Lincoln Land Community College Student Life Office Student Group Registration Form. Club Name:

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1 Lincoln Land Community College Student Life Office Student Group Registration Form Club Name: TASK Review the Procedures for New Student Club Recognition Find an Advisor (See III) Get at least 10 members interested in your club Make sure all interested members meet requirements listed below (See II) Complete the Club Registration Form Ensure that Officers are in Good Academic Standing Create a Club Constitution (Sample Constitution is Available) Submit Application to the Student Life Office the SGA (sga@llcc.edu) to be added to the agenda Attend an SGA General Meeting Date Completed *Keep this checklist with you.

2 Procedures for New Student Club Recognition I. The new club should fill an apparent need for students not currently being met by an existing student group on campus. II. It is required that a minimum of 10 active members be involved to ensure the club s chances of success. a. All members of a recognized student group must be either registered LLCC students in good standing with the college, LLCC faculty or staff, or individuals extended membership by the group. (See Board Policy 5.32) III. The club must have at least one advisor who is an employee of LLCC. If a college employee cannot be identified to serve as an advisor, a member of the Lincoln Land Community College District may be recommended (additional approval will be required). Student Life must approve the advisor before the recognition process is complete. (See Board Policy 5.33) IV. The club must submit the following materials to the Student Life Office: a. Completed Club Registration Form b. Copy of the club constitution V. The purpose and activities of the club must not be in violation of civil law or college regulations. (Please see Board Policy 5.32) VI. Upon receipt of the completed forms, the club will be scheduled to appear at a Student Government Association (SGA) meeting. The purpose of the meeting is to provide an opportunity for the discussion of all materials submitted for approval. VII. Following the proposed club s presentation to the SGA, and the subsequent vote for approval by the SGA, Student Life will notify the club advisor in writing regarding the approval status of the club recognition. VIII. If the new club is recognized by the SGA, the process for registration will begin. Please be informed that the process takes approximately two weeks for approval. (Please see Board Policy 5.32) For Office Use Date Completed SGA Approval Received Letter of approval to Club sent to Student Life Memo sent to Finance to set up account Account listings updated Website updated Permanent file made PRM notified of new club Student Club listing updated Mailbox created for club

3 Lincoln Land Community College Student Life Office New Club Application Club/Organization Name: Club Meetings*: Meeting Time Location Frequency Website Address (if applicable): Facebook Address (if applicable): Twitter Username (if applicable): Affiliations Complete this section if you are affiliated with a local, state or national organization. Affiliate name and website: Organization Name Website Constitution Please be sure to attach your Clubs Constitution to this packet. *If meeting times are TBD, please alert the Student Life Office once they are decided so that we may update our listing.

4 Club/Organization Member Listing FY 2017 Member Name Member Member Name Member

5 Officers: Title: Officer name: Mailing Address: Telephone Number: LLCC Address: Title: Officer name: Mailing Address: Telephone Number: LLCC Address: Title: Officer name: Mailing Address: Telephone Number: LLCC Address: Title: Officer name: Mailing Address: Telephone Number: LLCC Address: Title: Officer name: Mailing Address: Telephone Number: LLCC Address:

6 Advisor/Officer Roster All club officers must be registered LLCC students in good academic standing and enrolled in at least six credit hours during the current semester. Advisor s Name: LLCC Address: Telephone number: Advisor s Name: LLCC Address: Telephone number: Advisor s Name: LLCC Address: Telephone number:

7 As the advisor to the List Club/Organization Name I understand that I am the designated liaison between said club/organization and Lincoln Land Community College. As the advisor, I agree to the following: To work with student members to register club/organization activities with the Student Life Office. To be present or appoint a designee (must be a LLCC faculty/staff member) at any and all club/organization activities that take place after regular business hours (M-F, 8 a.m. 5 p.m.). To be present or appoint a designee (must be a LLCC faculty/staff member) during any and all club/organization sponsored off-campus travel. To notify the Student Life office immediately of any known violations to college policies or procedures, or the law that occur at club/organization sponsored events or within the club/organization. To support and uphold the mission of the Student Life Office and Lincoln Land Community College. To promote and enhance the personal development of club members. To complete the annual club training on Blackboard each Fall. Advisor Signature(s): Advisor Signature Date Advisor Signature Date Advisor Signature Date Please submit this form via the "Submit" button or by ing it to the Student Life , located at the bottom of this page. Once registration is turned in, you will be notified via on how to complete the club training. All of the club officers and advisor(s) will be required to do the training in order to complete the registration process. Clubs that have not completed the registration process may not schedule activities, submit requests for reimbursements, schedule meeting spaces, request to travel, or apply for Student Activity Funds for the next academic year. Telephone: studentlife@llcc.edu Website:

8 Template for Student Club or Organization Constitution This sample constitution is provided for use as a guideline only. If you like this format, you may use this document as a template. Your club or organization s actual constitution may be expanded or abbreviated but must include the following asterisked (*) sections below in order to be considered for registration as a student club or organization at Lincoln Land Community College. *- Components marked with an asterisk are required for student club and organization constitutions. Constitutions submitted without these components will not be approved. Article I Name * Section 1 The name of this club or organization shall be [Insert the formal name by which the student club or organization shall be officially known.] Article II Purpose/Mission Statement * Section 1 The purpose of this club or organization shall be to [Insert the club or organization s defined purpose (to promote, to organize, to educate, etc.) and if available, its mission statement.] * Section 2 [Name of Club or Organization] shall abide by all college policies and procedures. Article III Affiliations * Section 1 [Identify any local, regional, national, or international groups with which the student club or organization is affiliated. This section may be removed if the club or organization is not affiliated with an entity other than Lincoln Land Community College.] Article IV Membership * Section 1 Membership in [name of club or organization] shall be open to [insert membership requirements. For example: students of LLCC, community members, etc.] Section 2 [Insert eligibility requirements, such as grade point averages, academic majors/minors, and special qualifications which may be required for eligibility that do not illegally discriminate.] * Section 3 Membership in this club or organization is open to all meeting the above criteria, irrespective of race, creed, color, gender, class, age, nation of origin, nationality, disability, marital status, religion, veteran status, or sexual orientation.

9 Article V Officers/Executive Board * Section 1 The officers of this club or organization shall be: [Insert the number of officers. List out the officer titles and their duties. A club or organization must identify at least one presiding officer and one financial officer.] Additional Officer Positions may be created and officers appointed by the Executive Board. These shall include but are not limited to operations officers, web master, and committee chairs, etc. The Executive Board may include these appointed officers as part of the Organization s governing body if a description of their responsibilities and authority are included in the Organization s Constitution. * Section 2 All Officers must be in good academic standing and be enrolled in at least 6 credit hours, in order to hold officer. If elected officer at any time throughout their term go on academic probation or have sanctions with student conduct, that student must step down from their position. Any information relevant to this change is academic status will be between Student Life, the student and advisor of the club only. Article VI Elections * Section 1 Election of officers shall be held [Insert the month of elections and specify which member of the club or organization will oversee them] * Section 2 [Insert procedures for filling vacancies in positions.] * Section 3 [Insert procedures for voting in elections. Some club or organizations make provisions for a secret ballot, for example, whereas some feel a vote by a show of hands is best. What percentage of those voting shall constitute a candidate s election? Consider procedures for election proceedings in which no candidate has won.] Article VII Removal of Officers * Section 1 The following procedure must be followed in order for an officer to be impeached: [Insert provisions for removing an officer, in the event it is necessary.] Article VIII Meetings * Section 1 Regular meetings of this club or organization shall be held [Specify the frequency of meetings. Determine who has the authority to call a meeting and who has the responsibility of notifying members of meetings and how it should be done. For example, The secretary shall notify members of the business meeting, via , no later than five business days in advance of the meeting. ] * Section 2 Quorum shall consist of [insert the number or percentage of] voting members. [A quorum is defined as the number or percentage of the total membership that must be present at a meeting in order to conduct the business of the club or organization.] Section 3 The [specify edition] edition of Robert s Rules of Order [or chosen code of Parliamentary

10 Procedure] shall govern meetings of this club or organization within the requirements of this constitution and bylaws adopted by the membership of this club or organization. [Student club or organizations are not required to follow these procedure standards, but if the club or organization decides to do so, it should be articulated in the constitution.] Article IX Advisors * Section 1 There shall be at least one full time Lincoln Land Community College faculty or staff advisor who shall serve as an advisor to the club or organization (unless a member of the Lincoln Land Community College district was approved as advisor) * Section 2 [Insert a description of the duties or responsibilities of the advisor. This description must be congruent with the guidelines established by the Student Life Office in the Student Club and Organization Handbook. In situations in which the role of the advisor prescribed in a student club or organization s constitution is different, policies established by the Student Life Office supersede them.] Article IX Committees Section 1 [Insert a description of standing committees, their function, financing, powers, etc.] Section 2 [Describe the selection of committee members. For example, Members of the marketing committee shall be appointed by the President, with a majority vote of approval by the general membership.] Article X Finances (if applicable) Section 1 Members shall pay dues in the amount of [Insert a dollar amount, the schedule for which they are assessed, and the individual responsible for collecting and processing dues.] Article XI Constitutional Amendments * Section 1 This constitution may be amended by a vote of [Insert the number or proportion of the membership required to amend the constitutions. What is the process by which revisions may be proposed? May this take place at any meeting, or may changes be voted on via online procedures? (Every time the club or organization s constitution is amended, a revised copy must be ed to the Student Life office at Studentlife@llcc.edu) This template is to serve as a guide!