The Villas at Falls Run Condominium Unit Owners Association (VCA)

Transcription

1 The Villas at Falls Run Condominium Unit Owners Association (VCA) Prepared by John eegan, Jr., Ph.. President, VCA Board of irectors May 8, 2017 The Villas at Falls Run Condominium Unit Owners Association (VCA) was created by el Webb Communities of Virginia, Inc., an Arizona corporation. On March 11, 2005, the VCA was created by el Webb as eclarant, through the recording of a land record titled, eclaration of The Villas at Falls Run Condominium, LR , in Stafford County, Virginia. The eclaration was signed by ennis A. Ouellete, General Manager and Vice President of Operations for el Webb. The eclarant Control Period began on March 11, The Bylaws of the VCA are included as Exhibit C in the eclaration. The Bylaws, Article III, Board of irectors, Section 1. Number and Qualification, specifies the condition under which control of the VCA would pass from eclarant to unit owners. Once 75% or more of the units in the condominium were sold, control of the affairs of the VCA was to be passed from the eclarant to the members (unit owners) of the VCA, in the form of an elected five person Board of irectors comprised solely of unit owners. On ecember 20, 2005, ennis Ouellette informed the Villas community that control of the VCA was now eligible to be passed from the eclarant to a unit owners Board of irectors. The first meeting of the Association was scheduled for 7:00 PM on January 19, 2006 in Gayle Middle School, at which time the first fivemember Board of irectors would be elected. Invitations were extended to VCA members to stand as candidates for election (see Attachment 1). A reminder letter from ennis Ouellette was sent to all Villa unit owners on ecember 30, 2005 informing them that a Meet the Candidates opportunity was scheduled to be held on January 18, 2006 at 7:00 PM in the Falls Run Community Center (see Attachment 2). On January 12, 2006, a letter was sent by ennis Ouellette to all Villas unit owners announcing the names of nine individuals who had volunteered to serve on the first VCA Board. The length of each term of office for the first Board of irectors was

2 stated such that staggered length terms would be served by the first irectors: two would serve for three-years; two would serve for two-years; and one would serve for one-year (see Attachment 3). The letter also reminded the unit owners that the election would be held the following night, January 19, 2006 at 7:00 PM in Gayle Middle School. A proxy form was developed, and included in the January 19, 2006 letter, to permit VCA members who could not attend the meeting the opportunity to vote in the election (see Attachment 4). On January 19, 2006 the first meeting of the membership of the VCA was held. A quorum of at least 25% of the membership was present in the form of unit owners and/or proxies. The election resulted in the first VCA Board of irectors (listed in order of votes received): Paul Niemi (101 votes, three-years term), Joan Bitely (89 votes, threeyears term), Nancy Garner (78 votes, two-years term), Hugh Muir (76 votes, twoyears term), and Brenda udley (59 votes, one-year term). The minutes from the January 19, 2006 meeting of the VCA memorialize the election of these five Board members. On January 23, 2006, the first Organizational Meeting of the VCA Board of irectors was held. On that date, the following officers were elected: Paul Niemi- President, Joan Bitely-Vice President, Brenda udley-secretary, Nancy Garner- Treasurer, and Hugh Muir-Member at Large. The minutes from the January 23, 2006 meeting memorialize the election of officers. A picture of the five individuals elected to serve as the first VCA Board of irectors is included on the following page.

3 First Villas Board of irectors Elected Board Members on January 19, 2006 Elected Board Officers of January 23, 2006 Pictured from left to right: Paul Niemi (President), Joan Bitely (Vice President), Nancy Garner (Treasurer), Brenda udley (Secretary), and Hugh Muir (Member at Large).

4 VILLAS AT FALLS RUN Main Street Fredericksburg, VA Fax: ecember 20, 2005 Re: First Annual Villas At Falls Run Election ear Villas at Falls Run Homeowner: We are pk~ased to announce that more than 70% of the Villas have now been purchased at the Villas at Falls Run. This being the case, it is now time for el Webb to turn over control to the homeowners association and for the association to elect their first Board of irectors. VVe are now in the position to entertain the candidacy of any homeowner that would like to run as members for the Board of irectors. If you are interested in holding a position for the 2006 Villas at Falls Run, please fill out the enclosed form and return to Sylva Southwell at Koger Management Group in SASE provided, no later than January 11, We are also looking for volunteers to chair the elections meeting with ballot counting. THE FIRST ANNUAL VILLAS AT FALLS RUN ELECTIONS MEETING WiLL BE HEL AT THE GAYLE MiLE SCHOOL, WENESAY, JANUARY 19, 2006 AT 7:00 P.M. We look forward to a great turnout. Sincerely, ~~ i/ ennis Ouellette el Webb, Pulte

5 VILLAS AT FALLS RUN I AM INTERESTE IN RUNNING FOR A POSITION ON THE BOAR OF IRECTORS FOR VILLAS AT FALLS RUN. NAME: ARESS: TELEPHONE NUMBER: PLEASE RETURN TO (TO BE ETERMINE WHETHER KOGER OR WITH ELECTIONS COMMITTEE FOR VILLAS IF WE FORM ONE) BY JANUARY 11, 2006

6 VILLAS AT FALLS RUN Main Street Fredericksburg, VA Fax: FRIENLY REMINER of ECEMBER 20rH LETTER ecember 30, 2005 Re: First Annual Villas At Falls Run Election ear Villas at Falls Run Homeowner: We are pleased to announce that more than 70% of the Villas have now been purchased at the Villas at Falls Run. This being the case, it is now time for el Webb to turn over control to the homeowners association and for the association to elect their first Board of irectors. We are now in the position to entertain the candidacy of any homeowner that would like to run as members for the Board of irectors. If you are interested in holding a position for the 2006 Villas at Falls Run, please fill out the enclosed form and return to Sylva Southwell at Koger Management Group in SASE provided, no later than January 11, We are also looking for volunteers to chair the elections meeting with ballot counting. WENESAY, JANUARY 18, 2006 AT 7:00 P.M. WE WILL HOL AN INTROUCTION MEETING OF "MEET THE CANIATES" AT THE COMMUNITY CENTER. THE FIRST ANNUAL VILLAS AT FALLS RUN ELECTIONS MEETING WILL BE HEL AT THE GAYLE MILE SCHOOL, THURSAY, JANUARY 19, 2006 AT 7:00 P.M. We look forward to a great turnout. / --- -~ ennis llette el Webb, Pulte id!%?r_ -~~~~~r&::"' ~ ylva Penkov-Southwell Koger Management Group

7 VILLAS AT FALLS RUN I AM INTERESTE IN RUNNING FOR A POSITION ON THE BOAR OF IRECTORS FOR VILLAS AT FALLS RUN. NAME: ARESS: TELEPHONE NUMBER: PLEASE RETURN TO (TO BE ETERMINE WHETHER KOGER OR WITH ELECTIONS COMMITTEE FOR VILLAS IF WE FORM ONE) BY JANUARY 11, 2006

8 VILLAS AT FALLS RUN CONOMINIUM Main Street Fredericksburg, VA Fax: January 12, 2006 ear Villas at Falls Run Homeowner: We are pleased to announce the following candidates for your consideration as the new Board of irectors at the Villas at Falls Run Condominium. Biographies if received have been included. John M. Balducci Joan. Bitely Robert ooley Brenda J. udley Nancy Garner Richard Haas Carol Langsam Hugh 0. Muir Paul Niemi The Villas at Falls Run Condominium requires at least three (3) members and no more than five (5). The terms for the Board of irectors for the first annual meeting of the Association after termination of the eclarant period, the terms of office are as follows: two (2) members of the Board of irectors shall be fixed at three (3) years each, the term of office of two (2) members of the Board of irectors shall be fixed at two (2) years each and the term of office of the remaining member of the Board of irectors shall be fixed at one (1) year. Each unit shall have one vote. Enclosed you will find a proxy and the instructions for that proxy. We look forward to a great turn out for the 2006 Board of irectors for the Villas at Falls Run Condominium. Sincerely,

9 VILLAS AT FALLS RUN CONOMINIUM PROXY 2006 ANNUAL MEETING JANUARY 19-7:00 p.m. GAYLE MILE SHCHOOL I/We, and (print) (print) owners of record of the Lot in the Villas at Falls Run Condominium, located at [street address] being (a) member(s) in good standing under the provisions of the Articles of Incorporation, Bylaws, and Virginia law, hereby grant my/ our proxy to: (Please print the name of the proxyholder. The undersigned hereby directs the proxyholder, acting as my/ our proxy at the Annual Meeting of the Villas at Falls Run Community, scheduled for January 19, 2006 and any recess or continuation thereof, to do ONE of the following: Quorom purposes only To Cast my/ our votes in the election of directors as indicated below: You may vote for five (5): John M. Balducci Joan. Bitely Robert ooley Brenda J. udley Nancy Garner Richard Haas Carol Langsam Hugh O. Muir Paul Niemi Owner's Signature ate Owner's Signature ate THIS PROXY MUST BE SIGNE AN RETURNE TO THE ASSOCIATION PRIOR TO JANUARY 17 OR YOU MAY BRING YOUR PROXY TO THE JANUARY 19TH ELECTION MEETINGl!I Mail or eliver Proxies to: Villas at Falls Run Condominium :'-.fain Strt:'!"t Fredericksburg, VA OR Have the proxyholder present this Proxy when he/she registers for the Meeting. Proxyholders must bring valid I to the Meeting.