BIALL: BRITISH AND IRISH ASSOCIATION OF LAW LIBRARIANS ARCHIVES,

Transcription

1 BIALL: BRITISH AND IRISH ASSOCIATION OF LAW LIBRARIANS ARCHIVES, Reference code(s): GB 1697 Held at: Institute of Advanced Legal Studies Title: BRITISH AND IRISH ASSOCIATION OF LAW LIBRARIANS ARCHIVES Date(s): Level of description: Collection (Fonds) Extent: 53 boxes Name of creator(s): British and Irish Association of Law Librarians CONTEXT Administrative/Biographical history: Foundation The British and Irish Association of Law Librarians arose from the Ad Hoc Committee which was convened at the First Workshop on Law Librarianship, Leeds, The purpose of the Ad Hoc Committee was to investigate the possibility of setting up a British equivalent to the International Association of Law Libraries. BIALL was formally established on 16 April 1969 at the Second Workshop on Law Librarianship, in Harrogate. The first AGM was held in September that year. Although affiliation to other groups such as the International Association of Law Librarians and The Library Association had been suggested, BIALL was set up as an independent body. Aims The original aims of the organisation were: to hold conferences and provide forums for people to meet and discuss questions relating to law libraries; to promote the better administration of law libraries; to promote the role of law librarian; to promote bibliographical study and research; to publish information of interest to the membership; to work with other bodies for the benefit of the Association. By 2010 these aims had been re-cast as: To promote better administration and exploitation of law libraries and legal information units. To enhance the professionalism and status of the legal information profession. To generally benefit members of BIALL in their work. To unite and co-ordinate the interests, opinions and activities of legal information professionals into a single influential voice. Management and administration BIALL is managed by Council (called the Executive Committee until 1984) and a variety of Standing Committees and Sub-Committees. The activities of the organization are governed by the Constitution, Regulations and Standing Orders The original officers were a President and Vice-President, Chairman, and the Honorary Secretary and Treasurer, and the Honorary Editor, whilst the Executive Committee comprised five members. Administrative Chronology: 1969 first Constitution produced

2 1972 Rules were amended regarding membership and limited the number of times the chairman could seek re-election roles of Hon. Secretary and Treasurer were split 1978 Rules were amended to permit postal voting (Standing Order No.1); membership categories were clarified; the Editorial Board for The Law Librarian was formed Executive Committee was renamed Council; additional membership categories were introduced; six standing committees of Council were appointed (Cataloguing and Classification; Library Provision and Information Services; Education and Training; Publications; Official Publications; Editorial Board of the Journal), some continuing the work of previously-existing committees 1987 amendment to a Regulation was passed at the 1987 AGM and the position of Membership Secretary was created, and the Honorary Secretary s work re membership was transferred to this post Three further standing orders were introduced regarding Joint Ventures and Membership 1989 Constitution amended to make the Membership Secretary became an Officer of BIALL A review of the structure of BIALL in resulted in the 1994 Constitution: officers of Vice Chair and Immediate Past-Chair; Hon Secretary and Hon Treasurer were elected for 2 year terms and eligible for one re-election; Hon Editor and Membership Secretary were removed from Council editorship of The Law Librarian became a paid post 2007 Constitution amended 2008 Regulations were amended and the offices of Chair, Vice-Chair and Immediate Past-Chair were renamed President, President Elect and Immediate Past President Until 1999 the Association s financial year ran 1 July to 30 June. From 1999 it ran 1 April to 31 March. Activities Chronology: 1970: first issue of The Law Librarian issued; first Annual Conference organised. 1971: Report on Co-operation produced; Duplicates Exchange Scheme set up Manual of Law Librarianship published; Directory of Law Libraries in the British Isles published leaflet on careers in law librarianship produced for the first time; survey of staffing levels in university law libraries 1981 Standards for Law Libraries published 1983 Newsletter launched; Recommended Holdings for Law Libraries, an appendix to the 1981 Standards for Law Libraries published 1984 first Salary Survey conducted, published in The Law Librarian in Manual of Law Librarianship 2 nd ed published 1991 Award set up in Wallace Breem s memory 1996 BIALL website launched 1998 SIGs dissolved

3 1999 AGM and Annual Conference moved from September to June; Law and Order: trends in legal information provision published 2000 Publication of A History of the British and Irish Association of Law Librarians by Mary Blake with the assistance of Derek Way The Law Librarian renamed Legal Information Management Award of first Betty Moys Bursary First Willi Steiner Memorial Lecture; BIALL Code of Good Practice for Legal Publishers launched Sources: A History of the British and Irish Association of Law Librarians by Mary Blake; Highlights from BIALL s History, accessed 9 Aug CONTENT Scope and content/abstract: The core of this material represents the papers created, gathered in and arranged by Mary Blake in her roles as BIALL s Honorary Secretary, Vice President and President, its historian and its honorary archivist. The files (BIALL/01-BIALL/25) represent a working filing system which supported these five roles. BIALL/01 to BIALL/08 were designated by Blake as primary records and comprise AGM papers, records of the Annual Conference and its administration, the constitutional records of BIALL, and Council Minutes and papers. Series BIALL/09-BIALL/25 were designated as secondary files and are effectively a set of subject files arranged in alphabetical order. In particular, Committees and Services (BIALL 14) contains minutes, annual reports and reports from the various Standing and Sub-Committees and Working Groups which have been convened by BIALL. These files often contain photocopies of subject-relevant material from elsewhere in the collection, as well as Mary Blake s own annotations regarding the history of a committee or indicating where minutes have not been transferred to the archive. In addition to this filing structure, there are also Publications (BIALL/26) Records of the Legal Information Management Editorial Board which had been transferred to Mary Blake but had not been integrated into the filing structure (BIALL/27) ACCESS AND USE Language/scripts of material: English and German. System of arrangement: The majority of the collection had been arranged by Mary Blake prior to its arrival at IALS. The records had been consciously and deliberately arranged and files created in order to present the history of BIALL. This structure has been preserved and the material catalogued as BIALL/01 to BIALL/25. It is anticipated that future accruals will form new series with cross references in the Related Material field, rather than be added to the existing ones as these will no longer be part of Mary Blake s filing system.

4 In addition, there were two other sets of material which had not been integrated into this structure: and the files of the Legal Information Management Editorial Board; and publications. A separate set of material, received from the Executors of the estate of Elizabeth Moys has been catalogued as a separate collection as it relates to her publications rather than her work with BIALL and is, in effect, a separate collection which had been deposited with BIALL. Conditions governing access: All published material open; other items open after 10 years, except for specified items containing personal or sensitive information, which are closed for 75 years under the terms of the Data Protection Act Any requests for access to closed information must be addressed to the President of BIALL (see ( ). ARCHIVAL INFORMATION Appraisal, destruction and scheduling information: The following was de-accessioned during cataloguing: Loose duplicates of material. Original articles and corrected proofs for the Law Librarian: the final versions of these available in the journal. Financial records with low informational value (petty cash slips; stamp books etc) Accruals: regular accruals are expected. Archival history: Material in BIALL/01 to BIALL/26 was in the custody of Mary Blake, Honorary Archivist. It was accumulated by the following stages: In 1976 Wallace Breem, Honorary Secretary, transferred the secretary s files to the new Honorary Secretary, Mary Blake (his records relating to the role of Treasurer were transferred to Robert Logan and do not form part of the archive.) In 1987, when Mary Blake handed over the role of Honorary Secretary to Hilary Boucher, the current files were transferred to Hilary whilst Mary retained the older material for pragmatic reasons. A system developed whereby Mary Blake became custodian for the Secretary s files, with people transferring to her as and when necessary. Mary Blake held the offices of Vice-President ( ) and President ( ) and continued to update the files the History of BIALL was proposed and so the records were transferred to Mary Blake s house. At this point officers in general began depositing files.. Immediate source of acquisition: The material was transferred to the Institute of Advanced Legal Studies in 2010 by the British and Irish Association of Law Librarians. ALLIED MATERIALS MOYS Collection: these papers have been catalogued separately ( see note on arrangement above) and are also held at the Institute of Advanced Legal Studies Archive (MOYS/ 1 3)

5 DESCRIPTION NOTES Archivist's note: Rules or conventions: Compiled by Melanie Peart in compliance with General International Standard Archival Description, ISAD(G), second edition, 2000; National Council on Archives Rules for the Construction of Personal, Place and Corporate Names, 1997.

6 BIALL Catalogue BIALL/01 AGM Documents BIALL/02 Annual Reports Presented at the AGM, 1969/ / BIALL/03 Annual Study Conference, BIALL/04 Conference Planning and Conference Committee Records, BIALL/05 Constitution, Rules, Regulations, and Standing Orders, BIALL/06 BIALL Council General Files, BIALL/07 (Council) Minutes, BIALL/08 Files on Council Related Matters, BIALL/09 Administration, BIALL/10 Allied Groups, BIALL/11 BIALL History, BIALL/12 BIALL Logo and Name, BIALL/13 Charitable Status, BIALL/14 Committees and Services, BIALL/14/01 Committees and Services, BIALL/14/02 Acquisitions Sub-Committee, BIALL/14/03 Standing Committee on Automation and Union Catalogues, BIALL/14/04 Awards and Bursaries Committee, BIALL/14/05 Bibliographical Enquiry Service, BIALL/14/06 British Library, BIALL/14/07 Standing Committee on Cataloguing and Classification, BIALL/14/08 Committee on Co-operation, BIALL/14/09 Sub-committee on Court Libraries, BIALL/14/10 Duplicates Exchange Scheme, BIALL/14/11 Standing Committee on Education and Training, BIALL/14/12 Standing Committee on Library Provision and Information Services (SCOLPIS), BIALL/14/13 Standing Committee on Legal Information Provision (SCOLIP), BIALL/14/14 Legal Information Group, BIALL/14/15 Membership Services Committee, BIALL/14/16 Nominations, BIALL/14/17 Official Publications Standing Committee, BIALL/14/18 Standing Committee on Overseas Representation, BIALL/14/19 Standing Committee on Professional Standards and Development (SCOPSAD), BIALL/14/20 Public Relations and Promotions Committee, BIALL/14/21 Publications, BIALL/14/22 Special Interest Groups, BIALL/14/23 Sponsorship, BIALL/14/24 Professional Standards, BIALL/14/25 Standing Committee on Strategy and Finance, BIALL/14/26 Web Editorial Board, BIALL/15 Equipment and Supplies, BIALL/16 Finance, BIALL/17 Institute of Advanced Legal Studies,

7 BIALL/18 Insurance, BIALL/19 Marketing, BIALL/20 Membership, BIALL/21 Memoranda, BIALL/22 Photographs, BIALL/23 President: Correspondence from or relating to, BIALL/24 Salaries, BIALL/25 Statistics, BIALL/26 Publications, BIALL/26/01 The Law Librarian/Legal Information Management, BIALL/26/02 Newsletters, BIALL/26/03 Directories of British and Irish Law Libraries, BIALL/26/04 BIALL publications, BIALL/27 Records of Legal Information Management Editorial Board, BIALL/27/01 Records of Meetings of the Editorial Board, BIALL/27/02 Finance and management records, BIALL/27/03 Correspondence files, BIALL27/04 Legal Information Management Marketing Reports, BIALL/27/05 Subject Files,

8 BIALL/01 AGM Documents Extent and form:43 files Scope and contents: AGM Documents (1). The files contain the papers as provided for the meeting to the members and generally comprise Agenda, Minutes of the previous year s AGM (not signed), attendance list, and related correspondence, auditors' reports or financial summary. From 1978 they contain Secretary's Notes; and from 1980 the Honorary Treasurer's Notes. from the last date on file System of arrangement: originally the individual year folders were housed together in hanging files as: Documents ; Documents ; Documents ; Documents ; Documents The folder structure had been disregarded and the material listed by individual years. Related Material: The Annual Reports presented at the AGM by the officers of the Association are catalogued as BIALL/02. The signed AGM minutes are held in BIALL/07. BIALL/01/01 Photocopy of the inaugural meeting held April at Harrogate file Includes annotation in ink. Original is held as BIALL/07/01. BIALL/01/02 First Annual General Meeting file BIALL/01/03 Second Annual General file Meeting BIALL/01/04 Third Annual General Meeting file BIALL/01/05 Extraordinary General Meeting file Includes photocopy from the relevant minute book; correspondence with members; the revised Rules of the British and Irish Association of Law Librarians BIALL/01/06 Fourth Annual General Meeting file BIALL/01/07 Fifth Annual General Meeting file BIALL/01/08 Sixth Annual General Meeting file BIALL/01/09 Seventh Annual General file Meeting BIALL/01/10 Eighth Annual General Meeting file BIALL/01/11 Ninth Annual General Meeting file BIALL/01/12 Tenth Annual General Meeting file BIALL/01/13 Annual General Meeting file

9 BIALL/01/14 Annual General Meeting file BIALL/01/15 Annual General Meeting file BIALL/01/16 Annual General Meeting file BIALL/01/17 Annual General Meeting file BIALL/01/18 Annual General Meeting file BIALL/01/19 Annual General Meeting file BIALL/01/20 Annual General Meeting file BIALL/01/21 Annual General Meeting file BIALL/01/22 Annual General Meeting file BIALL/01/23 Annual General Meeting file BIALL/01/24 Annual General Meeting file BIALL/01/25 Annual General Meeting file BIALL/01/26 Annual General Meeting file BIALL/01/27 Annual General Meeting file BIALL/01/28 Annual General Meeting file BIALL/01/29 Annual General Meeting file BIALL/01/30 Annual General Meeting file BIALL/01/31 Annual General Meeting file BIALL/01/32 Annual General Meeting file BIALL/01/33 Annual General Meeting file BIALL/01/34 Annual General Meeting file BIALL/01/35 Annual General Meeting file BIALL/01/36 Annual General Meeting file BIALL/01/37 Annual General Meeting file BIALL/01/38 Annual General Meeting file BIALL/01/39 Annual General Meeting file BIALL/01/40 Annual General Meeting file BIALL/01/41 Annual General Meeting file BIALL/01/42 Annual General Meeting file BIALL/01/43 Annual General Meeting file

10 BIALL/02 Annual Reports Presented at the AGM, 1969/ /09 Extent and form: 40 annual reports Scope and contents: AGM Documents (2). Include General Reports of the Executive Committee and its Sub-Committees and Standing Committees, presented at the AGM. from the last date on file. System of arrangement: originally held in hanging files covering: 1969/ /80; 1980/ /84; 1984/ /95; 1995/ /99; 1999/ /09. The folder structure had been disregarded and the material listed by individual years. Related Material: See BIALL/01 for other AGM papers. Reference Title Date Extent BIALL/02/01 Annual Report 1969/ folder BIALL/02/02 Annual Report 1970/ folder BIALL/02/03 Annual Report 1971/ folder BIALL/02/04 Annual Report 1972/ folder BIALL/02/05 Annual Report 1973/ folder BIALL/02/06 Annual Report 1974/ folder BIALL/02/07 Annual Report 1975/ folder BIALL/02/08 Annual Report 1976/ folder BIALL/02/09 Annual Report 1977/ folder BIALL/02/10 Annual Report 1978/ folder BIALL/02/11 Annual Report 1979/ folder BIALL/02/12 Annual Report 1980/ folder BIALL/02/13 Annual Report 1981/ folder BIALL/02/14 Annual Report 1982/ folder BIALL/02/15 Annual Report 1983/ folder BIALL/02/16 Annual Report 1984/ folder BIALL/02/17 Annual Report 1985/ folder BIALL/02/18 Annual Report 1986/ folder BIALL/02/19 Annual Report 1987/ folder BIALL/02/20 Annual Report 1988/ folder BIALL/02/21 Annual Report 1989/ folder BIALL/02/22 Annual Report 1990/ folder BIALL/02/23 Annual Report 1991/ folder BIALL/02/24 Annual Report 1992/ folder BIALL/02/25 Annual Report 1993/ folder BIALL/02/26 Annual Report 1994/ folder BIALL/02/27 Annual Report 1995/ folder BIALL/02/28 Annual Report 1996/ folder BIALL/02/29 Annual Report 1997/ folder BIALL/02/30 Annual Report 1998/ folder BIALL/02/31 Annual Report 1999/ folder

11 BIALL/02/32 Annual Report 2000/ folder BIALL/02/33 Annual Report 2001/ folder BIALL/02/34 Annual Report 2002/ folder BIALL/02/35 Annual Report 2003/ folder BIALL/02/36 Annual Report 2004/ folder BIALL/02/37 Annual Report 2005/ folder BIALL/02/38 Annual Report 2006/ folder BIALL/02/39 Annual Report 2007/ folder BIALL/02/40 Annual Report 2008/ folder

12 BIALL/03 Annual Study Conference, Extent and form: 42 folders Scope and contents: Include programmes; delegate lists; conference schedules; and some conference administration and related correspondence. from the last date on file Related Material: See for list of conference titles. Reference Title Date Extent BIALL/03/01 General reference file inc list of conference folder programmes BIALL/03/02 Documents from Annual Conference folder BIALL/03/03 Documents from Annual Conference folder BIALL/03/04 Documents from Annual Conference folder BIALL/03/05 Documents from Annual Conference folder BIALL/03/06 Documents from Annual Conference folder BIALL/03/07 Documents from Annual Conference folder BIALL/03/08 Documents from Annual Conference folder BIALL/03/09 Documents from Annual Conference folder BIALL/03/10 Documents from Annual Conference folder BIALL/03/11S Documents from Annual Conference folder BIALL/03/12 Documents from Annual Conference folder BIALL/03/13 Documents from Annual Conference folder BIALL/03/14 Documents from Annual Conference folder BIALL/03/15 Documents from Annual Conference folder BIALL/03/16 Documents from Annual Conference folder BIALL/03/17 Documents from Annual Conference folder BIALL/03/18 Documents from Annual Conference folder BIALL/03/19 Documents from Annual Conference folder BIALL/03/20 Documents from Annual Conference folder BIALL/03/21 Documents from Annual Conference folder BIALL/03/22 Documents from Annual Conference folder BIALL/03/23 Documents from Annual Conference folder BIALL/03/24 Documents from Annual Conference folder BIALL/03/25 Documents from Annual Conference folder BIALL/03/26 Documents from Annual Conference folder BIALL/03/27 Documents from Annual Conference folder BIALL/03/28 Documents from Annual Conference folder BIALL/03/29 Annual Conference Evaluation, folder BIALL/03/30 Documents from Annual Conference folder BIALL/03/31 Documents from Annual Conference folder BIALL/03/32 Documents from Annual Conference folder

13 BIALL/03/33 Documents from Annual Conference folder BIALL/03/34 Documents from Annual Conference folder BIALL/03/35 Documents from Annual Conference folder BIALL/03/36 Documents from Annual Conference folder BIALL/03/37 Documents from Annual Conference folder BIALL/03/38 Documents from Annual Conference folder BIALL/03/39 Documents from Annual Conference folder BIALL/03/40 Documents from Annual Conference folder BIALL/03/41 Documents from Annual Conference folder BIALL/03/42 Documents from Annual Conference folder BIALL/03/43 Documents from Annual Conference folder

14 BIALL/04 Conference Planning and Conference Committee Records, Extent and form: 13 files Administrative History: The Conference Committee was set up after the 1996 Conference in order to co-ordinate future conferences. Scope and contents: papers relating to the organization of the conference, and of the Conference Committee. from the last date on file BIALL/04/01 Conference Organisation: Papers to Council etc file File compiled by Mary Blake of papers and reports regarding format of the conference and its BIALL/04/02 BIALL/04/03 BIALL/04/04 BIALL/04/05 BIALL/04/06 BIALL/04/07 BIALL/04/08 BIALL/04/09 (BIALL Conference Committee) Annual Reports Minutes: Papers relating to meetings of Conference Committees before the formal establishment of the Conference Committee (Conference Committee) Minutes Conferences post 1981: Sub Committee on Future Conferences Joint Conferences: (Papers re potential joint conference with AALL in 1979) First JSI (Joint Study Institute) Conference JSI (Joint Study Institute)1998 JSI (Joint Study Institute)2006 organisation file These are copies of the reports presented at the AGM file file file Includes papers relating to the Sub-Committee on Future Conferences (convened ), and surveys and questionnaires relating to conferences item folder Inc delegate pack, conference planning progress reports file Conference organisation file folder Conference Committee reports to BIALL Council

15 BIALL/04/10 Conference Grants file Inc correspondence and documents re policy and procedure. BIALL/04/11 Quinquennial Review file BIALL/04/12 BIALL/04/13 of Grants CLW (College of Librarianship Wales) Bursary Notes for Conference Organisers file Inc correspondence with bursary recipients file Copies of semi-regularly updated "Notes for Conference Organisers"

16 BIALL/05 Constitution, Rules, Regulations, and Standing Orders, Extent and form: 15 files Scope and contents: Files relating to the governance of the Association revisions of the constitutional documents of BIALL. from the last date on file BIALL/05/01 Regulations and Standing file Orders No Longer Currently in Force BIALL/05/02 Papers re BIALL file Inc correspondence. Administration Review BIALL/05/03 Earlier versions [of Rules and Constitution] file Comprises: 1969 Constitution; Rules, 1972; Rules, 1978; Constitution and Regulations, 1983; Standing Order no 1 regarding votes; Constitution and Regulations, 1989 version and 1990 amendment; Transitional Arrangements, 1983 to BIALL/05/04 Rules: Correspondence arising from (1976) BIALL/05/05 Rules: Construction Documents, 1969 BIALL/05/06 Rules: Construction Documents, 1971 BIALL/05/07 Rules: Construction Documents, 1972 BIALL/05/08 Rules: Postal Ballot on New Rules, 1972 BIALL/05/09 Rules Subcommittee file Correspondence regarding the lack of Irish representative on the [Executive] Committee file file file file BIALL/05/10 Postal Ballot file 1 file Correspondence and minutes from the Rules Sub-Committee; drafts and revisions of the 1978 rules.

17 BIALL/05/ Rules Sub- Committee BIALL/05/12 Postal Ballot file BIALL/05/ Emendations file 1989 BIALL/05/14 Constitution file BIALL/05/15 Revisions, file 1 file Correspondence and minutes from the Rules Sub-Committee; drafts and revisions of the 1983 rules.

18 BIALL/06 BIALL Council General Files, Extent and form: 1 file from the last date on file BIALL/06/01 Council General Documents file Chair's Manifesto 1993/94; BIALL Working Party: Profile & Awareness, 1999; BIALL Strategic Review, April 2004; BIALL Strategic Review, 2006

19 BIALL/07 (Council) Minutes, Extent and form: 11 items. Scope and contents: Comprises signed minutes, except where indicated. Until 1984 the minutes were recorded in minute books. Between 1984 and 1999 the minutes were placed in plastic sleeves and bound into volumes. From 1999 onwards the minutes were housed loose in files., except for BIALL / 07/ 11 which is closed for 75 years in accordance with Data Protection legislation BIALL/07/01 Minutes of Committee Meetings 1969-Sept volume Inc summary of the agreement to form an Ad Hoc Committee and the committee's constitution, made at the First Workshop on Law Librarianship, Harrogate 5-9 February BIALL/07/02 Minute book 2: Oct volume 1975-June 1984 BIALL/07/03 BIALL Minute Book volume no3, AGM July 1989 BIALL/07/04 BIALL Minute Book volume AGM Oct 1993 BIALL/07/05 BIALL Minute Book volume no 5: Jan April 1995 BIALL/07/06 BIALL Minute Book volume no 6: July Jan 1997 BIALL/07/07 BIALL Minute Book volume no 7: March Oct 1998 BIALL/07/08 Signed Council/ AGM Minutes Jan folder BIALL/07/09 BIALL/07/10 Oct 2001 Signed Council/ AGM Minutes Jan Oct 2004 Council/ AGM Minutes folder Unsigned copy of AGM 2004 minutes folder Unsigned minutes: July 2005, Oct 2005, Jan 2006, Oct 2006, AGM 2007, AGM 2008.

20 BIALL/07/11 Minutes of Reserved Business folder Correspondence and minutes re recommending Willi Steiner to the Honours and Awards Committee; and regarding gift to Elizabeth Moys in acknowledgement of her unpaid work on the Manual of Law Librarianship.

21 BIALL/08 Files on Council Related Matters, Extent and form: 4 files from the last date on file BIALL/08/01 Election of Council file Correspondence, nomination forms, blank invitations for nominations and nominations BIALL/08/02 BIALL/08/03 BIALL/08/04 Proxy/ Postal Voting Role of Council: Working Group Membership (of Council) procedures file Correspondence and minutes of the Rules Sub-Committee re: postal voting file Minutes, Reports and Correspondence file Annual lists of Committee, Council Members and Post-holders, 1972/3-2000/1 (wanting: ; ; ; ); correspondence; reports of the roles of Treasurer,

22 BIALL/09 Administration, Extent and form: 4 files Scope and contents: Papers relating to from the last date on file, except for BIALL/09/02 which is closed for 75 years in accordance with Data Protection legislation. BIALL/09/01 Briefing Notes file for New Vice Chair of BIALL BIALL/09/02 Administrator file Papers re appointment of administrator, ; administrator job description; review BIALL/09/03 BIALL/09/04 Guides to Admin (WWSB) "Master Letters" & Forms of administrator role 1 file Wallace Breem's guidelines for finance, membership, producing, document disposal, BIALL Annual Calendar. 1 file Comprises: Honorary Secretary Annual Calendar; Membership Secretary job details; Secretary's Guide to BIALL Administration; Stationery Master Copies; Annual Documentation/Conference/Samples.

23 BIALL/10 Allied Groups, Extent and form: 8 files Scope and contents: Secretary's subject files compiled from third party literature and correspondence from the group and copies or originals of correspondence and documents created by BIALL. from the last date on file BIALL/10/01 Law - UK [1990s] 1 file Third party material from small law librarian associations based in the UK. Memo from Robert Logan to BIALL Council re BIALL Representation to Other Law Library Associations. BIALL/10/02 CLLG City Law Librarians Group file Comprising folder marked: "City Law Librarians Group - Connection with BIALL", containing copies of BIALL documents; and printed material from CLLG. BIALL/10/03 Allied Groups A-B c1970-c file Inc American Association of Law Libraries; Aslib Business and Information Group; Arbeitsgemeinschaft fur juristisches Bibiotheks- und Dokumentationswesan; Australian Special Libraries Group; and British Library. BIALL/10/04 Allied Groups C-I file Inc Canadian Association of Law Libraries; Caribbean Association of Law Libraries; Commonwealth Association of Law Librarians; Dutch Association of Law Librarians; European Bureau of Library, Documentation and Information Associations; Institute of Information Scientists; International Association of Law Librarians; Internal Association of Library Associates; BIALL Irish Minutes BIALL/10/05 Allied Groups J-Z file Inc Library Association; Library

24 BIALL/10/06 BIALL/10/07 BIALL/10/08 Joint Consultative Committee BIALL papers re Affiliation to Other Associations Articles on Law Libraries and Law Librarians and Information Statistics Unit, Loughborough University; University of the Witwatersrand, Johannesburg; SCONUL file The Joint Consultative Committee represented Aslib, Institute of Information Scientists, the Library Associations, SCONUL and the Society of Archivists file file Photocopies of articles from magazines and journals.

25 BIALL/11 BIALL History, Extent and form: Scope and contents: Mary Blake's research for, and papers collected in relation to, A History of the British and Irish Association of Law Librarians Access: open BIALL/11/01 Research for A History of the British and Irish Association of Law Librarians file Mary Blake's research for, and two copies of A History of the British and Irish Association of Law Librarians BIALL/11/02 BIALL/11/03 BIALL/11/04 Before Harrogate 1964 Harrogate Workshops 1968 and 1969 Birth of BIALL: Papers gathered by Willi Steiner file and 2 audio tapes Correspondence from Mark Blake to EAP Hart re his proposal to form a law library association; copy of circular sent to law libraries re the formation of the Ad Hoc Committee, Two oral history tapes: Don Daintree's Reminiscences of why the 1968 Harrogate Workshop was Organised (May 1998) file Wallace Breem's collection of paperwork with his annotations and explanations file Correspondence, minutes and reports.

26 BIALL/12 BIALL Logo and Name, Extent and form: 1 file from the last date on file BIALL/12/01 BIALL Logo and Name file Papers re registration of BIALL logo as a trademark; and design work.

27 BIALL/13 Charitable Status, Extent and form: 1 file from the last date on file BIALL/13/01 Charitable Status file Correspondence and papers regarding BIALL potentially becoming a registered charity.

28 BIALL/14 Committees and Services, Extent and form: 1 file Arrangement: arranged alphabetically according to subject matter. Scope and Content: includes committee minutes, annual reports and correspondence of standing committees and subcommittees. Access open after 10 years, except for BIALL 14/04/01 which is closed for 75yrs in accordance with Data Protection legislation. BIALL/14/01 Committees and Services, Extent and form: 4 files BIALL/14/01/01 Brief Notes on file Wallace Breen's notes. Committees other than the Executive Committee set up to undertake activities on behalf of BIALL since 1969 BIALL/14/01/02 Working Group on Standing Committees file Inc draft 1992 reports, correspondence, and proposal for the BIALL Council Sub-Committee on the Review of Standing Committee Communication and BIALL/14/01/03 BIALL/14/01/04 Standing Committees Committee Membership - General Structure file Inc terms of reference for Standing Committees, 1999; 1999 Review of BIALL Standing Committees; Report BIALL Working Party: Profile & Awareness; copies of standing orders file

29 BIALL/14/02 Acquisitions Sub-Committee, Extent and form: 1 file Administrative History: The Acquisition Sub-Committee was set up by recommendation of the Report of the Committee on Co-operation. BIALL/14/02/01 Committees: Acquisitions file Correspondence and minutes of Acquisitions Sub-Committee which operated BIALL/14/03 Standing Committee on Automation and Union Catalogues, Extent and form: 1 file Administrative History: This committee merged with the Sub-Committee on Cataloguing and Classification in BIALL/14/03/01 Committees: Automation & Union Catalogues file Correspondence and minutes of the Standing Committee on Automation and Union Catalogues. Inc Report Automation or Research and Development? By D Raistrick. BIALL/14/04 Awards and Bursaries Committee, Extent and form: 8 files Scope and Contents: Minutes, reports and records for the External Affairs Committee and its successor body, the Awards and Bursaries Committee. Administrative History: The Standing Committee on External Affairs (SCEA) was formed in January 1993, arising from the work of the Standing Committee on Overseas Representation. In 2006 it was renamed the Awards and Bursaries Committee (ABC) and its remit extended to

30 include the promotion, supervision and administration of current awards and the consideration of proposals for new awards. (BIALL/14/20/01). except for BIALL/14/04/07 closed for 75 years in accordance with Data Protection legislation as contains personal details of donors. Related Material: see BIALL 14/18 for records of the Standing Committee on Overseas Representation. BIALL/14/04/01 Awards and file Bursaries Committee correspondence BIALL/14/04/02 (Awards and file Bursaries Committee) Annual Reports BIALL/14/04/03 (Awards and file Bursaries Committee) Minutes BIALL/14/04/04 Other Awards and Memorials file Copies of relevant BIALL Council Agenda items on the proposed Alex McVitty bursary; proposed Law Librarian of the Year Award; Betty Moys'; Bequest; Willi Steiner BIALL/14/04/05 BIALL/14/04/06 BIALL/14/04/07 BIALL/14/04/08 Wallace Breem Award Wallace Breem Award: publicity material Wallace Breem Memorial Appeal Fund: Donors Wallace Breem Award: recipients Memorial Lecture file Papers relating to the setting up and administration of the Award which was established in file Inc correspondence and copy of the award certificate file Correspondence, publicity and account book file Submissions, notifications and responses. BIALL/14/05 Bibliographical Enquiry Service, 1980

31 Extent and form: 1 file Administrative History: service offered to members of BIALL ( particularly those operating libraries in some degree of isolation ). Initially ( ) the service was co-ordinated by the Secretary and members were required to submit their request in writing. BIALL/14/05/01 Bibliographical Enquiry Service item Report discussing low usage of the service and indicating measures to address this. BIALL/14/06 British Library, 1982 Extent and form: 1 file BIALL/14/06/01 British Library file Statement to British Library Ad Hoc Working Party on Access to Law. BIALL/14/07 Standing Committee on Cataloguing and Classification, Extent and form: 3 files Administrative History: This was originally the Sub-Committee on Legal Thesauri. It quickly became known as the Sub-Committee on Cataloguing and Classification. In 1976 it merged with the Standing Committee on Automation and Union Catalogues. In 1992/3 it became a subcommittee of the Standing Committee on Library and Information Provision (SCOLIP) see BIALL/14/13 for further records. Reference Title Dates Extent Scope and Contents BIALL/14/07/01 Standing Committee on Cataloguing and Classification file Correspondence and blank questionnaires to be sent to law libraries re cataloguing.

32 BIALL/14/07/02 BIALL/14/07/03 (Standing Committee on Cataloguing and Classification): Annual Reports (Standing Committee on Cataloguing and Classification): Minutes file file BIALL/14/08 Committee on Co-operation, Extent and form: 1 file Administrative History: the Committee on Co-operation was appointed at the 1970 AGM to investigate the potential of greater co-operation between law libraries. It presented its report in BIALL/14/08/01 Committee on Co-operation file File inc two copies of the final report and minutes of meetings. BIALL/14/09 Sub-committee on Court Libraries, Extent and form: 1 file Administrative History: The committee was originally set up in 1972 when BIALL approached the Lord Chancellor's Department offering to prepare a memo on staff and holdings for the libraries of the new Crown Courts. BIALL's proposals were subsequently rejected. BIALL/14/09/01 Sub-committee on Court Libraries file Includes questionnaires completed by court libraries. BIALL/14/10 Duplicates Exchange Scheme, Extent and form: 1 file Administrative History: This work became the responsibility of the Standing Committee on Legal Information Provision and then of the Standing Committee on Membership Services after 1999.

33 Reference Title Dates Extent BIALL/14/10/01 Duplicates Exchange Scheme file BIALL/14/11 Standing Committee on Education and Training, Extent and form: 15 files Administrative History: The Report of the recommended the formation of the The Committee on the Training of Law Librarians was formed in 1971 on the recommendation of the Committee on Co-operation. By 1975 it was known as the Standing Committee on Education and Training (of Law Librarians). It was succeeded by the Standing Committee on Professional Standards and Development in Related Material: For records of the Standing Committee on Professional Standards and Development see BIALL/14/19. BIALL/14/11/01 Education and Training file Includes correspondence and publicity material. BIALL/14/11/02 Annual Reports file BIALL/14/11/03 Minutes file Wanting: minutes for meeting 2 Dec 1977, 14 June 1978 and meetings post 27 March BIALL/14/11/04 Membership file Lists of committee members and correspondence. BIALL/14/11/05 Careers file Correspondence re production of BIALL leaflet Career Opportunities in Law Librarianship. Inc copies of leaflet. BIALL/14/11/06 Placements and file Exchanges BIALL/14/11/07 Joint Ventures file BIALL/14/11/08 Library file Association Licentiate Scheme BIALL/14/11/09 Legal Practice and Research Skills file Correspondence and publicity re training courses.

34 BIALL/14/11/10 BIALL/14/11/11 BIALL/14/11/12 BIALL/14/11/13 BIALL/14/11/14 BIALL/14/11/15 National Vocational Qualifications PCL/ BIALL Course Short Courses Short Courses Visits and Social Events Working Party on Reader Instruction file file Correspondence re courses run in conjunction with the Polytechnic of Central London file Correspondence and guidelines on organising short courses file Publicity material for short courses held between 1972 and 1992, arranged chronologically by course file Publicity material and correspondence file Correspondence re travelling workshops experiment and tape and slide presentations. BIALL/14/12 Standing Committee on Library Provision and Information Services (SCOLPIS), Extent and form: 14 files Administrative History: The Sub-Committee on Law Library Provision was formed in 1976, with its focus to be All matters relating to the provision of legal literature and law library services. In 1980 this committee merged with the Working Party on Computer-Assisted Legal Information to form the Standing Committee on Library Provision and Information Services. In 1992/3 SCOLPIS was replaced by the Standing Committee on Library and Information Provision (SCOLIP).. Related Material: See BIALL/14/13 for the records of SCOLIP. BIALL/14/12/01 Committees: Law Library Provision file Inc notes for verbal report to Council regarding the hand over of work to the newly formed SCOLPIS. BIALL/14/12/02 Annual Reports file BIALL/14/12/ / /93 Standing Committee on Library Provision and Information file Includes minutes of the BIALL Working Party on Computerised Legal

35 Services: Minutes Information Retrieval. BIALL/14/12/04 BIALL/14/12/05 BIALL/14/12/06 BIALL/14/12/07 BIALL/14/12/08 BIALL/14/12/09 SCOLPIS: Establishment 1976 and Membership to 1992 LAWLIP (Law library and information plan) Working party on Computer- Assisted Legal Information Retrieval Surveys of [legal on-line information retrieval] Services UK Library Database System Legal Technology and Databases file Wanting minutes from 1976/77 (2 meetings); 1977/78 (1 meeting); 1983/84 June (?) meeting; 1988; 27 June 1990; 11 September file Correspondence and articles re LawLip file file file BIALL/14/12/10 Lexis file BIALL/14/12/11 Libraries Advisory Council BIALL/14/12/12 BIALL/14/12/13 BIALL/14/12/14 LINC [Library and Information Cooperation Council] LISC [Library and Information Services Working Council] Submission to the Royal Commission and Legal Services file Inc correspondence and photocopies of articles file Inc BIALL's submission to the Future Development of Libraries Working Party of the Library Advisory Council, file file file

36 BIALL/14/13 Standing Committee on Legal Information Provision (SCOLIP), Extent and form: 7 files Administrative History: Replaced the Standing Committee on Library Provision and Information Services in 1992/3. In 1999 SCOLIP was disbanded. Related Material: see BIALL/14/12 for records of the Standing Committee on Library Provision and Information Services, and its predecessors. BIALL/14/13/01 SCOLIP file Correspondence re membership; reports; and Committee's aims. Inc copy of the publication Law and Order: Trends in Legal Information Provision. BIALL/14/13/02 Annual Reports file 1992/ /99 BIALL/14/13/03 Minutes file Some minutes wanting. BIALL/14/13/04 BILETA [British file and Irish Legal Education Technology Association] BIALL/14/13/05 Cataloguing and file Classification [Sub-Committee] BIALL/14/13/06 Copyright file BIALL/14/13/07 Networking file Correspondence, predominantly re electronic communications with the membership of BIALL. BIALL/14/14 Legal Information Group, Extent and form: 3 files Administrative History: The Legal Information Group took over the responsibilities of the Group on Relations with Information Providers in Reference Title Dates Extent Scope and

37 Contents BIALL/14/14/01 LIG file Publicity, reports and correspondence. BIALL/14/14/02 (Legal Information file Group) Annual Reports 1999/ /9 BIALL/14/14/03 (Legal Information Group) Minutes file BIALL/14/15 Membership Services Committee, Extent and form: 4 files Administrative History: The Standing Committee on Membership Services was set up in 1992 to promote membership of BIALL and to liaise with the Special Interest Groups and the independent regional groups.. BIALL/14/15/01 Membership Services file Inc copies of membership packs and handbooks; and correspondence re membership categories and benefits. BIALL/14/15/02 Annual Reports file Annual Reports of the Membership Services Committee, 1992/ /9 and Duplicates Exchange Scheme, 1999/ /9. BIALL/14/15/03 Minutes file BIALL/14/15/04 Information Pack for New Council Members, Chairs and Committee Members 1999/ file BIALL/14/16 Nominations, Extent and form: 1 file

38 Reference Title Dates Extent BIALL/14/16/01 Nominations [Sub-Committee] file BIALL/14/17 Official Publications Standing Committee, Extent and form: 5 files Administrative History: The Official Publications Standing Committee was set up in c1982 in order to ensure better communication with HMSO and other bodies producing official publications. In 1992 it became part of the Standing Committee on Legal Information Provision (SCOLIP). BIALL/14/17/01 Official Publications file Standing Committee BIALL/14/17/02 Annual Reports file 1982/ /93 BIALL/14/17/03 Minutes file BIALL/14/17/04 National Forum on EC file Information BIALL/14/17/05 [Library Association s] Standing Committee on Official Publications (SCOOP) file Inc papers re Library Association/ HMSO Services Working Party. BIALL/14/18 Standing Committee on Overseas Representation, Extent and form: 5 files Administrative History: The Standing Committee on Overseas Representation was set up in 1990 at the recommendation of the Working Party on Overseas Representation In 1992 this became the Standing Committee on External Affairs, and then in 2006 Awards and Bursaries. Related Material: see BIALL14/04 for records of the Standing Committee on External Affairs and the Standing Committee on Awards and Bursaries.

39 BIALL/14/18/01 Standing file Committee on Overseas Representation BIALL/14/18/02 Annual Reports file 1990/ /92 BIALL/14/18/03 Minutes file BIALL/14/18/04 Bursaries file BIALL/14/18/05 Overseas Bursaries pre file Predominantly bursaries for attending the conferences of the American Association of Law Librarians, the International Association of Law Librarians and the Canadian Association of Law Librarians. BIALL/14/19 Standing Committee on Professional Standards and Development (SCOPSAD), Extent and form: 14 files Administrative History: The Standing Committee on Professional Standards and Development was formed in 1992 as the successor body of the Standing Committee on Education and Training. Related Material: See BIALL14/11 for the records of the Standing Committee on Education and Training. BIALL/14/19/01 Professional Standards and Development file Re purpose and aims of SCOPSAD; training remit; and proposed training provision. BIALL/14/19/02 Annual Reports file 1992/3-2008/9 BIALL/14/19/03 Minutes file BIALL/14/19/04 Short Courses file Publicity material BIALL/14/19/05 Course material: Legal items Reference Materials - An Introduction BIALL/14/19/06 Course material: Legal items

40 Reference Materials - An Introduction BIALL/14/19/07 Course material: Legal copy Reference Materials - An Introduction BIALL/14/19/08 Presentation slides: Copyright for commercial organisations copy From the BIALL Seminar 7 Nov NLA copyright. BIALL/14/19/09 Course material: EU copy Legal Information - An Introduction BIALL/14/19/10 BIALL Legal Research copy Training Pack BIALL/14/19/11 BIALL Legal Research copy Training Pack BIALL/14/19/12 BIALL Legal Research copies Self-test Questions and Answers BIALL/14/19/13 Publicity for Visits file BIALL/14/19/14 Social Events: publicity material file BIALL/14/20 Public Relations and Promotions Committee, Extent and form: 1 file Administrative History: Formed in 2006/7, the purpose of the PR and Promotions Committee was to promote the Association in the wider legal world and provide responses to matters affecting members. BIALL/14/20/01 PR and Promotions file Inc annual reports, Committee terms of reference and BIALL Working Party Report: "Public Relations & Recruitment" BIALL/14/21 Publications, Extent and form: 72 files Administrative History: The Sub-Committee on Publications was set up in November In 1977 it became a Standing Committee. In 1979 full responsibility for The Law Librarian (later