CONSTITUTION OF THE Boys Scholar Athlete Leadership Club OF COMMACK HIGH SCHOOL

Transcription

1 COMMACK UNION FREE SCHOOL DISTRICT CONSTITUTION OF THE Boys Scholar Athlete Leadership Club OF COMMACK HIGH SCHOOL COMMACK HIGH SCHOOL 1 SCHOLAR LANE COMMACK, NY Organization Name Student Name Advisor(s) Ricky Papandrea President Sean Griffin 1 st Vice President Kyle Murphy 2 nd Vice President Bryan Tompkins Secretary Brandon Springer Treasurer Sean Coveny Director of Eligibility (if applicable) Vincent Manna

2 CONSTITUTION OF THE BOYS SCHOLAR ATHLETE LEADERSHIP CLUB OF COMMACK HIGH SCHOOL PREAMBLE We, the students of Commack High School, in order to form an effective and successful Boys Scholar Athlete Leadership Club, to enumerate the rights and duties of the members of this educational community, to provide our students with an education of the fundamentals of democracy and to promote the general welfare of the members, we hereby ordain this official document. This document shall stand as the Constitution of the Boys Scholar Athlete Leadership Club of Commack High School. If, at any time, any part of this Constitution is found to be in violation of any national, state or local ordinance or law, that article is to be declared null and void. ARTICLE I NAME AND PURPOSE Section 1: Name The name of the Membership Body of Commack High School Boys Scholar Athlete Leadership Club shall be known as the General Membership, and the governing body of the General Membership shall be known as the Boys Scholar Athlete Leadership Club Executive Board. Section 2: Purpose The purpose of the Boys Scholar Athlete Leadership Club shall be to: 1. Provide means for student expression of opinion. 2. Administer and support approved extracurricular activities. 3. Raise funds for various needs as they arise and consider annual charitable contributions. 4. To improve communication between student activities and the community. 5. To create, publicize and execute the calendar of activities for membership. Mission Statement: The members selected and inducted into the Clubs are dedicated to excellence in all endeavors and will serve the school and community with pride, dignity, integrity. The members represent the school at all times, in all activities, in or out of school. ARTICLE II MEMBERSHIP Section 1: General Membership Procedures 1. Membership is open to all young men who are students at Commack High School and meet the requirements for admissions noted below. 2. Membership will be drawn from all grade levels at designated times as noted below. 3. Eligibility A. Applicant has no negative academic or disciplinary history within one year of application, with the exception of no more than one documented warning. B. Applicant is in compliance with the school s extracurricular eligibility policy. C. Applicant has a grade point average of 85% or better average at time of application. D. Applicant is or will be on a sport roster for at least two of the four years at Commack High School. E. Wavier of eligibility Medical wavier shall be considered only if a medical condition precludes participation in athletics that the member would NORMALLY and has previously, participated in. Athletics see above Academic- none Discipline- none (to include failure to meet deadlines)

3 4. Application A. Applicants will complete an admissions application form. Said application will contain the following: Name, address, phone number, grade, athletic and other extracurricular activities involvement. Describe important contributions to the school and/or the community. Grades for the previous semester and the names of the teacher of record for each class in which a grade is awarded. Submit a written leadership statement as described in the application. Candidates can be interviewed by a selection board composed of at least three members of the Executive Committee to determine suitability for membership at the discretion of the Executive Committee B. Allocation of membership by grade level. Freshmen-not to exceed 7.5% of the young men in the class. Sophomores-not to exceed 10% of the class. Juniors-not to exceed 12.5% of the class. Seniors-not to exceed 15% of the class. When there are not enough applications for members of a given grade level available to fill that class quota, the extra positions may be assigned to other grade levels by the Executive Committee as they see fit but not to exceed the total membership that adding the four percentages would result in. Section 2: Membership Participation It is expected that members of the organization attain 40 points (Existing Member), 30 points (New Members Fall), and 15 points (New Members Spring) of the available opportunities to remain the status of a member in good standing. Annually, membership records will be reviewed, any member who has failed to meet the minimum performance standard(s) as noted above may be placed on probation. A member placed on probation may lose eligibility to participate in the organization. Members who are not in good standing may forfeit CSIP credit. If upon review, the following school year, the member has met his/her requirements, they shall be reinstated as a member in good standing. Members who are on probation may forfeit their eligibility to retain/seek a leadership position within the organization. A. Mandatory Activities: Freshman Orientation General Meetings of the Membership Halloween Happening Homecoming Charity and fund-raising activities. Active participation in two BSALC/GSALC tournaments soccer, volleyball, basketball, and speedball Open Houses, Parent-Teacher Conferences, Counseling Center Events and Student Council Events Annual installations, inductions and banquets Major events will be broken into shifts requiring that members only participate for one third of the major activities and they shall be allowed to select shift by event with the approval of the First Vice President Members must fill out and submit a form for an excused absence at least one week PRIOR to the event to prevent actions for probation or dismissal commencing. Said forms shall be submitted to the advisor or the First Vice President. Legal absence from school for the entire day shall be considered automatic grounds for an excused absence.

4 B. Member Opportunities for Service and Leadership: Events include, but are not limited to; Counseling Center Events, Community Services, and Student Council Events. The information for these events will be communicated as quickly as possible to the membership. Members MUST confirm with the Executive Committee AND Advisor their intention of participating. Our primary form of communication and advertisement for these events is the advisors e-board or the BLC wiki space as moderated and regulated by the Advisor. C. Meetings There shall be a minimum of one general meeting of the membership monthly as determined by the executive committee. The executive committee shall meet as required at the discretion of the advisor and/or the president. Attendance by all members of the two groups is considered mandatory. Meetings will be held in an orderly and professional manner. The Clubs shall conduct all meetings in accordance with Robert s Rules of Order There shall be a formal induction ceremony in the evening for the acceptance of new members and for the installation of new officers. This ceremony will occur once a year in the spring. Section 3: Membership Conduct It is expected that members of the General Membership and the Executive Board will at all times conduct themselves with maturity and integrity, abiding by the message of Commack High School s Code of Conduct, understanding that they are a reflection of the organization. To this end, the Advisor(s) will review discipline and/or academic integrity records. Infractions may result in the potential for probationary status and or removal from the organization via impeachment or automatic removal as outlined in Article VI. ARTICLE III THE EXECUTIVE BODY Section 1: Executive Offices The executive powers of the Boys Scholar Athlete Leadership Club shall be vested in 6 officers. The officers of the organization shall be the President, 1 st Vice President, 2 nd Vice President, Secretary, Treasurer, and Director of Eligibility. Section 2: Executive Board The officers and the faculty Advisor(s) of the organization will be the Executive Board. The function of the board will be to plan, organize and supervise all the organization s sponsored and related activities. The Chairperson of the board shall be the President and he or she shall have the power to call special meetings at his or her discretion in consultation with the Advisor(s) Section 3: Election Procedures The elections of the officers shall be held annually. The winner of the election will be determined by the following margins; (a) Unopposed candidate- candidate must receive 51% of the total votes cast to be elected to their particular office. (b) Two candidates- the winner with be the candidate with the highest number of total votes (c) Three or more candidates- the winner will be the candidate with the highest number of votes cast.

5 If no candidate meets the expectations outlined above, a run-off election shall be held. If no candidate has a clear margin after the run-off elections, the Executive Board of the organization shall select the officer. This procedure shall take place as soon as feasible, but no later than three calendar days after the election. Each member of the Executive Board shall have one vote and voting will take place by secret ballot. Section 4: Officer Conduct/Expectations The officers of the organization are civil servants and shall be removed from office for and conviction of: 1) Malfeasance, such as disorderly conduct at meetings and school related functions or abuse of power. a. Students who violate the Commack High School Code of Conduct may be considered for removal. 2) Nonfeasance, such as excessive absence from meetings, school related functions or failure to perform his or her duties. 3) Misfeasance, such as failure to remain eligible for officer or deliberate misuse of organizational funds. Section 5: Requirements for Office Students interested in running for office must meet the following requirements and/or qualifications to announce their candidacy: 1) A cumulative high school academic average of 85. 2) Candidates seeking office must have experience as a member of the organization, or approval from the organization s Advisor(s). 3) Candidates must have demonstrated adequate ability/knowledge to carry out the duties of their respective offices. 4) Candidates must have their dean s records reviewed by the Advisor(s) and/ or administration; disciplinary infractions may prohibit candidacy for election or re-election. Section 6: Officer-elect Conduct From the date of the election to the official installation, the officers-elect of the organization shall be subject to the same regulations as officers, and may be impeached/removed under the same guidelines as officers, and may be prevented from taking office if so impeached/removed. ARTICLE IV DUTIES OF THE OFFICERS Section 1: The duties of the President shall be: Conduct all general meetings Organize and prepare an agenda for each general meeting Organize Charity fund-raising events Distribute and collect fund-raising materials Educates the members on important issues Represents the Clubs at all important events Chair and coordinate tournaments Maintain communication with all other clubs, activities and the student council. Organize the Fall and Spring membership drives Preside over any other meetings as needed Preside over the recognition, induction, installation and athletic events. Other responsibilities as determined by the advisor.

6 Section 2: The duties of the 1 st Vice President shall be: Assist the President as needed Function in the absence or removal of the President Chair and organize refreshments at tournament days Organize and distribute publicity flyers Assist in the organization and conduct of charity fundraising Chair the election committee Chair and coordinate with the student council for homecoming Coordinate the scholarship committee Organize and arrange the showcase displays Approve or disapprove absence from event requests Other duties as assigned by the President Section 3: The duties of the 2 nd Vice President shall be: Assist the president and 1st vice-president as needed. Organize, monitor and record-keep for activities Assist the 1st VP with the organization and maintenance of the main lobby display case Oversee the soccer tournament to include publicity and other required activities Co-chair the scholarship committee Assist with charitable activities All other duties as assigned by the President. Section 4: The duties of the Secretary shall be: Keep minutes of all meetings Maintain correspondence with all organizations and others as required Assist with charity events Maintain the Clubs bulletin board in the lower new wing of the building Co-chair the scholarship committee Assist the President with the Halloween Happening. Maintain all correspondence Any other duties assigned by the president or advisor Section 5: The duties of the Treasurer shall be: Keep accurate financial records Pays all bills Prepare and make all deposits Provide a monthly treasurer report for the meetings Monitor and keep records for all fund-raising Participate on the scholarship selection committee Distribute, monitor, and collect fund-raising materials Order and distribute the Clubs shirts Any other duties assigned by the president or advisor

7 Section 6: The duties of the Director of Eligibility shall be: Maintain record of attendance at meetings and events Maintain record of points earned by members Certify athletic eligibility of members Certify academic eligibility of the members Report to the advisor as needed Prepare and publish a point count on the Clubs board regularly Serve as assistant to the advisor Any other duties assigned by the president or advisor Section 7: The powers of the Executive Board shall be: To supervise and organize related activities To recommend legislation. To appoint or discharge members of the Executive Board, after a review of their performance record and on the advice and consent of the Advisors/ Administration. To appoint committees and their Chairperson(s). To dismiss members who fail to their duties in consultation Advisor(s) ARTICLE V THE EXECUTIVE COMMITTEE Section 1: Structure The executive powers not explicitly given to the Executive Board shall be vested in the Executive Committee. The Committee shall be a body of non-elected students appointed by elected officers. The formation of the Executive Committee shall be at the discretion of the Advisor(s). Section 2: Function The function of the Committee shall be to assist in the execution of the organization s sponsored events and related activities. Their duties shall be to aid the Executive Board and vote on motions or resolutions presented to them by the Executive Board. Section 3: Parliamentarian The Executive Board can bestow upon one member per year the appointed position of Parliamentarian. The Parliamentarian will be considered a voting officer on all motions or resolution presented to the Executive Committee, but will not have voting rights during any impeachment proceedings. The appointment of a Parliamentarian is at the discretion of the Executive Board in consultation with the Advisor(s). ARTICLE VI IMPEACHMENT AND/OR REMOVAL FROM OFFICE Section 1: Petition for Impeachment One of the following actions shall initiate the impeachment proceeding: 1 A written signed petition by the Executive Board. 2 A written signed petition by fifty percent of the General Membership. 3 A written signed petition from the Advisor(s) of the organization 4 A written signed petition from the Advisor(s) of Student Council. 5 A written signed petition from the Administration

8 Any signed recommendation or petition requesting the impeachment of an officer shall be submitted to the faculty Advisor(s) prior to the next meeting of the General Membership. Once a written and signed petition is received, it will be reviewed by the faculty Advisor(s) and Administration to determine if the charge(s) is/are sufficient for further investigation by an impeachment/removal committee. Section 2: Impeachment Proceedings Upon receipt of a petition for impeachment and with Advisor(s)/Administrator approval, a special impeachment committee shall be formed, consisting of: 1) The Advisor(s) of the organization, who shall serve as Chairperson(s) 2) An Administrator 3) One member of the organization s Executive Board 4) One member of the Student Council Executive Board 5) Two Student Representatives 6) One Faculty Member Section 3: Investigation This committee shall conduct the investigation in a fair, complete manner. After the investigation is complete, a simple majority vote on the article of impeachment is necessary. No matter the outcome of the vote, the committee must share their findings with relevant parties as determined by the Committee Chair(s). Section 4: Removal from Office Should the Administration find any officer in violation of the Commack High School Code of Conduct, school or district policies, he or she may: 1) Recommend to the Advisor(s) that the Executive Board commence impeachment proceedings, as outlined in Section 2 Article VI. 2) May, based on the nature of the infraction, implement a period of probation after affording the student minimal due process. 3) May revoke an officer s status/membership in the organization after affording the student minimal due process. Section 5: Order of Succession If the President is removed from office, the Vice President shall be offered the position of President, and shall be sworn in upon acceptance of the position. If the Vice President, Secretary, or Treasurer is removed from office, whether by impeachment, removal, or resignation, or if the position of President is declined by an existing officer of the Executive Board, he or she shall be replaced through an election, held in a reasonable time frame after the effective date of removal. Should an office become vacant with less than 3 months remaining in the school year, the office may remain vacant for the duration of the year at the discretion of the Advisor(s)/ Administration. ARTICLE VII INITIATIVE AND REFERENDUM Section 1: Imitative Any petition, unless specifically stated otherwise, signed by twenty percent of the General Membership, forces the Executive Board to act on the issue. Section 2: Referendum If a referendum is called for a petition, a majority vote shall be required to pass the referendum.

9 Section 3: Process The purpose and procedures for petitions: 1) The function of the petition is to request some action or change the range of the organization s affairs. 2) Each petition must include the date submitted, sponsor, purpose or action requested and the signature. 3) All petitions must be submitted to the Advisor(s). He or she shall then introduce the petition to the General Membership at the next regularly scheduled meeting. ARTICLE VIII RATIFICATION Section 1: This Constitution shall be the supreme law of the General Membership and its associated organizations and the officers of the organization shall be hereby bound. Section 2: This constitution shall be ratified upon inception of the organization.