STANDING MOTIONS FOR ALABAMA/NW FLORIDA AL-ANON/ALATEEN AREA ASSEMBLY

Transcription

1 STANDING MOTIONS FOR ALABAMA/NW FLORIDA AL-ANON/ALATEEN AREA ASSEMBLY NOTE: THE FOLLOWING STANDING MOTIONS ARE NOW MORE OF AN HISTORICAL NATURE. ALTHOUGH THEY ARE VALID MOTIONS, THEY REPRESENT BUSINESS WHICH IS CONSIDERED TO BE A ONE-TIME DEAL. THEY ARE NOT MOTIONS WHICH TEND TO GUIDE US IN OUR REGULAR EVERYDAY BUSINESS AT AREA ASSEMBLY. A DATE THAT IS BRACKETED, BOLDED AND UNDERLINED ([1996 JAN]) MEANS ANOTHER MOTION HAS BEEN ESTABLISHED TO REPLACE THAT ONE. ANYWHERE YOU SEE A MOTION THAT HAS UNDERLINED TEXT AT THE END AND IS FOLLOWED BY (AMENDED - DATE) MEANS THE MOTION HAS BEEN CHANGED IN SOME WAY. JANUARY THE STANDING MOTIONS WILL ONLY BE POSTED ON THE AREA WEBSITE AND UPDATED AS NECESSARY. ASSEMBLY MEETINGS 1979 JAN- MONTGOMERY WILL CONTINUE TO SERVE AS LOCATION FOR ALABAMA/NW FLORIDA AREA ASSEMBLY JUL- THE WORLD SERVICE COMMITTEE MEETING WILL BE HELD BEFORE THE BUSINESS MEETING JAN A BASKET BE PASSED FOR COLLECTION AT FRIDAY SERVICE MANUAL STUDY MEETING, SATURDAY BUSINESS MEETING, AND SUNDAY BEFORE THE SPEAKR MEETING. (AMMEND MARCH 2010) 1997 JUL- AT THE OCTOBER WORLD SERVICE COMMITTEE MEETING, THIS AREA WILL REVIEW, DISCUSS, AND VOTE ON ANY RESUMES SUBMITTED FOR A SOUTHEASTERN REGIONAL TRUSTEE JUL- AT THE OCTOBER WORLD SERVICE COMMITTEE MEETING, THIS AREA WILL REVIEW, DISCUSS, AND VOTE ON ANY RESUMES SUBMITTED FOR A SOUTHEASTERN REGIONAL TRUSTEE APR- THE ALABAMA/NW FLORIDA AREA ASSEMBLY CONSOLIDATE THE CPC, PI AND INSTITUTIONS COORDINATOR POSITIONS INTO ONE PUBLIC OUTREACH COORDINATOR POSITION BEGINNING JANUARY THE PUBLIC OUTREACH COORDINATOR MAY APPOINT CHAIRPERSONS IN EACH OF THESE AREAS TO ASSIST HER/HIM WITH ESTABLISHING AND IMPLEMENTING GUIDELINES APR AGENDA FOR SATURDAY BE CHANGED TO REFLECT ALATEEN ACTIVITIES AT 5:00 P.M APR AGENDA FOR FRIDAY TO REFLECT 9:00 P.M. ALATEEN MEETING INSTEAD OF ALATEEN SPONSORS MEETING. (AMENDED OCT 2009) 2007 OCT THE PUBLIC OUTREACH COMMITTEE MEETING WILL BE MOVED FROM FRIDAY AT 9PM TO SATURDAY DIRECTLY FOLLOWING THE BUSINESS MEETING JUL AREA 64 WILL REDUCE THE NUMBER OF TIMES AREA ASSEMBLY MEETS FROM FOUR TO THREE TIMES PER YEAR (MARCH, JUNE AND OCTOBER) AND TO MEET FROM FRIDAY UNTIL SATURDAY AFTERNOON CONTINGENT UPON HOTEL AVAILABILITY. 1

2 2009 OCT THIS AGENDA FORMAT WAS PROPOSED BY THE RELOCATION COMMITTEE AND ACCEPTED BY THE AREA WORLD SERVICE COMMITTEE: SATURDAY 10:00 A.M. AREA WORLD SERVICE COMMITTEE MEETING (AMENDED 2015 JUNE) 12:00 P.M. LUNCH 1:30 P.M. BUSINESS MEETING WITH DELEGATE/ALTERNATE DELEGATE/COORDINATORS REPORTS (DR S REPORTS IN NEWSLETTER) 3:30 P.M. COMMITTEE MEETINGS-CONVENTION, PUBLIC OUTREACH, ALATEEN GROUP SPONSORS 5:30 P.M. ALATEEN ACTIVITY 5:30 P.M. DINNER 7:30 P.M. AL-ANON AND ALATEEN SHARING MEETINGS SUNDAY 8:30 A.M. ASK-IT-BASKET AND SERVICE MANUAL STUDY 10:00 A.M. BREAK 10:15 A.M. WORKSHOP (MARCH), CONFERENCE SUMMARY REPORT (JUNE), SPEAKER (OCTOBER) 11:30 A.M. END 2010 MAR CREATE A FACILITY COORDINATOR POSITION EFFECTIVE MARCH 2010 ASSEMBLY JUNE ASSEMBLY WILL PAY EXPENSES FOR THE WEBSITE DOMAIN AND HOST UP TO $75 PER YEAR MAR OUR CURRENT DELEGATE PUT IN THE 2012 WORLD SERVICE CONFERENCE ASK-IT-BASKET OR TIMELY TOPICS OR SIMILAR VENUE THE FOLLOWING QUESTION: "HOW WAS THE DECISION MADE TO CHANGE THE LITERATURE TAGLINE WITHOUT WORLD SERVICE CONFERENCE (WSC) VOTING?" 2012 MAR OUR CURRENT DELEGATE AND/OR OUR FUTURE DELEGATE SUBMIT THE FOLLOWING TOPIC FOR DISCUSSION AT THE 2013 WORLD SERVICE CONFERENCE (WSC): "THE PROCESS FOR CHANGING CONFERENCE APPROVED LITERATURE OR MATERIAL USED AT THE GROUP LEVEL OF THE WORLDWIDE FELLOWSHIP OF AL-ANON SHOULD BE VOTED ON BY THE WORLD SERVICE CONFERENCE (WSC) OR THE LITERATURE AND PUBLIC OUTREACH COMMITTEES AT A MINIMUM." 2012 OCT PROPOSAL FOR ALABAMA AREA 64 STRUCTURE AND NAME CHANGE THE MEMBERS OF THE ALABAMA AREA REQUEST THAT NW FLORIDA BE ADDED TO OUR AREA. NW FLORIDA COUNTIES TO BE INCLUDED: ESCAMBIA, SANTA ROSA, OKALOOSA, WALTON, BAY, WASHINGTON, HOLMES, JACKSON, CALHOUN AND GULF. THE BOUNDARY WILL BE THE APALACHICOLA RIVER. THESE INCLUDE THREE DISTRICTS IN OUR AREA 11, 12, AND 15. THERE HAVE BEEN SEVEN WORLD SERVICE DELEGATES FROM NW FLORIDA WHO HAVE REPRESENTED ALABAMA AT THE WSC. THE NORTH FLORIDA AREA RECOGNIZES THAT NW FLORIDA HAS ALWAYS BEEN PART OF ALABAMA. WE WOULD ALSO LIKE OUR AREA NAME CHANGED TO ALABAMA/NW FLORIDA. (JUNE 2013: NW/FL ADDED TO AREA 64 AND NAME CHANGED AT WSC TO ALABAMA/NW FLORIDA) JUNE ALNWFL, AREA64, ASK PAULA BURLESON, OUR REGIONAL TRUSTEE, TO COME AND BE OUR SUNDAY MORNING SPEAKER ON OCTOBER 12,2014 AT AREA ASSEMBLY WITH A BUDGET 2

3 OF APPROXIMATELY $700 TO COVER HER AIRLINE FLIGHT AND ROOM AT THE HILTON GARDEN INN OCT THAT AREA 64 MAKE A ONE TIME DONATION TO OUR WORLD SERVICE OFFICE IN THE AMOUNT OF $1, WHICH IS 10% OF OUR OCT 2015 TREASURER'S REPORT WORKING BALANCE MAR TO ADOPT NEWCOMER'S PAMPHLET WITH ELECTION INFORMATION FROM AREA 101 ADDED MAR TO ADOPT NEWCOMER'S PAMPHLET WITH ELECTION INFORMATION FROM AREA 101 ADDED MAR REIMBURSE REGINA C., FACILITIES COORDINATOR, FOR THE NEW MICROPHONE AND CLIP IN THE AMOUNT OF $ JUNE AREA 64 WILL SUBMIT OUR BID FOR 2017 MEET THE BOARD AND DORA H. WILL COLLECT LODGING INFORMATION JUNE AREA 64 WILL SUBMIT A BID PUTTING OUR NAME IN THE HAT FOR THE OPPORTUNITY TO BE THE DESTINATION OF THE OCTOBER 20, 2018 ROAD TRIP "YOU AND YOUR BOARD CONNECT" EVENT FORMALLY CALLED "MEET THE BOARD" OCT A ONE TIME AGENDA CHANGE TO REPLACE THE HANDBOOK STUDY WITH THE AREA INVENTORY RESULTS AT THE MARCH 2018 FRIDAY EVENING SESSION FROM 7-8 PM. ASK IT BASKET QUESTIONS RECEIVED FOR MARCH BE MOVED TO JUNE 2018 ASSEMBLY WITH DISTRICT 14. ASK IT BASKET QUESTIONS ALSO BE POSTED ON THE AREA WEBSITE FOR DISCUSSION. READ ONLY IN THE AFTERNOON AS GR'S DO NOT VOTE ON THE AGENDA. ELECTIONS 1994 JULY TO PERMIT ANYONE WHO HAS SERVED A THREE-YEAR TERM AS DISTRICT REPRESENTATIVE AND HAS REMAINED ACTIVE AT THE AREA LEVEL AS NEWSLETTER EDITOR, COORDINATOR, ETC. AND REGULARLY ATTENDS AL-ANON MEETINGS TO STAND AS DELEGATE. (SEE 1989 JAN. ELECTIONS) ASSEMBLY EXPENSES CT MAR- A TAPE RECORDER WILL BE PURCHASED BY THE SECRETARY FOR RECORDING THE MINUTES. THE RECORDER WILL BE PASSED TO THE NEXT SECRETARY JUL- NOT TO EXCEED $ WILL BE BUDGETED FOR THE ANNUAL CONVENTION LITERATURE TABLE. LITERATURE WILL BE PURCHASED BY THE AREA LITERATURE COORDINATOR AND SHIPPED DIRECTLY TO THE CONVENTION HOST COMMITTEE. THE HOST DISTRICT WILL MAN THE CONVENTION LITERATURE TABLE AND RETURN THE REMAINING LITERATURE TO THE AREA COORDINATOR S STOCK OR THE CONVENTION COMMITTEE MAY USE THE BIRMINGHAM LITERATURE DISTRIBUTION CENTER INSTEAD OF USING AREA FUNDS. (AMENDED 2004 OCT) 1993 JUL- SEE ASSEMBLY EXPENSES (1993 JULY) CONCERNING LITERATURE AT AL-ANON CONVENTIONS JUL- IN OBSERVANCE OF THE SPIRIT OF THE TRADITIONS AND CONCEPTS, WE WILL ESTABLISH A SUFFICIENT RESERVE OVER OUR GENERAL OPERATING FUND BEGINNING WITH $ AND INCREASING 10% ANNUALLY FROM THE CONVENTION PROCEEDS UNTIL ONE (1) YEAR S EXPENSES ARE MAINTAINED, IF POSSIBLE. INSTEAD OF ONE YEAR S EXPENSES MAINTAINED, CHANGE THE GOAL TO 30% OF CURRENT ANNUAL BUDGET. (AMENDED 1999 MAR) (REPLACED JUNE 2014) 3

4 1998 OCT- THE TREASURER WILL MAIL OUT TWO APPEAL LETTERS A YEAR, ONE IN MARCH AND ONE IN SEPTEMBER WITH A SUGGESTED TWO DOLLARS CONTRIBUTION PER MEMBER PER APPEAL. (AMENDED 1997 JAN) 2006 JUL- ALLOCATE $ FOR THE PURCHASE OF A LAPTOP COMPUTER AND/OR COMPUTERS PLUS ACCESSORIES FOR AREA OFFICERS USE 2008 JAN THE AREA WILL PURCHASE ONE HANDTRUCK WHICH CONVERTS TO A DOLLY TO CARRY PA EQUIPMENT. COST: $ JUN ASSEMBLY WILL PAY HOTEL FOR MEETING ROOMS UP TO $563 PER WEEKEND OCT REIMBURSE AREA ARCHIVIST $ FOR STORAGE BOXES JUNE OUR ALTERNATE DELEGATE BE ALLOWED A ONE TIME EXPENSE OF $150 TO ATTEND THE 2015 SOUTH EAST REGIONAL DELEGATES GET-TOGETHER JUNE BEGINNING 2016, THAT OUR ALTERNATE DELEGATE S EXPENSES TO THE SOUTH EAST REGIONAL DELEGATES GET-TOGETHER BE COVERED IN THE FIRST YEAR OF THEIR TERM IN OFFICE OCT AREA 64 MAKE A ONE TIME DONATION TO OUR WORLD SERVICE OFFICE IN THE AMOUNT OF $1, WHICH IS 10% OF OUR OCT 2015 TREASURER S REPORT WORKING BALANCE MAR REIMBURSE REGINA C. FACILITIES COORDINATOR, FOR THE NEW MICROPHONE AND CLIP IN THE AMOUNT OF $ OCT TO PAY THE FULL EXPENSES OF OUR SOUTHEASTERN REGIONAL TRUSTEE, BRUCE F., TO COME TO OUR MARCH 2018 ASSEMBLY AS OUR SPEAKER. CONVENTION 2002 APR - THE CONVENTION REGISTRATION FEE BE RAISED TO $12 ADVANCE AND $15 AT THE DOOR 2016 JUNE DISTRICT 15 WOULD LIKE TO HOST THE 2018 AREA CONVENTION AT THE RAMADE INN ON OKALOOSA ISLAND FEBRUARY 2-4, OCT DISTRICT 4 SUBMITTED A BID FOR 2019 AREA CONVENTION OCT DISTRICT 1 AND 13 SUBMITTED A BID TO HOST THE 2020 AREA 64 CONVENTION TO BE HELD IN FLORENCE, ALABAMA. REDISTRICTING 2004 OCT- A NEW DISTRICT WILL BE ALLOWED TO FORM IN BALDWIN COUNTY, ALABAMA SOUTH OF INTERSTATE 10 WITH THE EXCEPTION OF LILLIAN, AL. SO THAT THESE GROUPS CAN BE MORE CENTRALLY LOCATED TO THE DISTRICT MAR- ARAB BACK DOOR AFG REQUESTED AND WAS APPROVED TO MOVE FROM DISTRICT 4 TO DISTRIC 13. ALATEENS 2004 JAN- THE AREA ASSEMBLY CHAIRMAN AND AREA ALATEEN COORDINATOR WILL ESTABLISH A 4

5 COMMITTEE TO WRITE AREA ALATEEN SAFETY AND BEHAVORIAL GUIDELINES TO BE PRESENTED BY THE JULY 2004 ASSEMBLY, AND FINAL APPROVAL BY THE OCT ASSEMBLY 2004 AND PUT INTO EFFECT BY THE AL. N.W. FLORIDA AL-ANON ASSEMBLY BY JANUARY 1, APR- THE ALATEEN COORDINATOR BE THE AREA ALATEEN PROCESS PERSON AND ESTABLISH A REQUIREMENT REVIEW COMMITTEE. (AMENDED JAN 2005) 5

6 PUBLIC OUTREACH 1989 OCT- AREA ASSEMBLY WILL ALLOW THE PUBLIC INFORMATION COORDINATOR FUNDS NOT TO EXCEED $ FOR PURCHASING UPDATED LITERATURE AND FILMS. NEWSLETTER 1988 JUL- WE WILL GIVE THE NEWSLETTER A NEW NAME. SUGGESTIONS WILL BE TURNED IN OCTOBER APR- THE SUBSCRIPTION TO THE NEWSLETTER LOVE EXPRESS (NEW NAME) WILL BE RAISED FROM $2.50 TO $3.00 EFFECTIVE IMMEDIATELY. (SEE 1999 OCT. NEWSLETTER) 1999 JUL IF NEWSLETTERS ARE RETURNED BY THE POST OFFICE. THE NEWSLETTER EDITOR MAY DELETE THE ADDRESSES FROM FUTURE MAILINGS. TREASURER 2001 OCT APPLY FOR TAX IDENTIFICATION NUMBER OF SS-4 FORM FOR AREA ASSEMBLY. FACILITIES COORDINATOR 2012 MAR AREA 64 APPROVE UP TO $200 FOR AREA FACILITIES COORDINATOR TO USE IN REPAIRING OR UPGRADING MICROPHONES AND OTHER SPEAKER EQUIPMENT JUN AREA 64 PURCHASE A NEW LAPTOP COMPUTER TO BE USED FOR SOUND RECORDING AT AREA ASSEMBLY AT A COST NOT TO EXCEED $ WEB PAGE/INTERNET 2002 JUL - CREATE A WEB MASTER POSITION: WEB MASTER POSITION TO ROTATE EVERY 3 YEARS. CREATE A WEB MASTER AND AN ALTERNATE WEB MASTER TO ROTATE EVERY 3 YEARS. (AMENDED OCT. 2002) 2002 JUL AREA WEBSITE COMMITTEE WILL ESTABLISH A DOMAIN NAME OF ALNWFL-AL-ANON.ORG AND REGISTER DOMAIN NAME AND SECURE WEB-SITE PROVIDER. IF FIRST DOMAIN NAME IS REGISTERED WITH SOMEONE ELSE, WEB COMMITTEE MAY CHOOSE A SUITABLE ALTERNATE APRIL THE WEBMASTER POSITION BE MADE AN AREA COORDINATOR POSITION EFFECTIVE APRIL 2004 AREA ASSEMBLY. 6