Regular Meeting of the Common Council

Transcription

1 Regular Meeting of the Common Council Wednesday, March 28, :00 PM Council Chambers, City Hall, 2nd Floor, 27 West Main Street, New Britain, Connecticut NOTICE - The next regular meeting of the Common Council will be held on Wednesday evening, March 28, 2018, at 7:05 PM in Council Chambers, City Hall, 2nd Floor, 27 West Main Street, New Britain, Connecticut. Public Participation will begin prior to the regular meeting at 7:00 pm. 7:00 PM - PUBLIC PARTICIPATION CALL TO ORDER ROLL CALL INVOCATION PLEDGE OF ALLEGIANCE POSTPONED UNTIL APRIL 25, MATTABASSETT DISTRICT FY BUDGET PRESENTATION AWARDS, PRESENTATIONS AND SPECIAL RECOGNITIONS AMENDMENTS TO AGENDA PETITIONS 1. Ald. Iris Sanchez for the installation of a park sign for Willow Street Park. Petition 2. Ald. Ayalon for the request of a temporary halt of the building of a monument to commemorate Lithuanian militant, Adolfas Ramanauskas, until further research has been conducted to help confirm the history behind the man being memorialized. Petition 1

2 3. Ald. Magnuszewski and Ald. Reyes for a cost analysis detailing expenses not reimbursed to the City, as well as overall expense of the City, for the following events: Main Street USA, Rose Garden Festival, Little Poland Festival, Dozynki Festival, Downtown, Halloween Event, Puerto Rican Festival, Latino Festival, Fourth of July Fireworks, Antique Car Show. Please also provide information regarding any and all fee waivers over the past two years for any organization, group or individual which have held events within the City. Please submit the information to the Common Council Office by April 4, 2018, for it to be included on the Common Council agenda for April 11, Petition 4. Ald. Ayalon for the removal of six cement block barriers near Ledgecrest Avenue. A fence already exists making the cement barriers obsolete and residents have complained about the unsightly appearance of the barriers. Please provide a response to this petition to the Common Council Office by April 4, 2018 to be included on the April 11, 2018 Common Council Agenda. Petition CONSENT AGENDA - All reports are on consent unless removed during the Common Council meeting. REPORTS OF BOARDS, COMMISSIONS, DEPARTMENTS AND LEGISLATIVE COMMITTEES: A. RE: CLAIMS FOR INJURIES AND/OR PROPERTY DAMAGE Report B. BOARD OF POLICE COMMISSIONERS RESPONSE TO PETITION NO RE: REINSTALLATION OF STOP SIGNS ON SALTER ROAD. Report Original Petition C. RE: LINE ITEM TRANSFER WITHIN A DEPARTMENT'S BUDGET FOR PERIOD OF OCTOBER 21, 2017 THROUGH JANUARY 2, Report D. PUBLIC WORKS RESPONSE TO PETITION RE: ADDITIONAL STREET LIGHTING FOR CHAPMAN, LINDEN, BELDEN AND JUBILEE STREETS. Report Original Petition REPORTS RETURNED FROM COMMITTEE E. COMMITTEE ON ADMINISTRATION, FINANCE AND LAW RECOMMENDATION FOR ITEM NO RE: PROPOSED AMENDMENT TO THE RULES OF THE CIVIL SERVICE COMMISSION, RULE V (B)(3), REGARDING CHANGING THE PASSING SCORE OF THE WONDERLIC EXAMINATION AND CHANGING THE TIME PERIOD OF INELIGIBILITY TO REAPPLY IF THE CANDIDATE FAILS EXAMINATION. Report F. COMMITTEE ON ADMINISTRATION, FINANCE AND LAW RECOMMENDATION FOR 2

3 ITEM NO RE: PROPOSED AMENDMENT TO SEC OF THE CODE OF ORDINANCES TO REQUIRE 21 DAYS BETWEEN THE HOLDING OF A STANDING BONDING SUBCOMMITTEE MEETING AND A COMMON COUNCIL SPECIAL MEETING, AND TO ALLOW THE CHAIR OF THE COMMITTEE ON ADMINISTRATION, FINANCE AND LAW TO SOLELY CALL TO ORDER THE MEETINGS OF THE STANDING BONDING SUBCOMMITTEE. Report G. COMMITTEE ON ADMINISTRATION, FINANCE AND LAW RECOMMENDATION FOR ITEM NO RE: AUTHORIZATION TO ENTER INTO CONTRACT WITH LISTED FIRMS FOR ON-CALL ENGINEERING SERVICES FOR A TWO YEAR PERIOD, FROM FEBRUARY 16, 2018 TO FEBRUARY 15, Report H. COMMITTEE ON ADMINISTRATION, FINANCE AND LAW RECOMMENDATION FOR ITEM NO RE: $7,495,628 TO MARTIN LAVIERO CONTRACTOR, INC. FOR STATE PROJECT , MAIN STREET ROUTE 72 OVERPASS (PHASE V) ROADWAY AND BRIDGE WORK (BEEHIVE BRIDGE) PROJECT FOR THE PUBLIC WORKS DEPARTMENT. Report I. COMMITTEE ON ADMINISTRATION, FINANCE AND LAW RECOMMENDATION FOR ITEM NO RE: $25,000 TO PYROTECNICO FIREWORKS INC. FOR THE JULY 4, 2018 FIREWORKS DISPLAY. Report RESOLUTIONS RETURNED FROM COMMITTEE 14. ITEM NO RE: PROPOSED AMENDMENT TO THE RULES OF THE CIVIL SERVICE COMMISSION, RULE V (B)(3), REGARDING CHANGING THE PASSING SCORE OF THE WONDERLIC EXAMINATION AND CHANGING THE TIME PERIOD OF INELIGIBILITY TO REAPPLY IF THE CANDIDATE FAILS EXAMINATION. Resolution Merit Rules 15. ITEM NO RE: PROPOSED AMENDMENT TO SEC OF THE CODE OF ORDINANCES TO REQUIRE 21 DAYS BETWEEN THE HOLDING OF A STANDING BONDING SUBCOMMITTEE MEETING AND A COMMON COUNCIL SPECIAL MEETING, AND TO ALLOW THE CHAIR OF THE COMMITTEE ON ADMINISTRATION, FINANCE AND LAW TO SOLELY CALL TO ORDER THE MEETINGS OF THE STANDING BONDING SUBCOMMITTEE. Resolution 16. ITEM NO RE: AUTHORIZATION TO ENTER INTO CONTRACT WITH LISTED FIRMS FOR ON-CALL ENGINEERING SERVICES FOR A TWO YEAR PERIOD, FROM FEBRUARY 16, 2018 TO FEBRUARY 15, Resolution Responce List 3

4 ing Record 17. ITEM NO RE: $7,495,628 TO MARTIN LAVIERO CONTRACTOR, INC. FOR STATE PROJECT , MAIN STREET ROUTE 72 OVERPASS (PHASE V) ROADWAY AND BRIDGE WORK (BEEHIVE BRIDGE) PROJECT FOR THE PUBLIC WORKS DEPARTMENT. Resolution Tabulation Summary Public Information Main Street Support Letter Beehive Bridge Letter Beehive Bridge Letter of Support Beehive Bridge Project Streetscape Bond Funding 18. ITEM NO RE: $25,000 TO PYROTECNICO FIREWORKS INC. FOR THE JULY 4, 2018 FIREWORKS DISPLAY. Resolution Tabulation Sheet ing Record Great American Boom Expenses 2017 Mailing list NEW RESOLUTIONS 1. RE: LICENSE TO BE ISSUED FOR PURPOSE OF CONDUCTING AN ANNUAL PUERTO RICAN FESTIVAL. E. SANCHEZ Resolution 2. RE: APRIL 2018 AS NATIONAL FAIR HOUSING MONTH. E. SANCHEZ Resolution 3. CRYSTAL BALLROOM. RE: TAX ASSESSMENT MODIFICATION AGREEMENT. E. MAGNUSZEWSKI, D. NAPLES, R. REYES Resolution 4. PUBLIC BID NO RE: PURCHASE OF CHEMICALS, FERTILIZERS, GRASSES AND PESTICIDES FOR THE RECREATION AND COMMUNITY SERVICES DEPARTMENT AND STANLEY GOLF COURSE. B. ALBERT, E. MAGNUSZEWSKI, R. REYES, D. SALERNO, I. SANCHEZ, F. SANTIAGO, R. SMEDLEY Resolution Tabulation Sheet Mailing Record ing Record 5. RE: USE AGREEMENT WITH THE BERLIN POLICE DEPARTMENT FOR AUTHORIZATION FOR THE NEW BRITAIN POLICE DEPARTMENT TO USE THEIR 4

5 FIRING RANGE. C. CARLOZZI, JR., R. REYES, W. PABON, W. SANCHEZ, F. SANTIAGO, R. SMEDLEY Resolution 6. RE: USE AGREEMENT WITH THE BLOOMFIELD POLICE DEPARTMENT FOR AUTHORIZATION FOR THE NEW BRITAIN POLICE DEPARTMENT TO USE THEIR FIRING RANGE. C. CARLOZZI, JR., R. REYES, W. PABON, W. SANCHEZ, F. SANTIAGO, R. SMEDLEY Resolution 7. BUDGET AMENDMENT. RE: $280,984 TO VANASEE HANGEN BRUSTLIN, INC. FOR DESIGN SERVICES FOR THE CMAQ FUNDED CITYWIDE TRAFFIC SIGNAL MODERNIZATION PHASE II, PUBLIC BID 3906, STATE PROJECT C. CARLOZZI, JR., E. MAGNUSZEWSKI, D. NAPLES, I. SANCHEZ Resolution 8. CONNECTICUT POLICE WORKING DOG ASSOCIATION (CPWDA). RE: EQUIPMENT GRANT FOR ONE DEMONTE TRAINING CANINE BITE SUIT VALUED AT $1,580. C. CARLOZZI, JR., W. PABON, R. REYES, E. SANCHEZ, F. SANTIAGO, R. SMEDLEY Resolution 9. RE: PROPOSED AMENDMENT TO ARTICLE X AND XI OF CHAPTER 19 OF THE CODE OF ORDINANCES TO TRANSER FINAL APPROVAL OF ALL APPLICATIONS FROM THE HISTORIC PRESERVATION COMMISSION TO THE COMMON COUNCIL. A. AYALON Resolution 10. TAX ABATEMENTS, CORRECTIONS AND REFUNDS. D. SALERNO, E. SANCHEZ, R. SMEDLEY Resolution 11. BUDGET AMENDMENT. RE: $500,000 FROM THE STANLEY PARK TRUST INTO THE AW STANLEY PARK POOL RENOVATION AND MASTER PLAN CAPITAL PROJECT. B. ALBERT, E. MAGNUSZEWSKI, R. REYES, D. SALERNO, I. SANCHEZ, F. SANTIAGO, R. SMEDLEY Resolution 12. RE: LEASE AGREEMENT WITH TOWN OF WEST HARTFORD FOR CELLULAR RADIO SYSTEM AT THE STANLEY GOLF COURSE COMMUNICATIONS COMPOUND. J. GIANTONIO Resolution 13. APPOINTMENT TO THE BOARD OF EDUCATION TO FILL A VACANCY. UNFINISHED BUSINESS REPORT OF FINANCE DEPARTMENT. RE: VACANT AND FUNDED POSITIONS WITHIN THE CITY 5

6 TABLED 02/28/2018 Report Spreadsheet Original Petition REPORT OF FINANCE DEPARTMENT RE: AUTHORIZED BUT UN-ISSUED DEBT. TABLED 02/28/2018 Report Spreadsheet Original Petition ADJOURNMENT 6

7 CITY CLERK S OFFICE NEW BRITAIN, CONN. Mr. Your attention is called to the following petition received by the Common Council at its meeting held Wednesday evening, March 28, 2018, and referred to the To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to petition your Honorable body: Ald. Iris Sanchez for the installation of a park sign for Willow Street Park. Alderwoman Iris Sanchez 7

8 CITY CLERK S OFFICE NEW BRITAIN, CONN. Mr. Your attention is called to the following petition received by the Common Council at its meeting held Wednesday evening, March 28, 2018, and referred to the To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to petition your Honorable body: Ald. Ayalon for the request of a temporary halt of the building of a monument to commemorate Lithuanian militant, Adolfas Ramanauskas, until further research has been conducted to help confirm the history behind the man being memorialized. Alderman Aram Ayalon 8

9 CITY CLERK S OFFICE NEW BRITAIN, CONN. Mr. Your attention is called to the following petition received by the Common Council at its meeting held Wednesday evening, March 28, 2018, and referred to the To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to petition your Honorable body: Ald. Magnuszewski and Ald. Reyes for a cost analysis detailing expenses not reimbursed to the City, as well as overall expense of the City, for the following events: Main Street USA Rose Garden Festival Little Poland Festival Dozynki Festival Downtown Halloween Event Puerto Rican Festival Latino Festival Fourth of July Fireworks Antique Car Show(s) Please also provide information regarding any and all fee waivers over the past two years for any organization, group or individual which have held events within the City. Please submit the information to the Common Council Office by April 4, 2018, for it to be included on the Common Council agenda for April 11, Alderwoman Eva Magnuszewski Alderman Richard Reyes 9

10 CITY CLERK S OFFICE NEW BRITAIN, CONN. Mr. Your attention is called to the following petition received by the Common Council at its meeting held Wednesday evening, March 28, 2018, and referred to the To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to petition your Honorable body: Ald. Ayalon for the removal of six cement block barriers near Ledgecrest Avenue. A fence already exists making the cement barriers obsolete and residents have complained about the unsightly appearance of the barriers. Please provide a response to this petition to the Common Council Office by April 4, 2018 to be included on the April 11, 2018 Common Council Agenda. Alderman Aram Ayalon 10

11 CITY OF NEW BRITAIN NEW BRITAIN, CONNECTICUT REPORT OF: CITY CLERK To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to report the ITEM#: RE: CLAIMS FOR INJURIES AND/OR PROPERTY DAMAGE CLAIMANTS NAME Mejias, Harold M. Mark H. Bernacki City Clerk 11

12 REPORT OF : C I T Y O F N E W B R I T A I N N E W B R I T A I N, C O N N E C T I C U T BOARD OF POLICE COMMISSIONERS To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to report the following: ITEM #: Re: Stop Signs: Slater Road and James Avenue ** APPROVED: REINSTALL STOP SIGNS ON SLATER ROAD AT JAMES AVENUE - HI VISIBILITY SIGNS WITH REFLECTIVE POST MARKINGS ** On February 28, 2018, the Traffic Safety Bureau received petition number authored by Alderman Carlo Carlozzi, Alderman Katie Breslin, Alderman Richard Reyes and Alderman Francisco Santiago which stated For the reinstallation of stop signs on Slater Road and James Avenue. The stop signs have been there for decades and residents have complained about near miss accidents, as motorists continue to stop despite the removal of signs. There have also been calls of concern regarding the ability for traffic to turn out of James Avenue safely without the appropriate signage for oncoming traffic. The stops signs governing vehicular traffic on Slater Road at James Avenue were removed on February 13, 2018 as approved under petition which is attached for reference. The Federal Highway Administration s Manual on Uniform Traffic Control Devices Section 2B.05 along with the Connecticut Traffic Commission Regulation dictate that Stop Signs are NOT warranted for Slater Road at James Avenue based on the following criteria: Slater Road is the major roadway while James Avenue is the minor roadway Clear and sufficient sightlines exist in all directions for James Avenue at Slater Road Stop signs SHALL NOT be used for speed control Since February 13, 2018 there have been zero (0) motor vehicle crashes Members of the Traffic Safety Bureau have monitored this intersection on numerous occasions since February 13, 2018 and have noted the following: The average speed on Slater Road is 32 MPH to 34 MPH Vehicular traffic on Slater Road flows more smoothly as motorists are no longer required to stop at James Avenue where the traffic volume is significantly lower o Slater Road s hourly traffic volume is in excess of 10 times greater James Avenue Residents in the James Avenue, Bay Avenue and Nancy Road areas may take an alternate route by traveling to Osgood Avenue where they may enter Slater Road via an electronic traffic control signal. This alternate route s greatest distance when traveling through that neighborhood is less than one half of a mile away from Slater Road and James Avenue The Office of the Chief, the Traffic Safety Bureau and the City s Department of Municipal Development are in the process of purchasing driver feedback speed limit signs that will be permanently installed on Slater Road. It is my recommendation that the Board should deny this petition. Lieutenant John Rodriguez 12

13 CITY CLERK S OFFICE NEW BRITAIN, CONN. Mr. Your attention is called to the following petition received by the Common Council at its meeting held Wednesday evening, February 28, 2018, and referred to the To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to petition your Honorable body: Ald. Carlozzi, Jr., Ald. Breslin, Ald. Reyes and Ald. Santiago for the reinstallation of stop signs on Slater Road and James Avenue. The stop signs have been there for decades and residents have complained about near miss accidents, as motorists continue to stop despite the removal of signs. There have also been calls of concern regarding the ability for traffic to turn out of James Avenue safely without the appropriate signage for oncoming traffic. Alderman Carlo Carlozzi, Jr. Alderwoman Katie Breslin Alderman Richard Reyes Alderman Francisco Santiago 13

14 C I T Y O F N E W B R I T A I N N E W B R I T A I N, C O N N E C T I C U T REPORT OF : ITEM #: RE: Finance Department To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to report the following: Line Item Transfers within a department s budget for the period January 2, 2018 through March 20, 2018 (This report for information purposes only) In accordance with the city of New Britain ordinance of Article VII Finance, Section 2-494(3), the following departments have transferred monies from one line item to another within their departmental budget (total department budget has not changed). Each transfer will be continuously numbered from month to month throughout the fiscal year. This report represents the transfers executed by the mayor in accordance with the aforementioned ordinance for the period ending March 20, Department: Parks, Recreation and Community Services Senior Center From: (Heat & Gas) To: (Bldg, Gr. Maintenance & Repairs) Amount: $5, Brief Description: Funds needed to fix lights and blinds in cafeteria Lori Granato Finance Director 14

15 C I T Y O F N E W B R I T A I N N E W B R I T A I N, C O N N E C T I C U T REPORT OF : Department of Public Works To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to report the following: ITEM #: RE: Installation of Additional Street Lighting As a cost saving measure the City is currently in the process of purchasing the approximate 5,800 street lights in the City which are owned by Eversource. Once the lights have been acquired the City intends to convert the lighting to energy efficient LED lighting. As part of the LED conversion a lighting study is being performed and lighting levels on all streets are being looked at. This is important because LED lights function differently than the current high pressure sodium lighting. The plan is to make adjustments as needed when the new LED lights are installed. Chapman Street, Linden Street, Belden Street and Jubilee Street will be included in the study. Mark E. Moriarty, P.E. Director Public Works 15

16 CITY CLERK S OFFICE NEW BRITAIN, CONN. Mr. Your attention is called to the following petition received by the Common Council at its meeting held Wednesday evening, March 14, 2018, and referred to the To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to petition your Honorable body: Ald. Rosado for the installation of additional street lighting in the area of Chapman Street, Linden Street, Belden Street and Jubilee Street. Alderman Kristian Rosado 16

17 C I T Y O F N E W B R I T A I N N E W B R I T A I N, C O N N E C T I C U T REPORT OF: COMMITTEE ON ADMINISTRATION, FINANCE AND LAW To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to report the following: ITEM #: RE: The Committee on Administration, Finance and Law held a special meeting and public hearing on Tuesday evening, March 27, 2018, in Council Chambers, to which was referred the matter of Resolution No , proposed amendment the Rules of the Civil Service Commission, Rule V(B)(3), regarding changing the passing score of the Wonderlic Examination and changing the time period of ineligibility to reapply if candidate fails examination. The Committee on Administration, Finance and Law voted to accept and refer back to the Common Council with a neutral recommendation. Alderman Richard Reyes Chair 17

18 C I T Y O F N E W B R I T A I N N E W B R I T A I N, C O N N E C T I C U T REPORT OF: COMMITTEE ON ADMINISTRATION, FINANCE AND LAW To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to report the following: ITEM #: RE: The Committee on Administration, Finance and Law held a special meeting and public hearing on Tuesday evening, March 27, 2018, in Council Chambers, to which was referred the matter of Resolution No , proposed amendment the Code of Ordinances Sec to provide time between the holding of a Standing Bonding Subcommittee Meeting and a special meeting of the Common Council. The Committee on Administration, Finance and Law voted to accept as amended and refer back to the Common Council with a neutral recommendation. Alderman Richard Reyes Chair 18

19 C I T Y O F N E W B R I T A I N N E W B R I T A I N, C O N N E C T I C U T REPORT OF: COMMITTEE ON ADMINISTRATION, FINANCE AND LAW To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to report the following: ITEM #: RE: The Committee on Administration, Finance and Law held a special meeting and public hearing on Tuesday evening, March 27, 2018, in Council Chambers, to which was referred the matter of Resolution No , authorization to enter into contract with listed firms for on-call engineering services for a two year period, from February 16, 2018 to February 15, The Committee on Administration, Finance and Law voted to accept and refer back to the Common Council with a neutral recommendation. Alderman Richard Reyes Chair 19

20 C I T Y O F N E W B R I T A I N N E W B R I T A I N, C O N N E C T I C U T REPORT OF: COMMITTEE ON ADMINISTRATION, FINANCE AND LAW To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to report the following: ITEM #: RE: The Committee on Administration, Finance and Law held a special meeting and public hearing on Tuesday evening, March 27, 2018, in Council Chambers, to which was referred the matter of Resolution No , $7,495,628 to Martin Laviero Contractor, Inc. for State Project , Main Street Route 72 Overpass (Phase V) Roadway and Bridge Work (Beehive Bridge) Project for the Public Works Department. The Committee on Administration, Finance and Law voted to accept and refer back to the Common Council with a favorable recommendation. Alderman Richard Reyes Chair 20

21 C I T Y O F N E W B R I T A I N N E W B R I T A I N, C O N N E C T I C U T REPORT OF: COMMITTEE ON ADMINISTRATION, FINANCE AND LAW To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to report the following: ITEM #: RE: The Committee on Administration, Finance and Law held a special meeting and public hearing on Tuesday evening, March 27, 2018, in Council Chambers, to which was referred the matter of Resolution No , $25,000 to Pyrotecnico Fireworks Inc. for the July 4, 2018 fireworks display. The Committee on Administration, Finance and Law voted to accept and refer back to the Common Council with a neutral recommendation. Alderman Richard Reyes Chair 21

22 RESOLUTION Item # RE: Amendments to Rules of the Civil Service Commission To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to recommend the adoption of the following: RESOLUTION SUMMARY: PURPOSE. To approve amendments to the Rules of the Civil Service Commission. WHEREAS, The Civil Service Commission of the City of New Britain has adopted Merit Rules, known as the Rules of the Civil Service Commission; and WHEREAS, the Civil Service Commission has made amendments to Rule V (B) (3) regarding changing the passing score of the Wonderlic Examination and changing the time period of ineligibility to reapply if the candidate fails said examination; and, WHEREAS, Rule 1(B) of the Rules of the Civil Service Commission requires approval by the Common Council of any amendments to the Rules of the Civil Service Commission; and WHEREAS, the Civil Service Commission held a Public Hearing on these changes on December 14, 2017 and approved these amendments on December 14, 2017; and BE IT RESOLVED that the Common Council of the City of New Britain approve the attached amendments to the Rules of the Civil Service Commission. Alderman Carlo Carlozzi, Jr. Alderman Robert Smedley Alderman Emmanuel Sanchez Alderwoman Iris Sanchez 22

23 RULE I. PURPOSE AND AMENDMENT OF RULES A. It is the purpose of these rules to give effect to the provisions of the Charter of the City of New Britain with particular reference to Section 302 of such Act which provides: "Said Commission shall: (1) after public hearing adopt and amend rules and regulations for the administration of this chapter which shall have the force and effect of law, upon approval by a majority vote of the Common Council, including classification and compensation plans for employees in the classified service, together with rules for their administration.... B. Amendments to these rules may be proposed by the Director of Human Resources or Civil Service Commission. The Commission, after public hearing, shall submit them to the Common Council for approval. At least ten (10) days notice of a public hearing shall be given by the Director of Human Resources by publication in at least one (1) newspaper of daily circulation in New Britain. Upon approval of any amendment to these rules by the Common Council, the Director of Human Resources shall promptly transmit such amendments to appointing authorities, post them on the City Hall bulletin board, and file them with the Town Clerk as required by law. RULE II. DEFINITIONS A. The definitions in Section 453 of the City Charter shall apply likewise to these rules. In addition, the following words and terms, unless the context clearly requires otherwise, shall have the meaning indicated below: 1. "Absence Without Leave" means the period of time an employee is not at work, has not notified the city, or has not received permission for such absence. 2. "Acting Assignment" means an assignment to a permanent, full time vacancy of an employee who is to fill the position on an interim basis. Such acting appointments will be made only upon the existence of a bona-fide vacancy, and will be terminated upon promulgation of a certified employment list or within six months, whichever occurs first. If a certified employment list is not promulgated within six months of appointment to an acting position, approval to continue the acting assignment must be granted by the Appointing Authority and the Civil Service Commission in blocks of time not to exceed 90 calendar days. For purposes of this definition, the term "Acting" does not apply to provisional appointments or special assignments in any city department. 1 23

24 3. Allocation" means the assignment of an individual position to an appropriate class on the basis of the kind, difficulty, and responsibility of the work actually performed in the position. 4. "Certification of Open Competitive Examination Results" means approval by the Civil Service Commission. 5. "Certification of Eligible" means the act of forwarding names from a Certified Employment List to an Appointing Authority for the purpose of filling a bonafide position vacancy. The forwarding of names shall be done in accordance with the "Rule of Five Plus Three". 6. "Class Specification" means the written description of a class containing the official title, a statement of the duties, authority, and responsibilities of the class, the qualifications that are necessary or desirable for the satisfactory performance of the duties of the class, and the length of the period of probation. 7. "Days" Unless otherwise specified herein, any reference to day or days shall be construed to mean calendar days. 8. "Demotion" means the change of an employee from a position in one class to a position in another class having a lower maximum salary rate. 9. "Dismissal" means the complete separation of an employee from the service for just cause or by failure on his/her part to complete the probationary period successfully. 10. Domiciled" means that place where an individual has his/her true, fixed and permanent home and which constitutes his/her primary residence and whenever the individual is absent he/she has the intention of returning. To be certified as an individual domiciled in the City of New Britain, an applicant shall have filed proof of domicile at the time of filing his/her application for employment. Subsequent verification may be required at time of appointment. 11. "Eligible" means a person whose name is on a re-employment, or certified employment list and who may be certified for appointment. 12. "Full-time Position" means a position requiring the observance of scheduled working hours on a year-round basis. 2 24

25 13. "Heads of Departments" (or "Department Heads") shall mean permanent employees who are the administrative heads of an agency or a department, who report directly to the Mayor and/or a Board or Commission. Heads of Departments have duties which include the development and oversight of the agency or department budget, recommending disciplinary actions of subordinates to the Mayor and/or Board and Commission, and the administration of the City's performance evaluation system within his or her agency or department. Heads of Departments exercise substantial supervisory control over their agency or department. 14. "Layoff means the separation of an employee from the service for an indefinite period by reason of lack of work or funds. 15. "Open Competitive Employment List" means the proposed list of eligible candidates that is prepared by the Civil Service Commission Office. It is a list based upon the order of ranking of examination results. No one may be appointed from this list until it has been certified by the Civil Service Commission. The Civil Service Commission certifies the Open Competitive Employment List only after establishing that the testing process conformed with the principles of merit, was non-discriminatory, and met established regulations. 16. "Open Competitive Examination" means an examination open to all qualified persons, including permanent employees of the City of New Britain. 17. Open ended Competitive Employment List for Entry Level Police Officer means the ongoing list of eligible candidates for entry level police officer as set for in Rule V Section 3C. 18. Open ended Competitive Examination for Entry Level Police Officer mean an examination for entry level police officer which is ongoing as long as a vacancy exists and there is an open seat in an academy. 19. "Original entry examination" shall be limited to open competitive examinations for the following classifications: Firefighter, Bus Driver, Clerk Typist I, Cashier Clerk, Police Matron, Dispatcher, or any other classification so designated by the Civil Service Commission 20. "Part-Time Position" means a position involving less than twenty (20) hours per week. 21. "Periodical" shall include any regularly published material, whether for sale or distributed for free. 3 25

26 22. Permanent Employee" means an employee who has satisfactorily completed a probationary period following appointment. 23. Permanent Position" means an established position in the classified service in which the duties are of such a nature that it can be reasonably assumed that the position will continue indefinitely. 24. "Promotion" means a change from one position to another position having the same or higher maximum rate of compensation, involving increased or different duties and responsibilities, and requiring an open competitive examination. 25. "Re-assignment" means the change of an employee from one position to another position, in the same class or another class having the same maximum salary limits, involving the performance of similar duties and requiring substantially the same basic qualifications. 26. Seasonal Position" means a position requiring the observance of regular working hours, but which is filled annually on a recurring basis, not to exceed 6 months. 27. "Suspension" means the temporary separation of an employee from the service for disciplinary reasons. 28. "Temporary Position" means a regularly established position in the classified service created for a designated period of time. 29. "Transfer" means the change of an employee from one department to another department in the same class or another class having the same maximum salary limits, involving the performance of similar duties and requiring substantially the same basic qualifications. RULE III. ESTABLISHMENT AND DEFINITION OF POSITIONS A. Establishment of Permanent Positions. Whenever an appointing authority desires to establish a permanent position, or class of positions, or to establish additional positions in an existing classification in the classified service, said authority shall forward to the Civil Service Commission on forms supplied by that Commission, the following information: 1. The title of the position or class. 2. The number of positions to be filled. 3. A detailed description of the duties, responsibilities, and supervision exercised and received, if a new classification is involved. 4. A statement of the conditions requiring the establishment of the new class. 26 4

27 5. An estimate of the length of time required. 6. The proposed compensation range. 7. The proposed effective date. 8. A statement of the availability of funds for such position or class of position. 9. A statement of whether there is a residency requirement for continued employment. After a determination of the necessity for such new position or class of positions, the Civil Service Commission shall forward either its recommendation or disapproval of their establishment to the Common Council, giving its reasons therefor. No person shall be appointed to, nor receive payment for any services performed in any position in the competitive classified service not authorized by the Common Council. B. Establishment of Temporary Positions. Whenever, because of the temporary or seasonal nature of the work involved, an appointing authority desires to establish positions, the following information shall be submitted to the Civil Service Commission or Director of Human Resources: 1. The cause for the temporary positions. 2. The probable length of time required. 3. The duties to be performed. 4. The proposed compensation rate or range. 5. Availability of funds therefor. If the Civil Service Commission determines that such temporary or seasonal positions are necessary, it may authorize the appointment of qualified persons, except that the Director of Human Resources is authorized to make such appointments for a maximum of thirty (30) days except that it shall expire no later than the day following the next regularly scheduled Civil Service Commission meeting. C. Permanent and Temporary Full-Time, Part-Time and Seasonal Positions. Each position in the Classified Service shall be designated as either permanent or temporary and either full-time, part-time or seasonal as defined in these rules. RULE IV. METHOD OF FILLING VACANCIES A. Requisition. When a vacancy occurs, the Department Head may submit a personnel requisition form to the Director of Human Resources. This requisition may be approved if the Department wishes to fill the vacancy, funds are available, and the appropriate approvals are secured. If a certified employment list of eligibles is available, certification will be made in the manner prescribed below: 5 27

28 B. In the filling of all vacancies, the Director of Human Resources shall use eligible lists or certified employment lists in the following order: 1. Re-employment Lists 2. Open Competitive Lists and/or Open Ended Competitive List for Entry Level Police Officer Except that when the good of the service indicates otherwise, a transfer of an employee from another department in an equivalent class and grade may be affected upon request of both appointing authorities with the approval of the Director of Human Resources. C. Provisional Appointments. When an appointing authority finds it essential to fill a vacancy and the Civil Service Commission is unable to certify eligibles for such vacancy because there is no existing appropriate certified employment list, or because there is not a sufficient number of persons on appropriate certified employment lists, who are willing to accept appointment, the Civil Service Commission may authorize the appointing authority to fill the vacancy by means of a provisional appointment. No provisional appointment shall be made without the prior approval of the Director of Human Resources and no payment shall be made for services rendered by the appointee prior to such approval. A provisional appointment shall expire automatically six (6) months from the date of such appointment and shall not be subject to renewal. Provisional employees are not protected under these rules from suspension, layoff, or discharge. D. Certification of Eligibles. In the filling of a vacancy from an open competitive certified employment list, the names certified to the appointing authority shall be those of the five (5) persons standing highest on the certified employment list plus the next three (3) highest ranked names on the certified employment list of individuals who are domiciled in the City of New Britain, if available except for entry level positions which are subject to the Rule of the List as set forth in Section of the Code of Ordinances. For each list certified to the appointing authority the eight (8) eligible candidates will be categorized as the top five (5) chosen by "rank" and the next three (3) chosen by virtue of "domicile", if available. If there is more than one vacancy, the Civil Service Commission will certify one additional name from the appropriate category (rank or domicile), if available, for each additional position vacancy. Practically, this may mean forwarding names from each category (rank or domicile) in a "back-up" status, until such time as the first appointment is made and it is known from which category (rank or domicile) the 28 6

29 appointee has been selected. If there is no complete list, then a list of the person(s) eligible shall be certified. The appointing authority shall forthwith appoint one of those whose names have been certified for each bonafide position vacancy, in accordance with the "Rule of Five Plus Three". The appointing authority shall appoint from the names certified off of the open competitive employment list no later than thirty (30) days after said list has been forwarded from the Civil Service Office, unless such time is extended by the Civil Service Commission. RULE V. RE-EMPLOYMENT AND EMPLOYMENT LISTS A. Re-Employment List. When a permanent employee is laid off because of lack of work, lack of funds, or any other reasons not attributable to him/herself, his/her name shall be placed on a re-employment list for the appropriate class. In filling any vacancy, re-employment lists shall have priority over any other list. No name shall remain on any re-employment list for a period of more than two years. B. Open Competitive Employment Lists. The Civil Service Commission shall establish and maintain such open competitive employment lists for the various classes of positions as it deems necessary or desirable to meet the needs of the city. On each such open competitive list the eligibles shall be ranked in order of their rating earned in tests given for the purpose of establishing such lists. 1) Any individual who has a current certification from the Connecticut Police Officer Standards and Training Council ( POST ) or an individual from another state who is deemed to meet POST training requirements, shall upon application for the position of Police Officer, be automatically eligible for appointment whether or not there is an active employment list at the time. 2) Any individual who is a recent graduate of the recruit firefighter program at the Connecticut Fire Academy (CFA) or possesses similar credentials from another state which meet the National Fire Protection Association (NFPA) Professional Qualification System Standards, which is deemed by the Fire Chief to be equivalent, shall upon application for the position of Firefighter, be automatically eligible for appointment whether or not there is an active employment list at the time. The candidate shall have passed the Candidate Physical Agility Test (CPAT) within two years prior to appointment as a New Britain firefighter 3) For entry level police officer, there shall be an open ended competitive examination process. The open ended competitive process shall mean that applicants for entry level police officer need not wait for an announcement that the City of New Britain is accepting applications for entry level police officer by a specific deadline but rather can apply at any time by completing 29 7

30 an application on PoliceApp.com. Once an application is received on Policeapp.com, that application will be reviewed by the Human Resources Director to determine if the applicant meets the minimum qualifications for entry level police officer as set forth in Section 7-294e-16 of the Connecticut General Statutes. The Applicant must possess a Connecticut CHIP card at the time of application. If the applicant has a Connecticut CHIP card, is determined by the Human Resources Director to meet the minimum qualifications and at the time of application there is a vacancy in police officer and an available seat in a police academy, then the applicant will be contacted by the Human Resources Department to schedule a date and time to take the Wonderlic examination which is a computer based examination. If there is not a vacancy in police officer and/or there is not an available seat in a police academy the application will be held for a period not to exceed one year should a vacancy and/or an available police academy seat become available. If a vacancy and/or an available police academy seat does not become available, the applicant will be required to reapply. If the applicant passes the Wonderlic Examination, with a fit score of 50 or higher, the applicant shall be eligible for appointment for a period not to exceed one year. The Human Resources Director shall report to the Civil Service Commission at the next regularly scheduled meeting the names of those applicants who pass the Wonderlic Examination however the Commission will not be required to certify the employment list. The candidate s application will be forwarded to the police department for a prescreening. If the candidate passes the prescreening, a background check will commence which includes a polygraph examination. If the candidate passes the background and polygraph, a psychological examination will be scheduled. If the candidate passes the psychological examination, the candidate will be scheduled for a post offer medical examination. If the candidate passes the post offer examination, the candidate will be interviewed by the Chief. If the candidate passes the interview with the Chief, an interview will be scheduled with the Police Commission. If the Police Commission finds the candidate to be acceptable, a recommendation for hire will be made to the Mayor. If an applicant/candidate fails any portion of the above process, except for the Wonderlic examination he/she must wait one year before reapplying. If the candidate fails the Wonderlic Examination, with a fit score of below 50, he/she must wait three months before reapplying. C. Order of Names on Lists. Names of eligibles shall be placed on the open 30 8

31 competitive employment lists, in order of their final earned rating plus veteran's preference credit when applicable. In the case of ties in the final ratings, names shall be placed on the open competitive list in the order of ratings earned in the part of the examination given the greatest weight. D. Duration of Open Competitive Employment Lists. A certified open competitive employment list shall be in effect for one year from the date of its original establishment (certification) by the Civil Service Commission. The Civil Service Commission may, upon the showing of exigent or extenuating circumstances, extend the duration of the list at the time of original certification or any time thereafter when it is deemed to be in the best interest of the City. However, in no cases shall any certified employment list remain in force for more than two years. E. Removal of Names from Employment List. The name of any person appearing on a certified employment list or re-employment list may be removed by the Director of Human Resources if the eligible requests in writing that his/her name be removed or if he/she cannot be located at the last known address on file with the Civil Service office. The name of any eligible may be removed by the Director of Human Resources if the name has been certified for appointment three (3) separate times and has not been appointed, or if the eligible has waived appointment three (3) times in the same class or position. If an eligible chooses to waive appointment, that individual will not be certified for employment before 30 days from the date of waiver, unless the need exists otherwise to certify that name prior to thirty days, as determined by the Director of Human Resources. Any cause specified in Section 366 of the City Charter, or found in these rules for the rejection of applicants, may likewise be cause for the removal, by the Civil Service Commission, of the name of an eligible from the certified employment list(s) on which it appears. Any appeal from removal from an Employment List, or refusal to certify a name by the Director of Human Resources shall be heard by the Civil Service Commission. Their decision shall be final. RULE VI. APPLICATIONS AND APPLICANTS A. Application Forms. Applications shall be made on forms provided by the Director of Human Resources. Such forms may require information covering training, experience, references, and other pertinent information. All applications must be signed by the applicant, in order to be considered complete. No applicant may be permitted to amend, alter or modify his/her application after submission to the Director of Human Resources, except if there is a change in the examination announcement. Persons domiciled in the City of New Britain shall submit proof of domicile at the time of application. 9 31

32 B. Announcement. All examinations for permanent, non-appointed positions in the classified service shall be published by posting announcements in such places as the Director of Human Resources deems advisable, including but not limited to newspapers in general circulation in the New Britain area, the City s website, and/or social media. The announcement shall specify the title and salary range of the class for which the examination is announced, the nature of the work to be performed, the minimum qualifications for the performance of the work of the class, the time, place and manner of making application, the closing date for receiving applications, and other pertinent information. A written notice of an open-competitive examination shall be posted in a prominent place in the department concerned at least two weeks before the time fixed for filing applications for taking such examinations. The Department Head shall cooperate with the Civil Service Commission Office in bringing the announcement of the examination to the attention of all employees in the department. C. After the closing date for applications, the Director of Human Resources or his/her designee shall review all applications to determine if the minimum qualifications for the position have been met. If the applicant meets the minimum qualifications, he/she will be qualified to take the test. The Director of Human Resources may reject any application, submitted for an open competitive examination, which indicates on its face value that the applicant does not possess the minimum qualifications required for the position, or who fails to file by the announced closing date for receiving applications, unless prior to such date an extension has been publicly announced. Applications may also be rejected if the applicant has made any false statement of any material fact, or practiced or attempted to practice any deception or fraud on his or her application. Whenever an application is rejected, written notice of such rejection, with statement of reason, shall be mailed to the applicant by the Director of Human Resources with notice of appeal rights. For purposes of achieving the posted minimum qualifications, the closing date for applications will be the date by which such minimums must have been achieved. Those applications received after the closing date are not subject to any appeal rights. D. Examination Rejection Appeals Hearing Officer. There shall be a designated hearing officer, who shall not receive compensation for services, for the purpose of hearing rejection appeals filed by applicants who have been denied admission as candidates to examinations. The officers shall be appointed by the Mayor in consultation with the Civil Service Commission on the basis of his/her 10 32

33 experience and knowledge in the areas of personnel management or labor relations, and he/she shall serve for not more than two (2) successive three (3) year periods. The hearing officer shall be responsible for scheduling the hearing, notifying the applicant of the date and time of the hearing, and reporting in writing to the appellant the results of the hearing. Human Resources staff will serve as a resource for this purpose. Appellant may be represented by counsel if he or she so decides. A member of the Civil Service staff may serve in the role of the Director of Human Resources in his or her absence. It is the hearing officer s charge to determine whether or not the candidate has been fairly rejected from the testing process. The hearing officer may not admit someone into the testing process who has not met the minimum qualifications of the position. (Minimum qualifications must be met by the closing date of applications unless otherwise noted on the job announcement.) It is the hearing officer s sole responsibility to consider the written documentation (employment application and other supporting documents) and also to evaluate any verbal substantiation which the appellant provides at the appeal hearing. The hearing officer shall receive copies of all documentation at the time of the hearing. The Director of Human Resources explains the process to the appellant also at that time. The Director of Human Resources proceeds first with an explanation of why the candidate was rejected for admission into the examination process. The appellant then proceeds to present his or her appeal. Any witness in attendance at the hearing is for the sole purpose of verifying or attesting to the candidate's experience and training as it relates to the minimum qualifications of the job from which the, candidate was rejected. The hearing officer, may ask for further clarification of the appellant's or the Director of Human Resources written or verbal comments. The hearing officer shall immediately consider the facts and make a decision. The appellant is then given a copy of the decision. If the hearing officer votes to sustain the appeal, he/she must offer an explanation of his/her decision to the Director of Human Resources, for the record. Any decision of the appeals hearing officer, with any explanation of his/her decision, will be reported to the Civil Service Commission. RULE VII. EXAMINATIONS A. All appointments to open competitive positions in the classified service shall be made according to merit and fitness and be ascertained by open competitive examination. Performance Evaluation and seniority in service shall be considered in connection with tests for promotion. Examinations may include written, oral, rating of training and experience, physical or performance tests, any combination of these, or any other types of tests as deemed appropriate by the Director of Human Resources. They may take into consideration such factors as education, experience, aptitude, knowledge, 33 11

34 character, physical fitness, or any other qualifications which in the judgment of the Civil Service Commission will assist in determining the relative fitness of applicants. In the event an open competitive examination is not conducted in accordance with the concepts of merit and fitness, the examination shall be declared null and void by the Civil Service Commission and any person appointed to a position from the certified open competitive employment list in connection with said examination shall be removed and, if applicable restored to his/her former position. Fraud or collusion in connection with any open competitive examination or appointment in the classified service is sufficient grounds for removal from the position obtained by virtue of said open competitive examination or appointment. Based upon job related requirements, applicants may be required to furnish proof of their age, citizenship, educational qualifications, veteran s status, or other data at any time. All panels administering oral examinations under this chapter shall be composed of not less than three (3) Connecticut residents who shall be chosen for their knowledge of and experience with the position or class of positions to be filled and such examinations shall relate to the job responsibility and the knowledge, skills and abilities related thereto. A standardized written list of questions will be used for all oral examinations and all written notes and follow-up questions will be given to the Director of Human Resources. For all purposes, the oral examination will be considered conducted and valid if three or more members participate in the questioning and at least two panel members rate the candidate. B. Tests for original appointment in the classified service shall be open competitive tests open to all applicants who meet such age, experience, educational, character, physical, citizenship, and other requirements as may be established in the official announcement of such test. C. In connection with promotions, the most recent performance evaluation shall be considered unless such rating is more than one (1) year old. In such event, a new performance evaluation shall be required. Seniority, in promotions, shall mean total service time as a full time city employee, except sworn personnel on the Police and Fire Department where it shall mean total service time in that department as a full time city employee. D. In all examinations the minimum rating by which eligibility may be achieved shall be determined by the Civil Service Commission. Candidates shall be required to attain at least a minimum rating on each of the announced parts of the test, and in addition must attain a general average of not less than the minimum determined by the Civil 34 12

35 Service Commission. For purposes of promotion, seniority and performance evaluation ratings shall be a weighted part of the final score of the examination. The final earned rating of the candidate shall be determined by multiplying the earned rating on each part of the examination by the announced weights for such parts and adding the results. E. Rating of Training and Experience. Where a rating of experience and training forms all or part of the examination, the Director of Human Resources shall develop such procedures to be approved by the Civil Service Commission for the evaluation of these factors as will serve to assist in the selection of the best qualified candidates. These procedures shall give due regard to the quality, recency and amount of experience and to the pertinence and amount of training. The Director of Human Resources may verify statements contained in the application of the applicant and secure further information concerning his/her character and fitness. If, after an employment list is certified, information which materially affects the rating of experience and training, character, or fitness of the applicant is discovered, the Civil Service Commission may make a new rating of the applicant's examination and make the necessary adjustment in the lists. F. Notification of Examination Results. Within two weeks of certification of the employment list by the Civil Service Commission, each person who takes an examination shall be given written notice as to whether he/she passed or failed in such examination and of his/her relative standing on the list or of his/her failure to attain a place on the list. Each person in an examination shall be entitled to inspect his/her rating and examination papers, but examination papers shall not be open to the general public. No person, other than the Civil Service Commission, shall have the right to inspect the examination of another person. Such inspection shall be permitted only during regular business hours at the office of the Civil Service Commission and under such conditions as the Director of Human Resources may prescribe. G. Where permitted, each person who takes a written examination shall be entitled to inspect his or her written examination directly following the completion of the test for a period of time not to exceed an additional 1/2 of the time that was allocated for the test itself (For example, a candidate would have an additional 1 1/2 hours to inspect a 3-hour written test). Any appeals of test items would have to be filed before leaving the examination site, on appeal forms provided by the monitor. Only appeals which address clerical or typographical errors or clearly obsolete questions will be considered. There will be no appeals on oral, typing, practical or experience and training examinations. H. Appeals must be filed prior to leaving the examination site as described in Rule VII G above. The Director of Human Resources will act upon the appeal(s) as soon after the test as deemed practicable. The Director of Human Resources may consult with Subject Matter Experts (SMEs) as is deemed necessary by him or her. The decision of the Director of Human Resources will be forwarded to all individuals who took the test, in 35 13

36 writing. The decision of the Director of Human Resources shall be final, and no further appeals may be submitted as a result of the disposition of the appeals by the Director of Human Resources. Individuals may contact the Human Resources Office for a verification of scoring so that, administratively, grades may be verified. The individual may make an appointment to review his or her examination sheet with the examination key in the presence of the examination monitor. This verification phase is administrative only, and would not be considered a part of an appeal. Request for verification shall be completed no later than ten (10) days after the mailing of the examination results. I. Medical Certificate. All appointments to the classified service, including promotions, shall, at the option of the City, be contingent upon passing a medical examination. The City reserves the right to have an individual examined by a Physician selected by the City or to accept a certificate from the individual's Physician certifying that he/she is physically able to perform the duties of the position in question. J. Once the employment list is certified by the Civil Service Commission, copies of the list will be forwarded to the Mayor, Human Rights/Affirmative Action Officer and the Department Head for further consideration. The Department Head will notify the Director of Human Resources who to bring in for further interviews and the Director of Human Resources or his/her designee will make all the arrangements by written notice. If calls are made/received by the Director of Human Resources, written documentation of those calls will be noted. K. For other than Council positions, which are appointed by the President Pro Tempore, Majority Leader and Minority Leader, the Department Head will provide a memo to the Mayor recommending candidates for the position. If the Mayor approves the recommendation, the Director of Human Resources will send a written conditional offer of employment to the chosen applicant contingent upon the successful completion of a medical examination (including a drug screen), background check, reference check, and a probationary period. Director of Human Resources will also provide written notification to the applicants who were not selected. RULE VIII. PROBATIONARY PERIOD A. Length of Probationary Period. For purposes of Section 372 of the City Charter, job specifications will mean the job descriptions on file in the office of the Civil Service Commission. Each job description will specify the probationary period for that position

37 B. Evaluation of Performance. Each probationary employee shall receive performance reviews during the period of his/her probation. For a probationary period of six (6) months, the reviews will come at the end of four (4) months and six (6) months, for a probationary period of twelve (12) months, the reviews will come at the end of four (4) months and eight (8) months and twelve (12) months. The reviews shall indicate to the employee the areas where performance has been satisfactory and those areas where improvements are required. They are to be forwarded to the Civil Service Commission. C. Unsatisfactory Performance. Unsatisfactory performance shall mean performance that substantially does not meet the position requirements as established by the job description and the Department Head. A performance review outlining unsatisfactory performance may be given to the employee at any time after he/she completes thirty (30) days of service. It must be given at least once before an employee is terminated or demoted in position. D. Demotion. Demoting an employee shall be done by the appointing authority and shall be for just cause, including, but not limited to, unsatisfactory performance. E. Return to Original Positions. Returning a promoted employee to his/her original position shall be done by the Appointing Authority and shall be for unsatisfactory performance. The Appointing Authority shall notify the Director of Human Resources. The employee shall have no right of appeal. F. Restoration to Appropriate Open Competitive Employment List or Position. If an appointee to a position filled by promotion is removed therefrom during his/her probationary period, he/she shall thereupon be restored to his/her former position if available. If the former position is not available, the appointee who has not completed the probationary period of the promotion successfully may be placed on a re-employment list for the previous position for a period of time not to exceed two years. RULE IX. LEAVE OF ABSENCE WITHOUT PAY A. A leave of absence without pay not to exceed ten (10) working days at one time may be granted by the Department Head to any employee with not less than six (6) months service in a classified position. If the employee is a Department Head then the approval of the Appointing Authority is required. The approval of the Civil Service Commission is not required for such action, but notice must be sent to them on prescribed forms and a record of such actions must be made on the attendance and payroll records of the Appointing Authority

38 B. A leave of absence for a period not to exceed thirty (30) working days may be granted by the Appointing Authority. The Appointing Authority shall notify the Civil Service Commission of all such leaves. A leave of absence for a period of thirty-one (31) to sixty (60) working days may be granted by the Appointing Authority with the prior approval of the Civil Service Commission. These leaves may be for any cause considered reasonable and proper. C. A leave of absence for a period not to exceed one calendar year may be granted by the Civil Service Commission subject to prior approval of the Appointing Authority, and subject to the following conditions: 1. There must be reasonable expectation that the employee will return to his/her position at the end of the approved period; and 2. A. The leave is for the protection or improvement of the employee's health; or B. The leave is for the purpose of obtaining training, additional education or specialized training that will improve the employee's qualifications for the benefit of him/herself and the city service. D. A maternity leave of absence for a period not to exceed three (3) calendar months shall be granted to any eligible employee by the Department Head. Such leave shall begin at a time determined by the employee's personal physician. In the event the employee is unable to return to work because of personal medical reasons at the end of the maternity leave period, an extension shall be granted by the Director of Human Resources providing the employee's physician provides written justification for the need for such an extension. E. Expiration of Leaves. In the event that the employee fails to return to service at the expiration of his/her leave of absence, he/she shall be considered to have terminated his employment as of the expiration date of said leave and report of such action shall be filed with the Director of Human Resources. F. Upon the termination of such leave, the employee shall be returned to his/her position. G. Vacation and Seniority Accrual. No vacation, seniority, or sick time shall accrue during any leave of absence without pay except as provided in Rule X. This shall not affect accruals for years subsequent to the year in which the leave is taken. RULE X. MILITARY LEAVE 38 16

39 A. Any permanent full time employee who is a member of the National Guard, Militia or the Military Forces of the United States who is required to undergo field training therein, shall be entitled to a leave of absence with full pay for a period of such field training not to exceed two weeks per fiscal year. This leave of absence shall be in addition to the annual vacation leave. The employee is required to submit a statement from military authorities evidencing such attendance. The statement shall include rank, pay and allowance. B. In the event that an employee enlists in or is inducted into the recognized military services of the United States, then such employee shall be placed on leave for the duration of such military service and for ninety (90) days after separation from such recognized armed service. Such employee shall be restored to his/her position, provided he/she shall not have been in the military service for a period in excess of six (6) years, and he/she is physically and mentally able to perform the duties thereof and shall be entitled to all seniority, which he/she would otherwise have enjoyed except for military service. For the duration of an employee's military leave, his/her contributions to the retirement fund shall be paid for by the city. RULE XI. VACATIONS, HOLIDAYS, SICK LEAVE AND EMPLOYEE BENEFITS A. Benefits for all employees represented by a union will be reflected in the appropriate contract. A copy of the contract will be kept on file with the Civil Service Commission Office and will be available to employees of that unit. B. Benefits for employees not represented by a collective bargaining unit will be determined by the Common Council by resolution and/or ordinance upon the recommendation of Civil Service Commission. The Civil Service Commission Office shall maintain a complete record of those benefits and they shall be available to each employee. C. General Provisions Governing Holidays 1. No holiday pay will be granted to an employee who is on a leave without pay during the payroll week in which the holiday is celebrated. 2. No holiday pay will be granted to an employee who is suspended or discharged under Rule XIII during the payroll week in which the holiday is celebrated. D. General Provisions Concerning Vacations 1. No employee shall accrue vacation credit while on a leave of absence 39 17

40 without pay; deductions for absences shall be calculated to the nearest quarter day. 2. Length of service for purpose of determining vacation credit shall be calculated from the date of appointment to a permanent position from an eligible list, except that, in the event a provisional appointment leads to a permanent appointment without a break in service of the incumbent, an employee holding such position shall receive credit from the date of the provisional appointment. RULE XII. HOURS OF WORK A. Hours of work for all employees represented by unions will be reflected in the appropriate contract. B. For all other employees, the hours will normally be 8:15 A.M. to 4:00 P.M. Monday through Friday with a lunch period of thirty (30) minutes. Hours other than those listed may be acceptable, provided an employee works a minimum of 36 1/4 hours per week. Any such work schedule must be submitted in writing and approved by the Department Head and the Director of Human Resources or, in the case of a Department Head, the Mayor. The best interests of the City shall be the sole determinant of whether such request is approved. RULE XIII. DISCIPLINE A. An Appointing Authority shall discharge, suspend or otherwise discipline any employee only for just cause. Just cause may include but is not limited to any of the following: 1. Prohibited political activity as defined by applicable law. 2. Commission of a criminal or immoral act. 3. Insubordination. 4. Conduct unbecoming an employee of the City of New Britain. 5. Two successive performance evaluation ratings below 70 or "unsatisfactory" provided the Appointing Authority has notified the employee in writing immediately following the first rating of less than 70 or "unsatisfactory". 6. Intoxication, substance abuse, or unseemly conduct on duty or elsewhere so as to reflect discredit upon the City

41 7. Neglect or misuse of any city property, equipment, materials or supplies. 8. Fraud or collusion in connection with any examination or appointment in the classified service. 9. Deliberate violation of any law or rule pertaining to or affecting employment in the city service. 10. Neglect of duty. 11. Violation of disseminated or posted departmental rules. 12. Misrepresentation or falsification of an employment or examination application or other document relating thereto. B. Any employee who is charged with violation of any portion of Rule XIII, Section A, may be suspended with or without pay by the Appointing Authority, pending either a departmental investigation or the resolution of any criminal case brought against said employee. C. Any employee who is suspended without pay and who is later reinstated without any disciplinary action being taken, shall be reinstated with back pay to the date of suspension. All notations of the suspension shall be removed from the employee's personnel file and all other personnel records. D. Form of Notification. Unless otherwise provided for in a collective bargaining agreement, upon the discharge or suspension of an employee, the Appointing Authority shall give such employee notice of the, reasons of said action in writing by registered mail, return receipt requested, and shall forward a copy thereof to the Civil Service Commission. If no appeal is taken, within five (5) days by written notice to the Civil Service Commission, this action will be final. RULE XIV. CLASSIFICATION AND COMPENSATION PLANS A. THE CLASSIFICATION PLAN 1. Definition and Adoption of Classification Plan. a. Classification of Positions. All positions in the municipal service except those exempt from Civil Service by the City Charter, shall be grouped into classes and each class shall include those positions sufficiently similar in respect to their duties and responsibilities so that similar requirements as to training, experience, knowledge, skills, abilities and the same rates of 41 19

42 compensation are applicable thereto. b. Preparation and Content of Class Specifications. The Director of Human Resources shall maintain in the office of the Civil Service Commission complete specifications for all classes of positions. These specifications shall include: 1. The class title. 2. A general statement of the main characteristics of the class. 3. Typical examples of duties of positions in the class. 4. Minimum qualification requirements in terms of knowledge, skill, ability, experience, and training. 5. Any license requirement if applicable. c. Maintenance of Classification Plan. The classification plan shall be maintained by the Director of Human Resources to properly reflect the duties, responsibilities, and qualification requirements of the respective classes of positions in the city service. 2. Interpretation of the Class Specifications. a. Purpose and Effect of Class Specifications. Each class specification outlines the main characteristics and qualification requirements of the position in the class and gives examples of specific duties which employees holding such positions may properly be required to perform. The class specification is descriptive and explanatory but not restrictive. The listing of particular examples of duties does not preclude the assignment of other tasks and duties of related kind or character or of lesser skills. b. Allocation of Specifications to Positions. In determining the class to which a position should be allocated, the specification of such class shall be considered in its entirety and in relation to the specifications of other classes in the classification plan. c. Statements of Minimum Qualifications. The statement of qualifications in a class specification is intended to be used as a guide in selecting candidates for employment, as an aid in the preparation of competitive examinations, and for use in determining the relative value of positions in one class with positions in other classes. 3. Administration and Maintenance of the Classification Plan. a. Responsibilities of the Director of Human Resources. The Director of Human Resources shall be responsible for the work of administering and maintaining the 42 20

43 classification plan. The Director of Human Resources shall make the necessary reviews and the preparation of reports recommending appropriate action to the Civil Service Commission to assure that the classification plan is kept current and that necessary changes in existing classes or establishment of new classes are provided where there are significant changes in duties and responsibilities in any existing positions and of new positions in the classification plan. The Director of Human Resources, subject to approval of the Civil Service Commission, shall provide for the re-allocation of any position from one class to another class whenever a significant change in duties and responsibilities of such position makes the class to which the position was previously allocated no longer applicable. b. Employee Requests for Classification Adjustments. Any employee shall have the right to consideration by the Director of Human Resources and the Civil Service Commission of any request he/she may have with respect to a change in the classification of his/her position. The employee shall make the request initially to his/her supervisor and to the head of the department, who shall promptly submit the matter through the Director of Human Resources to the Civil Service Commission. The Commission's decision as to action on such appeal shall be final. No more than one request from an employee will be considered within any six (6) month period. Changes in allocation of positions may be made only to reflect substantial changes in duties and responsibilities. c. Changes Requiring Approval of the Common Council. The approval of the Common Council shall be obtained by the Director of Human Resources and the Civil Service Commission for the establishment and grading of any new class or change in title or class grade of any existing class. The following procedure shall be used: 1. That the request be initiated by the employee, employee's Commission, Board or Department Head, Director of Human Resources or Civil Service Commission as the case may be. 2. That the initial request be forwarded to the Civil Service Commission for its recommendation and approval. 3. That the Civil Service Commission refer all such requests for reclassification where approved by it to the Common Council, together with its report and recommendation. B. THE COMPENSATION PLAN 21 43

44 1. Administration of the Compensation Plan a. Entrance Salary Rates. Starting Rate on Initial Employment Non-Bargaining Unit Employees. Original appointment from the entrance rate to the maximum rate within a pay range shall be by successive steps, for all non-bargaining unit positions. Upon recommendation of the Director of Human Resources, the Commission may approve initial compensation at a rate higher than the minimum rate in the pay range for the class when the needs of the service so require provided that any such exception is based on the outstanding qualifications and ability over and above the minimum qualification requirements specified for the class, or that a critical shortage of applicants exists. In the latter case, any incumbents in the same class receiving a lower rate shall have their rates increased to the rate established for entrance of new employees. b. Starting Rate on Return to Duty. When an employee returns to duty in the same class position after a separation from the City service of not more than one (1) year, which separation was not due to discreditable circumstances, such employee shall receive the rate in the pay range at the step corresponding to the step of the rate received at the time of separation and shall subsequently serve for at least such period as is normally required for advancement to the next higher rate. c. Starting Rate on Return from Military Service. Any employee who leaves or who has left the City service to enter the active service of the Armed Forces of the United States, and who subsequently is reinstated to a position previously held by him/her, shall be entitled to receive the rate of compensation at the step to which he/she would have been entitled had his/her service with the City not been interrupted by service in the Armed Forces. d. Compensation for Supervisors. All supervisors shall be paid at a higher rate than their subordinates. In the event that a supervisor is paid a rate of pay equal to or lower than one or more of his/her duty assigned subordinates, on the base schedule, the supervisor shall be advanced to a step in his/her salary range which will provide him/her with a rate of pay one increment higher than any subordinate, regardless of the supervisor's length of service. In the event that there are no remaining steps in the base pay schedule, an equity adjustment to maintain the five percent differential shall be authorized over and above the base pay schedule

45 e. Maintenance Deductions. Employees of the City who are provided with personnel maintenance (including lodging and/or meals) shall have the cash value of such maintenance deducted from their individual compensation. Such cash value shall be determined by the Department Head involved with the approval of the Common Council. f. Salary Adjustment on Demotion. 1. In the event of reclassification or reallocation of a position to a class of a lower grade, the employee concerned shall continue to be paid at his/her former rate and be eligible for salary advances to higher rates, if any, in the lower range. 2. Reclassification of a position to another class of the same grade shall not affect the salary being received by the employee concerned. 3. If an employee accepts a demotion voluntarily, his/her salary shall be at his/her former rate or at the maximum rate of the lower range, whichever is the lower. g. Rate of Pay on Promotion. 1. In any case where an employee is promoted to a class with a higher maximum pay, the entrance rate shall be at the lowest step in the higher range that will provide a minimum increase of 5% over the rate received immediately prior to such promotion. Advancement to the maximum step subsequent to promotion will be on the same basis as described in 2(b) below. 2. Probation and Advancement Within a Compensation Range. a. After initial appointment or promotion to a non-bargaining unit position in the classified service, the first one (1) year of service in that position shall be considered the period of probation. Upon satisfactory conclusion of the six months of service, the salary of the employee shall be advanced one-half of the increment to the next higher step in the compensation range for the class to which his/her position is allocated. b. Upon satisfactory completion of the first year of service in a position, the employee shall be advanced to the next higher rate in the appropriate compensation range. Subsequent advancement within the compensation range shall be made 23 45

46 upon the recommendation of the Department Head concerned and the approval of the appointing authority provided that advancement shall be made on the basis of meritorious service and improvement in performance of job duties, and provided that the employee concerned has completed at least one year of service at his/her current rate in the appropriate class grade. Such advancement shall be made annually in the accordance with the above provisions until the employee has reached the maximum rate of the range for his/her position. Pay adjustments shall be made effective at the pay period immediately following the date of eligibility therefor. c. Recommendations for Salary Advancement Within Grade. The Department Head concerned shall recommend in writing to the Director of Human Resources the advancement in salary or wage of each employee in his/her department who has met the requirements for advancement as enumerated above. In the case of advancement upon completion of the initial six (6) months in a position, the recommendation shall include the certification that the probationary period has been successfully completed. In the case of subsequent advancements within each compensation range the recommendation shall include a certification that the employee has achieved the minimum overall satisfactory rating. d. Requirements as to Continuity of Service. Service requirements for advancement within pay ranges and for other purposes as specified in this ordinance, shall have the implication of continuous service, which means employment in the City service without break or interruption. All leaves of absence with pay and leaves without pay of thirty (30) or less days shall not interrupt continuous service nor be deducted therefrom. Absences on leave without pay in excess of thirty (30) days, except for extended service with the Armed Forces of the United States, shall be deducted in computing total service but shall not serve to interrupt continuous service. All absences without leave in excess of three consecutive work days shall be deducted from and shall interrupt continuity of service. e. Any employee who is reclassified and who would normally have been paid within thirty (30) days a higher rate of pay by having remained in a lower classification shall receive the next highest step of the new class, effective. upon the date of reclassification, promotion or modification

47 f. Temporary and provisional employees shall be paid the minimum rate established for the class and shall not be entitled to step increases during such employment. Employees in these categories will be eligible for any general wage adjustments which are implemented during their employment in like positions. g. Seasonal employees shall be employed at hourly rates approved by the Civil Service Commission and Common Council. Employees will be eligible for annual step increases. h. Permanent, part-time employees shall be initially employed at hourly rates approved by the Civil Service Commission and Common Council and will be eligible for any general wage adjustment which is implemented during their employment in like positions. Employees are eligible for step increases based on the number of hours worked. When the hourly equivalent of required periods of service has been attained, placement to the next step may be affected. For the purpose of this section, an employee must work a total of 1,885 hours on an annual basis in order to be eligible to advance to the next step. Compensation for part-time work shall be in direct proportion to the full time rate for the position. Salary increases for regular part-time employment shall be determined in the same manner as for regular, full time employment. i. The compensation plan may be amended only by the Civil Service Commission with the concurrence of the Common Council. RULE XV. ELECTION PROCEDURE EMPLOYEE REPRESENTATIVE A. Classified Employees. All permanent full-time employees are eligible to vote. Part-time employees, seasonal employees, provisional employees, and temporary employees are not eligible to vote. B. Eligible Candidates. All employees included under Section A of this rule as eligible voters, who are residents and electors of the City of New Britain, shall be eligible for nomination and election subject to the following provisions: 1. The Registrars of Voters are designated as the election committee to conduct this election. 2. Each candidate for nomination shall file a petition or a 47 25

48 form provided by the election committee signed by not less than twenty-five (25) employees who are eligible to vote. No candidate's name, however, shall appear on the official ballot unless he/she files such petition with the election committee no later than ten (10) days before the date of the election. 3. The members of the election committee together with the Director of Human Resources shall determine the eligibility of each candidate's petition by comparing the names of the signers thereof with the list of employees in the classified service as certified under Section A, Rule XVI. C. Petitions. Official petitions prepared by the election committee will be available at the office of the Registrars of Voters twenty (20) days before the date of election. D. Filing of Petitions. All nominating petitions must be filed with the election committee no later than ten (10) days before the date of election. E. Withdrawal. Any candidate desiring to withdraw from the election must notify the election committee in writing before the date of election. F. Ballots. The names of all candidates filing petitions in accordance with the rules as stated herein shall appear on the official ballot in the alphabetical order of their surnames. G. Election. 1. The election committee shall appoint such disinterested persons as moderators and assistants as may, in their judgment, be necessary for the proper conduct of this election. 2. No official or other person shall during the hours of the election within the limits of the enclosure where the balloting is being conducted, solicit or seek to influence the vote of any individual either for or against any candidate, nor shall any person assist or offer to assist any voter in the preparation of his ballot unless appointed by the Moderator for this express purpose. 3. Each eligible voter shall vote for only one candidate. 4. Voting will be conducted in an area designated by the election committee between the hours of 7:30 A.M. and 7:30 P.M. on the date of election. 5. The ballot boxes or voting machines shall remain locked and sealed until opened by the election committee or other representatives; and the Moderator 48 26

49 and his assistants shall proceed to count the ballots. Each candidate may be present or have one representative at the counting of the ballots. 6. Final decisions on all contested ballots shall be made by the Registrars of Voters. 7. The Moderator of the election shall certify the votes cast for each candidate to the Mayor, the election committee and the Civil Service Commission as soon as practical after the polls close. 8. Whenever, at any election, there shall be no election to this office by reason of a tie vote, such meeting shall stand adjourned to the second following day at the hour as when first held, and the election to fill such office shall be proceeded with in the same manner and upon the same registry list as on the first day; except that if the second following day is a Saturday, Sunday, or legal holiday, then the election shall be held on the day following. 9. The election committee shall prepare all the necessary forms, petitions, ballots, and other material; and give such publicity as may in their judgment be necessary for the proper information of all interested parties. 10. When only one candidate is nominated to run in the election, the Registrars of Voters shall certify that candidate is elected without an election

50 RESOLUTION Item # RE: Proposed amendment to the code of Ordinances Sec To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to recommend the adoption of the following: Resolution Summary: INTENT AND PURPOSE: To amend Section of the Code of Ordinances to require 21 days between the holding of a Standing Bonding Subcommittee meeting and Common Council special meeting and to allow the Chair of the Committee on Administration, Finance Law Committee to solely call to order meetings of the Standing Bonding Subcommittee. BE IT ORDAINED BY THE COMMON COUNCIL OF THE CITY OF NEW BRITAIN that the Chapter 2, Section of the Code of Ordinances City of New Britain, be amended as follows: (inserted text appears in underline; deleted text appears in strikethrough; new sections begin with the word [new]): Sec Standing bonding subcommittee. (a) (b) (c) (d) Establishment; composition; chairperson. There is hereby created a standing bonding subcommittee of the committee on administration, finance and law (also referred to as the "bonding committee"). Such standing bonding subcommittee shall consist of all members of the committee on administration, finance and law and the common council shall appoint these members. The bonding committee shall also contain two (2) members of the board of finance and taxation who shall be appointed by the mayor with the consent of the common council. The chairperson of the standing bonding subcommittee shall be the same as the chairperson of the committee on administration, finance and law. The mayor or the chair of the committee on administration, finance and law shall have the sole authority to call meetings of the standing bonding subcommittee. Duties. The bonding committee shall examine all public works projects, capital improvement projects, school building projects, accrued liabilities, refunding bond proposals and all other projects in the city for which bonding has been proposed and referred by the mayor. The bonding committee shall report its recommendations concerning such projects to the common council and the mayor within sixty (60) days of the referral of those projects to the bonding committee. Bond authorization and adoption. The bonding committee shall present a report regarding its bond appropriation recommendation to the common council at a special meeting, to be held no sooner than (7) seven (21) twenty one days after the meeting of the bonding committee, except in case of emergency, called specifically to act upon such recommendation and bond resolution. Public notice of common council special meeting. Publication of a notice in a newspaper circulated in the city as well as being posted on the City of New Britain 50

51 (e) website, shall be made at least forty-eight (48) hours prior to the special meeting of the common council, which notice shall contain the date, time, location and bond resolution. Sale of notes and bonds. The mayor and treasurer shall have the authority to borrow in the name of the city, by obligations signed by the mayor and countersigned by the treasurer, such sums of as in their opinion may be needed to defray bond appropriations which have been authorized. Such borrowings in the form of bond anticipation notes, revenue or general obligation bonds may at the discretion of the mayor be sold on a negotiated sale basis or through competitive bid, whichever is deemed by the mayor to be in the best interest of the city. Ald. Aram Ayalon 51

52 RESOLUTION Item # RE: On-Call Engineering Services for the Public Works Department To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to recommend the adoption of the following: WHEREAS, Public Bid No was solicited and received in accordance with the Purchasing Ordinances of the City of New Britain for the engagement of Professional On-Call Engineering Services for the Public Works Department for a two (2) year period, with the option for an extension for one (1) additional year; and WHEREAS, The solicited services are intended to supplement City resources and not to provide a substitute for specific project requests for proposals where the size and complexity dictates a unique solicitation. The Public Works Department at its option may select an outside firm other than those to whom an award was made when a specific expertise is warranted through a request of Common Council authorization; and WHEREAS, On-call engineering engagements may be no greater than ten percent of a budgeted project construction costs or $50,000.00, whichever is less. Funding will be available for this purchase in various project accounts; and WHEREAS, Invitations to bid were solicited and the bid was duly advertised in the New Britain Herald and Hartford Courant Newspapers, the City and State of Connecticut s Department of Administration Services websites and ed to seventy-eight (78) and mailed to thirty-eight (38) Engineering and Architectural firms per attached. The Purchasing Agent did not receive any letters from the engineering firms who were on the mailing lists indicating they could not provide a response to the bid request; and WHEREAS, Response was received as per attached; and WHEREAS, The bids were reviewed for conformance to specifications by the Public Works Department s City Engineer and the Purchasing Agent. Input was also received from the Utilities Division who may require these services. Each proposal submitted was evaluated and scored on the basis of the following criteria, and Consultant s technical understanding of the scope of services as evidenced by the quality of the proposal submitted. Background and experience of the firm in providing the range of services requested. Demonstrated effectiveness of the consultant s proposed delivery system to ensure quality service and timely completion of services. Client references. Background, education, qualifications and relevant experience of key personnel to be assigned to this contract. Competitiveness of proposed fees and costs. 52

53 WHEREAS, The following Engineering and Architectural firms were selected for recommendation of a contract award; and AECOM Alfred Benesch & Company AI Engineers, Inc. Antinozzi Associates BETA Group, Inc. BL Companies Cardinal Engineering Associates, Inc. CDM Smith CME Associates, Inc. CMG Environmental, Inc. Comprehensive Environmental, Inc. Desman Associates Fuss & O Neil Groundwater & Environmental Services, Inc. Geolnsight, Inc. Kaestle Boos Associates, Inc. Kratzert, Jones & Associates, Inc. Lenard Engineering, Inc. Martinez Couch & Associates, LLC Milone & MacBroom Pirie Associates Architects, LLC Quisenberry Arcari Malik, LLC SMRT Architects & Engineers Tata & Howard, Inc. Tighe & Bond TLB Architects, LLC To Design, LLC Vanasse Hangen Brustlin, Inc./VHB Woodard & Curran Weston & Sampson Wright-Pierce NOW, THEREFORE, BE IT RESOLVED, That the Purchasing Agent is hereby authorized to enter into a contract with the above-listed firms for the provision of On-Call Engineering Services for a two (2) year period, February 16, 2018 to February 15, 2020 with the option for an extension for one (1) additional year per the terms and conditions of Public Bid No Ald. Eva Magnuszewski Ald. Don Naples Ald. Iris Sanchez 53

54 List of On-Call Engineering Firms that Responded to Bid 3931 AECOM Amaya Architects Alfred Benesch & Company Al Engineers, Inc Ann Penniman Associates, LLC. Anchor Engineering Services, Inc. Antinozzi Associates Baily & Johnson Architects BETA Group, Inc. BL Companies BSC Group Cardinal Engineering Associates, Inc. CDM Smith CDR Maguire, Inc. Cheryl Newton Architect, LLC CME Associates, Inc. Christopher Williams Architects LLC CHP, Inc. CMG Environmental, Inc. Comprehensive Environmental, Inc. Crosskey Architects, LLC. Desman Associates Design Professionals, Inc. Friar Associates Freeman Companies, LLC Fuss & O Neil Groundwater & Environmental Services, Inc. GeoInsight, Inc. Geddis Architects Hibbard & Rosa Architects, LLC. HRP Associates ID3A, LLC. J Associates Architects Juliano Associates Kaestle Boos Associates, Inc. Kratzert, Jones & Assocaites, Inc. Lenard Engineering, Inc. Lifecare Design, Inc. Macchi Engineers, LLC Martinez Couch & Associates, LLC Milone & MacBroom O Riordan Migani Architects, LLC Pirie Associates Architects, LLC Prime Architects & Engineers Quisenberry Arcari Malik, LLC Silver/Petrucelli & Associates SMRT Architects & Engineers Richard Turlington Architects, Inc. Tata & Howard, Inc. Terracon Consultants, Inc Tighe & Bond TLB Architecture, LLC To Design, LLC Vanasse Hangen Brustlin, Inc./VHB Woodard & Curran Weston & Sampson Wright-Pierce Rocky Hill, CT. Orange, CT. Glastonbury, CT. Middletown, CT. Essex, CT. Glastonbury, CT. Bridgeport, CT. Farmington, CT. Hartford, CT. Meriden, CT. Glastonbury, CT. Meriden, CT. East Hartford, CT. Rocky Hill, CT. Glastonbury, CT. East Hartford, CT. New Haven, CT. Atteboro, MA. Southbridge, MA. New Britain, CT. Hartford, CT. Rocky Hill, CT. South Windsor, CT. Farmington, CT. Hartford, CT. Manchester, CT. Windsor, CT. Middletown, CT. Southport, CT. Middletown, CT. Farmington, CT. Glastonbury, CT. Newington, CT. Wallingford, CT. New Britain, CT. Milldale, CT. Glastonbury, CT. Hartford, CT. Hartford, CT. Rocky Hill, CT. Cheshire, CT. Seymour, CT. New Haven, CT. Hartford, CT. Farmington, CT. Hamden, CT. Andover, MA. New Haven, CT. Meriden, CT. Rocky Hill, CT. Middletown, CT. Chester CT. New Britain, CT. Wethersfield, CT. Middletown, CT. Rocky Hill, CT. Middletown, CT. 54

55 ING RECORD FORM CITY OF NEW BRITAIN Bid No Item: On-Call Engineering 1. TLB Architectures, LLC, 2. AI engineers, Inc, 3. Tighe & Bond, 4. Tectonic, 5. Comprehensive Environmental, Inc., 6. Freeman Companies, LLC, 7. ECG Engineering, LLC, 8. Urban Engineers, Inc., 9. Lenard Engineering, Inc., 10. DRA Architects, 11. Vanasse Hangen Brustlin, Inc, VHB, or 12. Innovative Engineering Services, LLC, 13. Parson Brinckerhoff, 14. CDM Associates, Inc., 15. Russo Surveyors Engineers, 16. CDM Smith, and 17. Leggette, Brashears & Graham, Inc., 18. PDA Engineering & Construction, Inc., 19. Sage Engineering, LLC., 20. Lifecare design, Inc., 21. Kemp A. Morhardt, AIA Associate, 22. O Reilly, Talbot & Okum Associates, tanner@oto-env.com 23. URS Corporation, fraser_walsh@urscorp.com 24. Kaestle Boos Associates, Inc., bwhite@kba-architects.com and mweisman@kbaarchitects.com 25. Weston & Sampson, jollsj@wseinc.com 26. GeoInsight, Inc., jwking@geoinc.com and jjchristian@geoinc.com 27. Tabas Assocaites, tabasi@tabasassociates.com 28. Borghesi, johns@borghesibuilding.com 29. Collins Engineers, Inc., tpechillo@collinsengr.com 30. BL Companies, ebaumgartner@blcompanies.com and dkohl@blcompanies.com 31. Lenard Engineering, Inc., Ericson@lenard-eng.com 32. Loureiro Engineering Associates, Inc., rheslin@loureiro.com 33. To Design, WPBarlow@todesignllc.com 34. Tata & Howard, wandres@tataandhoward.com 35. J.R. Russo & Associates, LLC, rsaunders@jrrusso.com 36. Charter Oak Environmental Services, Inc., kewalt@charteroak.net 37. Innovative Engineering Services, LLC, team@iesllc.biz 38. Magdol Environmental Consulting, LLC, jmagdol.llc@gmail.com 39. CR3, LLC, dparker@cr3llp.com 40. ECG Engineering, P.C., Kendra@ecgengineering.com 55

56 41. CPH Corporation, and 42. Woodard & Curran, 43. CME Associates, Inc., 44. Benesch, 45. Design Professionals, 46. Gorman Richardson Lewis Architects, 47. Cheryl Newton Architects, LLC, 48. Tessera Engineering, 49. Lifecare Design, Inc., 50. Kallisto Engineering. LLC, 51. Fuss & O Neill EnviroScience, LLC, jsmith@fando.com, and cdefrances@fando.com 52. Nathan L. Jacobson & Associates, Inc., BBaker@nlja.com 53. Prime AE Group, Inc., grusso@primeeng.com 54. Beta Group, Inc., nhabesch@beta-inc.com 55. Environmental Partners Group, Inc., dph@envpartners.com and pfg@envpartners.com 56. Fuss & O Neill, Inc., vlloyd@fando.com 57. HRP Associates, Inc., Alicia.washington@hrpassociates.com 58. Milone & MacBroom, Inc., Reception@MiloneandMacBroom.com 59. Wright-Pierce, jonathan.edgerton@wright-pierce.com and chris.pierce@wrightpierce.com 60. SMRT, kcostello@smrtinc.com 61. GRI Consultants, Inc., jmcgrane@geiconsultants.com 62. B&B Engineering, bn@bbengrs.com 63. Don Hammerberg Associates, mmarzi18@yahoo.com 64. Benesch, sdrechsler@benesch.com 65. Silver/Petrucelli & Assocaites, bsilver@silverpetrucelli.com 66. CDR Maguire, Inc., David.stock@cdrmaguire.com 67. Quisenberry Arcari Malik, LLC, tom@qa-architects.com 68. Desman Associates, ksugarman@desman.com 69. BSC Group, rpinckney@bscgroup.com 70. BETA, NHabesch@BETA-Inc.com 71. Terracon, lbpage@terracon.com 72. Cardinal Engineering Associates, tmc@cardinal-engineering.com 73. Horsley Witten Group, jdavis@horsleywitten.com 74. GZA GeoEnvironmental, Inc., wayne.cobleigh@gza.com 75. WSP USA., mort.hayatgheybi@wsp.com 76. HAKS, Fbalassone@Haks.net and VYenkner@Haks.net 77. TJ Engineering, LLC, 1@tjengineering.us 78. Gannett Fleming, Inc. geglic@gfnet.com 56

57 RESOLUTION Item # RE: Budget Amendment - Public Bid No. 3928, State Project , Main Street Route 72 Overpass (Phase V) Roadway and Bridge Work (Beehive Bridge) Project To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to recommend the adoption of the following: WHEREAS, Public Bid No was solicited and received in accordance with State of Connecticut requirements and the Purchasing Ordinances of the City of New Britain for State Project , Main Street Route 72 Overpass (Phase V) Roadway and Bridge Work (Beehive Bridge) Project for the Public Works Department; and WHEREAS, the Beehive Bridge project is the 5th phase of the downtown area Complete Streets projects that are helping improve the livability and attractiveness of downtown New Britain as well as making the downtown area more pedestrian and bicycle friendly, a more desirable place to live, and a destination for Transit-Oriented Development (TOD); and WHEREAS, utilizing art and architecture inspired by the City s seal as well as Complete Streets style improvements such as brick walkways, decorative lighting, and landscaping, the Beehive Bridge project strives to help re-connect both sides of downtown New Britain, and undo some of the damage imposed on the downtown area from the construction of Route 72 over 45 years ago; and WHEREAS, the Beehive Bridge project is the signature and most complex project of the multi-phased Complete Streets projects being implemented in the downtown area, and has received over $4.3 Million in competitive state and federal grants; and WHEREAS, construction of Phases I, II and III of the Downtown Streetscape Enhancement projects has been completed; Phase IV (Columbus Boulevard and Bank Street) is currently under construction; and WHEREAS, Public Bid No was duly advertised in all Hartford Courant Newspaper locations and on the City and State of Connecticut s Department of Administrative Services websites. Responses were received as per attached; and WHEREAS, the bids were reviewed for conformance to specifications by the Public Works Department, Engineering Division, the Connecticut DOT and the Purchasing Agent; and WHEREAS, Funding for this project is from a $1.6M FTA Grant, a $2.1M State of Connecticut OPM TOD Bridge Grant, a $650K State of Connecticut DOT Fix-it-First 57

58 Transportation Initiative Grant, approximately $780K in miscellaneous grants and $2.37M in City Bonding, which was the anticipated City contribution, and is available in the Public Works Streetscape Improvement Bond Account Number ; and WHEREAS, the Public Works Director is therefore recommending that the bid be awarded to Martin Laviero Contractor, Inc. of Bristol, Connecticut who submitted the lowest responsible bid and met all of the bid specifications for State Project , Main Street Route 72 Overpass (Phase V) Roadway and Bridge Work (Beehive Bridge) Project; and THEREFORE BE IT RESOLVED, that the Purchasing Agent is hereby authorized to issue a purchase order for $7,495, and enter into a contract with Martin Laviero Contractor, Inc. of Bristol, Connecticut for State Project , Main Street Route 72 Overpass (Phase V) Roadway and Bridge Work (Beehive Bridge) Project for the Public Works Department per the terms and specifications of Public Bid No NOW, THEREFORE, BE IT FURTHER RESOLVED, that a budget amendment in the Streetscape Improvement Bond to formally appropriate the Grant funds received for this project be made as follows: Streetscape Improvement Bond Increase Revenue: State of CT OPM TOD Bridge Grant $2,100, State of CT DOT Fix-it-First Grant $ 650, FTA Bus Livability Grant $1,600, Miscellaneous Grants $ 780,000 TOTAL $5,130,000 Increase Expenditures: Construction Contracts $5,130,000 Alderman Don Naples Alderwoman Iris Sanchez 58

59 Tabulation Sheet Bid 3928 State Project Main St. Route 72 Overpass Downtown Streetscape Improvements-Phase V BIDDER PRICING B&W Paving and Landscaping, LLC. $8,155, Waterford, CT. Martin Laviero Contractor, Inc. $7,495, Bristol, CT. Northern Construction Services, LLC. $7,734, Weymouth, MA. Arborio Corporation $7,678, Cromwell, CT. Waters Construction Company, Inc. $8,298, Bridgeport, CT. Empire Paving, Inc. $8,523, North, Haven, CT. 59

60 Public Information Meeting City of New Britain Downtown Streetscape Improvements Phase V Main Street Overpass October 25, City of New Britain, CT : Downtown Streetscape Improvements Phase V

61 Phase 5 Design Team Ted DeSantos Derek Hug Ken Radziwon Stu Harris Chris Bockstael Marissa Mead Michael Cegan 61 City of New Britain, CT : Downtown Streetscape Improvements Phase V

62 Phase 5 Concept Design Process Public Workshop #1 October 15th Working Group #2 December 10th Working Group #1 November 13th Public Information Meeting February 5, City of New Britain, CT : Downtown Streetscape Improvements Phase V

63 Public Workshops 63 City of New Britain, CT : Downtown Streetscape Improvements Phase V

64 City of New Britain, CT : Downtown Streetscape Improvements Phase V 64

65 City of New Britain, CT : Downtown Streetscape Improvements Phase V 65

66 Working Group Meetings 66 City of New Britain, CT : Downtown Streetscape Improvements Phase V

67 City of New Britain, CT : Downtown Streetscape Improvements Phase V 67

68 City of New Britain, CT : Downtown Streetscape Improvements Phase V 68

69 Design Objectives for the Bridge 1. Uniquely New Britain, Icon in the City, something to be proud of 2. Connect Downtown to Broad Street, improve the pedestrian experience 3. Clean, classy, timeless 4. The use of light is important look one way by day and different at night 5. Enable transit oriented development 69 City of New Britain, CT : Downtown Streetscape Improvements Phase V

70 HEX 70 SKEP

71 HEX 71 SKEP

72 City of New Britain, CT : Downtown Streetscape Improvements Phase V 72

73 Adjacent Projects & Downtown Connections 73 City of New Britain, CT : Downtown Streetscape Improvements Phase V

74 Connecting Neighborhoods 74 City of New Britain, CT : Downtown Streetscape Improvements Phase V

75 Downtown Infrastructure Investments 75 City of New Britain, CT : Downtown Streetscape Improvements Phase V

76 Design Elements 76 City of New Britain, CT : Downtown Streetscape Improvements Phase V

77 Proposed Road Diet 77 City of New Britain, CT : Downtown Streetscape Improvements Phase V

78 Road Diet on Main Street City of New Britain, CT : Downtown Streetscape Improvements Phase V

79 Traffic Signal Replacement 79 City of New Britain, CT : Downtown Streetscape Improvements Phase V

80 The Main Street Overpass Streetscape Plan 80 City of New Britain, CT : Downtown Streetscape Improvements Phase V

81 North Approach 81 City of New Britain, CT : Downtown Streetscape Improvements Phase V

82 South Approach 82 City of New Britain, CT : Downtown Streetscape Improvements Phase V

83 Bridge Streetscape 83 City of New Britain, CT : Downtown Streetscape Improvements Phase V

84 The Main Street Overpass Streetscape Plan 84 City of New Britain, CT : Downtown Streetscape Improvements Phase V

85 Architecture + Art 85

86 Architecture + Art 86

87 Architecture + Art industry fills the hive and enjoys the honey 87

88 Architecture + Art 88

89 Architecture + Art 89

90 Architecture + Art 90

91 Architecture + Art 91

92 Architecture + Art 92

93 Architecture + Art 93

94 Architecture + Art 94

95 Architecture + Art 95

96 Architecture + Art 96

97 March 27, 2018 To Her Honor, the Mayor, and the Common Council of the City of New Britain City Hall 27 West Main Street New Britain, Connecticut Re: Item No Beehive Bridge Dear Mayor Stewart and Members of the Common Council, At Connecticut Main Street Center our mission is to be the catalyst that ignites Connecticut's downtowns as the cornerstone of thriving communities. We do this by providing education and technical assistance, and championing policies that encourage and support robust downtowns. We have long partnered with the City of New Britain in advocacy and funding important initiatives in your downtown. I am writing to express our strong support for the Beehive Bridge project, and to illuminate the opportunity and benefits to the future of New Britain. Downtown is a critical element of New Britain s economic well-being. Not only does it contain your history and identity, but it is a unique living organism that affects how people engage. Because downtowns foster meaningful interactions in a connected environment, they are necessary for competing in the future economy. New Britain policymakers can help drive the City s economy by supporting a downtown-focused strategy toward policy and investment. This includes investing in infrastructure, public-private partnerships through important programs like Tax Increment Financing (TIF), further supporting transit oriented development (TOD), and embracing mixed-use development. Studies indicate that downtowns generate more tax revenue per acre than standard suburban strip development. Investments downtown have a better return on their investment for building the community s tax base. The City has completed significant infrastructure investments such as Central Park, streetscapes, and your downtown s impressive Complete Streets plan. These projects have set the stage for ongoing private investment in transit oriented development in and around your downtown. We applaud your efforts and note that you have received awards and recognition both in Connecticut and nationally for progressive and innovative leadership in downtown placemaking. c/o Eversource, PO Box 270, Hartford, CT patrick@ctmainstreet.org 1 97

98 2017 CT Main Street Keystone Award 2015 Award of Excellence from CT Main Street More than ever, people want to live and work in interesting, walkable and authentic places. In fact, in Connecticut, quality-of-life - with features like transportation choices, affordability, parks and entertainment - is the most important factor for adults when choosing where to live. Young talent are looking for places that inspire creativity and generate serendipitous and spontaneous exchanges of rich ideas that support their own personal and professional pursuits. They are not merely looking for a job; they are seeking a network in an environment that stimulates and inspires. New Britain has begun to attract the type of private investment and development that will draw people and jobs to downtown. Ribbon Cutting at 99 West Main Street TOD a partnership with CT Main Street Columbus Commons TOD Groundbreaking The City established a Tax Increment Financing (TIF) District to promote TOD. Your downtown teems with beautiful artwork, and new vibrancy at the CCSU campus and Walnut Hill Park. Constructing the Beehive Bridge project is a logical continuation of your impressive downtown achievements. Connecting Little Poland to CTfastrak and downtown development opportunities will be an important investment in the City s future. This project will improve the livability and attractiveness of downtown New Britain as well as making the downtown area more pedestrian and bicycle friendly, a more desirable place to live, c/o Eversource, PO Box 270, Hartford, CT patrick@ctmainstreet.org 2 98

99 and a destination for TOD. This investment will result in increased property taxes from new investments downtown, as well as increased property values of existing properties. The Connecticut Main Street Center recommends the completion of the Beehive Bridge project, and we wish the City of New Britain continued success in downtown economic development. Sincerely, Patrick J. McMahon CEO c/o Eversource, PO Box 270, Hartford, CT patrick@ctmainstreet.org 3 99

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101 March 6, 2018 The Honorable Erin E. Stewart Mayor of New Britain 27 West Main Street New Britain, CT RE: Beehive Bridge Project Letter of Support Dear Mayor Stewart, Xenolith Partners LLC, the designated developer for 125 Columbus Blvd. in New Britain, is pleased to submit this letter of support for the construction of the Beehive Bridge Project. When the City of New Britain issued the RFP for 125 Columbus Blvd. in December 2015, we were excited by the opportunity to invest in a downtown area that was becoming increasingly walkable and transit-oriented. Xenolith s proposal for Columbus Commons, the $58MM two-phase development to be located at 125 Columbus Blvd., will include approximately 160 rental units and 20,000+ SF of ground-floor retail space that will serve to activate the streetscape and further rejuvenate the downtown economy. Xenolith is in the process of closing on the construction financing for the first phase and expects to start construction next month. Phase one of Columbus Commons is being financed with a combination of private and State financing sources, including $5MM in Urban Act Funds from the Department of Economic and Community Development (DECD). This important resource is allocated on a competitive basis and was awarded to Columbus Commons because of the project s potential to improve the walkability, safety, access to amenities and jobs, and creation of mixedincome rental units in a downtown that hasn t seen significant development in over 40 years. Furthermore, Xenolith was able to secure the DECD funding by showing that it would leverage other significant investments in the downtown, such as the streetscape and infrastructure improvements that have already been completed or are underway. The Beehive Bridge Project was a key part of this assumption given its ability to make the downtown more inviting, calm traffic, and improve connectivity to Little Poland for cyclists and pedestrians alike. Xenolith looks forward to seeing the completion of the Beehive Bridge Project as both private and public partners alike continue to invest in the revitalization of New Britain s downtown. Kind Regards, Terri Belkas-Mitchell Principal 1201 Broadway 21 Greenwich Road 390 Capitol Avenue New York, NY Bedford, NY Hartford, CT terri@xenolithpartners.com 101

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103 New Britain Public Works - Engineering Division 27-Mar-18 Complete Streets Projects - Funding Breakdown for Phases 2 through 7 Complete Streets Projects Streetscape Improvement Bond Appropriation: $12.96 Mil. Streetscape Improvement Bond Authorization: $6.0 Mil. (approved in 2013) Design Phase Construction Phase Streetscape Improvement Bond Grant Funds Streetscape Improvement Bond Grant Funds Totals Phase 2 - Upper Main & Chestnut Street $40,000 $120,000 $533,000 $966,000 $1,659,000 Phase 3 - Main, W. Main & Central Park $134,000 $826,000 $3,300,000 $4,260,000 Phase 4 - Bank Street & Columbus Blvd. $172,000 $178,000 $320,000 $2,880,000 $3,550,000 Downtown Paving & Crosswalks $311,000 $311,000 Phase 5 - Beehive Bridge $530,000 $320,000 $2,300,000 $5,100,000 $8,250,000 Phase 6 - E. Main Street $135,000 $3,400,000 $3,535,000 Phase 7 - E. Main Street $175,000 $1,825,000 $2,000,000 Misc. Related Projects (Parking Study, Parking Meters, Material Testing, etc..) $325,000 $325,000 Budgetted Financing Cost $360,000 $360,000 Totals: $2,007,000 $793,000 $3,979,000 $17,471,000 $24,250,000 Complete Streets Projects - Grant and City Bonding Totals for Phases 2 through 7 Total Streetscape Improvement Bond Funds: $5,986,000 Total State & Federal Grant Funds: $18,264,

104 RESOLUTION Item # RE: Public Bid No. 3926, July 4, 2018 Fireworks for the Recreation and Community Services Department To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to recommend the adoption of the following: WHEREAS, Public Bid No was solicited and received in accordance with the Purchasing Ordinances of the City of New Britain for the July 4, 2018 Fireworks for the Recreation and Community Services Department; and WHEREAS, Funding will be available for the July 4, 2018 Fireworks within the July 4 th Fireworks Fund, ; and WHEREAS, Invitations to bid were solicited and the bid was duly advertised in the New Britain Herald, the City and State of Connecticut s Department of Administration Services websites and ed to five (5) and mailed to eight (8) Fireworks Display Companies. The Purchasing Agent did not receive any letters from the Fireworks Display Companies on the mailing lists who indicated that they could not respond to the bid request; and WHEREAS, The Bid responses were received as per attached; and WHEREAS, The bids were reviewed for conformance to specifications by the Recreation and Community Services Department s Administration and the Purchasing Agent. The bids were reviewed to determine the shell size, shell type, number of shells, a complete description of the finale and the time length of the show included in the bids submitted; and WHEREAS, Pyrotecnico Fireworks, Inc. s display was twenty-seven (27) minutes long, had more large fireworks shells and total show firework shells than the other bidder. Pyrotecnico, Fireworks, Inc. has been awarded the bid for the past five (5) years for the City s July 4 th Fireworks Display. Pyrotecnico Fireworks, Inc. has been reliable and has conducted the past fireworks displays per the bid specifications and contract agreement. Their fireworks displays, in the past years, have been very good and enjoyed by the public who watched them; and WHEREAS, The Director of the Recreation and Community Services Department is recommending that the bid be awarded again for the July 4, 2018 Fireworks Display to Pyrotecnico Fireworks, Inc. of New Castle, PA; and NOW, THEREFORE, BE IT RESOLVED, That the Purchasing Agent is hereby authorized to enter into a contract and issue a purchase order to Pyrotecnico Fireworks, Inc of New Castle, PA in the amount of $25, for the July 4, 2018 Fireworks Display per the pricing, terms and specifications of Public Bid No Alderman Jamie Giantonio 104

105 Tabulation Sheet Bid # Fireworks Display July 4, 2018 Bidder Price Shell Size Shell Total Length of Show Pyrotecnico Fireworks, Inc. New Castle, PA. $25, Opening Approx 27 Minutes 3 Inch 60 4 inch 10 5 inch 10 Show 3 Inch Inch Inch Inch Inch 50 Grand Finale 3 Inch Inch 80 5 Inch 50 6 Inch 18 8 Inch 10 Total Shells 1,824 Zambelli Fireworks $25, Length of Show New Castle, PA. not provided Opening 3 Inch 80 4 inch 12 5 inch 10 6 Inch 4 Show 3 Inch Inch Inch Inch 80 8 Inch 9 Grand Finale 3 Inch Inch 60 5 Inch 40 6 Inch 20 8 Inch 3 Total Shells 1,

106 ING RECORD FORM CITY OF NEW BRITAIN Bid No Item: July 4 th Fireworks 1. Pyrotecnico, graynor@pyrotecnico.com or mkillingsworth@pyrotecnico.com 2. Pyro Engineering, sig@bayfireworks.com 3. Atlas, matt@atlaspyro,com or sales@atlaspyro.com 4. Telstar Display Fireworks, espeeney@telstarfireworks.com 5. Bay Fireworks, sig@bayfireworks.com 106

107 2017 Great American Boom Cost Breakdown Expenses: Entertainment (inflatables, band, face painters, etc): $13,105 Recreation Staff $1,890 Police OT $42,671 Public Works OT $6,256 Fireworks $25,000 Total expenses for Great American Boom: $88,922 Revenue: Wristbands $3,500 Vendors $7,000 Total revenue for Great American Boom $10,

108 MAILING RECORD FORM CITY OF NEW BRITAIN Bid No Item: JULY 4 TH 2018 FIREWORKS 1. Zambelli Internationals, 20 South Mercer Street, New Castle, PA Rockingham Fireworks Mfg. & Display Co. Inc., Lafayette Road, Seabrook, NH Garden State Fire Works, P.O. Box 403, Millington, NJ attn: Ebru SnaTore 4. Pyro/Fx Entertainment, 200 Shaw Road, North Branford, CT , attn: Danielle Santagata 5. American Thunder Fireworks, 196 Park Street, North Reading, MA Attn: Warren Pearce, Jr. 6. J&M Displays, Inc, th Ave., Yarmouth, IA Skylighters Fireworks, N.Y., P.O. Box 1357, Orchard Park, NY Melrose Pyrotechnics, Inc, 1 Kingsbury Industrial Park, P.O. Box 302, Kingsbury, IN State and City Websites 108

109 RESOLUTION Item # RE: Puerto Rican Festival To Her Honor, the Mayor, and the Common Council of the City of New Britain: the undersigned beg leave to recommend the adoption of the following: RESOLVED; by the Common Council of the City of New Britain that the Mayor be and is hereby authorized to issue to the Puerto Rican Society of New Britain, said licenses as may be issued under Chapter 5, Section 5-16 through 5-22, of the Code of Ordinances, for Saturday, July 21, 2018, from 12:00 pm to 8:00 pm, with a rain date of Saturday, August 25, 2018, for the purpose of conducting an annual Puerto Rican Festival on High Street. The organization is also requesting that the Police Department allow the closure of High Street, between Broad Street and Lafayette Street. Alderman Emmanuel Sanchez 109

110 RESOLUTION Item # RE: Supporting National Fair Housing Month To Her Honor, the Mayor, and the Common Council of the City of New Britain: Resolution Summary: Purpose Recognizing, promoting and supporting the month of April as National Fair Housing Month in the City of New Britain WHEREAS; WHEREAS; WHEREAS; WHEREAS; WHEREAS; April 11, 2018 marks the 50 th Anniversary of the passage of the passage of Civil rights Act of 1968, which was meant as a follow up to the Civil rights Act of The 1968 act expanded on previous acts and prohibited discrimination concerning the sale, rental and financing of housing based on race, religion, national origin, sex (and as amended) disability and familial status. Title VIII of the Act is also known as the Fair Housing Act of 1968; and each year the U.S. Department of Housing and Urban Development (HUD) and communities and organizations across the country recognize Fair Housing Month by hosting an array of activities that enhance the community s awareness of their fair housing rights and highlight the national commitment to end housing discrimination; and an open and inclusive community committed to equal housing opportunity creates a diversity of people and cultures which greatly enhances every work and educational environment; and the influences through education and outreach will increase community cohesion, civic engagement, fosters residential stability, and raises the overall quality of the community s social and physical environment; and The City of New Britain is committed to upholding these laws, and realizes that these laws must be supplemented by an Affirmative Statement publicly endorsing the right of all people to full and equal housing opportunities in the neighborhood of their choice. WHEREAS; The Mayor as well as the Common Council of the City of New Britain, the City of New Britain Parks, Recreation and Community Services Department, Commission on Human Rights and Opportunities and Fair Rent Commission are committed to upholding the Fair Housing Law, Title VIII of the Civil Rights Act of 1968 by continuing to address discrimination in our community, to support programs that will educate the public about the right to equal housing opportunities, and to plan partnership efforts with other organizations to help assure every New Britain resident of their right to fair housing. NOW THEREFORE, BE IT RESOLVED; the City of New Britain endorses a Fair Housing Policy, Sec of the City s Ordinance, to ensure that no person shall discriminate with respect to housing in the City in violation of any federal, state, or local law. Alderman Emmanuel Sanchez 110