AGENDA December 14th, :30 a.m. Jackson Service Center, Jackson Community Room, Hwy 88, Jackson, CA 95642
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1 AMADOR TUOLUMNE COMMUNITY ACTION AGENCY BOARD OF DIRECTORS MEETING 1. CALL TO ORDER: AGENDA December 14th, :30 a.m. Jackson Service Center, Jackson Community Room, Hwy 88, Jackson, CA ROLL CALL: ATCAA 2018 Board of Directors Lloyd Schneider TUO PRI Board Chairman Laurie Webb AMA PRI Board Vice-Chair Joni Drake AMA LIR Board Secretary/Treasurer Amador Tuolumne Frank Axe PUB Randy Hanvelt PUB Jill Gilmore PRI Walt Kruse LIR Lynn Morgan PUB Alisha Morrow HSPC Linda Rianda PUB Dana Reel LIR Christy Sharps LIR Karl Rodefer PUB Connie Williams PUB Others Present: Rajeev Rambob Bruce Giudici Marcia Williams Joseph Bors Katelyn Goehner ATCAA Executive Director ATCAA Fiscal Officer ATCAA ECS Director Energy Director Secretary to the Board Prospective Board Members: Mary Pulskamp (LIR), Susan Ross (PRI), Jim Wilmarth (PRI). From Izabal, Bernaciak & Company: Robert Izabal and Peter Dubin to present the Audit. 3. APPROVAL OF AGENDA: Approval of agenda for this date, any and all off-agenda items must be approved by the Board (pursuant to Government Code ) 4. PUBLIC MATTERS NOT ON THE AGENDA: Discussion items only, no action to be taken. Any person may address the Board at this time upon any subject; however, any matter that requires action may be referred to Staff People Helping People Since 1981 Page 1
2 and/or Committee for a report and recommendation for possible action at a subsequent Board meeting. Please note there is a five (5) minute limit per topic. 5. ANNUAL AUDIT PRESENTATION: Audit Completed by Izabal, Bernaciak & Company, presented by Peter Dubin and Robert Izabal. 6. PROGRAM PRESENTATION: Weatherization and Energy Programs, Joe Bors 7. NEW BOARD MEMBER APPOINTMENT: Consideration to appoint Jim Wilmarth, Lynn Morgan, Mary Pulskamp, and Susan Ross. Jim Wilmarth will represent Umpqua Bank in the Private Sector, replacing Jill Gilmore who will resign as of 12/31/18. Lynn Morgan will represent the Amador Senior Center in the Private Sector, replacing Laurie Webb who will resign as of 12/31/18. Mary Pulskamp will represent the Low-Income Sector, replacing Christy Sharps who has been removed due to lack of participation (ATCAA Bylaws, Section G). Susan Ross will represent the Amador School Board, filling the Private Sector at large position. The appointed new members will be voting for the remainder of the meeting. 8. CONSENT AGENDA: Items listed on the consent agenda are considered routine and may be enacted by one motion. Any item may be removed for discussion and made a part of the regular agenda at the request of a board member(s) Board Minutes of 09/14/2018. Pg Administrative Budget approval as of 10/31/18. Pg ATCAA Budget to Actual Report by Department as of 10/31/18. Pg Fiscal Overview by Program as of 10/31/18. Pg Revenue & Expenditure Report as of 10/31/18. Pg Balance Sheet as of 10/31/18. Pg Contracts and Amendment Reports for 02/ /18. Pg A. Discretionary Funds as of 10/31/18. Pg B. Fixed Fee Funds as of 10/31/18. Pg C. Reimbursable as of 10/31/18. Pg Early/Head Start 8.8.A. Policy Council Minutes 10/5/18. Pg B. Policy Council Minutes 11/2/18. Pg C. Monthly Statistical & Attendance Reports for October, Pg D. Budget & Expenditure and In-kind (Match) Reports through 10/31/18. Pg E. Credit Card Expenditure Reports through 10/31/18. Pg F. Program Informational Report (PIR 2018). Pg COMMITTEE REPORTS: 9.1. Finance Committee: Verbal Report of 12/14/18 meeting 9.1.A. Fiscal Officer Narrative - Bruce Giudici. Pg Executive Committee: Verbal Report of 11/28/18 meeting 9.2.A. ATCAA Employee Health Benefits. Pg. 45 People Helping People Since 1981 Page 2
3 9.2.B. ATCAA s for Board Members. Handout 9.3. Internal Affairs Committee: Has not met Nominating Committee: Verbal Report of 10/08/18 meeting 9.4.A. Nominations for Executive Board Seats. Action Item. Pg Early/Head Start Policy Council: Verbal Report Board Member Reports/Site Visits 10. OLD BUSINESS: None 11. NEW BUSINESS: Day Monitoring Review Notification Letter. Pg A Board Interview Questions. Pg Bank Account Signatory Authorization changes. 12. EXECUTIVE DIRECTOR REPORT: Verbal Report. 13. ITEMS FOR FUTURE AGENDAS: None. 14. INFORMATIONAL: ATCAA 2019 Board Meeting Schedule. Pg ATCAA 2019 Board Roster - Pending Board Approval of Pg ATCAA 2019 Committee Assignments - Pending Approval of 9.4.A. Pg ACF Program Instruction on FY 2019 Head Start Funding Increase. Pg CDE Management Bulletin on FY 2019, Request for Applications CA State Preschool Program Expansion Funds. Pg CDE Management Bulletin on FY 2019, Request for Applications General Child Care & Development. Pg CDE Management Bulletin on Travel and Per Diem Rates. Pg ACF Informational memorandum on Integrating Approaches that Prioritize and Enhance Father Engagement (ACF-IM-18-01). Pg CLOSED SESSION: Executive Director Evaluation 16. ADJOURNMENT: LATE AGENDA MATERIAL: Late agenda material can be inspected at the ATCAA Jackson Service Center State Hwy. 88 Jackson, CA and the ATCAA Sonora Service Center 427 N. State Hwy. 49 Sonora, CA. SPECIAL NEEDS: Persons who need auxiliary aids or services are requested to call our Sonora Service Center at or our Jackson Service Center at during business hours at least 48 hours before the meeting so appropriate arrangements may be made. People Helping People Since 1981 Page 3
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