APPENDIX B Lodge Membership Information and Procedures Index

Transcription

1 APPENDIX B Lodge Membership Information and Procedures Index 1.0 Introduction Lodge Information Basic Requirements-Rules or Tenants Membership Numbers Mailing Labels Transfers Dues Elections and Inductions outside of Amangemeck-Wipit Honor Conversion O/A Membership Database Content Lodge Procedures - O/A Membership Database Database Reconciliation Working with Data from Spring/Fall Ordeals Vigil Members Adding Vigil Members Induction Conducting Ordeals and Honor Conversions at Goshen Handling Specific Data Issues Adding New Members Inactive Members Reporting Changes to Personal Information Report Honor Changes Report Paid Dues Report Out-of-Chapter Inductions and Conversions Erroneous Postal Returns Miscellaneous Errors or Changes Member has lost their membership card and needs a replacement Member is not registered with any Unit Forms Full Size Registration Small Size Registration Dues Payment (Events) Ordeal/Brotherhood Conversion (Goshen) Lodge Membership Information and Procedures B-1 Lodge Operating Procedures

2 1.0 Introduction The Lodge is responsible for maintaining the membership records of all NCAC O/A members, in accordance with the National Headquarters guidelines. These guidelines state; 1. Each lodge must keep accurate membership records at all times. Accurate records aid in budgeting and planning. 2. An inactive member file should be maintained so that there always will be a record available of the history of past members and their honors. The accuracy and content of the Lodge roster information is relied upon for; reports to National Headquarters, reports to the Council, determination of Chapter Growth for the Quality Chapter Program, Vigil Eligibility, numerous recognitions, various internal Lodge procedures and reports. In addition, the Lodge's roster provides the basis for reporting Lodge growth (National Quality Lodge) to National, as well as, computing the Lodge's annual payments to National. he Lodge membership database includes the currently active members as well as inactive members since Even though the Lodge is ultimately responsible for the accuracy and content of the membership files, the Lodge cannot perform its responsibility without the assistance and cooperation of each Chapter. It is the responsibility of each Chapter to maintain a roster of all active members, within the Chapter, and to ensure that this information is properly integrated into the Lodge database. While the Lodge has directed each Chapter to maintain its own Chapter Roster, each Chapter is subject to the same rules and guidelines used by the Lodge. Further, each Chapter must ensure that their membership database is periodically audited and reconciled with the Lodge's master database. If the audit and reconciliation are not performed, the Chapter's reports will be considered invalid. The Lodge database will always take precedence over a Chapter's database in all matters relating to membership strength, honor conversions and honor eligibility. Chapters are responsible for following all procedures defined in the Lodge's Operating Procedures Manual. This includes the timely notification of honor conversions and new member inductions. In addition, each Chapter is required to notify the Lodge membership committee of any transfers that the Chapter may have received, any member's dues that the Chapter has collected, and any changes to a member's name, address, or unit affiliation. This notification can be performed through proper and timely use of the audit and reconciliation process (see below). 2.0 Lodge Information 2.1 Basic Requirements-Rules or Tenants There are several rules or tenants that the Lodge follows in maintaining the membership files. These rules are: 1. Only active members are used in preparing and submitting membership information to National and to the Council. 2. An active member is any youth or adult that meets the following requirements; a) is registered with the National Capital Area Council, b) that has passed the Ordeal requirements and c) that has paid the current annual dues. 3. Members are not allowed to hold an active membership in more than one Lodge. That Lodge must be in the Council in which the individual is currently registered. 4. Vigil members can only be added to the Lodge's database, or to a Chapter's database, by the Lodge membership committee. This addition will only occur once the Vigil Honor has been validated through National or upon receiving a copy of the individual's Vigil certificate. Until verification is complete, the new member may be recorded as a Brotherhood member, assuming honor dates are provided on the registration form. Exceptions will not be made. Lodge Membership Information and Procedures B-2 Lodge Operating Procedures

3 5. Individuals that are not registered in our Council may still receive a copy of the Lodge newsletter. However, these individuals are not considered active members and cannot be used in determining Lodge or Chapter membership strength. They will be excluded from all such calculations and reports. 6. Individuals must meet all mandatory requirements, as defined in the O/A handbook, prior to acceptance for any Ordeal induction or Brotherhood conversion. 2.2 Membership Numbers The Lodge centrally controls the assignment of membership numbers. Once a membership number has been assigned to an individual, that individual will retain that number as long as their record is retained in the database. 2.3 Mailing Labels Chapters will conduct mailings to their members throughout the year. Whenever a Chapter sends a mail item to a member, the Label should contain the member's Lodge Identification number. 2.4 Transfers Individuals requesting a transfer from another O/A Lodge into Amangamek-Wipit Lodge 470 must complete a Transfer Request Form and submit it to the Lodge for consideration, along with their dues. Chapters may accept Transfer requests, on behalf of the Lodge, and forward these requests to the Lodge. Chapter's may not add these individuals to their database until the required information is verified and it has been determined that the individual will actually reside in the respective Chapter. Chapters are not permitted to add individuals for which a Vigil honor is indicated. See Lodge Tenet number 4. Whenever a Chapter adds a Transfer individual to the Chapter's database, the Chapter must follow the procedure for adding a new member to the database (see below). 2.5 Dues Chapters may collect dues from members. However, future dues (dues beyond the current year) may not be collected or accepted. Dues are collected for an annual period and all dues expire at the end of the current year. The only exception to this is during the fall when the Lodge is collecting dues for the following year. During the fall ordeals: 1. Chapters will collect dues for all new Ordeal members. These dues are treated as dues being paid for the next year. 2. Chapters are required to notify all members, completing Brotherhood conversion, that their current dues will expire at the end of the current year and encourage these individuals to pay dues for the next year. Chapters may include these dues in their fees for Brotherhood conversion. Dues may be collected at any Lodge event, subject to the following guidance: 1. The chairperson of the event must maintain a separate record of all individuals paying dues, and must include the individual s Name, Chapter, and O/A Membership number. 2. Dues payments will not be mixed with event revenues. 3. The dues record and funds received for dues will be provided to the Scout Center as a separate accounting event. Need to say how will there be a form? Or what type of report? Lodge Membership Information and Procedures B-3 Lodge Operating Procedures

4 4. If funds are collected at a Chapter event, the Chapter will enter the paid data into the Chapter data file. 5. If the funds are collected at a Lodge event, a copy of the dues collected record will provided to the Lodge membership committee. 6. Dues paid list and amounts must be cleared when the budget is closed out for the event. 2.6 Elections and Inductions outside of Amangemeck-Wipit Each year there are inquires about and instances regarding the election of candidates or candidates taking their ordeal ouside of the Amangemeck-Wipt Lodge. The following information is copied from the Guide for Officers and Advisers, manual published by National Headquarters, and is provided for guidance on this subject. Order of the Arrow elections are held in qualified troops and teams only under the direction of the lodge in the council where the unit is chartered. No unit may visit outside its own council and hold an O/A election under the auspices of an O/A lodge of another council. In virtually all cases, newly elected candidates for membership in the Order, both adult and youth, should complete the Ordeal and be inducted into the Order by the lodge that serves the council in which their unit is chartered. Under special circumstances, newly elected candidates may complete the Ordeal outside their own council if the following conditions are met: 1. The unit leader requests the change in Ordeal completion in advance and in writing to both the registered council lodge and to the lodge where induction is requested. 2. The lodge of the council where the unit is registered gives permission to the unit leader in writing and sends a copy to the lodge where induction is requested. 3. The out-of-council lodge charges the newly elected candidate the cost of an Ordeal sash, an Order of the Arrow Handbook, and food/facilities fees only. The Arrowman inducted into the Order outside his registered council lodge should not receive a lodge flap patch, neckerchief, or other O/A specialty items, or a membership card from the out-of-council lodge that inducts him. Proof of successful completion of the Ordeal and induction should be given to the new member in the form of a letter from the inducting lodge, with a copy mailed to the registered council lodge of the newly inducted Arrowman. 4. Upon return to his registered council, the newly inducted Arrowman should present proof of induction to the lodge in that council, pay his dues and other appropriate fees for special items unique to that lodge, and receive a membership card from his registered council lodge. 5. No Arrowman is authorized to wear the O/A flap patch of a lodge he is not a member of, even though he may have been inducted into the Order by that lodge. 6. Any candidate desiring to be called out at a resident camp or other event outside his own council may have his unit leader make the arrangements as described in items 1 and 2 above. The candidate would then be inducted into the Order by his registered council lodge at a later date, unless other arrangements are made in advance to also be inducted out of council as described in items 1 through 4 above. 2.7 Honor Conversion Chapters may not conduct the Ordeal or Brother Conversion for individuals that are not members of National Capital Area Council, except as defined in section on Elections and Inductions outside of Amangemeck-Wipit. In addition, members of the National Capital Area Council may not complete their Brotherhood apart from one of Amangamek-Wipit Chapters or a NCAC facility. The Guidance from National Headquarters states Brotherhood membership can only be conferred by an Arrowman s home lodge the lodge that serves the council in which the Arrowman s unit is chartered. Lodge Membership Information and Procedures B-4 Lodge Operating Procedures

5 Properly elected candidates as well as active Ordeal members may take their Ordeal or Brotherhood Conversion at any ceremony offered by the NCAC Lodge or by any NCAC Lodge Chapter. Lodge Chapters are required to provide this service to all Chapters. Whenever a Chapter receives a request for an Out-of-Chapter ceremony, the requesting Chapter s advisor must make the request. If the request is made by anyone other than the Advisor, the Chapter receiving the request must confirm the individual's eligibility by contacting the individual's Chapter Advisor. Once the ceremony has been completed, the Chapter conducting the ceremony must submit the individual's membership information to both the requesting Chapter's Advisor and to the Lodge membership committee. 2.8 O/A Membership Database Content The Lodge has implemented a membership database using MS Access using the MS Access 2000 code set. All Lodge membership database contains all membership data, since Each record in this database contains a series of data items describing the individual member s registration and honor information. The following table lists the information data items that are maintained by the Lodge for each member. DATA ITEM Membership Number [MbrNumber] Scout Number [SctNumber] Candidate Number [CndNumber] Name (Must be the member s FULL name As registered with the Boy Scouts of America: [NickName] [FirstName] [MiddleName] [LastName] [Suffixname] ) STREET ADDRESS (two street fields are available: [Street1], [Street2] ) NOTES O/A Membership Registration Number BSA (ScoutNet) Registration Number (Currently Not Used) The full name consists of 5 distinct parts. They are: First name or Initial Middle name or Initial Last name Name Suffix (e.g., Jr. or III) Nickname (This is used to record those names that are not apparent from the first or middle names. For example, if a users first name is Thomas and his nickname is Tom, DO NOT RECORD this nickname. However, if a members name is John A and his nickname is JJ, RECORD this nickname. Postal abbreviatioins will be used for all address data (e.g., St. is Street, Rd is Road) City [City] State [State] Zip Code [ZipCode] Home Phone [HomePhone] Alternate Phone (Optional) [AltPhone] Date of Birth [DOB] 2 Character abbreviation ZIP or ZIP + 4 format required Must include the Area code Must include the Area code. Use the full Date (Month/Day/4-digit Year) Format is MM/DD/YYYY Lodge Membership Information and Procedures B-5 Lodge Operating Procedures

6 Honor Dates: DATA ITEM Ordeal [OrdealDate] Brotherhood [BrotherDate] Vigil [VigilDate] Unit Type [UnitType] Unit Number [UnitNumber] NOTES Use the full Date using the format MM/DD/YYYY Note: If the day is unknown, use 15. If the month is unknown, use June (6). Use the unit where the primary registration is held. The valid codes are: X Council C Cub Pack D District E Explorer P Ship Post S Troop V Varisty Team N Venture Crew Use zero 0, if the unit type is Council or District Sex [Sex] M Male F Female Dues Expiration [Expire] Group (Optional) [GroupCode] (Optional) [ ] Card Required [CrdReq] Deceased [Deceased] Postal Return [PostalRtn] Date showing the last date the current membership will be considered active. This can be any textual value that is used to identify subgroupings of individuals (e.g., Clans, Areas). User s electronic mail address. True/False flag indicating if a membership card is required to be sent to the member. True/False flag indicating if the member is deceased True/False flag indicating weither or not the postal service has returned a piece of mail for an invalid address Newsletter [NewsLtr] True/False flag indicating the individual is not an ACTIVE member of the Lodge and only receives Lodge mailings Note: All data items are required unless they are identified as Optional. Table 1: Data Items within the O/A Database 3.0 Lodge Procedures - O/A Membership Database This section will provide specific procedures for various conditions that may be encounter. All procedures calling for exchange of data between the Lodge and Chapters will utilize and a standard data exchange format. The exchange format will use a MS Excel formatted spreadsheet. Other formats are unacceptable. Each Chapter may employ various tools and programs to maintain the Chapter's membership data. However, the Lodge requires each chapter to convert their data to the MS Excel format before the Lodge will process it. The Lodge will always send data to the Chapters in the MS Excel format. 3.1 Database Reconciliation Each chapter is required to send a copy of its database to the Lodge membership committee each month, if the Chapter has recorded any changes since the last update from the Lodge Once the Lodge receives the data base information from the Chapter, it will reconcile and merge the data into the Lodge database. When the Lodge completes this process, the Lodge will extract a new version of the Chapter's active records from the master database; prepare an Audit report, and send the Chapter both the updated version of the Chapter's data and the results of the Audit run. The process of reconcilling the Chapter data, is extremly important. Without accurate data; Lodge Membership Information and Procedures B-6 Lodge Operating Procedures

7 members may not be recorded as a members, members may not be considered for a new honor, members may not receive credit for their honors, Chapter Brotherhood conversion rates may be inaccurate, and the Lodge may have to pay increased fees when they are not required. Process: 1. The first of each month the Lodge will send the Chapter, using , the Chapter s portion of the database with any changes that have been accumulated. 2. The Lodge will generate upto two files to be sent. These files will be sent using and will consist of: An updated membership file that contains a list of members that have paid their dues for the current year. An audit report against the Chapter s membership file showing any errors that must be corrected by the Chapter. If no errors are found, the report will not be provided and you will be notified in the that there are no errors. 3. The Chapter will receive and review both files. During this review, the Chapter will perform the following steps before sending their next update to the Lodge. DO NOT make any formatting changes to any cell within the Lodge file, including the column labels in row 1 of the spreadsheet. Correct the membership file for any errors shown on the audit report. Review the membership file to: Ensure changes previously submitted to the Lodge are recorded. Make any changes, to existing records, that you are aware of since the update. Add any new members that you may have. Prepare a list of any exceptions that you need the Lodge to resolve (e.g. duplicate records were found). DO NOT record exceptions in the file. Send the updated file and the exception list to the Lodge, using . If there are not updates applied to the Chapter s file, the Chapter should still send the file to the Lodge. 4. The Lodge will receive the and: Extract the updated file and place it in the Lodge database area for processing Review any issues that may have been sent. If the issue concerns the present data, the Lodge will resolve the issue before proceeding. Import the updated file into the O/A Database, using the O/A program. The importing process of the O/A program will compare each data item in the changed file with the corresponding data item in the Lodge data base. If the Lodge program finds any difference, the entire record will be presented to the operator for validation and reconciliation. Remember, O/A program s audit file contains records of what fields have been changed, what the changes were, when the change occurred, and who caused the change. Review each data item for changes that may have been submitted by the Chapter against the Lodge data base and audit files, and either accept or reject the change. For Example: Lodge Membership Information and Procedures B-7 Lodge Operating Procedures

8 If the Lodge has received a change of address notice and the Chapter information does not rflect this change, the Chapter s data will be rejected. If the Chapter shows an address change and the Lodge has not made any changes to the field, the change will be accepted. The Chapter has provided a date change for an honor or [DOB]. The Lodge will accept the change. Any attempt by the Chapter to change a Vigil date will be rejected 3.2 Working with Data from Spring/Fall Ordeals One question always arises, that is How do I handle the new Ordeal members and Brotherhood conversions that occurred at the Spring/Fall ordeal?. How this is done is relatvely straight forward. The following process is proivded as to show how these issues should be handled: Process: 1. Prepare a report of all members and Ordeal candidates that will be attending the Ordeal and have this report available during your sign-in process. This report must contain all of the required information necessary to register and record changes for each individual. 2. As each person arrives and checks in, have them review their information on the attendance report and make any changes to the information that may be necessary. 3. Using the attendence report, update the Chapter membership file as follows: Create new records for each Ordeal member, making sure the Membership Number ([MbrNumber]) is either empty or contains a zero 0, and that all required information is present. Add the Brotherhood conversion ([BrotherDate]) date to the existing member records for each member that has completed the conversion. 4. Once all new inductee records have been addeed, Brotherhood conversion dates added, and all indicated changes have been recorded, send a copy of the Chapter file to the Lodge for processing. 5. The Lodge will receive this file and follow the same process as defined in Database Reconciliation step three. 3.3 Vigil Members Adding This section applies to both Lodge and Chapter level membership committees and defines the process of adding a Vigil record to the Lodge data base, the process for Vigil inductions is defined in another section. The first thing to remember is that the Lodge policy restricts the addition of Vigil records to the Lodge. This means that Chapter membership committess or personnel CAN NOT add records with a Vigil Date. Process: 1. When an individual requests addition to the O/A data base and indicates they have a Vigil honor, the person receiving the request will inform the individual that: The must submit a copy of their Vigil Ceritifcate showing where and when they achieved the Vigil Honor, or They must submit information detailing where they achieved the Vigil, the name of the lodge that bestowed the honor, and the approximate date of the induction. They will be added as a Brotherhood member until such time as the Vigil information is confirmed by the Lodge. Lodge Membership Information and Procedures B-8 Lodge Operating Procedures

9 2. Note: If the individual indicates they were previously register as a Vigil member with the Lodge, Check with the Lodge Membership committee to see if the record can be found. If the record can be found, the individual will not have to supply a copy of the Vigil certificate, and the Lodge committee will proivde you with the individual s O/A membership number. Add this Membership number to the record you create ( [MbrNumber] ). When you send this information to the Lodge, the record will be updated with the information you provide. 3. Add the individual to the Chapter or Lodge data base specifiyng the Brotherhood honor. 4. Submit the Vigil certificate, or the informaiton, to the Lodge Membership Committee for verification of the informaiton. 5. Lodge membership will, upon receipt of the information, review the submitted documentation and: Update the individuals membership record with the proper Vigil Date, if a copy of the Vigil certificate is available. Forward the Vigil Certificate, or information, the Lodge Vigil Committee. 6. The Vigil Committee will: Contact O/A National and retrieve the confirmation dates and information. Notify the Lodge membership committee of all verified Vigil Members 7. Lodge membership will modify the database to reflect the verified Vigil members 3.4 Vigil Members Induction The process of inducting Vigil members into the Lodge follows a well defined process and is restricted to the Lodge Vigil Committee with the assistance of the Lodge Membership committee. The Chapters will participate only at the descretion and under the rules identify by the Lodge Vigil Committee. The process listed below is only concerend with the interaction between the Vigil and Membership committes, as it relates to the Lodge data base. Process: 1. The Lodge Vigil committee will request a report of all Vigil eligible members from the Lodge membership committee. 2. The Membership committee will prepare the report from the lodge data base and return it to the Vigil Committtee. 3. The Vigil committee will: Hold the necessary selection process, using information from the report. with a report showing all Vigil Eligible members Handle all election and induciton ceremnoies. Provide the Lodge memberhsip committee with the new Vigil members, once the final induciton process is completed. Please note: Due to individual contraints, Vigil Inductees may complete the Vigil Ceremony at various times throughout the year. In such case, the Vigil Committee will notifiy the membership committes when the member has completed the induciton. 4. Lodge membership will enter the Vigil date for each of the new Vigil Members. Lodge Membership Information and Procedures B-9 Lodge Operating Procedures

10 3.5 Conducting Ordeals and Honor Conversions at Goshen Newly elected candidates and current O/A members eligible for Brotherhood conversion may complete their Ordeal or conversion at Goshen, if the service is made available by Goshen. It is recommended that the Lodge produce a listing shiwing all current members that are eligibile for Brotherhood Conversion. This listing should be made availble to the Lodge representative at Goshen. Process: 1. Upon arrival at Goshen, the individuals must be identified by the unit leaders to the Goshen representative. 2. The Lodge representative will confirm that the individual is eligible for conversion. 3. If the lodge listing is available, the person will be checked against the lsiting. 4. If the Lodge listing is not available, the Lodge representative will attempt to ensure the the person is elibigble and that dues have been paid. 5. Once it is determined that the individual is eligible, the conversion may proceed. However, if there is no confirmation of dues being paid (e.g. not on the Lodge lsiting, there is not membership card), dues will be collected. 6. Each individual will complete the Full Size Membership form. 7. Upon Completion of the conversion, the Lodge representative will provide each person with a certification form showing the date the conversion was completed. The Lodge representative will also inform each individual that the form should be returned to their Chapter Advisor for inclusion in the Chapter s membership file. 8. At the end of each week, the Lodge representative will package the forms for the week and send them to the Council Office addressed to the Lodge Memberhip Committee. 9. Upon receipt of the package, the Lodge Membership will update the system files to indicate the new honor dates 4.0 Handling Specific Data Issues 4.1 Adding New Members Adding a new member to the database is relatively straight forward. Simply add a data row to the Chapter data file and enter ALL member information. Make sure the Member Number cell and the Candidate Number cells contain zero Inactive Members See Report Paid Dues below 4.3 Reporting Changes to Personal Information Applies to both the Lodge and Chapters Record all information changes to the member s record on the Chapter file. Once all information has been entered and verified, submit the changed file to the Lodge at the next scheduled exchange. 4.4 Report Honor Changes Enter the correct date in the respective honor date field and submit to the Lodge (see also "Report Out-of- Chapter Inductions and Conversions below). The Chapter cannot adjust the Vigil dates. Lodge Membership Information and Procedures B-10 Lodge Operating Procedures

11 4.5 Report Paid Dues Change the Expiration date to the following year, and submit to the Lodge. Remember, you cannot accept dues for more that one year in advance. If you submit a record with the Expiration date change for more than one year in the future, the Lodge program will only modify the change to show a maximum one-year change 4.6 Report Out-of-Chapter Inductions and Conversions When you conduct an Out-of-Chapter induction: 1. Add the new member to the Chapter s Database. 2. Ensure that the correct unit and Date of Birth are included for the individual 3. Submit the data to the Lodge 4. Remove the individual(s) from the Chapter file When you conduct an Out-of-Chapter induction or Brotherhood Conversion, you must send the individual s Chapter Advisor, an containing the members name and the Ordeal/Brotherhood date. 4.7 Erroneous Postal Returns Each month the Lodge receives numerous notices from the Postal Authority indicating Changes of address and non-deliverable mail. Whenever, an address change is indicated, the Lodge will apply the change to the Lodge's database and will provide this information to the Chapter with the next data update transfer. When the Lodge receives a non-deliverable notice, the individual record is marked as having a Post Office Return Error and the Chapter is notified on the monthly error report. The Chapter must investigate the error and either correct the address information in the Chapter's database or notify the Lodge, via , that the error is erroneous and that in fact the address is valid as specified. 4.8 Miscellaneous Errors or Changes Member has lost their membership card and needs a replacement Change the Cardreq indicator to Yes and submit to the Lodge. A card will be generated and mailed to the individual at the next memberhsip card printing Member is not registered with any Unit If a member is not registered with any unit in the Lodge, they are not active members with the Lodge. As such, they must be identified as receiving Lodge mailings ONLY. You do this by setting the then Newsletter indicator to Yes. You will also need to change their indicated level for the specific mailings they want to receive. These levels are: 1. Both Chapter and Council mailings: Remove any unit number and set the unit type to indicate they are recorded at the District level. 2. Council mailings only: Remove the unit number and change the unit type to show a Council level. Apply the changed data to the necessary fields and submit the data to the Lodge. Lodge Membership Information and Procedures B-11 Lodge Operating Procedures

12 5.0 Forms 5.1 Full Size Registration AMANGAMEK-WIPIT LODGE #470 National Capital Area Council - Boy Scouts of America Lodge Membership Information and Procedures B-12 Lodge Operating Procedures Revised 08/01/2007

13 AMANGAMEK-WIPIT LODGE NO. 470 Order of the Arrow National Capital Area Council Boy Scouts of America 9190 Rockville Pike Bethesda MD Type of Request Transfer from another Lodge New Ordeal Member Information Change Honor Conversion Dues DUES: $10.00 Make checks payable to BSA Account # OA Number BSA Number PRINT Legibly ALL information MUST be provided Forms with missing data will not be processed. First Name Middle Name Last Name Street City State Zip Code / / ( ) ( ) MM DD YYYY Home Phone Alternate Phone Date of Birth Male Female Sex Address Council Ship Post District Troop Explorer Post Varsity Team Cub Pack Varsity Crew Type of Registration Unit Number District Ceremony Date Dates must be supplied. Use best guess if necessary Lodge Council State Ordeal / / MM DD YYYY Brotherhood / / MM DD YYYY Vigil / / MM DD YYYY If you are entering a Vigil date, you must supply a copy of the Vigil certificate, or provide sufficient information to allow verification by the Lodge.(You will be listed as Brotherhood until verification is completed) Rev E 8/2005 Lodge Membership Information and Procedures B-13 Lodge Operating Procedures Revised 08/01/2007

14 National Capital Area Council - Boy Scouts of America 5.2 Small Size Registration Lodge Membership Information and Procedures B-14 Lodge Operating Procedures Revised 08/01/2007

15 National Capital Area Council - Boy Scouts of America Order of the Arrow Amangemek-Wipit Lodge #470 Membership Renewal Form For Existing Members Only Please Print Dues: $10.00 OA Membership Number OA Honor Dates Ordeal Brotherhood Vigil Unit Type Unit No. Chapter Name Street City State Zip Code DoB Home Phone Alt Phone Make check out to NCAC-BSA-OA Dues Mail To Order of the Arrow NCAC-BSA 9190 Rockville Pike Bethesda, MD Lodge Membership Information and Procedures B-15 Lodge Operating Procedures Revised 08/01/2007

16 National Capital Area Council - Boy Scouts of America 5.3 Dues Payment (Events) Lodge Membership Information and Procedures B-16 Lodge Operating Procedures Revised 08/01/2007

17 AMANGAMEK- WIPIT LODGE NO. 470 Order of the Arrow National Capital Area Council Boy Scouts of America 9190 Rockville Pike Bethesda MD Date: Dues Paid at (Event) Name Unit Date of Birth Address (street, City State) First Middle Last Lodge Membership Information and Procedures B-17 Lodge Operating Procedures Revised 08/01/2007

18 National Capital Area Council - Boy Scouts of America 5.4 Ordeal/Brotherhood Conversion (Goshen) Lodge Membership Information and Procedures B-18 Lodge Operating Procedures Revised 08/01/2007

19 National Capital Area Council - Boy Scouts of America Goshen Brotherhood/Ordeal Certification This is to certify that: Completed the requirements for Ordeal/Brotherhood while attending camp at Goshen. The requirements were completed on: Goshen Brotherhood/Ordeal Certification This is to certify that: Completed the requirements for Ordeal/Brotherhood while attending camp at Goshen. The requirements were completed on: Signed: - Lodge O/A Representative Goshen Brotherhood/Ordeal Certification This is to certify that: Completed the requirements for Ordeal/Brotherhood while attending camp at Goshen. The requirements were completed on: Signed: - Lodge O/A Representative Goshen Brotherhood/Ordeal Certification This is to certify that: Completed the requirements for Ordeal/Brotherhood while attending camp at Goshen. The requirements were completed on: Signed: - Lodge O/A Representative Goshen Brotherhood/Ordeal Certification This is to certify that: Completed the requirements for Ordeal/Brotherhood while attending camp at Goshen. The requirements were completed on: Signed: - Lodge O/A Representative Goshen Brotherhood/Ordeal Certification This is to certify that: Completed the requirements for Ordeal/Brotherhood while attending camp at Goshen. The requirements were completed on: Signed: - Lodge O/A Representative Signed: - Lodge O/A Representative Lodge Membership Information and Procedures B-19 Lodge Operating Procedures Revised 08/01/2007