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1 PRESENT: H:\My Documents\PA Council of Chief Juven Meeting was called to order at 9:35 AM, by President Sam Miller. Re-Appointment of Committee Chairs Sam Miller thanked Officers for accepting their current positions and stressed his desire to be as inclusive as possible. After outlining his process for selections, he announced the chairs for both the standing and ad hoc committees. Bob Williams made a motion to accept those who will chair the various committees. Motion 2 nd by Bob Stanzione, and passed unanimously. As per the bi-laws the President can appoint all chairs for the ad hoc committee chairs without a motion. Sam outlined that Jim King has agreed to co chair the Technology Committee in place of Dave Stager. The Recognition Committee remains vacant at this time. A chair for the DPW committee has not been determined as of yet. Sam made a few brief comments about his new position and the strength of the Council. He attributed much of the strength to the partnerships, mostly with the Juvenile Court Judges Commission; and the commitment to working together. Sam is hopeful that all the efforts we are engaged in. will only enhance our Balanced and Restorative Justice foundation and advance our profession. Approval of Minutes Motion made by Mike Schneider to approve the November minutes. 2nd by Steve Custer and passed unanimously.

2 Treasurer s Report Treasurer Bob Stanzione shared the Treasurer s Report. Bob discussed the upcoming fiscal audit. Motion made by Bill Sullivan to approve Treasurer s Report, 2 nd by Mike Schneider and passed unanimously. New Business Considerable discussion occurred about PACTT and the possibility of a MOU. A great deal of conversation centered on the direction the Council would take to assist PACTT in sustainability, once the grants are complete. Bob Stanzione indicated effort was made to connect with various parties to discuss further. Options were discussed for potential strategies for continuing PACTT within the facilities and in counties. All acknowledged the good work done by PACTT and that the Council remains supportive of what PACTT can provide. A decision was made for Frank to organize an opportunity for several people to discuss this further and that he would come back to the February meeting with possible strategies for moving forward. Standing Committee Reports Membership Nancy Williams reported that all membership applications went out in the mail. Currently there is $ balance in the Membership fund. Nominations No report

3 Legislation Bill Rufe provided the following legislative report. H:\My Documents\ Legislation Committee Jim Anderson provided additional information about the modification to Rule 152- Waiver of Counsel (See attached) H:\My Documents\7 H:\My Documents\7 of 2011 waiver of cou of 2011 wavier of cou Jim also discussed Rule 407- Written Admission Colloquy. (See attached) H:\My Documents\ Rule 407 Report.pdf H:\My Documents\ Rule 407.pdf Jim provided an overview of Act 111. (See attachment: Act 111 and Jim Anderson dated 12/21/11). Jim also outlined that the state police are convening a workgroup to discuss ways to accommodate registration. Sam Miller announced that a request was made for the Chiefs Council to have a representative. Chad Libby will be representing the Council. Jim will be providing a further analysis and summary for Judges and Chiefs. H:\My Documents\ H:\My Documents\ Act 111 of 2011.pdf Act 111 JA .doc Jim also discussed the following: SB 818 Intent is to get conformity to the Dispositional Reasoning Rule.

4 SB 817- Intent is to get conformity with the Shackling Rule. SB 815- Conflicts with the Waiver of Counsel Rule and a draft to amend the bill is expected. Standards Steve Custer reported that this committee is possibly going to be re-organized and he may solicit for new membership. Research No report Bi-Laws Bill Sullivan reported that he is looking into what is entailed in extending the Treasurer s term from 2-4 years. In light of the complex nature and volume of transactions a suggestion has been made to lengthen the term. Article of the bi-laws discusses this. It also outlines that 180 days must be provided to transition the current treasurer to their successor. Bill will prepare a written report for the February meeting. Bob Stanzione indicated that if we keep it at two years, we may need a fiscal unit or additional people to manage. This will be discussed further at the February meeting. Planning Committee Bob Stanzione has agreed to chair this committee. Bob outlined that he will have to step down from the JJSES leadership team. As part of the planning committee, Bob suggested possible regional meetings. He described the SE regional meetings that have recently been established in part to discuss the designer drug issue. These meetings occur jointly with Adult Probation followed by independent breakouts. He believes these regional meetings can help

5 in the implementation of JJSES. This committee may be able to help with the JJSES readiness assessments. Bob asked that if anyone has thoughts on this, to please him. Program/Training Bob Blakely reported that he is now chairing the Youth Awards Committee. More information will be forth coming on this. Bob also reported that there will be JJSES regional trainings and that the Program/Training committee will assist in this. Bob will continue to coordinate the Probation Only meetings and suggested that perhaps the Adam Walsh/SORNA information should be discussed at the March meeting. Bob also reported that he will be working with John Cookus in arranging the online training on the Act and the Rules. Public Relations Bob Tomassini reported that his committee will be meeting again in February. The committee will work on updating and enhancing the website. A goal in 2012 will be to promote JJSES on the website. At this point Sam reported that as a result of Bob Stanzione stepping down as the Stage 4 leader for JJSES, a recommendation has been made for Bob Tomassini to replace him. Bob Tomassini will let Sam know in the near future whether he can accept this or not. BARJ Marietta Lamb-Mawby reported that the BARJ co-chairs have been planning for the direction the committee will be taking as they move forward. They have evaluated the structure of the committees under BARJ and have had discussions with the chairs of those committees. Marietta reports that they may present an overview of this, at the February Executive Committee..

6 Susi thanked everyone for completing the BARJ survey and noted that 49 of the 67 counties had completed it so far. They will look to have the raw data by the February meeting. Ad Hoc Committees Court and Community Collaboration Addie Beighley and Committee is working on strategic planning. Addie said there may be some money available to do a DVD and hire a videographer and record the training curriculum. This will assist in training additional facilitators. Mental Health Hank Thielemann reported that the next Mental Health committee meeting is January 31 st. They are working on developing their charter and work plan. The committee is also working on an RTF survey. They are also working on a MH/Drug and Alcohol guide that will outline all the diagnosis and screening and assessment terminology. DPW Mike Schneider reported that Providers have expressed interest in receiving more information on the specifics related to the YLS. How can it be used and tied into what they do? Providers seem to be embracing the JJSES and the SPEP. He believes that our approach has been good and the Executive Committee agreed that fostering the relationship is important. Bob Williams shared that he and Rick Steele attending a kick off meeting for the Congregate Care Reduction and provided an overview of what that meeting entailed.

7 Detention Dave Mueller stated that the committee will probably meet next month after the first part of the first phase of the JDAI is complete. He summarized that the JDAI initiative started with a kick off meeting in October and the counties involved are currently having system assessments. Beth outlined her thoughts on the experience in her county. Keith contributed his impressions and mentioned that Allegheny County had some helpful JCMS reports that assisted in the process. The timeline for all of this was discussed. Assessment/Case Planning Committee Beth Fritz provided an update on the committee work since last report. Focus in 2012 will be on quality assurance. Phase IV training will also occur in the next several months. Both Rick and Beth will try to assess if there is a benefit to a Chiefs Only YLS focused meeting, as several Chiefs previously mentioned a desire for this meeting. Beth also indicated that the Case Plan is expected to be ready for review prior to the February Chiefs meeting. The Case Plan workgroup is discussing the roll out of the plan including how training will be done. Beth also said that the Assessment Case Plan committee will be meeting in February with the intent to do some restructuring. Some discussion occurred around continued training on the YLS and the plan for providers. Rick mentioned that some providers have indicated that the YLS is not being sent along with referral information and we should be encouraging our Probation Officers to send this information to providers. Grants Management Frank thanked Rick Steele for his assistance in completing the YLS quarterly report, which was just approved. He also thanked Alan Tezak for assistance. PACTT grant was reviewed. Frank will have a grant meeting before the next Executive Meeting.

8 Recognition A chair for this committee is needed. In the interim Teresa Wilcox reported that Bob Rose will be recognized at the March meeting. Bob Stanzione will also get a plaque for his tenure as President. Several cards have or will be sent to families for recent losses they have experienced. Special Services John Yarnell indicated that the Firearms Commission met yesterday. Todd Burns would like to come to a future Chiefs meeting. An instructor s meeting will be held in March. A model Firearms Policy is on the chief s website. Technology Since Dave Stager is unable to continue as chair of this committee, a new chair is needed. Jim King was asked and is going to confirm his ability to chair. No report. Safety Chad Libby reported that he will be reaching out to Chiefs in the near future to see if there is other probation staff that should be given access to JPOSPRIG. Currently all Chiefs have access. Chad indicated that a new chapter has been completed. He also noted that the Use of Force Model in now called the Force Response Continuum. He encouraged everyone to go onto the site as it is often updated daily.

9 Victim Services H:\My Documents\ January 2012 Victim S Teresa Wilcox reported on the activities in Victim Services. (See attached report) Teresa provided an update on the Restitution Task Force, to be included in the minutes. As Chair of the Victim Services Committee, Teresa was asked to represent the PA Council of Chief JPOs on the statewide Restitution Task Force. The Chair of this Task Force is Carol Lavery from the Office of Victim Advocate. Teresa attended her first meeting on 1/19/2012. The task force will meet quarterly. Susan Blackburn and James Anderson from JCJC will Co-Chair the Juvenile Justice Sub-Committee of the Restitution Task Force. Other committees include Ordering Restitution (Chair Pam Grosh) and Collections/Disbursement (Chair, Don O Shell). The overall goal of the Task Force will be to identify ways to enhance coordination, communication, and problem solving at the county and state levels. Currently Susi is compiling a list of interested committee members and dates for future committee meetings. All areas of juvenile restitution (Ordering, Collecting, Disbursement, etc.) will be addressed at the subcommittee meetings and then presented at the future Task Force quarterly meetings. Any person interested in becoming a member of the Juvenile Justice Subcommittee should send a request to Teresa Wilcox at tawilcox@mckeancountypa.org who will pass the information along to the Chair. Ethics Bob Williams, no report.

10 Family Involvement H:\My Documents\ Family guide Final Dra Mark Benedetto reported that he appreciates the information provided by the previous Chair, Jeff Gregro. The Family Guide was reviewed previously and some additional changes were noted during this meeting. Please provide any additional changes to Mark. Once any further changes are made, MacArthur will have funds to publish this. Mark also outlined the committee is working on their charter. CCAP Bill Rossnock indicated that the last CCAP meeting was in December. He reviewed the Council s non voting member status. Discussed the possibility of having a representative on Court and Corrections Committee, in addition to Human Services. Sam will talk to Bill further and it may be necessary to have a conference call with officers to discuss. Sam will also talk to Bob S about this. JCJC/CJJTR/JJSES Keith Snyder reported on JJSES activities and emphasized the importance of providing the Executive Committee an update on a regular basis. He thanked Bob Stanzione for his time on the leadership team. He welcomed Bob Tomassini as his replacement. Keith informed everyone that Mark Carey s contract will be continued with funding through PCCD. Keith reviewed the 2012 goals. He also discussed the PCCD planning grant that is soon to be announced. The funding announcement will probably be announced in March with a June

11 return and an October start date. In April and May there will be six regional planning sessions in various locations throughout the state. Anticipated locations for the forum are tentatively as follows: - April 11 Harrisburg - April 12 State College - April 30 Wilkes- Barre - May 1 King of Prussia - May 14 Warren - May 15 Mars/Pittsburgh Keith encouraged teams be put together for the forums where information will be presented by Mark Carey, on Evidence Based Practices and the relationship to JJSES. Part of the forum will also include information on the planning grant opportunity which will focus on advancing EBP activities within counties. Teams can include criminal justice partners as the message does apply to both systems. Keith also reported on the monograph, which will have a page devoted to all the elements of the JJSES. He mentioned that there will also be a Chiefs User Guide which corresponds to stage one. The goal is to have these ready in time for the regional planning forums. Rick is putting together a survey that will be used by the JCJC consultants when contacting counties, to see where they currently are in the EBP process. A SPEP update was provided. A two day meeting was recently held in Berks, for those involved with the SPEP initiative, as well as some additional individuals. Bob Williams discussed the focus on providers interventions and whether they match what research indicates works and if not, how improvements can be made. Keith mentioned that planning has started for the PA Conference on Juvenile Justice. JCJC is looking for ideas and want to keep it with the JJSES theme.

12 John Cookus mentioned that the on-line juvenile justice course is slightly delayed. It will combine the Juvenile Act, the Rules and the Child Protective Services information. The training coordinator will have access to all the scores and each person taking the test will have an identifier. Training Audits: Before February Counties will receive regarding how to complete the training audits. The new system will eliminate the need to send a training roster report every fall. The training coordinator will log in and be able to check off the PO who will be attending various training. This can be back dated for 11/12. Everyone must begin use for 12/13. A webinar will on occur to train on how to do this. Tom Green discussed the Budgetary Reserve and any potential impact. The GIA for 12/13 was submitted at this year s level. Tom also said that the checks for the drug and alcohol testing should be arriving shortly. Tom reviewed the recidivism information. Information on the chart will be compared against CJJTR data base. Steve Bishop reported on the DMC data collected. Steve said the project was completed at the end of In the next few weeks the information will be disseminated and Chiefs will receive the material in an . Report will go to PCCD and then the public. Steve updated the committee on the Graduate Education program and some changes to the enrollment, making it slightly more of a competitive process. Staggering enrollment is being considered. Family involvement training: Susi Blackburn indicated that there will be an option for Train the Trainer training on family involvement. This will consist of three training sessions, open to the larger population of juvenile justice professionals. There will be approximately 15 scholarships. More information to follow. Adjourn Motion to adjourn was made by Bob Stanzione and 2 nd by Teresa Wilcox. Meeting adjourned at 2:50 PM