MINUTES LAS VEGAS-CLARK COUNTY LIBRARY DISTRICT BOARD OF TRUSTEES MEETING LAS VEGAS, NEVADA JUNE 8, 2006 (approved July 13, 2006)

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1 MINUTES LAS VEGAS-CLARK COUNTY LIBRARY DISTRICT BOARD OF TRUSTEES MEETING LAS VEGAS, NEVADA JUNE 8, 2006 (approved July 13, 2006) The Board of Trustees of the Las Vegas-Clark County Library District met in regular session in the Clark County Library, Las Vegas, Nevada, at 6:00 p.m., Thursday,. Present: Board: E. Sanchez L. Overstreet V. Davis-Hoggard L. Harala A. Arthurholtz A. Aguirre T. Wong K. Benavidez K. Carter F. Sponer Counsel: Staff: G. Welt Daniel L. Walters, Executive Director Numerous Staff E. Sanchez, Chair, called the meeting to order at 6:10 p.m. Roll Call Agenda Executive Session for labor negotiations briefing by staff and Counsel. (Item III.) All members listed above represent a quorum. Chair Sanchez announced a change in the order of the Agenda. The Chair s Report will be presented after the Library Reports and New Business items. Sanchez moved to approve the Agenda as changed. There was no opposition and the motion carried. Chair Sanchez moved that the Board adjourn into Executive Session for labor negotiations briefing by staff and counsel. Sanchez indicated that it was to be a closed session and no action would be taken. There was no opposition and the motion carried. The meeting was recessed at 6:11 p.m. Chair Sanchez moved that the Board resume. There was no opposition and the motion carried. The meeting resumed at 6:55 p.m. Approval of Proposed Minutes Regular Session, May 18, (Item IV.) Executive Director s VI.A.) Chair Sanchez moved to approve the Minutes of the Board of Trustees Meeting held May 18, There was no opposition and the motion carried. In addition to his written report, Director Walters said he would be in Cleveland the following Monday and Tuesday for a meeting with a number of directors of major urban public libraries to discuss issues related to Innovative Interfaces, Inc. (III), the District s new automation vendor. The purpose of the meeting is to discuss strategies to pursue greater flexibility, particularly on the development side, from III in the way it manages services for its large account holders (large public libraries). Mr. Walters also reminded Trustees of Staff Day on Friday, June 16, and invited them to attend.

2 Page 2 Trustee Hoggard asked for a status on the West Las Vegas remodel, as the District has not spent the money allocated during the last legislative session. Mr. Walters reported that the project is on schedule and the District has sent a report to the Legislative Bureau. The plan is to bill back the State for all the costs the District has already incurred, plus the bulk of Winston Henderson s (WH) billables. Funding is also budgeted for the equipment and furnishings used in the remodel. Less than 20% of the amount allocated by the Legislature will be used for actual construction. WH is on track to provide plans by Fall 2006, with a construction contract scheduled to be awarded in January-February Walters does not anticipate any risk that the funds will not be expended. The District has until June 30, 2007 to spend the amount allocated by the State. Public Services and Security Report (Item VI.A.1.) Trustee Sponer moved to accept Reports V.A There was no opposition and the reports were accepted. Business Office VI.A.2.) Human Resources Report (Item VI.A.3.) Technology Report (Item VI.A.4.) General Services VI.A.5.) Marketing Report (Item VI.A.6.) Development Report(Item VI.A.7.) Unfinished Business (Item VII.) Discussion and possible Board action regarding the election of Board officers for Fiscal None. Trustee Benavidez reported that the Nominating Committee met on June 6. Chair Sanchez presented the following slate of officers to be considered by the full Board: Verlia Davis-Hoggard, Chair; M. Frances Sponer, Vice Chair; Kelly Benavidez, Secretary and Andrea Arthurholtz, Treasurer.

3 Page 3 Year and accompanying Resolution (Item VIII.A.) Trustee Sponer thanked the Committee for nominating her as Vice Chair. Sponer said she was committed to the goals of the District and, if elected, would support the Chair in any way possible, by assisting in the Legislative process as well as by attending all meetings. Sponer continued by saying that she believes that the District is the top library in the nation, which she believes is due to the caliber of the leadership of not only department heads, but also of the Executive Director and the strong Board of Trustees. Sponer also thanked Chair Sanchez for her leadership and said she learned a great deal from Sanchez over the last two years. Chair Sanchez asked for any additional nominations from the floor for Chair. There were none. Chair Sanchez asked for any additional nominations from the floor for Vice Chair. There were none. Chair Sanchez asked for any additional nominations from the floor for Secretary. There were none. Chair Sanchez asked for any additional nominations from the floor for Treasurer. There were none. Hearing no additional nominations for the four offices, the nominations were closed. The officers presented by the nominating committee were elected by acclamation. Trustee Sanchez moved to pass Resolution authorizing Fred James, CFO and newly elected Treasurer Andrea Arthurholtz to execute checks on behalf of the Library District. There was no opposition and the motion carried. Trustee Aguirre led a round of applause for Chair Verlia Davis-Hoggard. Discussion and possible Board action to restrict adult residents of Clark County from reserving and using public computer stations whose library cards have outstanding fines of $4.00 or more. (Item VIII.B.) Deputy Director, C.O.O., Robb Morss introduced this item. Staff reported to the Board of Trustees at the May 18, 2006 meeting their recommendations to change the Computer Use Procedures: Adult Residents of Clark County must have an LVCCLD registered library card in good standing to reserve and use a public computer station. Visitors or nonresidents of Clark County will be issued a one week temporary pass. Patrons owing $4.00 or more in fines will be blocked from reserving or using a computer station. Children s Services Computer Stations will not be affected by this change. Residents who do not wish to obtain a Las Vegas-Clark County Library District card will still continue to have access to the 15 minute walk up station. Each urban branch currently has one 15 minute station with some of the busier branches having two or more.

4 Page 4 Mr. Morss outlined several reasons behind the proposed changes the staff would like to make: with the recent upgrade of TELUS and the migration to the new ILS, the District now has the capability to block patrons who owe $4.00 or more in fines or fees. The older version of TELUS did not provide this functionality. Mr. Morss said staff is recommending utilizing this new software functionality between TELUS and III as another outlet to encourage collection of the District s outstanding fine total which currently stands at $8.1 million over five plus years. As with checking out materials, patrons will be allowed to use computer services only if they are in good standing with the District and owe less than $4.00. This change would allow the District to obtain greater financial accountability for a service that is heavily in demand by District patrons. Mr. Morss provided information previously requested by the Trustees regarding six library districts which currently only allow patrons who have library cards in good standing to access computer stations. Also listed is their overdue fine threshold. Library Overdue Fine Threshold North Las Vegas Library District 25 cents Henderson Public Library District $4.01 Columbus Metropolitan Library $5.00 Buffalo and Eire County Public Library $4.99 Chicago Public Library 10 cents Toledo Lucas County Public Library $5.00 Trustee Hoggard moved to approve restricting adult residents of Clark County from reserving and using Internet stations whose library cards have outstanding fines of $4.00 or more. The motion carried with Trustee Overstreet in opposition. Trustee Hoggard commented that she has had several patrons express concern about the number of users of District facilities who do not have a library card and suggested that the use of library facilities by noncardholders should be limited. Hoggard also said that with the high use of the facilities at West Las Vegas, she believes that is this is an issue that should be considered at a later date. Chair s Report (Item IV.) Chair Sanchez reminded Trustees about the upcoming American Library Association meeting in New Orleans, beginning on June 22, Trustee Aguirre thanked Elaine Sanchez for her service as Chair during and led a round of applause for Sanchez. Chair Sanchez thanked Board members for the wonderful experience of serving as Chair for the previous two years. Announcements (Item VIII.) The next Board Meeting will be held Thursday, July 13, 2006 in the Sahara West Library at 6:00 p.m.

5 Page 5 Public Comment (Item IX.) AKA Dixie Lee, 503 Greasewood Drive, Las Vegas Nevada, Ms. Lee claimed to be a victim of name-jacking, and fraud for many years which got much worse when she used District computers at the Clark County and Las Vegas libraries with her library card. Lee said this did not occur when she used the fifteen minute walk up stations. Lee said she followed the rules but said District staff screamed at her for not following the rules, including speaking her name in a loud tone, which she has asked the staff not to do because of the name-jacking. Ms. Lee then spoke on several subjects including sexual harassment, discrimination, Helen J. Stewart, and referred to five meetings about her name-jacking which she has attended this week. Lee stated she was a senior disabled Vietnam veteran from Hartford, Connecticut whose rights have been completely abused. She continued by saying she has to bring two cases to Washington, D.C., and what is happening at the library since she got on the District computers is unbelievable. While Ms. Lee was speaking, Chair Sanchez informed Lee her allotted three minutes were up, but said she would allow Lee an additional thirty seconds. Lee stated she never said anything about the treatment by staff or harassment, but was trespassed from the library on April 18, the same day as the midnight ride of Paul Revere. She said District staff treated her as though they were the Gestapo. Lee said everything has happened to her before and she thinks the treatment she is receiving is because of sexual orientation. Chair Sanchez thanked Ms. Lee for her comments. Adjournment (Item X.) Chair Sanchez moved to adjourn the meeting at 7:16 p.m. There was no opposition and the motion carried. Respectfully submitted, Kelly Benavidez, Secretary