLUTION SCHNEIDER ELECTRIC PHASE I PROJECT Dr. Copeland recommended approval of the following Authorizing Resolution that defines the parameters for financing the Schneider Electric Phase I Project: A RESOLUTION AUTHORIZING CERTAIN ACTIONS WITH RESPECT TO FINANCING CAPITAL IMPROVEMENTS FOR ENERGY CONSERVATION PURPOSES BE IT RESOLVED BY THE COUNTY BOARD OF EDUCATION OF MADISON COUNTY, ALABAMA (the Board ) as follows: Section 1. declare, as follows: The Board has found and determined, and does hereby find, determine and (a) For purposes of this resolution: Bonds shall mean "tax-exempt bonds" as defined in Section 150(a)(6) of the Code and Treas. Reg Code shall mean the Internal Revenue Code of 1986, as amended. Project shall have the meaning assigned in Section 1(b). QECB Bonds shall mean "qualified energy conservation bonds" as defined in Section 54D of the Code, and issued in accordance with Section 54A and Section 54D and Section 6431 of the Code, and applicable notices of the Internal Revenue Service issued thereunder. (b) The Board has determined to acquire, construct and install capital improvements to the facilities of the Board which produce energy cost savings and include the following: lighting retrofits and replacements; occupancy sensors; exterior lighting; building automation systems for HVAC systems; freezer/cooler monitors; demand controlled ventilation systems; HVAC systems; piping and pumping modifications; chillers; and water system retrofits (collectively the "Project"). (c) The Board expects to finance the Project by the issuance of Bonds and QECB Bonds. (d) It is necessary and desirable for the Board to authorize the structure and offering to the public market of the Bonds and the QECB Bonds for the foregoing purposes. Section 2. Subject to Section 3 and Section 5 hereof, the Board does hereby approve, adopt, authorize, direct, ratify and confirm:

16 (a) the determination of the proposed structure and terms of the Bonds and QECB Bonds by Crews & Associates, Inc., as underwriter (the Underwriter ); (b) the preparation of the financing documents for the Bonds and QECB Bonds by Maynard, Cooper & Gale, P.C., as bond counsel, and Jack Nelson Jones & Bryant, P.A., as underwriter s counsel; (c) the terms, and distribution by the Underwriter, of a preliminary official statement with respect to the Bonds and QECB Bonds, on behalf of the Board, in substantially the form and content attached hereto as Exhibit A, upon completion by the Board; (d) the terms and provisions of a purchase agreement (the Purchase Agreement ) with respect to the Bonds and QECB Bonds, by the Board and the Underwriter, in substantially the form and content attached hereto as Exhibit B. Section 3. The Bonds and the QECB Bonds shall be issued upon the following terms: (a) the final maturity date of the Bonds shall not be later than December 31, 2034; and (b) the final maturity date of the QECB Bonds shall not be later than December 31, 2034; and (c) the aggregate principal amount of the Bonds shall not exceed $3,300,000; and (d) the aggregate principal amount of the QECB Bonds shall not exceed $9,700,000. Section 4. Subject to Section 5 hereof, the President of the Board is hereby authorized and directed to execute and deliver the Purchase Agreement with respect to the Bonds and QECB Bonds, for and in the name of the Board, and the Secretary of the Board is hereby authorized and directed to attest the same. Section 5. subject to: The issuance and sale of the Bonds and QECB Bonds by the Board shall be (a) the final approval and authorization thereof by the Board, including without limitation the purposes, use of proceeds, principal amounts, terms of maturity and payment dates, interest rates, offering prices and redemption prices and terms, and costs of issuance; and (b) the approving legal opinion of Maynard, Cooper & Gale, P.C., as bond counsel. Section 6. All actions heretofore taken, and all agreements, documents, instruments and notices heretofore executed, delivered or made, by any of the officers of the Board with respect to any matters referenced herein are hereby ratified and confirmed. Section 7. All ordinances, resolutions, orders, or parts of any thereof, of the Board in conflict, or inconsistent, with any provision of this resolution hereby are, to the extent of such conflict or inconsistency, repealed.

17 Students Funding Days Absent Section 8. This resolution shall take effect immediately. This Resolution is duly adopted this 13th day of May, Superintendent of Education and Secretary of the County Board of Education of Madison County, Alabama President of the County Board of Education of Madison County, Alabama Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion and all voted in favor. Ms. Stowe noted this will allow some of the small items on the capital plan to be taken care of at the schools. Mr. Vess noted it will also be an energy savings plan. Ms. Stowe agreed. FIELD TRIPS Dr. Copeland recommended approval of the following field trips: School Career Tech Center Central School Destination Dates Purpose of Trip 6/3-6/2013 State Nursery Landscape Event 5 Auburn & Montgomery, AL 90 Austell, GA 5/18/2013 Reward for Nat'l Jr. Honor Society Transportation Other 0 Personal Vehicles Other 0 Chartered bus Chaperones Tom Hardy Hazel Green High Legacy Elementary 3 Gulfport, MS 6/15-22/ Washington, 3/21- DC 26/2014 NJROTC Leadership Other 0 Personal Academy Vehicles Tour Nation's Capitol Other 1 Chartered bus Kim VanHooser Barbara Mitchell Cindy Marsh Lisa Statum Mandy Peavey Mona Carter Tracie Wilson Karen Stuckey Kerri Hernandez Sharon Callahan Paula Gibson Joy Cagle SGT Lawrence Schultz Amy Bates Janel Ramsden Michael Pettey Carla Tipton

18 Sparkman High 14 Murphreesboro, TN 6/20/2013 Basketball Play Day Other 0 Personal Vehicles Patrick Delay Tracy McCall Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion and all voted in favor. BIDS Dr. Copeland recommended approval of the following bids: 1. Bid 13-41, Copier Paper (Renewal of Bid 12-43) - Bid 12-43, Copier Paper was awarded to Paper 101 on May 17, 2012 and expires on May 31, 2013 with two one-year options. The recommendation is to exercise the second and final one-year option for the current pricing. 2. Bid 13-42, Small Wares (Renewal of Bid 12-47) - Bid 12-47, Small Wares was awarded to Birmingham Restaurant Supply, Inc. (Bresco) on June 19, 2012 and expires on June 30, The recommendation is to exercise the first one-year option for the current pricing. 3. Bid 13-43, Fire Alarm (Renewal of Bid 12-53) - Bid 12-53, Fire Alarm/Security Monitoring was awarded to Management Security, Inc. on June 19, 2012 and expires on June 30, The recommendation is to exercise the second and final one-year option for the current pricing. 4. Bid 13-44, Milk (Renewal of Bid 12-56) - Bid 12-56, Milk was awarded to Purity Dairies, LLC on July 26, 2012 and expires on July 31, 2013 with two one-year options. The recommendation is to exercise the first one-year option for the current pricing. 5. Bid 13-45, Tea (Renewal of Bid 12-58) - Bid 12-58, Tea was awarded to Purity Dairies on July 26, 2012 and expires on July 31, 2013 with two one-year options. The recommendation is to exercise the second and final one-year option for the current pricing. 6. Bid 13-46, Termite Control (Renewal of Bid 12-57) - Bid Termite Control was awarded to Cook s Pest Control on July 26, 2012 and expires on July 31, The recommendation is to exercise the first one-year option for the current pricing. 7. Bid 13-47, Canopies (Renewal of Bid 12-48) - Bid 12-48, Canopies was awarded to Tucker Metals on June 19, 2012 and expires on June 30, The recommendation is to exercise the first one-year option for the current pricing.

19 Mr. Vess moved to approve the recommendation. Mr. Nash seconded the motion. Mr. Vess asked when the Harvest bid will come back for re-bid. Mr. Wilkerson said Wednesday, at 2:00 p.m. The Board agreed to meet Wednesday, May 15, 2013, at 5:15 p.m. All voted in favor. PERSONNEL ACTIONS Dr. Copeland recommended approval of the personal actions as follows: Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion and all voted in favor. Dr. Copeland introduced Jeanne Dunaway as principal at Madison County Elementary and congratulated her. Dr. Copeland also announced Kristy Bell as the principal at Walnut Grove Elementary and congratulated her as well. OPEN SESSION (LATE ARRIVAL) 8) David Milam, from Toney, Alabama, addressed the Board regarding his reservations about moving the site of the high school from Old Railroad Bed Road to Monrovia. He said he hasn t received good answers from the Board or the Commission. He was concerned that the Monrovia area would be more expensive and more congested. EXECUTIVE SESSION Mr. Vess moved that the Board convene into executive session for the purpose of conducting a disciplinary hearing on a student in the Madison County School System. Mr. Anderson seconded the motion. Mr. Vess, Mr. Anderson, Mr. Nash, Ms. Bates and Ms. Stowe voted in favor. The motion carried. EXPULSIONS Following the Board s return from executive session, Dr. Copeland recommended the following expulsion: Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion and all voted in favor. EXPULSION

20 Following the Board s return from executive session, Dr. Copeland recommended the following expulsion: Mr. Vess moved to approve the recommendation. Mr. Nash seconded the motion and all voted in favor. ADJOURNMENT OF MEETING There being no further action taken and no further business to discuss, Mr. Vess moved to adjourn the meeting. Mr. Anderson seconded the motion and all voted in favor. Dr. David Copeland Superintendent Mary Louise Stowe President MINUTES MADISON COUNTY BOARD OF EDUCATION SPECIAL SESSION MAY 15, 2013 The Madison County Board of Education met in special session on Wednesday, May 15, 2013, at 5:15 p.m., at the Central Office Auditorium, 1275-F Jordan Road, Huntsville, Alabama Members of the Board present at the meeting were as follows: Mary Louise Stowe, David Vess, Jeff Anderson and Angie Bates. Dan Nash was absent. Other persons attending the meeting included Dr. David Copeland, Superintendent; Cynthia Thompson, Attorney for the Board; central office personnel, and other visitors. Notice of the meeting was properly posted and provided to those who requested direct notification in accordance with the Alabama Open Meetings Act. Board President, Mary Louise Stowe called the meeting to order. AGENDA Dr. Copeland recommended approval of the revised agenda for the May 15, 2013 meeting. Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion. Mr. Vess, Mr. Anderson, Ms. Bates and Ms. Stowe voted in favor. The motion carried. BID HARVEST ELEMENTARY ADDITION Dr. Copeland recommended approval of the lowest responsive/responsible bid for the Harvest Elementary Addition at Harvest Elementary School to Woodward Construction, with a total base bid cost of $4,554, Mr. Vess moved to approve the recommendation. Mr. Anderson

21 seconded the motion. Mr. Vess said this has been his concern about upcoming projects. He noted this project is almost ten percent over budget. Dr. Copeland said he doesn t think this is a reflection of what they will see in future projects. Mr. Wilkerson explained problems with bids on small projects and said there will be $131, in savings in aide to construction and $25, on the electrical side. He noted lunchrooms are a hard budget to hit. He said he believes the budget on the other projects will be correct. Mr. Anderson said he believes they can bid the first three but they cannot bid all four at one time. Dr. Copeland said they are going straight down the list. Mr. Vess, Mr. Anderson, Ms. Bates and Ms. Stowe voted in favor. The motion carried. PERSONNEL ACTIONS Dr. Copeland recommended approval of the personal actions as follows: Mr. Vess moved to approve the recommendation. Mr. Anderson seconded the motion. Mr. Vess, Mr. Anderson, Ms. Bates and Ms. Stowe voted in favor. The motion carried. ADJOURNMENT OF MEETING There being no further action taken and no further business to discuss, Mr. Anderson moved to adjourn the meeting. Mr. Vess seconded the motion. Mr. Anderson, Mr. Vess, Ms. Bates and Ms. Stowe voted in favor. The motion carried. Dr. David Copeland Superintendent Mary Louise Stowe President