GENRAL AGREEMENT ON L/1025

Transcription

1 RESTRICTED GENRAL AGREEMENT ON L/1025 TARIFFS AND TRADE 5 August 1959 Limited Distribution BUDGET ESTIMATESFOR 1960 Note by the Eecutive Secretary 1. The Executive Secretary hereby submits to the CONTRACTINGPARTIES the budget estimates for the expences of the secretariat in The estimates are based on the assumption that there will be two full sessions of the CONTRACTING PARTIES,one of three weeks and one of four weeks, including a possible Ministerial meeting, In addition, provision has been made for eight days' meetings of the Intersessional Committee and 150 days for meetings of committees, panels working groups, etc. If decisions to be taken by the CONTRACTING PARTIES at the fifteenth session were to lead to the scheduling of further meetings or to other projects increasing the workload of the secretariat, supplementary estimates would have to be submitted in the course of the session. 3. Provision has also been made for the first four months of the Tariff Conference which is to open in Geneva on 1 Septamber Five additional posts have been included in the Manning Table of which two in the professional category and three in the general service category. The new posts in the professional category are for one reviser (French) and one translator (French), and have been necessitated by the substantially increased volume of documents resulting from the growing number of meetings and the also otherwise expanding scope of the operation of the General Agrcement. In this connexion it should be noted that during 1959 it has proved necessary to have almost continuous recourse to the temporary assistance and external translation credits to cover the needs of the secretariat in this respect. The inclusion of these two new posts in tho permanent establishment therefore regularizes the position to some extent. It has consoquently proved possible slightly to reduce the temporary assistance credit. One vacant post in the Library and Infomation Unit, for which it proved impossible to find a suitable incumbent at the P.1 level, has been upgraded to P.2. Eight posts in the general service category have been upgraded on the basis of the increased responsibilities attaching to them. For the rest, no changes in the structure of the secretariat are suggested at this stage. However, the Executive Secretary wishes to draw attention to the fact that the time may not be far off when the CONTRACTING PARTIES may have to reconsider this structure in the light of the expanding operation and the changing demands which are made on the secretariat.

2 L/1025 Page 2 5. The total expenditure is estimated at $663,190, which figure is per cent above the revised ostimates for The increase is mainly due to the generally expanding activities of the secretariat and the heavy programme of meetings including the Tariff Conferene. 6. As usual the Budget Estimates are reproduced in Annex A; Detailed Sehedules are contained in Annex B and Explanatory Notes in Annex C. The Explanatory Notes show the corresponding estimates for 1959 as revised; the actual expediture for 1958 will be found in the audited accounts which will be circulated as soon as the report has been received from the external auditors. 7. Income Budget The suggestions concerning the ways and means of covering the 1960 expenditure are contained in a separate paper documentt L/1025/Add.1).

3 L/1025 Page 3 ESTIMATES OF EXPEDITUREFOR THE FINANCIAL YEAR 1960 PartI: Meetings Amount in US Dollars Section 1 (a) Sixteenth session of the CONTRACTING PARTIES 16,200.- (b) Seventeenth session of the CONTRACTING PARTIES , (a) Meetings of the Intersessional Committee (b) Other Intersessional Meetings Total: Part I 48,930, Part II: Secretariat Section 1 Salaries and Wages and Official Travel 2 Common Staff Costs 3 Common Services 4 Printing 5 Hospitality 6 Permanent Equipmont Total: Part II part III: Preparationof Glossaries 1, , , , , , , , ,000.- Tariff Conference part IV: 3,500.- Grand.Total: 663,190.-

4 Section 1- Sixteenth and Seventeenth ofthe L/1025 Page 4. Part I: Meetings ANNEX B ESTIMATES OF EXPENDITURE FOR FINANCIAL.YEAR 1960 Detailed Schedules Amountin US Dollars CONTRACTING PARTIES (a) Sixteenth Session (i) Temporary Assistance (including overtime) (ii) Travel and Subsistence of Temporary Staff (iii) Rentals of Meeting Rooms and Additional Office Space (IV) Translation (v) Comunications, services Office Supplies and other (b) (i) (ii) (iii) SeventeenthSession. (including Ministerial Meeting) Temporary Assistance (including overtime) Travel and Subsistence of Temporary Staff Rental of Meeting Rooms and Additional Office Space (iv) Translation (v) Communications, Office Supplies and other services Total Section 1: 11, , ,500, , , ,000,- 3, , ,900.- Section 2-Intersessional Meetings (a) (b) (a) (i) (iv) (v) Meetingsofthe Intersessional Other Intersessional Meetings Committee Temporary Assistance (including overtime) Travel and Subsistence of Temporary Staff Rental of Meeting Rooms Translation Miscellaneous Total Section 2 : 1, ,775, , ,- 12, ,030.- Total Part I : 48,930.-

5 Part II: Secretariat Section (i) (ii) (iii) Section (i) (ii) (iii) (iv). (v) (vi) (vii) (viii) (ix) (x) Section 3 (i) (ii) (iii) (iv) 1 - Salaries and Wages and Official Trave Established Posts Temporary Assistance (including overtime) Travel on Official Business Total Section 1: 2 - Common Staff Costs Installation Grants Travel and Removal Expenses of Staff and Dependents Assignment Allowances Separation Payments Contributions to the UN JointStaff Pension Fund Service Benefits Repatriation Grants Travel on Home Leave Family Allowances, Education Gransts and Related Travel: (a) Family Allowances 23,100.- (b) Education Grants & 5,600,- Related Travel Other Staff Benefits Total Section 2, - Common Services Cable and Long Distance Telephone Communications Freight and Cartage Books and Information Material Rental and Maintenance of Premises and Equipment: (a) Rent 4,910,- (b) Electricity 1,400.- (c) Water (d) Heating 2,000.- (e) Telephone (rentand local calls) (f) Insurance Premium (g) Cleaning Material (h) Maintenance Expenditure 2,500.- (i) Casual Labour 2,500.- (j) maintenance of Service Car L/1025 Page 5 Amount in US Dollars 1, , , , , , , , , , , , , , , , , ,300.-

6 L/1025 Page 6 Section 3-CommonServices (continued) (v) (vi) (vii) (viii) (ix) (x) Postal Services Stationery and Office Supplies Reproduction and Distribution of Documents Translation External Audit Other Services and Miscellaneous Expenditure 663, ,000- Total Section 3: Amount in US Dollars Section 4 - Printing Section 5 - Hospitality Section 6 - Permanent Equipment 8, Total Part : Part IlI : Part IV: Preparation of Glossaries Tariff Conference Grand Total : 9, , , , , , , , , , ,500,,-

7 L/1025 Page 7 ANNEX C EXPLANATORY NOTES Part I : Meetings Section 1 - Sessions of the CONTRACTING PARTIS...$35,900 (1959:...$29,120) (a) Sixteenth Session of the CONTRACTING PARTIES $ ( 1959 : Fourteenth Session $14,560 ) The estimate for the Sixteenth session has been based on the assumption that the CONTRACTING PARTIES will meet in a session of three weeks and that the session will take place in Geneva. They include the salaries of five interpreters, three revisers or translators, sixteen stenographers, three copy-typists, a driver and payment of overtime. They also include the rental of a conference roan (equipped for simultaneous interpretation), committee rooms and additional office space for the secretariat. Provision has also been made for travel and subsistence to meet the recruitment costs of non-locally recruited temporary staff. (b) Seventeenth Session of the CONTRACTING PARTIES - $19,700 (1959 Fifteen Session$14,560) The estimate for the seventeenth session has been based on the assumption that the CONTRACTING PARTIES will meet in a session of four weeks (including a Ministerial meeting) and that the session will be held in Geneva. They include the salaries of five interpreters, three revisers or translators, sixteen stenographers, three copy-typists, a driver and payment of overtime. They also include the rental of a conference room (equipped for simultaneous interpretation), committee rooms and additional office space for the secretariat. Provision has also been made for travel and subsistence to meet the recruitment costs of non-locally recruited temporary staff. Section 2 - Intersessional Meetings... $13,030 (1959:...$ 7,780) (a) Meetings of the Intersessional Committee - $1,000 (1959: $1,280) The estimate provides for meetings oight working days. of the Intersessional Committee for (b) Other Intersessional Meetings - $12,030 (1959: $6.500) The estimate provides for the following meetings: (i) Four meetings of Committee II on Expansion of Trade for a total of sixty-eight days;

8 1/1025 Page 8 (ii) Two meetings of Committee III on Expansion of Trade for a total of twenty. five days; (iii) One meeting of the Expert Group on Temporary Admission of Professional Equipment for five days; (iv) One meeting of the Panel on subsidies and State-trading for twelve days; (v) One meting of the Panel on Anti-dumping and Countervailing Duties for five days; (vi) Two meetings of the Balance-of-Payments Consultations for a total of thirty-five days. The estimates include the rental of a medium-sized conference room and the salaries for one interpreter and. one translator. No provisions have been made for possible meetings of Committees I, II and III to be held during the sixteenth session, nor for meetings in connexion with balance-of-payments consultations during the sixteenth and seventeenth sessions. PartII:Secretariat Section 1 - Salaries and Wages and Official Travel... $ (1959: $353,160) (i). Established Posts - $362,000 (1959: $326,560) The increase of $35,440 as compared with last year is accounted for by: (a) the creation of five new posts - $19,700 (b) regular salary increments due under staff regulations and promotions - $15,740. New posts are proposed for the following units: Office of the Executive Secretary 1 filing clerk for the Registry Trade Policy Division 1 clerk-stenographer Languages Unit 1 Reviser 1 Translator Administrative and Finanial Services 1 Stenographer for the French Pool.

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10 L/ 1025 Page 9 MANING TABLE 1960 Number of Posts Category and Post Level Office of the Executive Secretary 1 Executive Secretary 1 Deputy Executive Secretary 1 Special Assistant 2 Officers 2 Administrative Assistants 1 Stenographer 1 Registry Clerk 1 Clerk-typist 1 Filing Clerk (Registry) Trade Policy Division 1 Director of Division 3 Counsellors 1 Economic Affairs Officer 3 Junior Economic Affairs Officers 1 Secretary of Division 1. Clerk 2 Clerk-stenographers 1 Clerk-typist Trade Intelligence Division 1 Director of Division 1 Secretary of Division (a) Commodity Section 1 Chief of Section 1 Junior Economic Affairs Officer (b) Country and Area Section 1 Chief of Section 1 Economic Affairs Officer

11 L/1025 Page 10 Number of Posts (c) Category andpost Level Trade Intelligence Division Statistical Section (continued 1. Chief of Section 2 Statistical Assistants 1 Head of Unit Information and Library Unit 1 Information Officer 1 Administrative Assistant 1 Clerk-stenographer LangugesUnit 1. Head of Unit 1 Reviser 1 Translator/Interpreter 3 Translators 1 Stenographer Administrative and 1 Head of Services 1 Finance Officer 1 Administrative Offficer FinancialServices 1 Assistant Administrative Officer I Senior Clerk 1. Finance Clerk 1 Stenographer 1 Clerk-typist (a) Documents Control and Stenographic and Duplication Section 1 Supervisor 1 Assistant Supervisor 7 Stenographers 2 Clerk-typists 1 Statistical typist

12 Number of Posts (b) Category and Post Level Administrative and Financial Services Maintenance Section 3 Driver-messengers 1 Doorkeeper 1 Caretaker 1 Cleaner L/1025 Page 11 (continued) Total: 70 posts (in 1959: 65 posts) (ii) TemporaryAssistance (including overtime) - $9,000 (1959: $11,600) The estimate provides for salaries of additional staff needed to replace regular staff on sick-leave or maternity leave as well as for temporary reinforcements resulting from unforeseen increases in the workload. It also covers the engagement of Spanish language staff in connexion with the processing of certain documents in Spanish. The decrease in the estimate as compared with last year (including the supplementary appropriations) is due to the fact that certain posts previously charged to this item have now been included in the item for established posts. (iii) Travel on Official Business - $18,000(1959: $15,000) The estimate provides for the travel expenses (including subsistence allowance) of regular staff members proceeding on mission; it also includes the travel expenses and subsistence allowance of temporary staff who are not engaged specifically for meetings and of candidates brought to Geneva for interview in connexion with vacant posts. It further includes the cost of insurance premiums taken out when officials travel by air. In exceptional cases and by special authorization of the Executive Secretary, transportation costs and/or subsistence allowance in respect of the Chairman of the CONTRACTING PARTIES may be charged to this credit where travel is undertaken exclusively on behalf and in the interests of the CONTACTING PARTIES as a whole. Section 2- Common Staff Costs $109,300 (1959: $104, 825) (i) Installation Grants - $2,500 (1959: $4,500) The estimate provides for the cost resulting from payment of installation grants to newly recruited non-local staff and their dependents as statutorily provided. The decrease in this estimate as compared to last year results from the decrease in the recruitment of new staff in (ii) Travel and Removal Expenses of Staff and their Dependants - $2,000 (1959: $11,225) The estimate provides for travel and subsistence expenses on recruitment of regular staff members and their dependents as well as the cost of removal of household effects for eligible staff. The decrease in this estimate as compared to last your results from the decrease in the recruitment of new staff in 1960.

13 L/1025 Page 12 (iii) Assignment Allowances - $2,200 (1959: -) The estimate provides for the payment of the statutory assignment allowance to staff members who are appointed for a fixed-term period and for whom the Organization does not pay removal costs. (iv) Separation Payments - $3,000 (1959: $2,000) The estimate covers payment for accrued annual leave as well as a token provision for the statutory indemnity due when an appointment is terminated by the organization. (v) Contributions to the United Nations Joint Staff Pension Fund - $48,700 (1959: $44,100) The estimate is based on the actual payments to be made in 1960 to the United Nations Joint Staff Pension Fund. The increase results from the increased number of regular participants. (vi) Service Benefits - $1,000 (1959: $500) The estimate covers the payment of statutory terminal benefit to staff appointed on a fixed-term basis not entitled to payment of repatriation grant. (vii) Repatriation Grants - $9,000 (1959: $7,000) The estimate represents the yearly increase in the organizations obligations in respect of all staff members eligible for payment of repatriation grants on separation. (viii)travel on Home Leave - $10,000 (1959: $8,000) The estimate covers travel expenses and subsistence allowance for staff and dependents eligible for home leave in (ix) Family Allowances and Education Grants and Related Travel - $ (1959: $25,500) (a) Family allowances - $23,100 (1959: $19,900) The increase in the estimate is due to the overall increase in the number of staff having eligible dependents (b) Education Grants and Related Travel - $5,600 (1959: $5,600) The estimate which is the same as for 1959 covers the payment of statutory education grants and related travel.

14 (x) Other Staff Benefits - $2,200 (1959: $2,000) L/1025 Page 13 The estimate provides for the organization's contributions to the Sickness Insurance Society and also for the organization's share in the cost of the Joint Medical Service. In addition it covers contributions to the AVS in respect of Swiss cleaning staff (casual labour). It also covers the organizations share in the cost of language courses organized by the United Nations. Section 3 - Common Services... $75,460 (1959:..... $67,760) (i) Cable and Long-distance Telephone Communications - $1,500 (1959: $1,500) No change. (ii) Freight and Cartage $600 (1959: $600) No change. (iii) Books and Information Material - $1400 (1959: $1,000) - The increase is primarily due to the purchase of dictionaries for the Languages Unit. (iv) Rental and Maintenance of Premises and Equipment - $15,960 (1959: $15,760) The details are as (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) Rent Electricity Water Supply Heatin... follows: Telephone (rental and local calls) Insurance Premium Cleaning Materials Maintenance Expenditure Casual Labour Maintenance of Service Car Amount ,910 1, ,000 1, ,500 2, $15,760 in US Dollars ,910 1, ,000 1, ,500 2, $15,960

15 L/1025 Page 14 (v) Postal Services-$9,000 (1959: $7,900) The increase of this estimate results from the increase in the postal charges. (vi) Stationery and Office Supplies $6,000 (1959: $5,500) The proposed increase is based on the trend of expenditure in 1959 and-on the increase of the staff. (vii) Reproduction and Distribution of Documents - $38,000 (1959: $31,800) The estimate includes the cost of reproduction and distribution of all documents, also documents in respect of the sessions and intersessional meetings and it further includes the mimeographing of the following documents: Supplement to the publication of anti-dumping and Countervailing Duties, Notifications on State-Trading Practices, Notifications on Subsidies, Report of Committee II on Expansion of Trade. (viii)translation- $1,000 (1959: $1,700) The estimate provides for the payment for translation, revision and proofreading, done on a per word basis. (ix) External Audit - $1,000 (1959: $1,000 ) The estimate provides for the fee payable to the External Auditor respect of the external audit of the accounts (including travel expenses). (x) Other Services and Miscellaneous Expenditure -$, 000 (1959: $1,000) The estimate provides for various payments to the United Nations European Office for such services as the issuance of visas and laissez-passer etc., and for miscellaneous expenditure such as bank charges, the hiring of typewriters etc. Section 4. Printing......$26,000 (1959:...$24.,415) The estimate provides for the printing of the following documents: The Annual Report, Biannual Statements (Status of Multilateral Protocols), Eighth Supplement to the Basic Instruments in English, French and Spanish, Ninth Protocol of Rectifications and Modifications (French issue) and four Schedules, Tenth Protocol of Rectifications and Modifications (English and French), Trade News Bulletin, various pamphlets and miscellaneous instruments, The estimate covers the charges for printing and the purchase of paper for It also covers the cost of binding various documents. If the CONTACTING PARTIES decide to print other important documents the cost of such publications would have to be covered by supplementary appropriation. in

16 L/1025 Page 15 Section 5 - Hospitality......$1, 000 (1959: $1,000) It is proposed to maintain the estimate at the same level as in previous years. It covers expenses related to official hospitality rendered in the course of their functions by officials of the secretariat not entitled to a personal representation allowance and authorized in advance by the Executive Secretary. It also covers expenses resulting from hospitality rendered on behalf of the secretariat as a whole, which cannot be properly charged to personal representation allowances. In addition, expenses resulting from hospitality extended by the Chairman of the CONTRACTING PARTIES may, in exceptional cases and by special authorization of the Executive Secretary, be charged to this credit. Section 6 - Permanent Equipment $8,000 (1959: $6,500) The estimate provides for the purchase of additional typewriters and additional office equipment for new offices. It further provides for the purchase of a calculating machine and a second service car in place of the scooter which has proved of insufficient use during meetings. Part III - Preparation of Glossaries Preparation of Glossaries... $2,000 The estimate provides for the expenditure in connexion with the preparation of glossaries of GATT technical terms for the use of the languages Unit. Part IV - Tariff Conference Tariff Conference... $3,500 The estimate provides for the expenditure in connexion with the Tariff Conference which is to be held in Geneva. The estimate covers the anticipated expenditure for the period 1 September through 31 December 1960 for such items as rental of a conference room, additional office space for the secretariat, one interpreter and other temporary assistance.