City of Arkansas City Board of City Commissioners

Transcription

1 City of Arkansas City Board of City Commissioners Agenda Regular Meeting Tuesday, June 5, 5:30 PM Commission Room, City Hall 118 W. Central Ave. Arkansas City, KS I. Routine Business 1. Roll Call 2. Opening Prayer and Pledge of Allegiance 3. Additions or Deletions to the Agenda (Voice Vote) 4. Approval of the Agenda (Voice Vote) II. Awards and Proclamations 1. Witness 2017 Traffic Safety Award presented to the Arkansas City Police Department. 2. Recognize and congratulate Policer Officer Kelsey Horinek, Law Enforcement Award recipient from the Optimist Club of Arkansas City. 3. Recognize DARE Essay Winner. III. Recognition of Visitors IV. Comments from the Audience for Items Not on the Agenda Each speaker will state his or her name and address before making any comments. Each speaker will have three (3) minutes to present his or her comments. Comments or questions will be directed only to the City Commission. Debate or argument between parties in the audience will not be allowed. Repeated reiterations by speakers will not be allowed. Violations of comment procedure will result in being directed to cease speaking or resume sitting. V. Consent Agenda (Voice Vote) Note: All matters listed below on the Consent Agenda are considered under one motion and will be enacted by one motion. There will be no separate discussion. If such discussion is desired, that item may be removed from the Consent Agenda and will be considered separately under New Business Section VII. 1. Approve the May 15, 2018, regular meeting minutes as written. 2. Approve a Resolution authorizing the purchase of a 1-ton 4x2 dual rear-wheel truck cab and chassis with a flatbed dump and hoist from Reedy Ford, of Arkansas City, for an amount not to exceed $47, VI. Old Business 1. Affirming the Governing Body's adoption of Charter Ordinance No. 34. (Voice Vote) VII. New Business 1. Consider first reading of an Ordinance to approve the plat of Carver Park and accepting land dedicated for the public purposes included therein. (Roll Call Vote) 2. Consider a Resolution authoring the City of Arkansas City to enter into Change Order Agreement No. 1 with Marsau Enterprises, Inc., of Enid, Oklahoma, regarding the Water Treatment Facility Waste Line to the Wastewater Treatment Facility, for an amount not to exceed $9, (Voice Vote)

2 3. Consider a recommendation of the Beautification and Tree Advisory Board to transfer Brock Park, located at 501 S. 6 th St., to the City Land Bank program and relocate the horseshoe pits to another park. (Voice Vote) 4. Consider ratifying Mayor Dan Jurkovich s appointment to the Arkansas City Public Library Board of Trustees. (Voice Vote) 5. Consider a Resolution authorizing and providing for the calling of a special question election in the City of Arkansas City, Kansas, for the purpose of submitting to the electors of the city the question of imposing a one percent (1.00%) citywide retailers' sales tax for the purpose of financing the costs of providing health care services in the city; and providing for the giving of notice of said election. (Voice Vote) 6. Consider a Resolution authorizing the City to obtain a survey and legal description to begin eminent domain proceedings for the Crestwood Bridge improvement project. (Voice Vote) VIII. City Manager Updates 1. Consider canceling July 3 regular meeting. 2. Discussion/Planning of Town Hall meeting on the Hospital. 3. Movies at the Park. 4. Arkansas City Relay for Life th Army Reserve Band Concert. IX. Other Business 1. Reports: a. City Advisory Board Reports X. Adjournment

3 Item for City Commission Action Section II Item 1 Meeting Date 06/05/2018 Department/Division Police Department Staff Contacts Chief Dan Ward Title: Award Item: Witness 2017 AAA Traffic Safety Award presentation to the Arkansas City Police Department. Description: The Arkansas City Police Department received the AAA Traffic Safety Gold Award for five (5) consecutive years and the Platinum Award in This is due in part to the Seatbelts Are For Everyone program, which ACPD has administered for six (6) years in Ark City. Other factors include ACPD s participation in an annual bicycle rodeo, the Cowley County Health and Safety Fair and DARE Camp, as well as its educational pamphlets, safety tips on Facebook and Twitter, and rollover crash demonstration efforts. ACPD also has been recognized for its special traffic enforcement efforts, K-9 program, bicycle patrol, nighttime seat belt check lanes, electronic speed-monitoring sign and bus traffic safety design. Commission Options: 1. Witness 2017 AAA Platinum Traffic Safety Award presentation to the Arkansas City Police Department. Fiscal Impact: Amount: N/A Fund: Department: Expense Code: Included in budget Grant Bonds Other (explain) Approved for Agenda by: City Manager

4 Item for City Commission Action Section II Item 2 Meeting Date 6/5/2018 Department/Division City Manager Staff Contacts Bob Frazee / Andrew Lawson Title: Award Item: Recognize and congratulate Police Officer Kelsey Horinek, Law Enforcement Award recipient from the Optimist Club of Arkansas City. Description: Every year, the local Optimist Club honors an outstanding Arkansas City Police Department officer with its Law Enforcement Award. This is just one part of Optimist International s Respect for Law program. In July 1965, a discussion between Past Optimist International President Carl Bowen and former Federal Bureau of Investigation Director J. Edgar Hoover resulted in the birth of the Respect for Law program. Respect for Law is the fourth-most popular OI program, with more than 1,500 clubs participating last year. This year, the police department nominated two deserving officers, with the final difficult choice being the responsibility of the club. This year s winner is Police Officer Kelsey Horinek, who was hired in Horinek is a two-year veteran of the police department who graduated as class president from the Kansas Law Enforcement Training Center in September Among the actions which earned her a nomination were her 2017 involvement in helping to save a suicidal teen, her strong statistical performance as a patrol officer, her membership on the department s recruitment team and her continued involvement with a variety of new community programs. These include the Cops in Schools lunch program, Popsicle Patrol, #Badgetober, No Valuables November and Shop with a Cop. Commission Options: 1. Introduce Officer Horinek and formally award her the Law Enforcement Award. Approved for Agenda by: City Manager

5 Item for City Commission Action Section V Item 1 Meeting Date 6/5/2018 Department/Division City Manager Staff Contact Andrew Lawson Title: Consent Agenda Item: Approve the May 15, 2018, regular meeting minutes as written. Description: Please see attached document. Commission Options: 1. Approve with the consent agenda. 2. Remove item from consent agenda for further consideration. Approved for Agenda by: City Manager

6 , 2018 Dan Jurkovich Kanyon Gingher Duane L. Oestmann Jay Warren Karen Welch Nick Hernandez Tamara Niles Lesley Shook Andrew Lawson Kathy Cornwell Mike Crandall Dan Ward Marla McFarland Josh White Dotty Smith Mendy Pfannenstiel Otis Morrow Vicki Jackson Foss Farrar Mell Kuhn Mike Munson Lori Newsome Tamara Norwood Nola Riggs Jason Smith Jeni McGee John Shelman National EMS Week May 1, 2018 May 15, 2018 Page 1

7 May 15, 2018 Page 2

8 2526 Valley View Drive May 15, 2018 Page 3

9 Kansas Medical Center Board of Trustees South Central May 15, 2018 Page 4

10 May 15, 2018 Page 5

11 May 15, 2018 Page 6

12 Item for City Commission Action Section V Item 2 Meeting Date 6/5/2018 Department/Division City Manager Staff Contact Andrew Lawson Title: Consent Agenda Item: Approve a Resolution authorizing the purchase a 1-ton 4x2 dual rear-wheel truck cab and chassis with a flatbed dump and hoist from Reedy Ford, of Arkansas City, for an amount not to exceed $47, Description: The City is in need of a new 1-ton flatbed dump truck for the Public Services Division for street repairs. This unit, which is included in the 2018 budget, will replace Unit 6028, a 24-year-old 1994 Ford F-350 4x2 flatbed dump truck with 78,695 miles on it. The City received three bids, but two of the bids were non-responsive. A bid from Zeller Motors was for a cab and chassis only, while a bid from Parks Motors was for a truck with a gross vehicle weight rating (GVWR) that was less than the specified requirements. Staff recommends purchasing this truck from Reedy Ford, for an amount not to exceed $47, The 2018 budget includes $50,000 for replacing this vehicle. Commission Options: 1. Approve with the consent agenda. 2. Remove item from consent agenda for further consideration. Fiscal Impact: Amount: $47, Fund: 21 (Special Streets) Department: 542 (Streets) Expense Code: 7403 (Motor Vehicles) Included in budget Grant Bonds Other (explain) Approved for Agenda by: City Manager

13 RESOLUTION NO A RESOLUTION AUTHORIZING THE PURCHASE OF A 1-TON 4X2 DUAL REAR-WHEEL TRUCK CAB AND CHASSIS WITH A FLATBED DUMP AND HOIST FROM REEDY FORD, OF ARKANSAS CITY, FOR AN AMOUNT NOT TO EXCEED $47, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the City to purchase a 1-ton 4x2 dual rear-wheel truck cab and chassis with a flatbed dump and hoist from Reedy Ford, of Arkansas City, for an amount not to exceed $47, SECTION TWO: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the Mayor and/or City Manager of the City of Arkansas City, Kansas, to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION THREE: This Resolution will be in full force and effect from its date of passage by the Governing Body of the City of Arkansas City, Kansas. PASSED AND RESOLVE by the Governing Body of the City of Arkansas City, Kansas, on June 5, (Seal) ATTEST: Dan Jurkovich, Mayor Lesley Shook, City Clerk APPROVED AS TO FORM. Tamara L. Niles, City Attorney CERTIFICATE I, hereby certify that the above and foregoing is a true and correct copy of the Resolution No of the City of Arkansas City, Kansas, adopted by the Governing Body on June 5, 2018, as the same appears of record in my office. DATED: Lesley Shook, City Clerk

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22 Item for City Commission Action Section VI Item 1 Meeting Date 6/5/2018 Department/Division City Attorney Staff Contact Tamara Niles Title: Consider affirming the Governing Body s adoption of Charter Ordinance No. 34. (Roll Call Vote) Description: At the City Commission meeting on May 15, 2018, the City Commission approved Charter Ordinance No. 34, amending the makeup of the Board of Trustees for South Central Kansas Medical Center. While consideration of an appointment to the Board was on the City Commission s agenda on May 15, 2018, the Charter Ordinance itself had not been previously drafted and was not on the agenda. Therefore, staff requests that the City Commission affirm its adoption by reviewing the attached Charter Ordinance and affirming its adoption by a roll call vote. Commission Options: 1. Ratify Mayor Jurkovich s appointment to the SCKMC Board of Trustees. 2. Table the appointment for further discussion. Approved for Agenda by: City Manager

23 (Published in the Arkansas City Traveler, on and ). CHARTER ORDINANCE NO. 34 A CHARTER ORDINANCE OF THE CITY OF ARKANSAS CITY, KANSAS, AMENDING PROVISIONS OF CHARTER ORDINANCES 7, 12, 15, 21, AND 24 REGARDING THE CITY-OWNED MEDICAL CENTER, AND PROVIDING SUBSTITUTE AND ADDITIONAL PROVISIONS RELATING THERETO, AND MODIFYING MUNICIPAL CODE TO SO REFLECT. WHEREAS, Article 12, Section 5 of the Constitution of the State of Kansas (the "Act") provides that cities may exercise certain home rule powers, including adopting charter ordinances which exempt such cities from enactments of the Kansas Legislature; and WHEREAS, the City of Arkansas City, Kansas (the "City") is a city, as defined in the Act, duly created and organized under the laws of the State of Kansas (the "State"); and WHEREAS, K.S.A is a part of an enactment of the Kansas Legislature relating to Medical Centers, which enactment is applicable to the City but is not uniformly applicable to all cities within the State; and WHEREAS, the Governing Body of the City previously adopted Charter Ordinances 7, 12,15, 21 and 24 modifying the application of K.S.A and creating Municipal Code governing the Medical Center; and WHEREAS, the Governing Body of the City desires, by charter ordinance, to provide substitute and additional provisions to Municipal Code regarding the Medical Center. NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS, AS FOLLOWS: Section 1. Exemption-K.S.A The City, by the power vested in it by the Act, has previously elected to exempt itself from and make inapplicable to it the provisions of K.S.A , and provided substitute and additional provisions in place thereof. The City desires to provide additional substitute and additional provisions, by modifying Municipal Code created by previous Charter Ordinance. Section 2. The Governing Body of the City of Arkansas City hereby modifies Municipal Code Section 2-221, to read as follows: Sec Board of trustees; organization; powers. (a) Membership. The board of city commissioners shall appoint five trustees who shall constitute a board of trustees for the medical center. (b) Term. Said trustees shall hold their offices until April 1 of the year their appointment is scheduled to expire or until their successors are appointed and qualified. (1) Any trustee who has served a full term of appointment of four years and who indicates a willingness to serve an additional appointment of four years may be reappointed, unless: a. The mayor provides written notice to the chairperson of the board of trustees of the medical center and to the board of city commissioners at least 30 calendar days prior to the date the appointment is scheduled to expire, his intention to not so reappoint; or b. The trustee has failed to comply with requirements of the bylaws of the board of trustees during his term of appointment.

24 (2) Except for ex officio members of the board, no person who has been appointed for two consecutive four-year terms to the board of trustees of the medical center shall be eligible for further appointment until two years after the expiration of the second term. (3) Trustees shall receive no compensation for their services but shall be allowed their actual and necessary expenses in attending meetings and carrying out their duties as members of the board of trustees. (4) Despite any provision herein regarding the term and appointment of trustees, trustees serve at the pleasure of the governing body, and may be removed with or without cause upon a vote of at least four members of the governing body. (c) Officers of board; meetings. (1) Said trustees shall, at the next regular meeting of the board after their appointment, qualify by taking the oath of civil officers and meet and organize by the annual election of a chairperson, a secretary and a treasurer and such other officers as they may deem necessary. No bond shall be required of any officer except the treasurer, to be approved by the board of city commissioners and filed in the office of the city clerk. (2) The board of trustees shall fix the date and place of its regular meetings which shall occur at least once each month. Special meetings may be called by the chairperson or upon written request of a majority of the members; a complete record of all proceedings whether regular or special shall be maintained. Written notice, stating the time and place of any special meeting and the purpose for which called, shall, unless waived, be given each member of the board at least two days in advance of such meeting, and no business other than that stated in the notice shall be transacted at such meeting. (d) Trustees' powers. The medical center board of trustees shall: (1) Make and adopt such bylaws, rules and regulations for their own guidance and for the government of the medical center as may be deemed expedient for the economical and proper conduct thereof not inconsistent with the laws of the state or the ordinances of this city; all physicians, nurses, attendants, patients and all persons approaching or coming within said medical center, and all furniture and other articles used or brought there, shall be subject to such rules and regulations; (2) Unless otherwise established by applicable law, have exclusive control of the expenditure of all moneys collected to the credit of the medical center fund and of the supervision, care and custody of the grounds, rooms or buildings purchased, constructed, leased, or set apart for that purpose; provided, that all money received for such medical center shall be deposited in the treasury of the board of trustees and paid out only by claims and warrants or warrant checks as provided by K.S.A et seq., and a and b, as amended and supplemented; (3) Have the power to appoint a suitable chief executive officer, fix his compensation, remove such appointee, and to approve or disapprove the actions of said appointee; (4) Establish and fund pension and deferred compensation plans for medical center employees and procure contracts insuring medical center employees, their dependents, or any class or classes thereof under a policy or policies of life, disability income, health, accident, accidental death and dismemberment, medical center surgical and medical expense insurance and workers' compensation insurance. The employee's contribution, if any, to the plan and the premium for such insurance may be deducted by the employer from the employee's salary upon written consent of the respective employee, when such contribution and deduction is not required by law; (5) File with the board of city commissioners a quarterly CEO letter and financial report and an annual audit report no later than 30 days after receiving the annual audit; (6) For the benefit of all inhabitants of said service area, and medical center patients, establish and fix a reasonable compensation for occupancy, nursing, care, medicine and attendants, which

25 compensation may be adjusted from time to time as the trustees may determine or applicable state or federal laws may dictate; and (7) Have authority to expend funds deemed necessary in recruitment of professional staff. (e) Eminent domain. If the board of trustees of the medical center and the owner of any property desired by them for medical center purposes cannot agree as to the price to be paid therefor, they shall report the facts to the board of city commissioners, which may institute condemnation proceedings and prosecute such proceedings in the name of the city, as provided by law. Section 3. Repeal. To the extent this Charter Ordinance conflicts with any prior legislation adopted by the City, the conflicting provisions of any and all prior legislation are hereby repealed in full. Section 4. Severability. If any provision or section of this Charter Ordinance is deemed or ruled unconstitutional or otherwise illegal or invalid by any court of competent jurisdiction, such ruling shall not affect or otherwise invalidate any other provision contained within this Ordinance. Section 5. Effective Date. This Charter Ordinance shall be published once a week for two consecutive weeks in the official City newspaper, and shall take effect sixty (60) days after final publication, unless a petition signed by a number of electors of the City equal to not less than ten percent (10%) of the number of electors who voted at the last preceding regular City election shall be filed in the office of the City Clerk, demanding that this Charter Ordinance be submitted to a vote of the electors, in which event this Charter Ordinance shall take effect when approved by a majority of the electors voting at an election held for such a purpose. Once it becomes effective, please send a certified copy of this Charter Ordinance to the Kansas Secretary of State. Section 6. Additional modifications. Any further modifications to Municipal Code sections referenced herein may be made by regular Ordinance of the Governing Body of the City of Arkansas City. PASSED AND ORDAINED by the governing body of the City by not less than two-thirds of the memberselect of the governing body this 15th day of May, 2018, and signed by the Mayor. ATTEST: Daniel Jurkovich, Mayor Lesley Shook, City Clerk DRAFTED AND APPROVED AS TO FORM: TAMARA L. NILES, City Attorney

26 CERTIFICATE I hereby certify that the foregoing is a true and correct copy of the original ordinance; that said Charter Ordinance was passed on May 15, 2018 that the record of the final vote on its passage is found in the official Minutes of that meeting; and that it was published in the Cowley County Courier Traveler on, and on. DATED:, Clerk [BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK]

27 CERTIFICATE OF NO PROTEST STATE OF KANSAS ) ) ss: COUNTY OF COWLEY ) The undersigned, Clerk of the City of Arkansas City, Kansas (the "City"), does hereby certify that the governing body of the City duly adopted Charter Ordinance No. 34 (the "Charter Ordinance"), on May 15, 2018; that the Charter Ordinance was duly published once a week for two consecutive weeks in the official City newspaper; that more than sixty (60) days has elapsed from the date of the last publication; and that there has been no sufficient written protest filed in my office against the Charter Ordinance, as provided in Article 12, Section 5, of the Kansas Constitution. WITNESS my hand and official seal on,. (Seal) Clerk

28 Item for City Commission Action Section VII Item 1 Title: Meeting Date Department/Division Staff Contact 6/5/18 Neighborhood Services Josh White, Principal Planner Consider first reading of an ordinance to approve the plat of Carver Park and accepting land dedicated for the public purposes included therein. (Roll Call Vote) Description: Cowley College has applied and submitted a preliminary plat for a development known as Carver Park. This plat would be a replat and create one new lot. The property is vacant currently but had been used as a park. The area surrounding the property is residential, publicly owned and light commercial. A portion of this plat is in a floodplain as designated on the preliminary plat. Any subsequent development of the site will need to take proper precautions when developing in that area. Some easements were added to the southern portion of the plat to account for existing utilities. Any additional utilities needed for development will be covered by the site plan review process. The property is approximately 4.85 acres. The property is currently zoned P, Public Use District. The Planning Commission held a public hearing on Tuesday, May 8 and voted to approve the preliminary plat and recommend approval of the final plat and accept the dedication of land proposed on it. Commission Options: 1. Approve ordinance on the first reading 2. Table and approve on second reading 3. Dissapprove ordinance with 2/3 majority 4. Table and send back to Planning Commission for further consideration Fiscal Impact: Amount: Cost of publication, recording fees Fund: Department: Expense Code: Included in budget Grant Bonds Other (explain) Approved for Agenda by: City Manager

29 (First Published in the Arkansas City Traveler, 2018) ORDINANCE NO AN ORDINANCE APPROVING THE PLAT FOR CARVER PARK, AND ACCEPTING LAND DEDICATED FOR THE PUBLIC PURPOSES INCLUDED THEREIN. WHEREAS, a plat for Carver Park, has been submitted to, and approved by the City of Arkansas City Planning Commission, and WHEREAS, pursuant to K.S.A (c), the Governing Body must accept the dedication of land for public purposes contained with that Plat and WHEREAS, the Governing Body of the City of Arkansas City, Kansas, desires to approve the Plat and accept such dedication of land. NOW THEREFORE, IN CONSIDERATION OF THE AFORESTATED PREMISES, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: That the Governing Body of the City of Arkansas City hereby adopts the recommendation of the Arkansas City Planning Commission, and approves the Plat for Carver Park. The City further accepts the dedication of land for public purposes contained within the Plat. Such Plat is attached hereto, and incorporated herein by reference. SECTION TWO: The Governing Body of the City of Arkansas City hereby authorizes City Staff of the City of Arkansas City to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION THREE: This Ordinance shall take effect and be in full force from and after its adoption by the governing body of the City of Arkansas City and either (a) publication once in the official newspaper of the City, or (b) publication of a summary of this Ordinance certified as legally accurate and sufficient by the City Attorney. PASSED AND ORDAINED by the Governing Body of the City of Arkansas City this day of, ATTEST: Lesley Shook, City Clerk APPROVED AS TO FORM: TAMARA L. NILES, City Attorney Dan Jurkovich, Mayor CERTIFICATE I, hereby certify that the above and foregoing is a true and correct copy of the Ordinance No of the City of Arkansas City, Kansas adopted by the governing body on, DATED: Lesley Shook, Clerk

30 N 8TH ST N 9TH ST W CHESTNUT AVE Request for a Minor Subdivision Plat for Carver Park Subdivision S 8TH ST W 5TH AVE Property Lines W 5TH AVE S 6TH ST 113 S 7TH ST SD WINGATE S 9TH ST 101 N 7TH ST N 6TH ST Proposed Plat 210 Produced by the City of Arkansas City GIS using the best available data to date. Created: April 09, 2018

31 CASE NUMBER SD PUBLIC HEARING DATE May 8, 2018 STAFF REPORT City of Arkansas City Neighborhood Services Division Josh White, Principal Planner 118 W Central Ave, Arkansas City, KS Phone: Fax: jwhite@arkansascityks.gov Website: APPLICANT/PROPERTY OWNER Cowley College BRIEF SUMMARY OF REQUEST Cowley College has applied and submitted a preliminary plat for a development known as Carver Park. This plat would be a replat and create one new lot. The property is vacant currently but had been used as a park. The area surrounding the property is residential, publicly owned and light commercial. To the north is residential, to the east is Paris Park pool and to the west is residential and to the south is residential and commercial. A portion of this plat is in a floodplain as designated on the preliminary plat. Any subsequent development of the site will need to take proper precautions when developing in that area. Some easements were added to the southern portion of the plat to account for existing utilities. Any additional utilities needed for development will be covered by the site plan review process. The property is approximately 4.85 acres. The property is currently zoned P, Public Use District. Staff recommends approval of the preliminary plat. Since this is a minor plat, the final plat can also be considered at this meeting. PROPERTY ADDRESS/LOCATION 102 N 8 th St/Carver Park Map data 2018 Google EXISTING ZONING P-Public Use District EXISTING LAND USE Vacant/Park SURROUNDING ZONING & LAND USE North-R-3 (Residential) East-P (Public) South-C-3/R-2 (Commercial/Residential) West-R-2 (Residential) STAFF RECOMMENDATION SITE IMPROVEMENTS none SIZE OF PROPERTY 4.85 Acres APPROVE APPROVE WITH CONDITIONS DENY Lots and Blocks The preliminary plat calls for 1 lots. The lot covers 4.85 acres. Right-of-way and Easements No new Right-of-way or streets are part of the plat. There are some utility easements along the southern portion of the plat as indicated for existing sanitary sewer as well as a water line that crosses the property. Land Planning and Site Design Principles Any site development would need to go through a site plan review process. All utilities are readily available to the site. There is an area of floodplain along the east side of the plat that should generally be avoided by development or if disturbed, proper precautions be taken. Conformance with Comprehensive Plan and Planning Policies The proposal conforms to the public use land use pattern of the Future Land Use Map. The proposal will help the college fullfil its master plan and provide much needed expansion of its facilities. Transportation and Circulation Access to the plat should primarily be from 8 th Street, although a secondary service entrance might be possible on 5 th Avenue. The technical advisory committee would have to make recommendations on any secondary drive. The site plan would have to address circulation of the site itself in relation to adjacent streets. Its possible a traffic study of the intersection of 8 th & Chestnut may be needed to address possible additional traffic volume related to this site. ATTACHMENTS AREA MAP PUBLIC COMMENTS PRELIMINARY PLAT FINAL PLAT

32 Item for City Commission Action Section VII Item 2 Meeting Date 6/5/2018 Department/Division Public Works / Environmental Services Staff Contacts Mike Crandall Title: A Resolution authoring the City of Arkansas City to enter into Change Order Agreement No. 1 with Marsau Enterprises, Inc., of Enid, Oklahoma, regarding the Water Treatment Facility Waste Line to the Wastewater Treatment Facility, for an amount not to exceed $9, (Voice Vote) Description: This Change Order is for additional work performed by the Contractor for additional removal and replacement of driveway approaches, curb and gutter, and sidewalk that was not included in the Original Contract. The net amount for the current proposed Change Order Agreement No. 1 is $9,097.50, which will increase the revised contract amount from $1,065, to $1,074, Commission Options: 1. Approve the Resolution. 2. Disapprove the Resolution. 3. Table the Resolution for further discussion. Fiscal Impact: Amount: $9, Fund: 68 (Capital Improvement) Department: 650 (Environmental Services) Expense Code: 6212 (Payment to Contractors) Included in budget Grant Bonds Other (explain) Approved for Agenda by: City Manager

33 RESOLUTION NO A RESOLUTION AUTHORING THE CITY OF ARKANSAS CITY TO ENTER INTO CHANGE ORDER AGREEMENT NO. 1 WITH MARSAU ENTERPRISES, INC., OF ENID, OKLAHOMA, REGARDING THE WATER TREATMENT FACILITY WASTE LINE TO THE WASTEWATER TREATMENT FACILITY, FOR AN AMOUNT NOT TO EXCEED $9, (VOICE VOTE) BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ARKANSAS CITY, KANSAS: SECTION ONE: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the City to enter into Change Order Agreement No. 1 with Marsau Enterprises, Inc., of Enid, Oklahoma, regarding the Water Treatment Facility Waste Line to the Wastewater Treatment Facility, for an amount not to exceed $9, (Voice Vote) SECTION TWO: The Governing Body of the City of Arkansas City, Kansas, hereby authorizes the Mayor and/or City Manager of the City of Arkansas City, Kansas, to take such further and other necessary actions that are required to effectuate the intent and purposes of this Legislative Enactment. SECTION THREE: This Resolution will be in full force and effect from its date of passage by the Governing Body of the City of Arkansas City, Kansas. PASSED AND RESOLVE by the Governing Body of the City of Arkansas City, Kansas, on June 5, (Seal) ATTEST: Dan Jurkovich, Mayor Lesley Shook, City Clerk APPROVED AS TO FORM. Tamara L. Niles, City Attorney CERTIFICATE I, hereby certify that the above and foregoing is a true and correct copy of the Resolution No of the City of Arkansas City, Kansas, adopted by the Governing Body on June 5, 2018, as the same appears of record in my office. DATED: Lesley Shook, City Clerk

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35 Item for City Commission Action Section VII Item 3 Meeting Date 6/5/2018 Department/Division City Manager / City Attorney Staff Contact Nick Hernandez / Tamara Niles Title: Consider a recommendation of the Beautification and Tree Advisory Board to transfer Brock Park, located at 501 S. 6 th St., to the City Land Bank program and relocate the horseshoe pits to another park. (Voice Vote) Description: The Arkansas City Beautification and Tree Advisory Board held a public hearing on March 15 to consider the advisability of potentially closing three City parks Brock Park, Mills Park and Robert Cox Park. During this hearing, five citizens spoke, but only one of them, Vicki Jackson, expressed any opposition to the idea of transferring Brock Park into the City Land Bank program. Ms. Jackson said she does not agree with closing any City parks under any circumstance her objection was not specific to Brock Park. The Board tabled discussion of the parks at its March 29 meeting, but took up the issue again April 26. The Board voted unanimously at this meeting to recommend that Brock Park be transferred into the City Land Bank program and requested that the horseshoe pits be moved to Robert Cox Memorial Park. (Minutes for both the March 15 special meeting and the April 26 regular meeting follow in this packet.) If the City Commission acts on this recommendation, staff recommends instead that the horseshoe pits be moved to Pershing Park, which has better ADA access and is slated for future restroom development. Brock Park is 0.76 acre in size and potentially could be divided into two (2) or three (3) parcels for housing. It also can serve as a site for Habitat for Humanity, which has several other homes in the area. Commission Options: 1. Approve the transfer of Brock Park into the City Land Bank and relocate the horseshoe pits to. 2. Table the Board s recommendation for further discussion. 3. Disapprove the transfer of Brock Park into the City Land Bank. Approved for Agenda by: City Manager

36 Evaluation of City Parks Brock Park, Mills Park, Cox Park

37 2013 Comprehensive Plan Evaluate Whether the Community Would Benefit from Closure and Disposition of Certain Parks and Other City-Owned Properties, with Resulting Savings Made Available for Other Park Improvements

38 Evaluation Reviewed city-owned property, including buildings, parks, and unimproved/vacant lots, to determine what the City requires to provide appropriate recreational services to the Citizens. Determined the City has 21 parks Goals: Reduce City costs by saving maintenance and repairs, and increase revenue through sales of excess property and realizing new tax revenue.

39 43RD RD N 20TH ST City Parcels with Trees ST RD 51ST RD 252ND RD 252ND RD N 2ND ST S D ST N E ST 900 N F ST S F ST S G ST S H ST 71ST RD 71ST RD S M ST 81ST RD 87TH RD O 51ST RD 61ST RD US 77 HWY N 20TH ST 51ST RD W SKYLINE RD W SKYLINE RD GOFF INDUSTRIAL PARK RD N SUMMIT ST US 77 HWY BYPASS 85TH 61ST RD BRICKER BLVD 262ND RD 61ST RD 61ST RD US 77 HWY 85TH RD 85TH RD BROCK BLVD PATTERSON PKWY US 77 HWY 242ND RD 242ND RD 262ND RD 43RD RD N 23RD ST N 23RD ST C T US 77 BYPASS HWY 264TH RD 264TH RD TH RD N 15TH ST KEY LARGO LN US N 8TH ST HWY BYPASS 81ST RD 87TH RD 41ST RD 272ND RD N 23RD ST W RADIO LN 274TH DR W ASH AVE 18 W RADIO LN W COLORADO AVE N 12TH ST 4 W ASH AVE W OAK AVE W ELM AVE N 6TH ST W OAK AVE N 5TH ST N 4TH ST STANLEY E OSAGE AVE N A ST N C ST 300 RANDOM RD MEEK AVE DR 400 N F ST 500 E RADIO LN WILLIAMS WAY 71ST RD 81ST RD 272ND RD 272ND RD N 15TH ST W OKLAHOMA AVE N 14TH ST W CYPRESS AVE N 13TH ST N 12TH ST 800 CHERRY AVE N 3RD ST 200 N 2ND ST N A ST 200 N B ST N D ST PEAR ST N G ST N J ST 1000 E POPLAR AVE 71ST RD US 166 HWY ST US 166 HWY ANDREWS D R 282ND RD 11TH ST N N 9TH ST N 10TH ST W BIRCH AVE 8 W MAPLE AVE N 4TH ST W PINE AVE N 1ST ST 24 E LINDEN AVE E PINE AVE E BIRCH AVE E MAPLE AVE E BIRCH AVE E BIRCH AVE 286TH RD US 166 HWY US 166 HWY 286TH RD W 100E W MADISON AVE N 10TH ST W 5TH AVE W CEDAR AVE S 8TH ST N 7TH ST 800 N 6TH ST W VINE AVE W SPRUCE AVE W WALNUT AVE 400 W MONROE AVE W QUINCY AVE S 4TH ST S 3RD ST S 2ND ST N S S 3RD ST W VAN BUREN AVE N 1ST ST S 1ST ST S 1ST ST E CEDAR AVE E VINE AVE E SPRUCE AVE E WALNUT AVE E CENTRAL AVE E 5TH AVE E WASHINGTON AVE E ADAMS AVE E MONROE AVE E QUINCY AVE E JACKSON AVE S D ST S E ST S G ST S G ST 800 US 77 BYPASS HWY US 77/166 BYPASS HWY 900 US 77 BYPASS HWY MILL KIRKRD CRESTWOOD D R EASTWOOD DR N CENTENNIAL RD S BOYER RD S FOREWOOD DR 79TH RD LORD RD 2400 S COUNTRY CLUB RD E VINE AVE 292ND RD E VINE AVE E CHESTNUT AVE 85TH DR 85TH DR 87TH DR 292ND RD 22 S 6TH ST W POLK AVE W TAYLOR AVE W TYLER AVE S 2ND ST US 77 BYPASS HWY E TYLER AVE E POLK AVE E TAYLOR AVE S B ST S D ST 25 RD E TYLER AVE E POLK AVE E TAYLOR AVE S 4TH ST W PIERCE AVE E PIERCE AVE ND RD 302ND RD 302ND RD 302ND RD W LINCOLN AVE ND RD 302ND RD 51ST RD 304TH RD 53RD DR 304TH RD 53RD RD 304TH RD US 77 HWY 77TH RD 312TH RD 312TH RD 306TH RD 306TH RD US 77 HWY 306TH DR February 2017

40 Brock Park 501 South Sixth St. Move horseshoe pits to another park

41 .76 acre No deed restrictions. Could be added to Land Bank for sale and residential development.

42 Savings Realized SAVINGS (ANNUALLY) MAINTENANCE/REPAIRS: $5,000 TAX REVENUE GENERATED FROM PARCELS RETURNED TO TAX ROLLS (unimproved): $1,000

43 Arkansas City Beautification and Tree Advisory Board 3/15/2018 Minutes A special meeting was held Thursday, March 15, 2018, in the Commission Room at City Hall. Meeting was called to order at 7 p.m. Roll Call: Board Members Staff Liaisons Robin Henderson Katie Coble Paisley Howerton Nick Hernandez Brooke Padgett Andrew Lawson Peggy Soule Tamara Niles Jessica Taylor Tony Tapia Jill Wineinger Brian Williams 1. Presentation on Brock/Cox/Mills Parks: Tamara gave a short presentation on the three parks. She said the 2013 Comprehensive Plan directs the City to evaluate whether the community would benefit from the closure and disposition of certain parks and other City-owned properties, with resulting savings made available for other park improvements. To that end, she drafted a memo in 2015 (updated in 2017). City staff reviewed all City-owned properties, including buildings, parks and unimproved or vacant lots, to determine what the City requires to provide appropriate recreational services to its citizens. They determined that the City maintains 21 parks. The goal of this effort would be to reduce City costs by saving on maintenance and repairs, while simultaneously increasing revenue through the sale of excess property and realizing new property tax revenues. Tamara showed a map of the 21 parks. Mills Park, located at 700 Highland Drive, is a residential neighborhood park with no equipment. Tamara said she didn t even realize it was a park the first time she saw it. It consists of 4.7 acres, 0.7 of which could be added to the City Land Bank. The other 4 acres, mostly wooded and undevelopable, are subject to a deed reverter restriction. If the park were dissolved, ownership of that land would revert to the First Church of Christ Scientist and the City would not have to maintain it further. Robert Cox Memorial Park, located at 1205 N. Fifth St., has had very few improvements and is located within a short walking distance of two other parks, Lovie Watson Park and Pershing Park. It cannot contain athletic facilities at all. Cox Park is 1.7 acres, all of which is subject to a deed reverter. If the park were to be dissolved, ownership of the property would revert to the heirs of Jean Lough, immediately making the property subject to taxes and eliminating City maintenance. Brock Park, located at 501 S. Sixth St., contains horseshoe pits that could be moved to Paris Park. It is 0.76 acre, with no deed restrictions. It could be put in the Land Bank for residential development and sold or donated to Habitat for Humanity. Tamara briefly explained how the statutory Land Bank program works. She estimated that eliminating the three parks could save up to $5,000 annually in maintenance and repairs, while also potentially returning $1,000 annually to property tax rolls. Jill asked Tamara how many properties currently are in the Land Bank. Tamara explained there are many properties in the old land bank, with five to 10 available for housing construction at one point, but only one (Big-N-Smalls) in the new Land Bank. She showed the Board a large stack of papers that constitute the deeds to all of the properties the City owns and maintains. Andrew asked Tamara to explain the next steps in the process. Tamara said that, if the Board decides it is worth proceeding on any of the parks, the next step would be to make an official recommendation to the City Commission, which has the final say. She reminded the Board that legally speaking, the City could just eliminate the parks, but she wanted more transparency. Jill asked Tamara if there has been any contact with the heirs of Jean Lough. Tamara has talked to Otis and Terri Morrow. Jill asked Tamara what kinds of housing could be constructed in Mills Park, for example. Tamara said the same housing would be allowed that anyone else could build on another parcel in the same neighborhood, subject to the same covenants.

44 2. Public Hearing on City Parks: Jill opened the public hearing. Speakers were Mike Lind, Richard Hensley, Mell Kuhn, Dotty Smith and Vicki Jackson: Mr. Lind spoke on behalf of the First Church of Christ Scientist regarding Mills Park. He cautioned that drainage issues might make Mills Park unsuitable as a location for residential housing. He observed that the wooded area further away from Highland Drive would make a nice camping location and said the church does not want the land. Mr. Hensley thanked the Board for helping with the development of Chestnut Park and informed them of future City plans to develop the hike-bike trail north along the abandoned railroad right-of-way along North Sixth Street. He said Cox Park is near a junction of that trail and where a spur would split off to Adams Elementary School and urged the Board to consider retaining the park as a future location for rest amenities. He also suggested that a new skate park could be built at that location, which would not necessarily qualify as an organized athletic facility. Mr. Kuhn said he saw 40 people using Cox Park that day. He argued with Tamara about whether the Board was subject to the Kansas Open Meetings Act, but she confirmed that it was. He said the City already owns around 20 percent of the land within the city (including rights-of-way), so he doesn t think losing a few parks will make a difference on the financial bottom line, while it could damage quality of life for residents in those areas. He did not object as much to closing Brock Park, but he was adamant that Robert Cox Memorial Park should be retained. Mrs. Smith said the bedrock in Mills Park makes it unsuitable for building. She agreed with Mr. Kuhn s comments. Ms. Jackson said Brock and Mills parks do not have signs designating them as parks. (Brock does, in fact.) She said more should be done to promote them. She does not agree with closing any parks under any circumstance. Tamara asked Tony how much moving Brock s horseshoe pits would cost. He estimated $800. Jill closed the public hearing. 3. Discussion of Brock/Cox/Mills Parks: Jill asked how the Board wanted to proceed. Tamara said the issue could be tabled so the Board members could drive by each of the parks and look at them for themselves. Jill said she thought the issue should be tabled until the next regular meeting. Jill made a motion to table discussion until March 29. Paisley seconded the motion, which was approved 5-0 on a voice vote. 4. Spring Cleanup Town Hall Meeting: Andrew said he invited everyone who has participated in prior cleanups, as well as a beautification coalition mailing list he maintains, and was disappointed very few of them came to this meeting. Paisley said she was disappointed all of the people who want to save the three parks weren t sticking around for this portion of the meeting, to help to keep them clean. Andrew showed the map of 14 cleanup zones, with red dots indicating case properties Brian Williams is working with that could benefit from volunteer assistance. The distribution of those properties strongly suggests 2-3 zones should be the focus. Mell Kuhn questioned putting so much effort into volunteer cleanup. He also asked what had been done to promote vacant board positions. Andrew and the Board explained all of the steps that have been taken so far, as well as staff s future plans. Concerning volunteer assistance, Andrew explained how Brian vets cases and works with property owners to make sure volunteers are assisting those who truly need the help, such as the elderly and disabled citizens, not those who don t need it. Jill requested grabbers and gloves for volunteers to protect against biological hazards. Commissioner Kanyon Gingher asked for details on how properties are vetted for need. Andrew showed the map of the properties improved by Fall Cleanup Day. Commissioner Gingher asked if there had been any follow-up with those properties since Fall Cleanup Day. Andrew said he would have to check with Brian on it, but he was not immediately aware of any refiled cases in connection with those areas. Andrew said the fall emphasis was on Zones 1, 2, 3, 4, 5 and 10. He recommended Zones 2, 3, 4, 9 and 10 for the spring.

45 Paisley said she thinks the Board should identify some volunteer groups to focus only on parks within those zones. Jill told Mell Kuhn about the lawnmower checkout program through the Parks and Facilities Division. Andrew said he can put something on the City website to promote that availability, as well. He said the map will be revised based on the Board s input and he will present the revisions at the March 29 meeting. 5. Movies in the Park (2018): Jill made a motion to table discussion of this item until March 29. Paisley seconded the motion, which was approved Bike Rack at Ark City Public Library: Jill made a motion to table discussion of this item until March 29. Robin seconded the motion, which was approved 5-0. Robin made a motion to adjourn the meeting. Jill seconded the motion, which was approved 5-0 on a voice vote. The meeting was adjourned at 8:34 p.m. The next meeting of the Beautification and Tree Advisory Board will be at 3:30 p.m. Thursday, March 29.

46 Arkansas City Beautification and Tree Advisory Board 4/26/2018 Minutes A regular meeting was held Thursday, April 26, 2018, in the City Manager s Office. The meeting was called to order at 4 p.m. Roll Call: Board Members Staff Liaisons Robin Henderson Katie Coble Paisley Howerton Nick Hernandez Brooke Padgett Andrew Lawson Peggy Soule Tamara Niles Jessica Taylor Tony Tapia Jill Wineinger Brian Williams 1. Approve March Meeting Minutes: Brooke moved to approve the minutes of the March 29 regular meeting. Jessica seconded the motion, which was approved ACPL/Rotary StoryWalk Proposal: Dan Deener, president of the Rotary Club, and Arkansas City Public Library Director Mendy Pfannenstiel presented the item. Dan said some grant money could be available through Rotary International to help with this project, but it will not be until next year at the earliest. John Sturd is set to take over as the next local Rotary president later this summer, according to Dan. Dan and Mendy talked about the StoryWalk installed at Island Park in Winfield by the Winfield Friends of the Library group. Andrew and Dan said the two likeliest locations for this are the Poplar Walking Trail and the Veterans Memorial Lake trail. Both trails are about 1 mile long (the former will be exactly 1 mile long after this summer). Mendy said the idea is to promote the healthy activity of reading with the healthy activity of walking. This is intended to be something for all families to enjoy. Andrew said the holdup with the Poplar trail is the scheduled resurfacing this summer, as well as the status of the Arkansas City Middle School KAY Club grant for outdoor exercise and stretching equipment. (This grant was later awarded for 2018.) Andrew said the Veterans Lake trail could be in flux depending on the planned Red-Wood senior housing development to the east, which will complete the trail, if approved. (This project did receive tax credits for this year and could proceed in 2018.) Mendy said each station accommodates a two-page spread and there need to be about 20 stations total, spaced about every 1/20 of a mile. The books cannot be photocopied, she said they must be deconstructed. She projects quarterly turnover. Dan said the proposal is for Rotary to provide funds for initial construction and perhaps set aside a little for maintenance, while the currently defunct ACPL Friends of the Library and/or a combination of other community groups would maintain it. Andrew said the City can provide labor and equipment for the installation, but should not be responsible for the maintenance. He said he eventually would love to see StoryWalks on both trails, depending on club interest. The Board liked the proposal. 3. Catalpa Park Adoption Renewal: Andrew said he had received, earlier on the day of the meeting, new paperwork from the Catalpa Park Committee that consists of an updated front page with essentially the same information as last year. There is no updated or new proposal. He said Allen Fisk could not attend this meeting due to a child with medical issues, but he would like to give Allen a chance at some point to speak about the status of the adoption. Andrew said a new proposal was not initially requested of the group. The adoption technically lapsed after the City Commission meeting April 17. Andrew said he was willing to backdate the renewal, but nothing moved forward on the proposal. He related that the group asked the City to remove some tree branches. To the best of his knowledge, Andrew said, no substantial funds have been raised for improvements at Catalpa Park.

47 The committee basically consists of the Fisks, he said, while Mike Evinger has been handling all of the volunteer mowing. Peggy said she does not think the committee has followed through on its promises to try to raise funds for a new rotunda or new playground equipment. Andrew explained the reasons that the playground grant application from the City fell through. He said no approved matching funds from the City were requested by the Catalpa Park Committee. Jessica said she thinks the people who quit being involved with the committee have made it ineffective. Brooke agreed they haven t followed through. Andrew said that if the Board does not vote on this issue today, he will consider the renewal to have lapsed and staff will insist that the adoption process begin all over again with completely new paperwork if the committee wishes to continue this. Peggy made a motion to reject the one-year adoption renewal for the Catalpa Park Committee and instead require a fresh start to the adoption process for Catalpa Park. Robin seconded the motion, which was approved 4-0 on a voice vote. 4. Discussion of Brock/Cox/Mills Parks: Jill had said previously that a group is interested in adopting Mills Park so it can build nature trails in the wooded portion. Andrew said he is skeptical that a Winfield resident will keep up with adoption responsibilities, but he said he is fine with letting Mills Park rest for a while to see what might develop. He is sympathetic to the Christian Science church s concerns. He said the City probably needs to converse with a civil engineer about drainage and a builder regarding commercial viability of the red section that would stay with the City. The city attorney suggested giving it to the neighbor to extend their yard. Andrew said that is probably not a good enough reason to dissolve the park. Of the three parks, he considers this least urgent. Peggy said she can contact Jill to see if she will ask Willow Smith to be at the next meeting, but Andrew said he will do that. Andrew brought up the idea of splitting Robert Cox Park, but said he can t determine a legal path for doing it. He said he agrees with Richard Hensley that future expansion of the hike-bike trail could drive further attendance at and use of Cox Park. The Board likes the potential of Cox Park and discussed the possibility of locating a possible nine-hole disc golf course there. Andrew highlighted questionable ADA compliance and lack of parking or other amenities as challenges to park development. No Board member present was in favor of retaining Brock Park. Andrew said it is the cleanest Land Bank case of the three. Peggy made a motion to table discussion of Mills Park until May 31, pending a presentation from the group that might be interested in adopting the park and developing trails. Jessica seconded the motion, which was approved 4-0 on a voice vote. Peggy made a motion to request the transfer of Brock Park into the City Land Bank and eliminating it as a park, with the horseshoe pits possibly being moved to Cox Park. Jessica seconded the motion, which was approved 4-0 on a voice vote. 5. Mayor s Monarch Pledge Items: Andrew said he can start on the public notification effort soon using Facebook. He proposed forming a two-person subcommittee to focus on the monarch butterfly issues, especially with the Farm and Art Market, and suggested Paisley for it. Peggy said she would be willing to help Paisley. Robin volunteered Jill and herself for a subcommittee to work on the movies. Andrew said the Public Works Department will work on systems change and identifying possible public planting areas. 6. Nelson Sensation Award for May: Andrew said Robert and JoLynn Foster will receive this award as soon as the new sign is completed. No vote was necessary. He said there should be a subcommittee to determine the yard award criteria. Brooke and Jessica volunteered for this group.

48 7. Spring Cleanup Day Rescheduling: Andrew and Brian gave a truncated version of their Spring Cleanup Week report to the City Commission. Volunteers were able to address all of the cases in Zones 6 and 12, half of those in Zone 9, and a scattering of properties in the other zones. As a result, Andrew asked if the Board wanted to reschedule Spring Cleanup Day and if it should be more of a park cleanup. He said Paisley still can work in Zone 4, if she likes, and suggested moving the kickoff to the Northwest Community Center. Andrew suggested moving the event to May 19, which appears to be the only somewhat free weekend in May. Robin made a motion to reschedule for 8 a.m. May 19 at NWCC. Brooke seconded the motion, which was approved 4-0 on a voice vote. 8. Tree Board U Discussion: Discussion was tabled. The Chapter 1, Chapter 2 and Chapter 3 videos are assigned watching prior to the May 31 meeting. 9. Yard of the Season / Good Neighbor Awards: Brooke and Jessica are going to work as a subcommittee on better specifying the yard award criteria for these awards. 10. Other Miscellaneous Items: Andrew asked if Board members can attend the Arbor Day event on April 27. It was set for 2 p.m. at Poplar Walking Trail. He mentioned that 50 years ago, Ed Gilliland bought 600 trees and gave them to the City to plant. And 25 years ago, Doug Allison and other ACHS students repainted an underpass mural. He said this illustrates the importance of citizen involvement. Peggy made a motion to adjourn the meeting. Jessica seconded the motion, which was approved 4-0 on a voice vote. The meeting was adjourned at 5:24 p.m. The next regular meeting of the Beautification and Tree Advisory Board will be at 4 p.m. Thursday, May 31.

49 Item for City Commission Action Section VII Item 4 Meeting Date 6/5/2018 Department/Division City Manager Staff Contact Nick Hernandez / Andrew Lawson Title: Consider ratifying Mayor Dan Jurkovich s appointment to the Arkansas City Public Library Board of Trustees. (Voice Vote) Description: Carl Bowker, who was appointed recently to the Arkansas City Public Library (ACPL) Board of Trustees, has resigned for health reasons. The City Commission will need to choose an applicant to replace him. There currently are two people who have applied for this board Shawna Allison and Leslie Patterson. Allison is employed by Ark City Arts/the Burford Theatre as an assistant director. She formerly was a member of ACPL s Friends of the Library organization before it became defunct. Patterson actually applied in August 2015, but her paperwork was misplaced until recently, which is why she has not been presented before as an applicant. She is a counselor at Arkansas City Middle School. Staff and the Board do not have a recommendation either way. Either candidate would be acceptable. Commission Options: 1. Ratify Mayor Jurkovich s appointment to the ACPL Board of Trustees. 2. Table the appointment for further discussion. Approved for Agenda by: City Manager

50 Board Vacancies as of May 30, 2018 Board, Commission, Committee or Council Arkansas City Public Library Board of Directors 1 Vacancy Community Spirit Award Committee Cowley County Council on Aging 1 Vacancy Equal Opportunity and Accessibility Advisory Board Northwest Community Center Advisory Board Planning Commission (3-Mile Growth Area) Board and/or Staff Recommendations Applications Received (Interest Expressed) Shawna Allison, Leslie Patterson Accepting applications Mike Crandall Joaquin Retana, Daniel Yocum Wesley Bradford Ron Slaven * Incumbent member Potential Upcoming Reappointments Board/Commission/Committee/Council Member(s) / Term Expiration Date Notes Planning Commission Brian Wells / February 1, 2018 Beautification and Tree Advisory Board Paisley Howerton, Peggy Soule / January 1, 2019 Member from 3-mile growth area outside city Soule serves as vice chair Community Spirit Award Committee JoAnn Bierle / January 1, 2019 Appointed to 1-year term Convention and Visitors Bureau Board of Directors Equal Opportunity and Accessibility Advisory Board Arkansas City Public Library Board of Trustees Convention and Visitors Bureau Board of Directors South Central Kansas Medical Center Board of Trustees Building Trades Advisory Board Carlla Pike / January 1, 2019 Dena Ward / January 1, 2019 Ethan Bartlett / January 1, 2019 JoAnn Bierle / January 1, 2019 Duane Oestmann / January 8, 2019 Dan Jurkovich / January 8, 2019 Kanyon Gingher / January 8, 2019 Carl Bowman / February 1, 2019 Jace Kennedy / February 1, 2019 Brian Mayfield / February 1, 2019 Ken Miller / February 1, 2019 At Large / Treasurer Tourism Representative Member with disability Former HRC member City Commission representative (ex officio) City Commission representative (ex officio) City Commission representative (ex officio) Master Plumber At Large (Electrician) Master Electrician Master Mechanical Historic Preservation Board Jean Snell / February 1, 2019 Represents Ark City Arts Northwest Community Center Advisory Board Ruben Garcia / February 1, 2019 Gary Hale / February 1, 2019 Serves as board chairman Serves as vice chairman

51 Applications Received / No Current Vacancies Name Shawna Allison Interest in serving on: Arkansas City Public Library Board of Trustees Tyler Anstine South Central Kansas Medical Center Board of Trustees Michael Bergagnini South Central Kansas Medical Center Board of Trustees JoAnn Bierle Convention and Visitors Bureau Board of Directors Jerry Campbell Convention and Visitors Bureau Board of Directors Mike Dobson Arkansas City Recreation Commission Jonathan Hansen South Central Kansas Medical Center Board of Trustees Nancy Holman Vicki Jackson Beautification and Tree Advisory Board Historic Preservation Board South Central Kansas Medical Center Board of Trustees Ted Kadau Derek Koller Building Trades Advisory Board Planning Commission / Board of Zoning Appeals South Central Kansas Medical Center Board of Trustees Mell Kuhn Sue Lancaster Planning Commission / Board of Zoning Appeals South Central Kansas Medical Center Board of Trustees Planning Commission / Board of Zoning Appeals Kayleigh Lawson Bob Mathews Convention and Visitors Bureau Board of Directors Planning Commission / Board of Zoning Appeals South Central Kansas Medical Center Board of Trustees Leslie Patterson Arkansas City Public Library Board of Trustees Dr. John Seitz South Central Kansas Medical Center Board of Trustees Michael Taylor Building Trades Advisory Board South Central Kansas Medical Center Board of Trustees

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