Minutes of Lochwinnoch Community Council Meeting

Transcription

1 Minutes of Lochwinnoch Community Council Meeting held Tuesday 3 rd November 2015 in the Bowling Club at 7.30pm. CC PRESENT: David Arthur (Chair), Morag Thow (Vice Chair), Yvonne Ross (Secretary), Jane Owens (Treasurer), Duncan Adam (Planning Convenor and SRANI Liaison), Kerry MacKendrick (Regional Park Liaison), Donna Armstrong, Christine Brown, Graeme Brown, Jim Bryden, Morna Coote, Hazel Dundas (Minutes Secretary), Christine Gibson, Ann McKeary, Cathie McLachlan, Christine Midgley, Gordon Nicholl, Anne Nicholl, Jack Richmond, Eric Whitfield. APOLOGIES : Councillor Derek Bibby OTHERS PRESENT: Councillor Chris Gilmour, Councillor Andy Doig, Robert McCutcheon, Ann Arnold, Ian Jones, Rhona Ritchie, Barbara Brown, Ciaran Camplisson, Jennifer Chambers, David Fowles, Elma Richmond, Malcolm Brown, Stanley Kerr, Margaret Paterson, Barbara Milligan, Graeme Andrew, Julie Andrew, Gillian Bell. APPROVAL OF PREVIOUS MINUTES Proposed Jack Richmond Seconded Christine Gibson MATTERS ARISING Chatterbox A Nicholl indicated that Chatterbox was not looking for funding from the CC. The Chair stated that Chatterbox would appear later on the agenda. Finances Y Ross had investigated differences between the monthly accounts and the annual financial statement and all are now reconciled to the bank statement. Main Street Bridge Shona McDougall will attend the Public Meeting on the 18 th November. Renfrewshire Leisure Ltd Joyce McKellar, Chief Executive has agreed to attend the 1st December Community Council meeting to discuss the McKillop Institute.

2 POLICE REPORT The police officers present were Sergeant Alan Mac and PC Kenny Hutchison. 14 Crimes were Reported and 5 detected. Details as follows: Crime Number Detected Notes Common assault 1 0 1x domestic Theft housebreaking/attempt 2 1 1x keys and van (recovered), 1x tools Theft/attempt theft 5 0 1x caravan, 1x tablet, 1x Xbox, 2x plants in pots MDA offences 1 1 1x cannabis RTA offences 1 1 1x careless driving Drink/drug driving 1 1 Breach of the Peace within house Vandalism 1 0 1x window Wilful fireraising 1 0 1x car Total 14 5 MOTION 2 The Chairperson announced that Motion 2 would be heard and advised everyone of the rules and procedures that would apply to the Motions and Amendments, followed by a vote. A question had been raised as to whether a conflict of interest may exist in relation to this motion. The Chairperson confirmed that he had considered this question and he considered that there was no conflict of interest. The Chairperson asked for the proposer of Motion 2, Eric Whitfield, to confirm his motion, which is "That Lochwinnoch Community Council enter early and focused discussions with the current editorial team of the Chatterbox, to agree a support package, future editorial policy and organisational transparency conditions so that the Chatterbox is produced and published independently of the Lochwinnoch Community Council." The Chairperson asked if there was a Seconder for Motion 2, and this was confirmed as Graeme Brown. The Chairperson then asked if there was an Amendment to Motion 2 and James Bryden confirmed that he had an Amendment, which is " My amendment is that Chatterbox remains with Lochwinnoch Community Council." The Chairperson asked if there was a Seconder for the Amendment, and this was confirmed as Jane Owens. The mover of the Motion and the Seconder were permitted to speak to the Motion for a maximum of 5 minutes and 2 minutes respectively. Then the mover of the Amendment and the seconder of the Amendment were permitted to speak to the Amendment for a maximum of 5 minutes and 2 minutes respectively. The Chairperson asked the mover of the Motion to respond to the Amendment and sum up their case and invited the mover of the Amendment to respond to the Motion and

3 sum up. The Chairperson asked CC members to raise their hands if they are voting for the Amendment and 12 hands were counted. The Chairperson then asked CC members to raise their hands if they are voting for the Motion and 6 hands were counted. The Chairperson then called the result - "Having cast 12 votes for the Amendment and 6 votes for the Motion, the Amendment became the decision of the Community Council". SECRETARY'S REPORT Yvonne Ross had previously circulated the Correspondence List for the month of October to all CC members. One or two items were highlighted at the meeting, including Zurich Insurance extended cover for slander and libel for CC members, updated Data Protection Registration, Clearance of leaves prior to Remembrance Sunday, circulation of notice regarding Renfrewshire Development Plan Scheme 2015, s regarding flooding in Lochlip Road and Main Street bridge works. TREASURER'S REPORT Jane Owens distributed accounts to CC members for the two-month period from 1st September to 31st October Balance brought forward at 1 Sep , Add Chatterbox Income in September Less Admin/Auditor Expenses in September ( ) Balance carried forward at 30 Sep , Balance brought forward at 1 Oct , Add Chatterbox Income in October Less Chatterbox Printing expenses (2 months) ( ) Less Lady Haig's Poppy Factory ( 30.80) Balance carried forward at 31 Oct , Jane is working with the previous Treasurer to achieve a handover of all banking matters. A question or two arose regarding insurance indemnity cover for CC members and Jane was asked to look into the details. CHANGE OF BANK SIGNATORIES It was agreed by Community Council Members that all the current signatories on the Community Council bank account are to be removed and replaced by the following newly elected Community Council members David Arthur (Chairperson), Yvonne Ross (Secretary) and Jane Owens (Treasurer).

4 PLANNING CONVENOR'S REPORT Johnshill scheme this area is in the Greenbelt zone. The developers (Leith Planning) wish to meet with the Community Council. After discussion it was decided no action was required and Duncan Adam would respond to Leith Planning. If the developers arrange a public meeting, the Community Council and members of the public would be free to attend to make their views clear. Councillor Gilmour had investigated as a result of an inquiry and found the school to be at 83% capacity and the sewage system was at capacity. 3 Solar farms Wheels Farm, West Michelton and Sandison are on the Planning List. K McKendrick will investigate the view of CMRPA when he attends the next meeting. COMMUNITY GROUPS AND ACTIVITIES Morag Thow and Morna Coote are in the process of creating a database of groups in the village to re-establish links between these groups and the Community Council. They have sent out letters to all groups they are aware of and asked if anyone present at the meeting would like to fill out a form on behalf of a community group. ITEM 5(e) STANDING ORDERS The proposal to change Standing Orders, item 5(e) was discussed at our Ordinary Meeting on Tuesday 3rd November. CC Member, Kerry MacKendrick, proposed the change and Yvonne Ross seconded his proposal. It was unanimously agreed to seek a change to item 5(e) of the Standing Orders, using the form of words provided by Anne McNaughton at Renfrewshire Council, which are - "A motion or amendment contrary to a decision of the community council shall not be competent within six months of that decision unless the Chairperson is satisfied that due to a material change in circumstances that was not apparent at the time the decision was made, it would be reasonable for the original decision to be altered or superseded. Any proposed change must include an explanation setting out the material change or circumstances that has occurred". ACTION: Y Ross to write to Anne McNaughton to seek approval of this change to the Standing Orders. CHRISTMAS LIGHTS Donna Armstrong reported that arranging a Christmas Lights event had been a very difficult task this year. The chair of the committee has been ill and Historic Scotland needed planning permission to put up lights on some older buildings and there are not enough working lights to put up. Councillor C Gilmour will inquire if there are any lighter, smaller lights which could be put up in the village. Councillor Doig emphasised the importance of having some lights some people can be

5 lonely at the festive period and it is good to have a sense of cohesiveness and community and lights can contribute to this. D Armstrong inquired whether an outstanding invoice for electrical materials could be paid by the Community Council. A vote was taken and payment was agreed. MOTION 1 The Chairperson announced that Motion 1 would be heard and advised everyone of the rules and procedures that would apply to the Motions and Amendments and that there would be a vote at the end of the process. The Chairperson asked for the proposer of Motion 1, Graeme Brown, to confirm his motion, which is "With regard to 'other purposes' as defined by the Local Government Scotland Act 1973, Lochwinnoch Community Council will prioritise being a service enabler rather than a service provider." The Chairperson asked if there was a Seconder for Motion 1, and this was confirmed as Eric Whitfield. The Chairperson then asked if there was an Amendment to Motion 1 and Christine Gibson confirmed that she had an Amendment, which is "My amendment is that Lochwinnoch Community Council will prioritise being a service facilitator as well as continuing to be a service provider." The Chairperson asked if there was a Seconder for the Amendment, and this was confirmed as Morag Thow. The mover of the Motion and the Seconder were permitted to speak to the Motion for a maximum of 5 minutes and 2 minutes respectively. Then the mover of the Amendment and the Seconder of the Amendment were permitted to speak to the Amendment for a maximum of 5 minutes and 2 minutes respectively. The Chairperson asked the mover of the Motion to respond to the Amendment and sum up their case and invited the mover of the Amendment to respond to the Motion and sum up. The Chairperson then asked CC members to raise their hands if they are voting for the Amendment and 12 hands were counted. The Chairperson then asked CC members to raise their hands if they are voting for the Motion and 6 hands were counted. The Chairperson then called the result - "Having cast 12 votes for the Amendment and 6 votes for the Motion, the Amendment became the decision of the Community Council". SRANI SRANI Liaison member, Duncan Adam, reported that the next meeting of SRANI is on the 14 th of November and he would report back to the next CC meeting. REGIONAL PARK Regional Park Liaison member, Kerry MacKendrick, announced that he would be attending the Public Enquiry on 17th November in Greenock. The appeal procedure was not completed last month and will resume for one day on 17th November. The session starts at 9am in Greenock Morton Supporters Club, 42 Regent St, Greenock, PA15 4PL.

6 REPORTS FROM RENFREWSHIRE COUNCILLORS Councillor Doig still looking into the action plan for Lochwinnoch concerned with the flooding. There has been no response so far and he will keep working on this. McKillop investment has not been able to get a statement about this. Car parks Renfrewshire Leisure Ltd does not currently own the car parks and there are no plans to charge for parking. RBS Councillor Doig has been investigating the timings of the mobile bank the demand has been higher than anticipated and the ATM is still out of order. Councillor Gilmour has also been investigating what action is being taken with flooding. Main Street Bridge has passed on dissatisfaction with timings for this work. Lochwinnoch Railway Station re: disabled access, has written to Hugh Henry MSP. There was a request that inadequate parking be added to any discussions. The increased number of trains stopping at Lochwinnoch and the limited parking at the station, has led to people finding parking difficult and starting to use the RSPB car park. DATE OF NEXT MEETING: Tuesday 1st December 2015 at 7.30pm at the Bowling Club.