CAMBRIDGE PRIMARY EDUCATION TRUST

Transcription

1 CAMBRIDGE PRIMARY EDUCATION TRUST Meeting Date / Time Venue Present In Attendance Apologies Board of Trustees Tuesday 6th October 2015 at 6.30pm CPET Hatton Park John Frost (), Robert Plumbly, Karen Monk, Mark Woods (CMAT), and Kieran Reynolds Penny Cooper (CMAT), Helen Lorimer (Headteacher HIJS), Jonathan Newman(Headteacher HIIS), Stephen Ravenscroft (Advisor from ), Matthew Try (Headteacher Hatton Park), and Christine Brandon (Camclerk) Lesley Birch and Penny Todman Items ITEM NO ACTION OWNER TOPIC ACTION RESOLUTION STATUS Trust 064 New Trustee Induction Pack to provide the details required for the new Trustee Induction Pack and to be sent to the Executive Principal for review. It was noted that the Funding Agreements need to be included in the packs. Carried forward Ongoing 3. Clerk Appointment of Vice man December 5. (Min No 6) Great Kneighton Primary School To advise trustees on information published re: latest bids to manage primary school Head HIJS Induction Packs Message to Staff Induction Packs To check whether all contents now available to make up packs. To convey congratulations to staff on results achieved. To include terms of reference of GBs and trust committees in CPET Minutes 6th October of 7

2 packs. Clerk Terms of Reference To approve at the next meeting item for next agenda /Clerk Clerk Complaints Policy Terms of appointment Report of Finance Committee To approve item for next agenda. To review outside the next 10. King// Lesley Birch Review of Trust/GB structure next 13. Clerk/Lesle y Birch Year 2 move next 15. Website Management Update on progress. 16. King/ s of LGBs Policies Review of s of LGBs Membership To confirm memberships of LGBs. Ofsted literature To circulate to Board. King/ Declaration of Interests To circulate forms to Trustees Minutes Item 1. Welcome and apologies for absence John Frost, the of the Trust welcomed all to the Apologies for absence from the meeting were presented on behalf of Lesley Birch and Penny Todman. None CPET Minutes 6th October of 7

3 2. Election of of the Board of Trustees It was moved by Karen Monk, seconded by Kieran Reynolds and RESOLVED that John Frost be elected man of the Board of Trustees for the ensuing year. 3. Appointment of Vice In the absence of any nominations for the position, it was agreed to defer the appointment of Vice to the next 4. Declarations of Interest No declarations of interest were received. 5. Minutes Subject to the following amendments, the Minutes of the meeting of the Board of Trustees held on 7th July 2015 were approved as a correct record and signed by the man Item No 3: Delete 6th line. Item No 4: Trust 073 should read 7th not 9th July; and Item No 8: Second line should read Concerns Resolution Group and not Conflict. Minute No 6 to check and advise Trustees on the information that had been published on prospective bids to manage Great Kneighton Primary School. Items Trust 064 to verify whether all documents were available to make up the new Trustee Induction Packs. Trust 075 Item completed. HIIS SATs results reported to Trust Board. 6. Head teachers Reports By reference to data circulated at the meeting, Matt Try updated Trustees on the current position at Hatton Park PS. He drew particular attention to the percentage improvement in Year 1 phonics and early years GLD data. The Trustees were made aware of the challenges posed by the 2015 key stage 1 cohort (current year 3) and commented that whilst the Group had made outstanding progress since reception they still lagged behind the standards expected of that year group. Other positive points included the 63% of pupils who had achieved L5+ in Maths and 100% who had achieved 2 levels progress. The Trustees also were made aware of concerns regarding current year 6 and disappointment with results achieved with sample test papers although more recent results had shown improvement. Having identified the reasons for the disappointing picture, Matt Try was confident that the weaknesses could be overcome and progress achieved. The Trustees were assured that the year group teacher had the skills to be able to move the group forward. Matt Try added that the teacher would be taking CPET Minutes 6th October of 7 next No Minutes to be filed in school office. No

4 maternity leave from February half term 2016 but action had been taken in readiness for her departure. He also announced that he would be leaving the school in December to take up a head teacher appointment in Norfolk. Mr Try thanked the and Trustees for their help and support to him whilst head of Hatton Park and on behalf of the Board, the wished him well in his new post. Jonathan Newman presented data on the performance of HIIS. The headlines/actions were set out in a report circulated to the Trustees. Improvement was reflected in reading in Levels 2 and 2b. The number of those exceeding year group expectations in year 2 was above county and national average. Writing and maths performance also had improved. Year 1 had achieved an 80% pass in phonics, 5% above the national average. Reference also was made to narrowing the gap for Pupil Premium children and that between boys and girls, the increase in the number of children with English as their second language and the increase in levels of teacher assistant support and teaching resources. Helen Lorimer, Head teacher HIJS, opened by indicating that it was the intention of the Heads, in future, to streamline their presentations and establish a consistent/regular format which would also meet the demands of the new assessment regime. A booklet containing the performance data from the Junior School was circulated. Highlights included the attainment and progress shown at the end of Key Stage 2 above both national and County levels. There was an imbalance of attainment between boys and girls at level 5 which is due to the fact that there were more boys at Level 1 and 2c at the end of KS1 - the progress of the boys was evident when looking at points progress instead. Helen reported that there were 17 Pupil Premium children. She was pleased with their results and that no significant gaps were apparent. Mention also was made of the trial of a GL Assessment package to measure progress, an update on the success of which would be reported to a future In response to a question from the, Helen confirmed that she was satisfied with the schools level of resource and direction of travel. On behalf of the Board, the congratulated the Head and teachers on the results that had been achieved and asked that this message be conveyed to all staff. 7. Ratification of terms of reference of Committees As considerable work had been undertaken on the terms of reference for Trust Committees and Governing Bodies, undertook to include the terms of reference in the new Trustee induction packs in readiness for the next meeting when they could formally be approved by the Board. It was also suggested that the opportunity should be taken to ratify the Complaints Policy at the same time. Notwithstanding formal ratification at the next meeting, the Board acknowledged that terms of reference would continue to be reviewed annually. 8. s of Committees & Trust Appointments RESOLVED that Robert Plumbly and Penny Todman be appointed s of the CPET Minutes 6th October of 7 Head HIJS of next meeting

5 Finance and Personnel Committees respectively. The Board noted the appointment of Nicola Dibben and Cathy Hales as governors at HIIS, representing staff and community interests. Following discussion around the criteria for appointment to Local Governing Bodies and a potential restriction on the number of terms able to be served, undertook to consider the matter outside the meeting with a view to application of an approach across the Trust bodies. 9. Reports From Principals, Trust Committees and LGBs Rob Plumbly reported that the Finance Committee would meet on 14th October to discuss, in detail, the budget statements circulated with the agenda. In the meantime, the Board was invited to raise any questions they might have on the figures with either Rob or Penny Cooper (CMAT). An overview of the financial position would be reported to the next Board Karen Monk updated the Board on the work of the Personnel Committee. She reported that a staff survey was being undertaken to audit skills and that this process would be extended across the Trust. The job description for the post of executive principal had now been finalised as had the process for performance review and objective setting. The Committee was still considering the posts of Executive Secretary and clerical support. The added that it had been decided, in this light, to retain the support of Camclerks for a further year and to continue to differentiate between school clerical support and that for the Governors. The Committee had continued to review policies for shared parental leave, pay including performance related pay and absence. The Committee also was looking at training, succession planning and the process for the recruitment of a new Head teacher at Hatton Park. In this context, the reported that an advertisement for the post had been circulated internally and that it was the expectation that the current Assistant Head would apply. It was noted that 1% had been allocated in the budget for salary increases and to meet the outcome of appraisals which were to be discussed at the next meeting on 2nd December. The reported that the Governing Body for Hatton Park was to meet on 8th October and would review direction of travel, standards and performance and the skills set of school staff. On behalf of HIIS, Karen reported that the Governing Body was fulfilling the requirement to create secure school based addresses for governors, was reviewing training needs and had visited Year 2 classrooms to determine what action was required to make these a better resource for the school. The Governing Body also were seeking to rationalise school policies and identify where duplication existed between the Governing Body and CPET. Kieran Reynolds suggested that this exercise needed to be applied across the Trust such that strategy and resources were equally applicable across the Board and all school bodies. In terms of new classrooms, Karen reported that these were operating well, that the Governing Body had used one for their meeting, that new carpets Finance Cmt of CPET Minutes 6th October of 7

6 would be laid at Half Term and that the gates and new times were working. The Year 2 Transition Working Party continued to meet but less parents were attending as time went on which suggested that everything was beginning to settle down. Robert Plumbly announced that it was his intention not to re stand as a governor at the end of his term of office in 2016 on the HIJS but that he was content to continue to serve as a Trustee. In light of this and the earlier discussion about terms of office, suggested that it might be opportune to review the structure of the Trust to secure, amongst other things, the availability of trustees with appropriate skills. As there was some concern that any changes might contravene the Articles of Association, undertook to discuss the question with the and Lesley Birch and seek to ensure that any variations would not cause any problems for the Trust. 10. Year 2 move update and lessons learnt Item deferred to next meeting when it was hoped Lesley Birch would be present. 11. Governance, Structures & Skills of Trust & LGB Further to discussions held earlier in the meeting and in the light of a recent Ofsted report, the Board acknowledged that the governance model for the Trust needed to change. The undertook to discuss options with Lesley Birch and and it was agreed that Governing Bodies should be advised that this process was underway. 12. Trust Appointments Item already discussed under Item No Website Management & Communications Company The reported that he and Lesley Birch would shortly be meeting a Communications Company to progress management of a website. This task was now top priority if the Trust were to expand in the future and to promote a forward thinking culture. Once operational, the website could be managed and updated by the schools. The undertook to report on progress to a future 14. Joint Meeting of Trustees and LGBs. At the suggestion of the, the Trustees agreed that it would be a good idea for the Board and Governing Bodies to meet together, perhaps on two occasions each year (January/June) and that this presented an ideal opportunity, in the first instance, to discuss a potential new structure. Future items might include key issues and direction of travel. 15. Policies Following discussion on document control, undertook to establish which standard policies the Trust should have in place and which of these should be made available on the website. It was suggested that a CPET Working Party might be established to undertake this piece of work. As an initial exercise, the s of the LGB were requested to check which policies were available in each school. Lesley Birch next mtg, King, Lesley Birch All s CPET Minutes 6th October of 7

7 16. Other Matters Appropriate to the Trust Following a discussion on membership, undertook to produce a list of Trustees and s were asked to forward to and the, a list of the membership of each Governing Body and the nature of the Governor appointed. The undertook to circulate recently received Ofsted literature. The reported that he had attended a Governors Briefing where presentations had focussed on FFT: Aspire For Governors, School Inspections, Young People with special needs, constitutions of Governing Bodies, publication of interests and the contents of school websites. Regarding the registration of interests, it was confirmed that Trustees were required to complete forms in their capacity as Board and LGB Members. In order for everyone to be clear about the requirements, undertook to send the Model Form to the who could forward it on to Trustees. Trustees were informed that a recent completed Internal Audit report on payroll for the year ended 31st August had concluded that the system was operating well and was robust. A number of recommendations had been made for improvement, relating, for instance, to the rewording of financial standing orders, but there were no major concerns. 17. Date of Next Meeting It was noted that the next scheduled meeting would take place on 9th December 2015 at Histon but that given a number of strategic and governance issues which required to be discussed it was anticipated that a further meeting would be required before then. The undertook to canvass Members availability via . s All There being no further business the meeting closed at 8.46pm. Signed as a true record. Date. CPET Minutes 6th October of 7