INTERNATIONAL FEDERATION OF FRUIT JUICE PRODUCERS INTERNATIONALE FRUCHTSAFT- UNION

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1 Paris, 17 th May 2013 General Assembly of Delegates meeting of the IFU Kazan, Russia Tuesday 18 th June :00 pm 6:00 pm General Assembly of Delegates meeting Statutory meeting Kazan Riviera Hotel 1, F. Amirkhana str , Kazan Russia Azure Coast Room Dear Madam/Sir, We have the pleasure to invite you to the next General Assembly of Delegates meeting of the IFU to be convened On Tuesday 18 th June :00 pm 6:00 pm Kazan Riviera Hotel 1, F. Amirkhana str , Kazan Russia Azure Coast Room You will find attached the agenda for the General Assembly of Delegates statutory meeting. We take this opportunity to remind you of the voting rules at the Assembly of Delegates meeting (see Annex 1 Articles 11 and 12 of Articles of Association). IFU members having the right to vote are kindly requested to inform the Secretary-General as soon as possible and no later than 27 th May 2013 deadline whether they will attend this meeting by sending an to ifu@ifu-fruitjuice.com mentioning the name of the association or company and the name of the person entitled to vote or the name of the proxy. 1/7

2 We thank you for your participation. Looking forward to meeting you again in Kazan, we remain at your disposal for any further information you may need. Yours sincerely, Donald SPORN President Elisabetta ROMEO-VAREILLE Secretary-General Enclosures Annex 1: Articles 11 and 12 of Articles of Association Annex 2: Agenda for the General Assembly of Delegates statutory meeting to be held on Tuesday 18 th June 2013 Annex 3: Change in Articles of Association to be ratified by General the Assembly of Delegates meeting 2/7

3 ANNEX 1. ARTICLES 11 AND 12 OF ARTICLES OF ASSOCIATION Article During the General Assembly of Delegates each member is entitled to the following number of votes*: Fruit Juice Associations: Category 1: 6 votes Category 2: 9 votes Category 3: 12 votes Category 4: 15 votes Fruit Juice Producers: Only if there is no fruit juice association being a member of the IFU Category 1: 1 vote Category 2: 2 votes Category 3: 3 votes Organizations: no voting right Associated Members: all categories: no voting right Honorary Members: (including universities) no voting right * Regarding membership categories: see Annex 1 2. The aggregate number of votes of the category "Fruit Juice Producers in one country cannot be higher than the number of votes which the respective fruit juice associations of this country would have. Article The General Assembly of Delegates can make decisions only if a simple majority of the Delegates physically attend the meeting or vote by proxy. 2. The General Assembly of Delegates shall decide matters by a simple majority of votes. However, changes of the Articles of Association and the dissolution of the IFU require a 2/3 majority. 3. In case of a tie, the President gives the deciding vote. 4. Secret voting is only applied if one quarter or more of the votes requires so and for the election of the President. 5. Proxy votes are permitted at the General Assembly of Delegates. The proxy must be sent in written form to the Secretary-General prior to the meeting. The number of proxies allowed for one member is restricted to three. 3/7

4 Paris, 17 th May 2013 ANNEX 2 Agenda item 1 IFU/AD /Agd1 AGENDA FOR THE IFU GENERAL ASSEMBLY OF DELEGATES MEETING (STATUTORY MEETING) TUESDAY 18 TH JUNE :00 PM 6:00 PM KAZAN RIVIERA HOTEL 1, F. AMIRKHANA STR , KAZAN RUSSIA AZURE COAST ROOM Agenda item Subject matter Speaker Document identification 1. Welcome, opening and adoption of the agenda Mr Donald IFU/AD /Agd1 SPORN 2. Approval of the Minutes of the Assembly of Delegates meeting held on Wednesday 20 th June 2012 in Maastricht, The Netherlands Mr Donald SPORN IFU/AD /Agd2 3. Report on the IFU activities for the year 2012 IFU/AD /Agd3 3.a. Results of and conclusions from the Commission for Legislation meeting Dr David HAMMOND 3.b. Results of and conclusions from the Scientific and Technical Commission meeting Prof. Helmut DIETRICH 3.c. Results of and conclusions from the Commission on Methods of Analysis meeting 3.d Results of and conclusions from the Public Relations and Membership Commission meeting Mr Mikko HOFSOMMER Mr Jan HERMANS 4/7

5 Agenda item 3.e. Subject matter Speaker Document identification Results of and conclusions from the Executive Committee meeting 4. Accounts 2012 Mr Bernd OSPELT IFU/AD /Agd4 4.a. Approval accounting position on 31/12/2012 IFU/AD /Agd4a 5. Budget 2013 Provisional Budget 2014 Mr Kees COOLS IFU/AD /Agd5 It will be forwarded as soon as it is available. 6. Approval of new members & exclusion of members IFU/AD /Agd6 7. Discharge of the Executive Committee (Board) and Secretary-General 8. Approval of changes to the Articles of Association IFU/AD /Agd8 9. Elections Chairman of the Commission for Legislation Vice-Chairman of the Commission for Legislation Chairman of the Microbiology Working Group Executive Committee at large members Accounts Auditors 10. Future directions and developments of the IFU 11 Forthcoming IFU events 2013 Juice Summit 1 & 2 October 2013 in Brussels, Belgium Mr. Jan HERMANS 5/7

6 IFU event 12. World Juice Day web site & initiative Mrs Elisabetta ROMEO- VAREILLE 13. AOB 6/7

7 ANNEX 3 CHANGE IN ARTICLES OF ASSOCIATION TO BE RATIFIED BY THE GENERAL ASSEMBLY OF DELEGATES BACKGROUND Based on French law, the accounting position following audit must be confirmed by the General Assembly of Delegates meeting within six months following the end of the fiscal year (end of June). If the IFU has its annual meeting in September or October, other means have to be set in order to approve the accounting position of the previous year following audit. During its meeting on 5 th December 2012 in Brussels, the Executive Committee discussed the issue of the accounts approval by electronic vote and proposes to introduce at article 10 a point 6 as follows: If the date of the Assembly of Delegates meeting is set more than six months after the closing of the financial year, the annual accounts and balance sheet are to be approved by electronic vote of a simple majority of all members entitled to vote. Members are to receive the accounting position and the balance sheet at least one month prior to the beginning of the period of time in which the electronic vote shall take place. This period for electronic voting is to be specified in an accompanying note to the above mentioned documents and must be set within six months after the closing of the fiscal year. Based on article 20 of the Articles of Association and at the proposal of the Executive Committee, an amended version of the Articles of Association is enclosed as reference material on the agenda of the General Assembly of Delegates meeting scheduled on 18 th June 2013 in Kazan, Russia. 7/7