CITY OF GROTON MAYOR AND COUNCIL MINUTES MONDAY, MAY 18, 2015

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1 CITY OF GROTON MAYOR AND COUNCIL MONDAY, MUNICIPAL BUILDING COUNCIL CHAMBERS 7:30 PM Mayor Galbraith called the meeting to order at 7:30 p.m. I. ROLL CALL Present: Mayor Marian Galbraith, Deputy Mayor Keith Hedrick, Councilors Andrew Ilvento, Conrad Heede, Stephen Sheffield, William Jervis, Lawrence Gerrish, Finance Director Ron Yuhas and City Clerk Debra Patrick. II. III. IV. SALUTE TO THE FLAG Led by Mayor Galbraith. RECOGNITION, AWARDS AND MEMORIALS Mayor Galbraith extended condolences on behalf of the City to the family of George Swift who passed away April 24 th. She said Mr. Swift served on the RTM representing the City and on a number of commissions, most recently the Eastern Point Historic District Commission. Mayor Galbraith extended condolences to GU employee Keith Lemoine on the sudden passing of his wife, Tiffany, on April 27 th. She leaves behind 3 children. She said there is a planned fundraiser for the family May 29 th and noted the Councilors were given the information and hoped they could attend. RECEIPT OF CITIZEN S PETITIONS/COMMENTS Bryon Niemann, 76 Allen Street said he has concerns regarding parking meters being installed. He said he lives directly across the street from an EB parking lot and he and many of his neighbors don t have driveways. He said they have resident parking stickers which prevents them from being ticketed during enforcement actions so they can park on the street. His concerns with the meters are twofold, once the meters are installed in other areas the cars will migrate to his street and the size of the meters could pose a problem for the small plow that clears the sidewalks on some City streets. V. RESPOND TO CITIZEN S PETITIONS/COMMENTS None. VI. APPROVAL OF Councilor Ilvento moved Deputy Mayor Hedrick seconded a motion to approve the April 20, 2015 Mayor and Council meeting. Motion carried. Councilor Jervis moved Councilor Ilvento seconded a motion to approve the April 27, 2015 Special Committee of the Whole meeting. Motion carried. Councilor Ilvento moved Deputy Mayor Hedrick seconded a motion to approve April 27, 2015 Committee of the Whole meeting. Motion carried.

2 Councilor Ilvento moved Councilor Sheffield seconded a motion to approve May 11, 2015 Mayor and Council meeting. Motion Carried. Councilor Sheffield moved Councilor Ilvento seconded a motion to approve May 12, 2015 Special Joint Mayor and Council/Groton Utilities Commission meeting. Motion carried. VII. COMMUNICATIONS AND REPORTS LT. Bruce Lowe of the City of Groton Police Department introduced the presenters. Dana Paquette, Sales Manager, WESCOR Parking Controls, Inc and James Cardiello, Business Development Manager, Parkeon did a parking meter presentation of the Strada meter. They went over some background on the company and noted some of the communities they service. They went over the options that are available regarding software, payment and set up. There was discussion on setting up zones to limit the amount of time one person can occupy a space, enforcement options for those not in compliance and resident parking needs versus workers. There was further discussion that by installing meters in one area they would just move to another street. There was lengthy discussion on the costs, maintenance and expected return to the City. There was discussion on attempts at vandalism and the internal alarms the system has. There was further discussion on the safeguards in place encrypting credit and debit cards and any associated fees. There was discussion of a phased approach to see how it will work out. There was a discussion on using the license plate recognition technology to limit the length of time a car could park within a zone. There was discussion on the fees to generate income that could be anticipated by using the meters. There was discussion on the life expectancy of the meters, maintenance agreements and the available software upgrades. Mayor Galbraith thanked LT. Lowe, Mr. Paquette and Mr. Cardiello for the presentation. Councilor Ilvento attended the April 27 th Special Budget meeting, the water rate public hearing and the joint Mayor & Council/Utilities Commission meeting May 12 th. Councilor Heede had no report. Councilor Sheffield attended the April 27 th Special Budget meeting, the water rate public hearing and the joint Mayor & Council/Utilities Commission meeting May 12 th. Councilor Jervis reported that he had a phone call regarding a blight ordinance violation. Mayor Galbraith said it is being addressed. Councilor Gerrish had no report. Finance Director Yuhas had no report. City Clerk Patrick had no report. Mayor Galbraith attended the ribbon cutting for CJ Laundromat April 23 rd and she welcomed them as a new business to the City of Groton. On April 25 th she attended the Fairview Annual Medal Award Dinner where Groton Utilities was given the first ever Community Service Award for what they do for the community. She attended the Sub Vets Anniversary celebration and later that evening the celebration at Port & Starboard on May 2 nd, the GREAT graduation at Sacred Heart School May 5 th and the Annual Military Volunteer Recognition Breakfast May 7 th where Machinist Mate, First Class Jamie Pearson was honored. He was nominated by the City of Groton for his work with Riverfront Children s Center and his work with Art On Groton Bank at the Thames Street Block Party.

3 She met with Cindy Barry of LLHD to discuss a grant LLHD is pursuing to have a farmers market in the City of Groton. She met several times with Judy Rondeau of the Eastern CT Conservation Group to discuss the grant to put tree filters in Birch Plain Creek to mitigate some of the runoff. On May 13 th she, Chief Tom Davoren and Zoning Official Carlton Smith met with the New London Economic Development Commission to discuss the City s blight ordinance. On May 16 th she attended the Eagle Scout Court of Honor for Carlo Aguilar. She said he headed up the effort to build the community garden here that the summer playground program uses. VIII. COMMITTEE REFERRALS Public Safety Committee- Gun Sales IX. NEW BUSINESS R RESOLUTION THAT THE MAYOR AND COUNCIL APPROVE THE CITY OF GROTON BUDGET FOR THE FISCAL YEAR PURSUANT TO THE CITY OF GROTON CHARTER, ARTICLE VI, SECTION 2(C) WHEREAS, pursuant to the City of Groton Charter, Article VI, Section 2(c) the Council shall approve the budget.. if no budget is approved by the Council, the Mayor s original proposed budget shall be submitted to the electors and qualified citizens of the City for their approval ; THEREFORE, BE IT RESOLVED that the Mayor and Council approve the City of Groton Budget for the Fiscal Year pursuant to the City of Groton Charter, Article VI, Section 2(c). Councilor Ilvento moved Councilor Sheffield seconded a motion to approve R Mayor Galbraith said this was the time to make any changes or ask questions. She noted the addition in contingency of $830, to fund what was cut by the Town of Groton from the Highway Department budget. She said the outcome of the arbitration will determine what can be put back. Councilor Jervis moved to amend the Financing Plan for Bulky Waste to cut it from $21, to $1,000.00, Councilor Gerrish seconded. Councilor Jervis said he was not in favor of charging residents $35.00 for regular bulky waste pickup since they already pay for it in their taxes. He proposed a $20.00 fee in place of the $35.00 fee. He noted that it would be like charging the resident when they call for the police or fire departments. He said that once residents are being charged they will break down the items and put them in the regular sanitation pickup or have neighborhood pickups. Mayor Galbraith said $20, would have to be added to the revenue side and increase taxes by that amount. Councilor Heede asked for clarification on the numbers in the Financing Plan for Bulky Waste. Councilor Jervis said they should still charge for the pickup of appliances and such. Councilor Gerrish asked how we save by not doing bulky waste or charging a fee. Mayor Galbraith said it is to save money in the budget and generate revenue. Councilor Gerrish asked if there would be employees lost if they don t have the bulky waste. Mayor Galbraith said yes, eventually. She said they are cutting back to once a week sanitation pickup to cut costs. She said they hope to have fewer employees through attrition. There was discussion on the numbers of employees and seasonal labor if needed.

4 There was further discussion that the residents already pay for these services with their taxes and we shouldn t expect them to pay again. Mayor Galbraith asked for a vote on the amended motion. Motion failed In Favor Against Abstention Councilor Jervis Deputy Mayor Hedrick Councilor Heede Councilor Gerrish Councilor Ilvento Councilor Sheffield Mayor Galbraith said we were back to the main motion and asked if there were any more questions. Councilor Heede had some budget questions regarding Fire and Police, they have pension increases while other departments don t. Finance Director Yuhas said they are catching up on the ARC based on the actuarial for Fire and Police. Mayor Galbraith said pension plans and their costs are different for many departments. The Fire Department can now have overtime calculated towards the pension and the Police Department already does so they pay in more. Neither department pays into Social Security so the pension payments are higher. Councilor Jervis said the collective bargaining requires full ARC funding. Councilor Heede asked about the vehicle replacement funds reduction. Finance Director Yuhas said with the decision not to move to Colonel Ledyard they determined they would reallocate the bond funds to be used for capital projects. There was discussion on which departments still have savings plans for vehicle replacement. Councilor Heede asked about the $21, under Temporary Borrowing in current year. Mr. Yuhas said it isn t an actual expense, it was there for short term interest borrowing and they have no plans to do so now. Mayor Galbraith asked for a vote on the main motion. Motion carried with Councilors Jervis and Gerrish abstaining. R RESOLUTION THAT THE MAYOR AND COUNCIL ACCEPT DONATIONS WHEREAS, the following donation has been received by the City of Groton: Marian Galbraith Community Development and Beautification - $50.00; Friends of the Zbierski House - Community Development and Beautification, Friends of the Zbierski House - $315.00; Groton Oil Company, Inc. - Community Development and Beautification, to support Summer in the City activities - $50.00; Halloran & Associates, LLC - Community Development and Beautification, to support Summer in the City activities - $100.00; THEREFORE, BE IT RESOLVED that the Mayor and Council accept donations. Councilor Heede moved Councilor Ilvento seconded a motion to approve R Motion carried.

5 R RESOLUTION THAT THE MAYOR AND COUNCIL AUTHORIZE GROTON UTILITIES MANAGEMENT TO ISSUE A PURCHASE ORDER FOR THE PURCHASE OF A PRODUCTION STORAGE ARRAY TO GOTHAM TECHNOLOGY GROUP LLC, 1 PARAGON DRIVE, SUITE 200, MONTVALE, NEW JERSEY IN THE QUOTED AMOUNT OF ONE HUNDRED TWENTY- THREE THOUSAND FOUR HUNDRED SIXTY-SIX DOLLARS AND SIXTY-FIVE CENTS ($123,466.65) TO BE PAID FROM FUNDS AVAILABLE IN THE APPROVED FISCAL YEAR ELECTRIC AND WATER DIVISION NON- BONDED CAPITAL FUNDS WHEREAS, due to decreased performance, limited capability, and high incidents of failure with the current Production Storage Array, the Information Technology Department elected to cancel four (4) approved Non-Bonded Capital projects deemed unnecessary in favor of replacing the Production Storage Array in the current fiscal year: and WHEREAS, funds made available by the cancellation of the projects will adequately fund the purchase of the Production Storage Array; and WHEREAS, at its regular meeting held on April 22, 2015, the City of Groton Utilities Commission voted to authorize Management to issue a purchase order to Gotham Technology Group, LLC, 1 Paragon Drive, Suite 200, Montvale, New Jersey for a Production Data Storage Array in the quoted amount of One Hundred Twenty-Three Thousand, Four Hundred Sixty-Six Dollars and Sixty-Five Cents ($123,466.65) to be paid from funds available in the approved Fiscal Year Electric and Water Non-Bonded Capital Funds, and furthermore, that the City Council be apprised of this action with the recommendation that it concur. THEREFORE BE IT RESOLVED that the Mayor and City Council authorize Groton Utilities Management to issue a purchase order for the purchase of a Production Storage Array to Gotham Technology Group, LLC, 1 Paragon Drive, Suite 200, Montvale, New Jersey in the quoted amount of One Hundred Twenty-Three Thousand, Four Hundred Sixty-Six Dollars and Sixty-Five Cents ($123,466.65) from funds available in the Approved Fiscal Year Electric and Water Division Non-Bonded Capital Funds Deputy Mayor Hedrick moved Councilor Sheffield seconded a motion to approve R Mayor Galbraith said this was discussed at the April 27 th Committee of the Whole meeting. She said IT General Manager Sue Blanchette and IT Department Systems Administrator Abad Cabassa were here to answer questions. Motion carried. R RESOLUTION THAT THE MAYOR AND COUNCIL CONFIRM GROTON UTILITIES MANAGEMENTS ISSUANCE OF A PURCHASE ORDER TO THREE-C ELECTRICAL COMPANY, INCORPORATED, 40 WASHINGTON STREET, SUITE 3000, WESTBOROUGH, MASSACHUSETTS FOR A TAP CHANGE AND TESTING OF THE FAILED 1X TRANSFORMER AT THE TRAILS CORNER SUBSTATION IN THE QUOTED AMOUNT OF TWELVE THOUSAND, THREE HUNDRED FIFTY-FOUR DOLLARS AND NO CENTS ($12,354.00) TO BE PAID FROM FUNDS AVAILABLE IN THE APPROVED FISCAL YEAR ELECTRIC DIVISION BUDGET

6 WHEREAS, due to the 30 MVA transformer failure at Trails Corner Substation, and in accordance with Groton Utilities Policy No. 1004, Policy and Procedures Governing the Purchase and Practices of Groton Utilities, Interim Director Thomas M. Bachey authorized the issuance of a purchase order to Three-C Electrical Company, Incorporated for a tap change and testing of the failed transformer in the quoted amount of $12, to be paid from funds available in the approved Fiscal Year Electric Division budget; and WHEREAS, at its regular meeting held on April 22, 2015, the City of Groton Utilities Commission voted to confirm Managements issuance of a purchase order to Three-C Electrical Company, Incorporated, 40 Washington Street, Suite 3000, Westborough, Massachusetts for a tap change and testing of the failed 1X transformer at Trails Corner Substation in the quoted amount of Twelve Thousand, Three Hundred Fifty-Four Dollars and No Cents ($12,354.00) to be paid from funds available in the Approved Fiscal Year Electric Division Operating and Capital Budgets, and furthermore, that the City Council be apprised of this action with the recommendation that it concur; THEREFORE BE IT RESOLVED that the Mayor and City Council confirm Groton Utilities Managements issuance of a purchase order to Three-C Electrical Company, Incorporated, 40 Washington Street, Suite 3000, Westborough, Massachusetts for a tap change and testing of the failed 1X transformer at Trails Corner Substation in the quoted amount of Twelve Thousand, Three Hundred Fifty-Four Dollars and No Cents ($12,354.00) to be paid from funds available in the Approved Fiscal Year Electric Division Operating and Capital Budgets Councilor Sheffield moved Deputy Mayor Hedrick seconded a motion to approve R Mayor Galbraith said this was discussed at the April 27 th Committee of the Whole meeting. She said she would answer any questions as best as she could. Motion carried. R RESOLUTION THAT THE MAYOR AND COUNCIL CONFIRM GROTON UTILITIES MANAGEMENTS ISSUANCE OF A PURCHASE ORDER TO THREE-C ELECTRICAL COMPANY, INCORPORATED, 40 WASHINGTON STREET, SUITE 3000, WESTBOROUGH, MASSACHUSETTS FOR VACUUM FILLING OF THE FAILED 1X TRANSFORMER AT THE TRAILS CORNER SUBSTATION IN THE QUOTED AMOUNT OF TWENTY THOUSAND, SIX HUNDRED EIGHTY- TWO DOLLARS AND NO CENTS ($20,682.00) TO BE PAID FROM FUNDS AVAILABLE IN THE APPROVED FISCAL YEAR ELECTRIC DIVISION BUDGET WHEREAS, due to the 30 MVA transformer failure at Trails Corner Substation, and in accordance with Groton Utilities Policy No. 1004, Policy and Procedures Governing the Purchase and Practices of Groton Utilities, Interim Director Thomas M. Bachey authorized the issuance of a purchase order to Three-C Electrical Company, Incorporated for vacuum filling of the failed transformer in the quoted amount of $20, to be paid from funds available in the approved Fiscal Year Electric Division budget; and WHEREAS, at its regular meeting held on April 22, 2015, the City of Groton Utilities Commission voted to confirm Managements issuance of a purchase order to Three-C Electrical

7 Company, Incorporated, 40 Washington Street, Suite 3000, Westborough, Massachusetts for vacuum filling of the failed 1X transformer at Trails Corner Substation in the quoted amount of Twenty Thousand, Six Hundred Eighty-Two Dollars and No Cents ($20,682.00) to be paid from funds available in the Approved Fiscal Year Electric Division Operating and Capital Budgets, and furthermore, that the City Council be apprised of this action with the recommendation that it concur; THEREFORE BE IT RESOLVED that the Mayor and City Council confirm Groton Utilities Managements issuance of a purchase order to Three-C Electrical Company, Incorporated, 40 Washington Street, Suite 3000, Westborough, Massachusetts for vacuum filling of the failed 1X transformer at Trails Corner Substation in the quoted amount of Twenty Thousand, Six Hundred Eighty-Two Dollars and No Cents ($20,682.00) to be paid from funds available in the Approved Fiscal Year Electric Division Operating and Capital Budgets Councilor Jervis moved Councilor Ilvento seconded a motion to approve R Mayor Galbraith said this was discussed at the April 27 th Committee of the Whole meeting. She said she would answer any questions as best as she could. Motion carried. R RESOLUTION THAT THE MAYOR AND COUNCIL INITIALLY APPROVE AN ORDINANCE APPROVING REVISIONS TO THE EXISTING WATER RATE SCHEDULE FOR THE CITY OF GROTON, DEPARTMENT OF UTILITIES, WATER DIVISION, FOR ALL WATER SERVICE LOCATED WITHIN THE GROTON AND EASTERN DIVISION SERVICE TERRITORY, TO BE EFFECTIVE FOR WATER SERVICE BILLED ON AND AFTER JULY 1, 2015 AND ON AND AFTER JULY 1, 2016 WHEREAS, the City of Groton, Department of Utilities, Water Division, has determined that revisions to the existing Water Rate Schedule are necessary; and WHEREAS, the City of Groton Utilities Commission has arrived at the revised Water Rate Schedule after careful consideration; and WHEREAS, the City of Groton Utilities Commission will conducted a Public Hearing on the proposed revisions on Tuesday, May 12, 2015 at 7:00 P.M.; THEREFORE, BE IT RESOLVED, that the Mayor and Council initially approve an Ordinance approving revisions to the existing Water Rate Schedule for the City of Groton, Department of Utilities, Water Division, for all water service located within the Groton and Eastern Division Service territory, to be effective for water service billed on and after July 1, 2015 and on and after July 1, 2016 and thereafter until revised, as follows: GROTON UTILITIES 295 Meridian Street Groton, Connecticut 06340

8 RATE SCHEDULE FOR ALL WATER SERVICE LOCATED WITHIN THE GROTON AND EASTERN DIVISION SERVICE TERRITORY BILLED ON AND AFTER JULY 1, 2015 AND BILLED ON AND AFTER JULY 1, 2016 AVAILABILITY: Year-Round Water Service for use in a single or multi-family dwelling, business, or industrial establishment. Resale Service can be available by contract if the Resale Special Provision is met. Temporary water service can be available providing all Rules of this Department have been met. 1. MONTHLY RATE IS THE SUM OF THE SERVICE CHARGE AND THE CONSUMPTION CHARGE: a. The Monthly SERVICE CHARGE is based on meter size: July 1, 2015 July 1, 2016 July 1, 2015 July 1, 2016 Meter Size Service Charge Meter Size Service Charge 5/8" or 3/4" $ $ " $ $ " $ $ " $ $ /2" $ $ " $ $ " $ $ " or larger $ $ " $ $ b. The Monthly CONSUMPTION CHARGE is based on the number of Cubic Feet (CF) recorded on the meter during the billing month in accordance with this schedule: July 1, 2015 July 1, 2016 Consumption Per Month (Cubic Feet) Per Month (Cubic Feet) First 10,000 CF cents per CF cents per CF Next 323,300 CF cents per CF cents per CF Additional CF cents per CF cents per CF 2. HYDRANT AND FIRE SPRINKLER ANNUAL CHARGES: Hydrant Service Annual Charge: $ Fire Sprinkler Service: Annual Annual Connection Size Charge Connection Size Charge 2" $ " $ " $ " $ " $ " $ TERM OF SERVICE: Water Service is on an annual basis. Seasonal Service requires payment of 12 Monthly Service Charges plus any Consumption Charge incurred.

9 3. SPECIAL PROVISION: Resale of Water Service is permitted under this Rate Schedule where reseller agrees that all resale consumption over 10,000 CF shall be billed at cents per CF per month on and after July 1, 2015, and cents per CF per month on and after July 1, 2016 annually in consideration of the extreme seasonal peak demand and lesser annual load factor of Resale Service. Councilor Gerrish moved Councilor Jervis seconded a motion to approve R Mayor Galbraith said this was discussed at the water rate public hearing and at the April 27 th Committee of the Whole. Motion carried. R RESOLUTION THAT THE MAYOR AND COUNCIL EXTEND THE HEALTH INSURANCE FOR RETIREES AND GROUP LIFE INSURANCE BENEFITS AFFORDED TO MEMBERS OF THE CITY OF GROTON MANAGEMENT HANDBOOK FROM AGE 62 TO AGE 60 TO JOHN CUNNINGHAM, DEPUTY FIRE CHIEF WHEREAS, the position of Deputy Fire Chief is inclusive in the City of Groton Management Handbook except for the Retirement Plan; and WHEREAS, as part of the Retirement Plan for Fire Fighters of the City of Groton, John Cunningham is required to retire at age 60; and WHEREAS, the City of Groton Management Handbook allows for health insurance benefits to begin under normal retirement provisions of those covered by the Retirement Plan which is age 62 up to the date said employee reaches Medicare eligibility; and WHEREAS, the City of Groton Management Handbook allows for group life benefits to begin under normal retirement provisions of those covered by the Retirement Plan which is age 62; and WHEREAS, the City would like to extend the Health Insurance for Retirees and Group Life Insurance benefits to John Cunningham beginning at age 60; and WHEREAS, the City of Groton Management Handbook Health Insurance for Retirees also provides benefits for spousal coverage which the City of Groton would extend to age 60 as well; THEREFORE, BE IT RESOLVED that the Mayor and Council extend the Health Insurance for Retirees and Group Life Insurance Benefits afforded to members of the City of Groton Management Handbook from Age 62 to Age 60 to John Cunningham, Deputy Fire Chief. Councilor Ilvento moved Deputy Mayor Hedrick seconded a motion to approve R Mayor Galbraith said the non-union management handbook allows for collecting a pension at age 62 but the firefighters pension requires they retire at age 60. Councilor Sheffield asked why there was a 2 year gap. Mayor Galbraith said both Deputy Chief Cunningham and Chief Delia are in the non-union management handbook but are in the firefighter s pension. The handbook has a normal retirement age of 62 but the firefighter s pension requires age 60. She said this is only for Deputy Chief Cunningham at this time. Motion carried.

10 R RESOLUTION THAT THE MAYOR AND COUNCIL APPROVE THE PLACEMENT OF INSURANCE BROKER AND ADVISORY SERVICES WITH USI INSURANCE SERVICES, 530 PRESTON AVENUE, MERIDEN, CONNECTICUT FOR POLICY YEAR JULY 1, 2015 THROUGH JUNE 30, 2018 FOR A TOTAL ANNUAL COST OF SIXTY-SEVEN THOUSAND FIVE HUNDRED DOLLARS AND NO CENTS ($67,500.00) TO BE PAID FROM THE OPERATING EARNINGS OF EACH DEPARTMENT IN THE APPROVED FISCAL YEAR BUDGET AND SUCCEEDING FISCAL YEAR AND THE SUCCEEDING FISCAL YEAR BUDGET WHEREAS, Management received the scope of services proposal from USI Insurance Services to continue providing insurance broker and advisory services; and WHEREAS, USI Insurance Services has successfully been providing Broker/Advisor services to the City of Groton since March 2009 and has been recommended for continuation by the Finance Director; and WHEREAS, the respective premiums will be paid from the Operating Earnings of each department in the approved Fiscal Year Budgets; THEREFORE, BE IT RESOLVED that the Mayor and Council approve the placement of insurance broker and advisory services with USI Insurance Services, 530 Preston Avenue, Meriden, Connecticut for policy year July 1, 2015 through June 30, 2018 for a total annual cost of Sixty-Seven Thousand Five Hundred Dollars and No Cents ($67,500.00) to be paid from the Operating Earnings of each Department in the approved Fiscal Year Budget and succeeding Fiscal Year Budget and the succeeding Fiscal Year Budget. Councilor Heede moved Councilor Ilvento seconded a motion to approve R Finance Director Yuhas said he spoke with the risk management broker and they agreed to a reduced fee for 3 years. Councilor Sheffield asked if it s customary to set this up for multiple years. Mr. Yuhas said it was done this way the last couple of contracts. He did ask if they could give a reduced price for this year and revisit next year but the price couldn t be guaranteed beyond this year without a contract in place. Motion carried. R RESOLUTION CONFIRMING GROTON UTILITIES MANAGEMENTS ISSUANCE OF A PURCHASE ORDER TO OTC SERVICES, INCORPORATED, 1776 CONSTITUTION AVENUE, LOUISVILLE, OHIO FOR TRANSPORTATION, RIGGING, FIELD SERVICES, REFURBISHMENT, AND REWIND SERVICES FOR THE FAILED 1X TRANSFORMER AT THE TRAILS CORNER SUBSTATION IN THE QUOTED AMOUNT OF SIX HUNDRED THIRTY THOUSAND, SEVEN HUNDRED NINETY DOLLARS AND NO CENTS ($630,790.00) TO BE PAID FROM FUNDS AVAILABLE IN THE APPROVED FISCAL YEAR AND PROPOSED FISCAL YEAR ELECTRIC DIVISION BUDGETS

11 WHEREAS, due to the 30 MVA transformer failure at Trails Corner Substation, and in accordance with Groton Utilities Policy No. 1004, Policy and Procedures Governing the Purchase and Practices of Groton Utilities, Interim Director Thomas M. Bachey authorized the issuance of a purchase order to OTC Services, Incorporated, 1776 Constitution Avenue, Louisville, Ohio for transportation, rigging, field services, refurbishment and rewind services for the failed 1X transformer at Trails Corner Substation in the quoted amount of $630,790.00; and WHEREAS, at its regular meeting held on April 22, 2015, the City of Groton Utilities Commission voted to confirm Managements issuance of a purchase order to OTC Services, Incorporated, 1776 Constitution Avenue, Louisville, Ohio for transportation, rigging, field services, refurbishment and rewind services for the failed 1X transformer at Trails Corner Substation in the quoted amount of Six Hundred Thirty Thousand, Seven Hundred Ninety Dollars and No Cents ($630,790.00) to be paid from funds available in the Approved Fiscal Year Electric Division Operating and Capital Budgets and from funds available in the proposed Fiscal Year Electric Division Operating and Capital Budget, and furthermore, that the City Council be apprised of this action with the recommendation that it concur; THEREFORE BE IT RESOLVED that the Mayor and City Council confirm Groton Utilities Managements issuance of a purchase order to OTC Services, Incorporated, 1776 Constitution Avenue, Louisville, Ohio for transportation, rigging, field services, refurbishment and rewind services for the failed 1X transformer at Trails Corner Substation in the quoted amount of Six Hundred Thirty Thousand, Seven Hundred Ninety Dollars and No Cents ($630,790.00) to be paid from funds available in the Approved Fiscal Year Electric Division Operating and Capital Budgets and from funds available in the proposed Fiscal Year Electric Division Operating and Capital Budget. Deputy Mayor Hedrick moved Councilor seconded a motion to approve R Motion carried. R RESOLUTION THAT THE MAYOR AND COUNCIL ACCEPT AND APPROVE THE RETIREMENT OF DEPUTY FIRE CHIEF JOHN CUNNINGHAM FROM THE CITY OF GROTON FIRE DEPARTMENT EFFECTIVE MAY 28, 2015 WHEREAS, Deputy Fire Chief Cunningham has informed the Mayor, Fire Chief Nicholas Delia and Human Resources Manager Lorraine Scheetz that effective May 28, 2015 he intends to retire from the City of Groton Fire Department; THEREFORE, BE IT RESOLVED that the Mayor and Council accept and approve the retirement of Deputy Fire Chief John Cunningham from the City of Groton Fire Department effective May 28, Councilor Sheffield moved Councilor Ilvento seconded a motion to approve R Motion carried.

12 X. POSSIBLE EXECUTIVE SESSION None. XI. XII. COMMENTS FROM EXECUTIVE SESSION None. ADJOURNMENT Councilor Ilvento moved Councilor Sheffield seconded a motion to adjourn. Motion carried. Mayor Galbraith adjourned the meeting at 9:21 p.m. ATTEST: APPROVED: Debra Patrick City Clerk