MINUTES OF REGULAR MEETING MONDAY, NOVEMBER 19, 2018 COMMON COUNCIL OF THE CITY OF SUMMIT

Transcription

1 MINUTES OF REGULAR MEETING MONDAY, NOVEMBER 19, 2018 COMMON COUNCIL OF THE CITY OF SUMMIT Distributed: 12/3/18 Approved: 12/4/18 The meeting was called to order by Council President David Naidu at 7:43 PM. The City Clerk then read the following notice: Adequate notice of this meeting has been provided by the City Clerk in the preparation of the Council Annual Meeting Notice of Closed Session and Regular Meetings, dated January 8, 2018 which set forth the date, time, and place of this meeting and by properly posting such notice and forwarding the notice to those designated newspapers and the persons requesting meeting notices. Please be further advised that the FIRE EXITS are to my RIGHT your left, and at the BACK OF THE ROOM. Please be further advised that the City has an Assistive Listening System for the hearing impaired. We have three (3) assistive hearing devices. If anyone needs them, please raise your hand and the device will be brought to you. Please return them to the City Clerk or leave them with the Police Dispatcher. CALL TO ORDER ROLL CALL PRESENT: Councilmembers Bowman, Fox, Gould, McTernan, Little (arrived at 9:10pm), Ogden and Council President Naidu. ABSENT: City Clerk Licatese Also in attendance were Mayor Radest, and staff members DCS Director Cascais, City Treasurer Gerba, Fire Chief Evers, Deputy City Clerk Sarna, Police Chief Weck and Assistant Counsel Ron Kavanagh. Minutes of this meeting are recorded on CD # : 7:43:17 pm 10:33:56 pm. PLEDGE OF ALLEGIANCE Frank Juliano, Reeves Reed Arboretum Executive Director APPROVAL OF MINUTES Regular and Closed Session Meetings of November 7, Upon motion of Councilmember McTernan, duly seconded and unanimously approved. REPORTS Items/issues noted hereunder, if any, reflect those recommending and/or needing action by City department(s) or at a future council meeting. Mayor and Council President Common Council of the City of Summit Page 1 November 19, 2018

2 RESOLUTIONS (Resolutions, which were not identified on the agenda as same, do not appear in the minutes in the actual order in which they were addressed at the meeting, but under the proper committee heading after those that were on the agenda. Those with the name of another committee in italics after it indicate the other committee might have had some input.) The respective Committee Chairman, Committee member, or Councilmember, as indicated for the Committee, introduced the following resolution(s) and on motion, duly seconded and on roll call, unanimously adopted or adopted by the vote shown, if any: SAFETY Authorize Promotion of Auxiliary Police Officer to Sergeant RESULT: MOVER: SECONDER: AYES: ABSENT: APPROVED [UNANIMOUS] Gould Bowman Bowman, Fox, Gould, McTernan, Naidu, Ogden Little SWEARING-IN Danielle Luther, promotion to Auxiliary Sergeant Mayor Radest administered the Oath. PROCLAMATION Proclamation for Children's Grief Awareness - Mayor Radest presented a Proclamation to Mandi Zucker of Imagine in Westfield. PRESENTATIONS State of the Reeves Reed Arboretum Report - Frank Juliano, Executive Director read from a prepared statement, which is hereto attached. Housing Authority Chairman s Report to Council - Coalter Pollock read from a prepared statement, which is hereto attached. R - FINANCE/PERSONNEL Amend Capital Plan and 2018 Capital Budget RESULT: MOVER: SECONDER: AYES: ABSENT: APPROVED [UNANIMOUS] Ogden Naidu Bowman, Fox, Gould, McTernan, Naidu, Ogden Little REPORT City Administrator November 15, 2018 Snow Storm - City Administrator Rogers described the sequence of events of preparations of the snow event along with DPW and safety measures, which was followed by questions and comments by elected officials and staff. City of Summit Page 2 November 19, 2018

3 PUBLIC COMMENTS David Hughes, former City Clerk, 21 Pearl Street, shared his thoughts regarding the various factors to consider during snow events. ORDINANCE(S) FOR HEARINGS The Council President called for a hearing of the following ordinance(s), which the City Clerk read by title. Number Title Introduction Date FINANCE/PERSONNEL (OND ORDINANCE PROVIDING FOR THE LOCAL UNIT S ALLOCABLE SHARE OF CAPITAL IMPROVEMENT PROJECTS FOR THE JOINT MEETING OF ESSEX AND UNION COUNTIES, BY AND IN THE CITY OF SUMMIT, IN THE COUNTY OF UNION, STATE OF NEW JERSEY (THE LOCAL UNIT ); APPROPRIATING $1,175,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $1,175,000 BONDS OR NOTES TO FINANCE THE COST THEREOF (Joint Meeting Capital Projects Local Share) No one wished to be heard and the hearing was declared closed. 11/7/2018 (Wednesday) Proof of publication of the introduction of this ordinance, published in the Union County Local Source on November 21, 2018, was made part of the record. ORDINANCE(S) FOR FINAL CONSIDERATION The respective Committee Chairman, Committee member, or Councilmember, as indicated for the Committee, introduced the following ordinance(s) which was (were) individually read by title by the City Clerk for final passage and on motion, duly seconded and on roll call, unanimously adopted or adopted by the vote shown, if any: Number Title Introduction Date FINANCE/PERSONNEL BOND ORDINANCE PROVIDING FOR THE LOCAL UNIT S ALLOCABLE SHARE OF CAPITAL IMPROVEMENT PROJECTS FOR THE JOINT MEETING OF ESSEX AND UNION COUNTIES, BY AND IN THE CITY OF SUMMIT, IN THE COUNTY OF UNION, STATE OF NEW JERSEY (THE LOCAL UNIT ); APPROPRIATING $1,175,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $1,175,000 BONDS OR NOTES TO FINANCE THE COST THEREOF (Joint Meeting Capital Projects Local Share) 11/7/18 (Wednesday) City of Summit Page 3 November 19, 2018

4 RESULT: MOVER: SECONDER: AYES: ADOPTED [UNANIMOUS] Little Ogden Bowman, Fox, Gould, Little, McTernan, Naidu, Ogden ORDINANCE(S) FOR INTRODUCTION The respective Committee Chairman, Committee member, or Councilmember, as indicated for the Committee, introduced, for first reading, the following ordinance(s) as it (they) came up for consideration during the meeting, which was (were) individually read by City Clerk Licatese and unanimously adopted by the vote indicated below and referred to the Law Committee for study and report with a hearing(s) scheduled as indicated under Hearing Date below. Number Title Hearing Date FINANCE/PERSONNEL BOND ORDINANCE APPROPRIATING $1,050,000, AND AUTHORIZING THE ISSUANCE OF $999,000 BONDS OR NOTES OF THE CITY, FOR VARIOUS IMPROVEMENTS OR PURPOSES AUTHORIZED TO BE UNDERTAKEN BY THE CITY OF SUMMIT, IN THE COUNTY OF UNION, NEW JERSEY. (Pool Resurfacing Project & Fire Department Headquarters Project) 12/4/18 RESULT: INTRODUCED [UNANIMOUS] Next: 12/4/2018 7:30 PM MOVER: Little SECONDER: Ogden AYES: Bowman, Fox, Gould, Little, McTernan, Naidu, Ogden RESOLUTIONS (Resolutions, which were not identified on the agenda as same, do not appear in the minutes in the actual order in which they were addressed at the meeting, but under the proper committee heading after those that were on the agenda. Those with the name of another committee in italics after it indicate the other committee might have had some input.) The respective Committee Chairman, Committee member, or Councilmember, as indicated for the Committee, introduced the following resolution(s) and on motion, duly seconded and on roll call, unanimously adopted or adopted by the vote shown, if any: BUILDINGS AND GROUNDS Appoint Chair to Transfer Station Task Force FINANCE/PERSONNEL Authorize Transfer of Appropriations - Operating Budget City of Summit Page 4 November 19, 2018

5 WORKS Request Agreement with the County of Union to Permit Installation a Rectangular Rapid Flashing Beacon on County Road (Intersection of Morris Avenue & Elm Street) GENERAL SERVICES Authorize Holiday Overtime Parking Courtesy Notice Issuance Council President Naidu: 1. Expressed his expectation that the request would be submitted to Council early in the year so as to avoid time constraints. 2. Suggested two weeks of free parking in December instead of the four Saturdays. 3. Asked that Summit Downtown, Inc. ( SDI ) reconsider providing funding towards the free parking event. Councilmember Little spoke of measures recently implemented to encourage parking turnover with new parking kiosks. Councilmember Ogden concurred with Councilmember Little s comment and stated that it was a good compromise. Councilmember Fox stated that she was willing to give the two weeks of free parking again this year with the understanding that SDI would contribute to the cost of courtesy notices and two weeks of free parking next year. Nancy Adams, SDI Executive Director, spoke of other contributions to the City in the form of property taxes and funding towards the downtown. In response to questions from various Councilmembers, Ms. Adams commented as follows: 1. The $3,000 in SDI s budget went towards marketing and advertising. 2. She agreed there should be a plan to submit an early request next year and would know more once the budget is finalized in January Authorize Free Saturday Holiday Parking - December 1, 8, 15 and 22, Minute Spaces Only RESULT: APPROVED [4 TO 3] MOVER: Ogden SECONDER: Little AYES: Bowman, Gould, Little, Ogden NAYS: Fox, McTernan, Naidu City of Summit Page 5 November 19, 2018

6 Authorize Free Holiday Parking from December 9 Through 24 at 90-minute spaces only (from the floor) Council President Naidu made a motion to consider a resolution from the floor duly seconded, with the following vote resulting: RESULT: REJECTED [3 TO 4] MOVER: Naidu SECONDER: Fox AYES: Fox, McTernan, Naidu NAYS: Bowman, Gould, Little, Ogden Authorize Contract Execution - Broad Street East Lot Valet Parking Concession - Parking Services Plus, Inc. - $11, Per Month Approve One-Year Contract Extension and Increase Number of Participants - Dynamic Ridesharing Program - Lyft, Inc. - Not to Exceed $275,000 per contract year Authorize Submission of Grant Application to NJ Department of Environmental Protection - "It Pay$ to Plug In" to Fund Electric Vehicle Charging Stations In response to questions from Council, Parking Services Manager Rita McNany responded as follows: 1. She would find out what the user cost would be. 2. There is future consideration to charge the user for the service. 3. Will research feasibility of switching City vehicles to electric Authorize Grant Application and Acceptance CDBG Year Authorize Execution of Union County CDBG Program Year 45 Grant Morris Avenue Summit Affordable Homeownership Project (From the floor) City Administrator Rogers the project proposed by Morris Habitat for Humanity. Blair Schleicher Bravo, Morris Habitat for Humanity CEO described the project explaining how the grant funding would go towards the acquisition of the property. CONSENT AGENDA Staff reports are attached, as appropriate, when resolution is not self-explanatory. Matters authorizing action, licenses, or granting permission have met all department qualifications. RESULT: MOVER: SECONDER: AYES: APPROVED [UNANIMOUS] Ogden Fox Bowman, Fox, Gould, Little, McTernan, Naidu, Ogden SAFETY Grant Permission, Set Forth Conditions - Summit Area YMCA - Santa's North Pole Party and Tree Lighting City of Summit Page 6 November 19, 2018

7 WORKS Authorize Release Balance of Performance Guarantee Ashwood Avenue PB FINANCE/PERSONNEL Authorize the Adjustment of 2018 Preliminary Taxes Authorize Refund of Tax Sale Payment Authorize Zoning Board Escrow Refund Authorize Refunds - Department of Community Programs Authorize Parking Refunds - Summit SmartCard, Prepaid Parking, and Overnight Parking Permits Authorizing Payment of Bills - $1,319, COUNCIL MEMBERS' COMMENTS/NEW BUSINESS Items/issues noted hereunder, if any, reflect those recommending and/or needing action by City department(s) or at a future council meeting which are not already being addressed by a committee. ADJOURNMENT REGULAR MEETING on motion of Councilmember Ogden, duly seconded, the meeting was adjourned at 10:33 pm. Respectfully submitted, Nicole M. Sarna, Deputy City Clerk CORRESPONDENCE 1. Letter - Mayor Radest, re Re-appointment of Emergency Management Coordinator 2. Letter - Mayor Radest, re Emergency Management Council Appointment 3. Letter - Tax Collector, re 2018 Tax Sale on October 30, Letter - Purchasing Agent, re Broad Street East Lot Valet Parking Concession RECEIVED AND FILED MINUTES ATTACHMENTS 1. State of the Reeves-Reed Arboretum - Frank Juliano, Executive Director 2. Housing Authority Report to Council - Coalter Pollock, Chair City of Summit Page 7 November 19, 2018

8 Frank Juliano, Executive Director November 2018 Reeves-Reed Arboretum STATE OF THE ARBORETUM 2018 (basic points SWOT- to be elaborated upon) SUCCESS Last year RRA was voted Best Garden in NJ by readers of NJ Family and this year we were presented with the Good Neighbor Award by the Suburban Chamber of Commerce. In 2018 we presented a record number of programs, over 300, not counting summer camps! Daffodil Day 2018, we hosted a record 2200 people on the grounds in one day! Our job readiness program, in partnership with Bridges Outreach, continues to thrive. WEAKNESS Our biggest need at the moment and from a personal point of view is accessibility. OPPORTUNITY Reeves-Reed Arboretum has expanded its footprint beyond our fences and into the schools. Thanks for a seed grant from the Junior League of Summit, RRA s Education Dept. has expanded our Sq. Ft. Gardening programming into a partnership with the Franklin School. Originally this was to be a one-year program, but thanks to buy-in from the principal and teachers of Franklin, this program will continue through In 2018, RRA along with partners Ciel Power and Green Summit, initiated LOCAL ACTION/GLOBAL IMPACT a program on climate change and sustainability. Thanks to the success of this program, we are just starting conversations with Green Summit to potentially incorporate them under Reeves-Reed Arboretum s education program. RRA is now one of the founding members of the Environmental Partners Program of Celgene. In an effort to build and strengthen our board, Reeves-Reed Arboretum has open requests to Celgene, Novartis and Prudential for participation. THREATS There are always threats to nonprofits and chief amongst them is fundraising. More day-to-day threats are operational deer infestation; adding staff; maintaining an historic property. City of Summit Page 8 November 19, 2018

9 Summit Housing Authority Profile Owns & Manages 195 units of Housing at 3 Development Sites - 40 Family Units ( 1-4 Glenwood Place ( Built 1972) - 30 Family Units ( 1-4 Weaver Street (Built 1979) Senior Units ( Chestnut Avenue ( Built 1986) Also Serves as the Administrative Agent for the City of Summit Affordable Housing Units: This entails maintaining an Affordable Housing Wait List and Marketing available units for Landlords as units are completed and approved by the City and ready for rental. Also Serves as the Coordinator of CDBG grants for the City of Summit: This entails managing the application process for annual CDBG funding applications to the County of Union. Conducting the required annual public hearing and gaining Common Council & Mayoral Approval to submit grant applications to the County. Maintains All Controls for the City STAFF Office - 4 Full Time Employees Maintenance - 2 Full Time Repairmen 1 Part-Time Porter Social Worker - 1 Part-Time provided by Overlook Hospital SHA Wait List Currently OPEN for ALL Housing Unit Types Existing Wait List comprised of: 321 Applications for Senior Housing (Placement Wait Approx. 2-3 years) 866 Applications for Family Housing (Placement Wait Approx years OTHER SERVICES: Congregate Lunch Program funded by a Department of Community Affairs grant at 12 Chestnut Senior Property. Lunches provided by Overlook Hospital. Residents pay a What you can Afford Rate. Chestnut Café operates on the first level of 12 Chestnut selling Breakfast & Dinner to OUR RESIDENTS ONLY at affordable prices by a private caterer who rents the space from the SHA. City of Summit Page 9 November 19, 2018

10 Annual Events: Mother s Day Tea Summer BBQ Holiday Luncheon Halloween Give Away CAPITAL IMPROVEMENTS: The SHA maintains all the properties by our in-house maintenance staff and outside contractors when appropriate. General repair items are done in-house. Major Capital Improvements are awarded by contract through the competitive bidding process. Over the last several years we have completed several major projects: - Replacement of the Roof at 12 Chestnut - Conversion of 30 bathtubs at 12 Chestnut to Walk-In Showers - New Windows at Weaver Street - New Staircase at Building D at Weaver Street PLANNED FUTURE CAPITAL IMPROVEMENTS: - Replace Hallway & Stairwell Lighting at 12 Chestnut with LED Sensor Fixtures - New Windows at Glenwood - New Boilers with Baseboard Heating at Glenwood - New Staircases at Glenwood - Convert additional 30 Bathtubs at 12 Chestnut to Walk-In Showers City of Summit Page 10 November 19, 2018