Mayor s Commission on the Status of Women

Transcription

1 25 JULY 2016 MEETING MINUTES Mayor s Commission on the Status of Women City of Jacksonville ATTENDEES: Commissioners Tangi Williams, Chairman Dr. Sabrina Edwards, 2nd Vice Chairman Jaynelle Pemberton, Secretary Oleta Riggs Enochia Anderson Nichole Garvie Terry City of Jacksonville Staff Marjorie Dennis, COJ Public Affairs & MCSW Liaison Lawsikia J. Hodges, COJ Office of General Counsel Dr. John Gaffney, Office of the Mayor Boards and Commission Liaison Public COPY TO: PREPARED BY: Dr. John Gaffney, Office of the Mayor Boards and Commission Liaison; Filed for public access; Jaynelle Pemberton DATE: 27 June 2016 TIME 4:38 PM 6:12 PM On Monday June 27, 2016, the Mayor s Commission on the Status of Women (MCSW) monthly meeting was called to order by the Chair, Commissioner Tangi Williams, at 4:38 pm. Roll call and introductions were done. Below captures salient discussions by agenda topics. MCSW Liaison s Report Ethics Training Next Ethics Training is August 25, Ms. Dennis reminded everyone that Ethics Training is mandatory if you have not taken it already. Thus far she has confirmation that Commissioner Williams, Anderson and Spencer have taken the Ethics Training. Commissioner Garvey Terry has previously taken the course _MCSW_MEETINGMINUTES.DOCX 1

2 Business Cards The in house print shop is able to provide business cards for the MCSW. A quote of $11.59 for 500 if you do black and white print only. The cost will increase if color is used. The in house print shop is not able to do name tags however they can use an outside vendor for name tags. Commissioner Williams asked Dr. Gaffney to provide some feedback on what is standard for other boards and if other boards operate with business cards. Dr. Gaffney said it is up to the discretion of the board. Some boards operate with a secretary and function with business cards. Attorney Hodges added that some boards are managing million dollar budgets. Commissioner Riggs added to the conversation that when Commissioner Spencer brought up the business cards it was also combined with other marketing tools such as brochures as documented in the meeting notes. Business cards and marketing materials discussions were tabled to allow for website updates to be finalized Website Update Ms. Dennis reported that most of the changes Commissioner Pemberton provided are complete. The only items left are to create a Woman Up Page and to add the complete list of Women s History Month Honorees for Bios from the following Commissioners are needed: 1. Anderson 2. Garvie Head Shot Photos from the following Commissioners are needed: 1. Anderson 2. Garvie 3. Riggs Account Balance $2,436 Executive Order Commissioner Williams passed the floor to Ms. Lawsikia J. Hodges, Deputy General Counsel with City of Jacksonville. Attorney Hodges provided a report on the status of the update to the Executive Order. Dr. Gaffney has reviewed Executive Order draft which is part of the first step. Dr. Gaffney did not have any comments or issues and approved the draft. The next step is to have it prepared formally in Executive Order form to go to General Council for signature and then it goes to the Finance Director for signature and then it goes to the Mayor for signature and execution. It may be ready by the next meeting. Commissioners should start thinking of a list of people you may want to recommend to the Mayor s Liaison. Attorney Hodge, did note it may take several months for the Mayor to decide on those currently sitting on the board. Commissioner Garvie Had questions with regards to the two organizations nominated as the non voting members. Commissioner Williams and Commissioner Anderson responded to her questions and provided additional background information as to why the two organizations were selected. It was previously voted on and discussed. These organizations can provided resources to the Commission and resources and assistance with annual report. The target pool is at the Executive Director level. Commissioner Garvie noted that with regards to UNF pg 2 of revised order section 2 at the top of the page we need to add more to clarify it is UNF _MCSW_MEETINGMINUTES.DOCX

3 Retreat A motion was made by Commissioner Garvie to move the date of the Retreat to the 20 th at the Spiritually Center and second choice location would be Cathedral Arts Project. The motion passed. The retreat date has been moved to August 20th from 9:00 a.m. 1 p.m. Commissioner Williams will contact St. Vincent s to confirm the Spirituality Room is available on August 20 th. If the Spiritualty Room is not available the re treat will be held at the Cathedral Arts Project. Committees were identified to make planning easier: 1. Food Comm. Williams 2. Setup & breakdown Comm. Anderson & Comm. Riggs 3. Administrative Comm. Pemberton 4. Volunteers Committee volunteers are still needed. Each commissioner is responsible for inviting no more than two organizations that affect one or more of the mayor s initiatives (below) to participate in the retreat. Commissioner Garvie drafted a message during the meeting to help folks with talking points while making calls to invite participants to the retreat. Each Commissioner was requested to provide the name and address of the representative they are inviting to Ms. Dennis. Each Commissioner shall contact the representative they are inviting directly, however once a confirmation is received, please send Ms. Dennis the name and of the representative so that she may follow up. Ms. Dennis will be the one point, to control the final RSVP list. RSVPs are expected by August 8th. 1. Public safety Comm. Pemberton 2. Health & Wellbeing Comm. Williams 3. Economic Development Comm. Edwards 4. Neighborhoods Comm. Anderson 5. Youth Comm. Garvie Team Building Exercise Speaker Commissioner Williams suggested Ms. Roxy/SHenergy. Commissioner Williams will follow up with Ms. Roxy on availability. The agenda was discussed and developed. Commissioner Pemberton to draft and send to Ms. Dennis. A Retreat Planning Committee Meeting was scheduled for Tuesday August 9, 2016 at 4:30 pm. Public Comments No Comments _MCSW_MEETINGMINUTES.DOCX 3

4 Meeting Closure Chair, Commissioner Williams, adjourned the meeting at 6:20 pm Action Items List of action items summarized below. Retreat Commissioner Williams to check on the availability of The Spirituality Room for August 20 th. Follow up Planning Meeting to be held on Tuesday August 9, 2016 at 4:30 pm Each commissioner is responsible for inviting no more than two organizations that affect one or more of the Mayor s initiatives Commissioners 1. Public safety 2. Health & Wellbeing 3. Economic Development 4. Neighborhoods 5. Youth _MCSW_MEETINGMINUTES.DOCX

5 Attachment A _MCSW_MEETINGMINUTES.DOCX 5

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