MINUTES FOR BLOOMFIELD TOWNSHIP COUNCIL CONFERENCE MEETING

Transcription

1 [Type text] MINUTES FOR BLOOMFIELD TOWNSHIP COUNCIL CONFERENCE MEETING Monday June 8, 2009 Present: Councilman Joanow, Councilman Ruane, Councilman Hamilton, Mayor McCarthy and Councilwoman Barker (arrived at 7:53 pm). Absent: Councilwoman Maly and Councilwoman Spychala Also present: Louise M. Palagano, Brian Aloia, Gerald MacIntyre, Paul Lasek, Robert Renna, Bonita Triola, Chief McCarthy, Chief Leonard, Joseph Pisauro, Glenn Domenick, Anthony Nesto, and Karen Lore. Mayor McCarthy displayed the New Jersey Future Smart Growth Award for 2009 that he received for Bloomfield at the Awards Ceremony. Public Comment Al Crincoli, 457 Beardsley Avenue stated that he was in support of the Lease Agreement for Foley Field, which is owned by the Bloomfield Board of Education, and the Township of Bloomfield. Susan Hebert, 33 Benson Street stated that there will be a clean-up of Memorial Park Third River on Saturday, June 20, Howard Freeman stated that he was in support of the Lease Agreement for Foley Field, which is owned by the Bloomfield Board of Education, and the Township of Bloomfield. Robert Haraka, 35 Brookdale Road - stated that he was in support of the Lease Agreement for Foley Field, which is owned by the Bloomfield Board of Education, and the Township of Bloomfield. Jack Clauberg stated that he was in support of the Lease Agreement for Foley Field, which is owned by the Bloomfield Board of Education, and the Township of Bloomfield. Mike Napolitano, 42 Pulaski Street- stated that he was in support of the Lease Agreement for Foley Field, which is owned by the Bloomfield Board of Education, and the Township of Bloomfield. Bert Petrick stated that he was in support of the Lease Agreement for Foley Field, which is owned by the Bloomfield Board of Education, and the Township of Bloomfield. 1 P a g e

2 Mayor McCarthy asked if there was anyone else that would like to speak. Hearing none, Mayor McCarthy closed the public portion of the meeting. TOWNSHIP ADMINISTRATOR: Township Administrator 1. Inspection Reports Ms. Palagano explained to the Mayor and Council that the May Inspection reports were in the packets and asked if there were any questions. 2. Handicap Parking Ms. Palagano reviewed a memo from the Police Department recommending the placement of a handicapped parking space at 82 Hobson Street. Councilman Hamilton moved the recommendation of the Police Department, which motion was seconded by Councilman Joanow and approved by all present. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. 3. FY 2009 Obey the Signs or Pay the Fines Grant Ms. Palagano reviewed a memo from the Police Department recommending the Mayor and Council pass a resolution to apply for a grant for Obey the Signs or Pay the Fines. Councilman Hamilton moved the recommendation of the Police Department, which motion was seconded by Councilman Joanow and approved by all present. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. 4. Franchise Renewal Process (06/11/09 Workshop) Ms. Palagano stated that she was contacted by Comcast and BPU to attend a workshop on June 11, 2009, to learn the process of Franchise renewals. She said she will be attending the workshop along with the Township Attorney. 5. Model Lead Safe City Resolution Ms. Palagano reviewed an agreement resolution given to her by the Bloomfield Health Department regarding Lead paint. She stated that the Health Department would like the Township to get involved in lead prevention and screening. Councilman Joanow moved the recommendation of the Health Department, which motion was seconded by Councilman Ruane and approved by all present. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. 6. Revaluation # 28 Ms. Palagano reviewed a memo from the Tax Collector stating that the field work has started. The memo also said that there were six (6) residential inspectors and two (2) Commercial inspectors in the field.

3 7. Firework Displays Ms. Palagano reviewed a memo from the Fire Department stating that the fireworks will be held in Brookdale Park on July 3 rd and in Bloomfield on July 4 th. The memo stated that he needed a resolution authorizing the displays. Councilman Hamilton moved the recommendation of the Fire Department, which motion was seconded by Councilman Ruane and approved by all present. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. 8. Car Hire Policy Ms. Palagano recommended to the Mayor and Council that the employees she listed in her memo be able to keep their car hires for the year 2009 and she will review the car hire policy again in She explained that the most a person could receive for car hire would be $1, The Mayor and Council agreed. 9. ROID Grant Ms. Palagano reviewed a memo from the Funding Group asking the Mayor and Council to consider passing a resolution to apply for the ROID Grant. Councilman Hamilton moved the recommendation of the Township Administrator, which motion was seconded by Councilman Joanow and approved by all present. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. 10. Designation of Rehabilitation Area Ms. Palagano asked Mr. Dominick to explain his memo to the Mayor and Council. Mr. Dominick stated that this was a subject the Mayor and Council discussed last year. He stated that the Township needed to redesignate Bloomfield as an area in need of rehabilitation. He is recommending sending this to the Planning Board for their review. Councilman Hamilton moved the recommendation of the Director of Community Development and Inspections, which motion was seconded by Councilman Joanow and approved by all present. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. TOWNSHIP ATTORNEY: 1. Authorization for Shared Service Agreement: Foley Field Lease Mr. Aloia reviewed his resolution regarding the lease agreement for Foley Field. He explained to the Mayor and Council that they would need to pass a resolution agreeing to the lease.

4 Councilman Hamilton moved the recommendation of the Township Attorney, which motion was seconded by Councilman Joanow and approved by all present. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. 2. DCH Tax Abatement Mr. Aloia reported that he was waiting for some information from Essex BMW s attorney and he has not receive it as of yet so he has nothing to report. FINANCE DIRECTOR: 1. Vendor List Mr. Renna told the Mayor and Council if they have any questions he can be reached in his office. 2. Capital Ordinance Mr. Renna explained to the Mayor and Council that he recommended introducing the Capital Ordinance tonight and adopting it on June 22, Councilman Hamilton submitted the following Ordinance on first reading: BOND ORDINANCE PROVIDING FOR VARIOUS CAPITAL IMPROVEMENTS OF THE TOWNSHIP OF BLOOMFIELD, IN THE COUNTY OF ESSEX, NEW JERSEY, APPROPRIATING THE AGGREGATE AMOUNT OF $2,935,400 THEREFORE AND AUTHORIZING THE ISSUANCE OF $2,145,005 BONDS OR NOTES OF THE TOWNSHIP TO FINANCE PART OF THE COST THEREOF. BE IT ORDAINED by the Mayor and Council of the Township of Bloomfield, in the county of Essex, New Jersey (not less than two-thirds of all members thereof affirmatively concurring) AS FOLLOWS: Section 1. The several improvements described in Section 3 of this bond ordinance are hereby respectively authorized to be undertaken by the Township of Bloomfield, New Jersey (the "Township") as general improvements. For the several improvements or purposes described in Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriation made for each improvement or purpose, such sums amounting in the aggregate to $2,935,400, including $677,500 in grants (as more specifically described in Section 3(c), Section 3(l) and Section 3(o) hereof), and including the aggregate

5 sum of $112,895 as the several down payments for the improvements or purposes required by the Local Bond Law. The down payments have been made available by virtue of provision for down payment or for capital improvement purposes in one or more previously adopted budgets. Section 2. In order to finance the cost of the several improvements or purposes not covered by application of the several down payments, negotiable bonds are hereby authorized to be issued in the principal amount of $2,145,005 pursuant to the Local Bond Law. In anticipation of the issuance of the bonds, negotiable bond anticipation notes are hereby authorized to be issued pursuant to and within the limitations prescribed by the Local Bond Law. Section 3. The several improvements hereby authorized and the several purposes for which the bonds are to be issued, the estimated cost of each improvement and the appropriation therefore, the estimated maximum amount of bonds or notes to be issued for each improvement and the period of usefulness of each improvement are as follows: Purpose Appropriation and Estimated Cost Estimated Maximum Amount of Bonds or Notes Period of Usefulness a) Municipal Clerk s Office: Microfilming of data, acquisition of file cabinets and microfilm reader/printer, including all related costs and expenditures incidental thereto. $ 21,025 $ 19, years b) Cable TV: Improvements to studio and acquisition of equipment, including all related costs and expenditures incidental. $ 88,680 $ 84, years c) Fire Department:

6 Appropriation Estimated and Estimated Maximum Amount Period of Cost of Bonds or Notes Purpose Usefulness Acquisition of stationwear and turnout gear, radios, rescue truck and improvements including painting and plaster work and brick sealing/repointing to Station 4, including all related costs and expenditures incidental thereto. d) Health and Human Services: $ 543,325 (including a $290,000 grant from the Federal Emergency Management Agency) $ 240,660 5 years Acquisition of outside kennels and washer and dryer for animal shelter, including all related costs and expenditures incidental thereto. $ 55,685 $ 52,900 5 years e) Information Systems: 1) Acquisition of computer equipment, police computer equipment and a Kronos system upgrade, including all related costs and expenditures incidental thereto. 2) Acquisition of wireless equipment, including all related costs and expenditures incidental thereto. $ 200,365 $ 190,345 7 years $ 5,725 $ 5, years f) Library: Acquisition of new books, including all related costs and expenditures incidental thereto. $ 52,040 $ 49, years g) Police Department: Acquisition of hybrid sport utility vehicles including equipment, police car equipment for new vehicles, equipment for new police recruits, digital police car cameras and new handguns, including all related costs and expenditures incidental thereto. $ 164,455 $ 156,230 5 years h) Police Communications: Acquisition of handheld police radios, including all related costs and expenditures incidental thereto. $ 18,735 $ 17,800 5 years i) Recreation Department: Various improvements including clay and conditioning to the athletic fields, turf solutions at Lower Memorial and flooring at the Civic Center, including all work and materials necessary therefore and incidental thereto. $ 96,800 $ 91, years j) Department of Public Works:

7 Acquisition of electrical lift bucket, including all related costs and expenditures incidental thereto. $ 156,130 $ 148,320 5 years k) Engineering: Various improvements to the municipal building, Upper Memorial Park environmental reports, new roof to the law enforcement building, purchase of new boilers for the municipal building, purchase of emergency generators, including all related costs and expenditures incidental thereto. $ 796,250 $ 756, years l) Roads: Improvements to various roads, including curbs and resurfacing of N. Fulton Street, Hickory Street and Sycamore Street and resurfacing of N. 16 th Street, including all work and materials necessary therefore and incidental thereto. m) Roads: $ 302,500 (includes a $302,500 Community Development Block Grant) $ 0 N/A Improvements to various roads, including resurfacing and/or curbs at Barnett Street and Collins Avenue, including all work and materials necessary therefore and incidental thereto. $ 140,515 $ 133, years n) Sewer: Various sewer system repairs, including stream cleaning of Third River, outfall repairs and stabilization, connection repairs, sewer root control and line inspections and cleaning, including all work and materials necessary therefore and incidental thereto. $ 208,170 $ 197, years o) Shade Tree and Grounds: Various sidewalk repairs and tree planting, including all work and materials necessary therefore and incidental thereto. $ 85,000 (including an $85,000 Community Development Block Grant) TOTALS $2,935,400 $2,145,005 $ 0 N/A The excess of the appropriation made for each of the improvements or purposes aforesaid over the estimated maximum amount of bonds or notes to be issued therefore, as above stated, is the amount of the down payment for each purpose.

8 Section 4. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the Chief Financial Officer; provided that no note shall mature later than one year from its date. The notes shall bear interest at such rate or rates and be in such form as may be determined by the Chief Financial Officer. The chief financial officer shall determine all matters in connection with notes issued pursuant to this ordinance, and the chief financial officer's signature upon the notes shall be conclusive evidence as to all such determinations. All notes issued hereunder may be renewed from time to time subject to the provisions of the Local Bond Law. The Chief Financial Officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The Chief Financial Officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of the notes pursuant to this ordinance is made. Such report must include the amount, the description, the interest rate and the maturity schedule of the notes sold, the price obtained and the name of the purchaser. Section 5. The Township hereby certifies that it has adopted a capital budget or a temporary capital budget, as applicable. The capital or temporary capital budget of the Township is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith. To the extent that the purposes authorized herein are inconsistent with the adopted capital or temporary capital budget, a revised capital or temporary capital budget has been filed with the Division of Local Government Services.

9 Section 6. The following additional matters are hereby determined, declared, recited and stated: (a) The purposes described in Section 3 of this bond ordinance are not current expenses. They are all improvements that the Township may lawfully undertake as general improvements, and no part of the costs thereof has been or shall be specially assessed on property specially benefited thereby. (b) The average period of usefulness, computed on the basis of the respective amounts of obligations authorized for each purpose and the reasonable life thereof within the limitations of the Local Bond Law, is years. (c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Clerk, and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such statement shows that the gross debt of the Township as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $2,145,005, and the obligations authorized herein will be within all debt limitations prescribed by that Law. (d) An aggregate amount not exceeding $350,000 for items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included in the estimated costs indicated herein for the purposes or improvements. Section 7. The Township hereby declares the intent of the Township to issue the bonds or bond anticipation notes in the amount authorized in Section 2 of this bond ordinance and to use proceeds to pay or reimburse expenditures for the costs of the purposes described in Section 3 of this bond ordinance. This

10 Section 7 is a declaration of intent within the meaning and for purposes of Treasury Regulations or any successor provisions of federal income tax law. Section 8 Any grant moneys received for the purposes described in Section 3 hereof shall be applied either to direct payment of the cost of the improvements or to payment of the obligations issued pursuant to this ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are so used. Section 9. The Chief Financial Officer of the Township is hereby authorized to prepare and to update from time to time as necessary a financial disclosure document to be distributed in connection with the sale of obligations of the Township and to execute such disclosure document on behalf of the Township. The Chief Financial Officer is further authorized to enter into the appropriate undertaking to provide secondary market disclosure on behalf of the Township pursuant to Rule 15c2-12 of the Securities and Exchange Commission (the Rule ) for the benefit of holders and beneficial owners of obligations of the Township and to amend such undertaking from time to time in connection with any change in law, or interpretation thereof, provided such undertaking is and continues to be, in the opinion of a nationally recognized bond counsel, consistent with the requirements of the Rule. In the event that the Township fails to comply with its undertaking, the Township shall not be liable for any monetary damages, and the remedy shall be limited to specific performance of the undertaking. Section 10. The full faith and credit of the Township are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct,

11 unlimited obligations of the Township, and the Township shall be obligated to levy ad valorem taxes upon all the taxable real property within the Township for the payment of the obligations and the interest thereon without limitation of rate or amount. Section 11. This bond ordinance shall take effect 20 days after the first publication thereof after final adoption, as provided by the Local Bond Law. On motion of Councilman Hamilton and seconded by Councilman Joanow, same was passed on first reading. Roll Call vote showed the following: Councilman Joanow, Councilman Hamilton and Mayor McCarthy all voting Aye. Councilman Ruane voting No. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. 3. Budget Amendment (Item for Action) Councilman Hamilton moved and Councilman Joanow seconded the adoption of the following resolution: 2009 RESOLUTION - TOWNSHIP OF BLOOMFIELD, COUNTY OF ESSEX RESOLUTION TO AMEND BUDGET WHEREAS, the Local Municipal Budget for the Year 2009 was approved on the 20th day of April, 2009, and WHEREAS, the public hearing on said Budget has been held as advertised; and WHEREAS, it is desired to amend said approved Budget; now THEREFORE, BE IT RESOLVED, by the Governing Body of the Township of Bloomfield, County of Essex, that the following amendments to the approved Budget of 2009 be made: ( ( ( ( Abstained ( ( ( ( Recorded Vote Ayes ( Nays ( ( ( ( ( ( Absent ( ( ( From To General Revenues 3. Miscellaneous Revenues - Section F: Special Items of General Revenue Anticipated with Prior Written Consent of Director of Local Government Services - Public and Private Revenues Offset with Appropriations: Clean Communities Program $ 50, $ 64,065.07

12 Total Section F: Special Items of General Revenue Anticipated with Prior Written Consent of Director of Local Government Services - Public and Private Revenues 562, , Miscellaneous Revenues - Section G: Special Items of General Revenue Anticipated with Prior Written Consent of Director of Local Government Services - Other Special Items: Municipal Library Reimbursement 200, , Total Section G: Special Items of General Revenue Anticipated with Prior Written Consent of Director of Local Government Services - Other Special Items 981, , Summary of Revenues 3. Miscellaneous Revenues: Total Section F: Special Items of General Revenue Anticipated with Prior Written Consent of Director of Local Government Services - Public and Private Revenues 562, , Total Section G: Special Items of General Revenue Anticipated with Prior Written Consent of Director of Local Government Services - Other Special Items 981, , Total Miscellaneous Revenues 12,323, ,257, Sub-Total General Revenues (Items 1, 2, 3 and 4) 15,523, ,457, TOTAL GENERAL REVENUES $62,012, $61,946, From To 8. General Appropriations (A) Operations - Operations Within "CAPS": General Government Administrative and Executive: Salaries and Wages: $ 211, Municipal Clerk's Office $ 215, Other Expenses: Municipal Clerk's Office 39, , Personnel Office 9, ,350.00

13 Department of Information Systems: Other Expenses 215, , Department of Public Works Snow Removal: Salaries and Wages 50, , Other Expenses 30, , Public Safety Police Department: Salaries and Wages 14,028, ,018, Fire Department: Salaries and Wages 9,439, ,395, Unclassified Gasoline 500, , Electricity 500, , Total Operations {Item 8(A)} Within "CAPS" 47,552, ,507, B. Contingent Total Operations Including Contingent - Within "CAPS" 47,553, ,508, Detail: Salaries and Wages 29,441, ,408, Other Expenses (Including Contingent) 18,111, ,100, (H-1) Total General Appropriations for Municipal Purposes Within "CAPS" 51,225, ,180, General Appropriations (A) Operations - Excluded from "CAPS": Maintenance of Free Public Library 1,787, ,752, Total Other Operations - Excluded from "CAPS" 4,786, ,750, Public and Private Programs Offset by Revenues: Clean Communities 55, , Total Public and Private Programs Offset by Revenues 295, , Total Operations - Excluded from "CAPS" 5,173, ,152, Detail: Other Expenses 5,063, ,041, (H-2) Total General Appropriations for Municipal Purposes Excluded from "CAPS" 7,589, ,568, (O) Total General Appropriations - Excluded from "CAPS" 7,589,393.20

14 7,568, (L) Sub-Total General Appropriations {Items (H-1) and (O)} 58,814, ,748, TOTAL GENERAL APPROPRIATIONS $62,012, $61,946, General Appropriations Summary of Appropriations (H-1) Total General Appropriations for Municipal Purposes Within "CAPS" $51,225, $51,180, (A) Operations - Excluded from "CAPS" Other Operations 4,786, ,750, Public and Private Programs Offset by Revenues 295, , Total Operations - Excluded from "CAPS" 5,173, ,152, Total General Appropriations $62,012, $61,946, From To 10. Dedicated Revenues from Water Utility: Rents $ 6,992, $ 7,100, Miscellaneous 300, , Total Water Utility Revenues $ 7,292, $ 7,246, Appropriations for Water Utility: Operating: Workers' Compensation Insurance $ 250, $ 204, Total Water Utility Appropriations $ 7,292, $ 7,246, BE IT FURTHER RESOLVED, that three certified copies of this resolution be filed in the Office of the Director of the Division of Local Government Services for her certification of the 2009 Local Municipal Budget so amended; and BE IT FURTHER RESOLVED, that this complete amendment, in accordance with the provisions of N.J.S. 40A:4-9, be published in the Independent Press in the issue of June 11, 2009, and that said publication contain notice of public hearing

15 on said amendment to be held at the Council Chambers, Municipal Building, on June 22, 2009 at 8:00 o'clock P.M. Roll Call vote showed the following: Councilman Joanow, Councilman Hamilton and Mayor McCarthy all voting Aye. Councilman Ruane voting No. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. The Amendment did not pass by a majority of the full Council. TOWNSHIP ENGINEER: 1. Award of Contract CDBG/Capital Roadway Contract #3 Mr. Lasek explained that he received a phone call from the second lowest bidder stating that there was a defect in the first bid with regards to the Minority Certification. He said he called the lowest bidder and after talking to him, Mr. Lasek felt he misunderstood the bid specs. He said he then went over all of the bids that were submitted and realized that three other bidders misread the specs in regards to the same item. He is recommending that the Mayor and Council allow him to reject and rebid the project. Councilman Hamilton moved the recommendation of the Township Engineer, which motion was seconded by Councilman Joanow and approved by all present. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. TOWNSHIP CLERK: 1. Bike Auction June 22, 2009, 6:00 PM Ms. Triola reviewed a memo from the Police Department stating that they will be holding a Bike Auction on June 22 nd, in between the Police Building and the Town Hall at 6:00 PM Councilman Hamilton approved the bike auction, which motion was seconded by Councilman Joanow and approved by all present. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent. 2. ABC Renewal List Ms. Triola told the Mayor and Council that she had placed at their seats a list of all those Alcohol Licenses that need to be approved by resolution on Monday, June 15 th. She is recommending the Mayor and Council pass these resolutions to renew the Alcohol licenses before they expire on June 30 th at 11:59 PM. Councilman Joanow approved the recommendation of the Deputy Municipal Clerk, which motion was seconded by Councilman Ruane and approved. Councilman Hamilton Abstained. Councilwoman Maly, Councilwoman Barker and Councilwoman Spychala were absent.

16 TOWNSHIP COUNCIL: 1. Open Space Trust Fund (Hamilton/McCarthy) Councilman Hamilton explained that he would like the Council to reconsider giving back to the residents, through their taxes, ½ cent for the year 2009 from the money collected in 2009 for the Open Space Trust Fund. He said that he is not asking to withdraw money from the account, but to just put less money in the account this year and put the ½ cent per $ in the Township s budget. This would reduce the tax burden by $100, for Councilman Joanow opposed giving the Township ½ cent per $ stating that the people of Bloomfield voted to take the money and put it into the Open Space Trust Fund and he did not feel it would be right to change the will of the people. The Council discussed this matter in great detail. Councilwoman Barker arrived at 7:53 PM. Councilman Hamilton moved to adopt an ordinance to reduce for 2009 the contribution to the Open Space Trust Fund from one cent to ½ cent, which motion was seconded by Councilman Ruane. Roll Call Vote showed Councilman Ruane, Councilman Hamilton and Mayor McCarthy voting Yes. Councilman Joanow and Councilwoman Barker voting No. Councilwoman Maly and Councilwoman Spychala were absent. Councilwoman Barker moved to go into closed session at 8:10 PM which motion was seconded by Councilman Joanow & carried.