Ahmed, Beefelt, Brace, Brooks, Card, Cossio, Fields (via telephone), FitzSimmonds, Futrell, Hendley, Nickish, Noggle, Weis, Wiggins, Young

Transcription

1 Election Process Taskforce Potomac Conference Room/Moved to BOCS Chamber McCoart Administration Building Regular Meeting January 23, 2013 Members Present: Members Absent: Ahmed, Beefelt, Brace, Brooks, Card, Cossio, Fields (via telephone), FitzSimmonds, Futrell, Hendley, Nickish, Noggle, Weis, Wiggins, Young None Opening; Confirmation of Next Meeting 7:00 February 13, :00 Cedar Run Conference Room Citizen Remarks/Open Forum No citizens addressed the Taskforce Discussion of Issues Presentation from Electoral Board Tony Guiffre, Electoral Board Discussion Voter eligibility determined and precinct assignments completed June 2012; 2012 inactive voters that actually voted is 4,043; Directive actual number of Election Officers assigned to each Precinct requested from Registrar; Top three reasons for long lines at precincts identified by Electoral Board as o number of voting machines, o voter address affirmation/eligibility, o Constitutional Amendments; Election Officers paid $125; Voter lines held at activator machine deliberately; Caton Hill precinct closed 18 hours subsequent to Hurricane Sandy; if possibility of voter suppression exists, more standardized and consistent methodology be applied across all precincts Taskforce members request Electoral Board Members and Registrar Representatives be available at every Taskforce meeting; vote unanimous Citizen Remarks/Closing Next meeting February 13, 2013, TBD Adjourn

2 Election Process Taskforce Powell s Creek Conference Room McCoart Administration Building Regular Meeting February 13, 2013 Members Present: Members Absent: All Members Present None Opening; Confirmation of Next Meeting 7:00 February 27, :00 TBD Citizen Remarks/Open Forum No citizens addressed the Taskforce Chairman Remarks Taskforce has limited scope; to examine the elections process and make recommendations to improve the efficiency of the elections process for voters in Prince William County; providing recommendations to the BOCS no later than June 1, 2013 Information from outside meetings will be passed along without endorsement, just for informational purposes Discussion Agreement by all members present Discussion of Issues Review and approval of minutes Discussion - minutes are inconsistent with a formal approach; Directive - Minutes from January 23, 2013 meeting will be formalized; County staff will be available to record minutes during meetings so taskforce members can fully engage in committee; Vote unanimous Establish/Adopt Mission Statement/Purpose Discussion Mission/Purpose should align with scope of purpose adopted by BOCS in December 4, 2012 Resolution ; Vote unanimous Update on FY14 Proposed Budget for General Registrar Stott Mason, Office of Management and Budget (attachment 1) Voting Equipment Replacement o Directive OMB will research $1.5 million for new equipment compared to cost of equipment being replaced, paid for ten years ago o General Registrar Discussion optic scan devices provided at one per precinct, estimated cost $8,200/per device; privacy booths required per Code at 1 for every 425 voters at a cost of $180- $200/booth; looking to add 10 privacy booths at each precinct. Will migrate gradually to move new equipment in and will continue to use touch screens while doing so. Further discussion over rollout of new equipment; State Law mandates testing trial at precincts. o Directive Keep rollout/testing of new equipment on list of items for further discussion/recommendation to BOCS Election and Asset Management Software

3 o General Registrar Discussion Inventory Control System which will provide modules and analysis, prediction, replacement, and mapping reports that are currently completed manually Add Two Senior Assistant Registrars Election Officer Funding Five Year Plan for General Registrar requests o FY14 Base budget for General Registrar is $1.3 million; net County tax support budget is $1.246 million o General Registrar staffed at 10 full time staffers plus Registrar; 14 years since any full time staff added Outstanding Items/Data Points Directive Referred to as Old Business in future minutes Discussion Allocation of data to machines occurs October 16 th ; General Registrar cannot comment to how late registrations were distributed among precincts Discussion Differential in number of Inactive Voters in 2008 v. 2012; process of identifying a voter as inactive Discussion Registrar Number of election officers and pollbooks in precinct per number of active voters determined by standard, not Code Directive Add potential for more standardized process for training and allocation of resources (election officers/pollbooks) on list of items for further discussion/recommendation to BOCS Discussion with General Registrar Discussion flow of elections based upon demographics of different precincts; general determinations made on allocation of resources based upon historical experience; more election officers would have been helpful Provisional ID laws passed over summer were anticipated to be an issue during election but were not Maps indicate that some precincts are much larger than others; County average is roughly 3500 Maps/Graphics Presentation Kim Brace deferred to next meeting Citizen Remarks/Closing No citizens addressed the Taskforce Discussion Consider scheduling public hearings; both east and west sides of the County Directive Staff will identify advertising guidelines and potential issues related to public hearings Discussion request precinct worker from each precinct testify as to their perspective For Next Meeting: Deliverable schedule attach dates to deliverables; Recommendations that impact FY14 budget need to occur soon since FY14 budget adopted by BOCS in April 2013 Directive staff to provide more detail on budget; breakdown of $1.5 million; Weimer to forward to staff for distribution to Taskforce Directive - Brace has copies of Connolly event if Taskforce would like copies; not data driven but rather anecdotal testimony; will forward to staff for distribution to Taskforce

4 For Future Meeting: Technical education on new machines; discussion of technical contribution to process problems Adjourn 9:13 Attachment 1: PWC FY14 Proposed Budget for General Registrar

5 Election Process Taskforce Development Services Building, Room County Complex Court Regular Meeting February 27, 2013 Members Present: Members Absent: Beefelt, Brace, Brooks, Card, Futrell, Hendley, Noggle, Weis, Wiggins, Young Ahmed, Cossio, Fields, FitzSimmonds, Nickisch Opening; Confirmation of Next Meeting 7:04 March 13, :00, Powell s Creek Conference Room Citizen Remarks/Open Forum Will the meeting minutes be posted to the Taskforce s County webpage? (Yes) Will you generate an distribution of the minutes to citizens who request them? (Yes) Chairman Remarks Chairman Young will be absent from March 27, 2013 meeting, Vice-Chair Futrell will Chair meeting Discussion of Issues Approval of January 23, 2013 Minutes Discussion Clarification sought on Electoral Board statement regarding polling place management; Approved, Vote Unanimous Approval of February 13, 2013 Minutes; Approved, Vote Unanimous Delegation of responses to Taskforce Discussion Staff will acknowledge citizen comments directed to Taskforce and inform citizens of the opportunity to speak at each meeting. Comments will then be forwarded to Taskforce members for consideration; Approved, Vote Unanimous Old Business OMB Report on $1.5 million proposed in FY 14 budget for new voting equipment Stott Mason, OMB Discussion Voting equipment being replaced with newer equipment for $1.5 million FY14-16; replacement is for voting machines only. Code does not require RFP s for voting equipment since State qualifies vendors. Privacy screens at $200/per; Discussion of 2-year rollout of new equipment versus proposed 3-year rollout. Directive Taskforce will draft a letter from Chairman to BOCS, with copy to CXO, urging budget be amended to include 2-year rollout of optical scan machines, with privacy screens, rather than 3-years. Electoral Board is indifferent to 2-year rollout versus 3-year. Directive - Registrar will provide clarification from the State on whether competition allowed among approved vendors; Discussion There is funding for optic scan counters per precinct within 2-years; prudent to allow voters to familiarize themselves with new equipment early on; Election Officers will be trained.

6 Electoral Board plans to invite voting machine vendors to the County to demonstrate equipment, the Taskforce would be invited to attend as well; Further Discussion a 2-year rollout allows for more education and training on new equipment Analysis of Voting Data from November 2012 Kim Brace Discussion Trends and patterns mapped in analysis of November 2012 Presidential Election, including data on equipment, voting process data, voter statistics and demographics; no data collected on how long people actually waited in line; General Registrar: anecdotal evidence suggests optimum precinct size between citizens; not enough machines to service more than 77 precincts; of 77 precincts, 11 closed at 7:00pm (last voters checking in before 7:00pm); analysis indicates trends of heavier inactive voters, largest concentration of voters casting ballots after 7:00pm, change in registration, and precincts with votes cast after 10:00pm along I95 corridor, north of Manassas along Route 66; Directive Kim Brace will analyze how many inactive voters on rolls showed up Further Discussion No available data on citizens who abandoned voting lines; Model used to predict voter turnout for resource allocation was to subtract absentee voters from total registered voters (active voters); Registrar identified total registered voter model as a more useful model in resource allocation for future elections; Taskforce asked Registrar what forward thinking has occurred for future elections Registrar indicated that purchase of new equipment is a big consideration to reduce waiting time, better allocation of resources, process changes; address additional staff for curbside voting; education and training; Directive Registrar to contact Chief Officers to determine how they each allocated poll books; Taskforce would like Registrar to look at ratios, rather than just statistics going forward. Public Hearings Stott Mason, OMB Consensus that public hearings should be held, one on each end of County, extraneous to regularly scheduled meetings; Approved, one dissent; Directive Staff will clarify advertising requirements and provide Taskforce guidance; Taskforce suggested off Wednesdays in April; Chairman Young has authorization to schedule dates; Approved, vote unanimous; Directive staff will compile estimated population projections for the County New Business Deliverable Schedule Upcoming meetings will be used to assess compiled information, draft recommendations, and prepare presentation for BOCS Directive Weis will discuss what procedures are when there are lines at the polls at 7:00pm Citizen Remarks/Closing Citizen question could absentee ballots have been sent to all County residents to lessen the amount of voter turnout? (Cost considerations) Citizen comment several factors contributed to long lines

7 Citizen comment would like to see ratio of resources per precinct rather than maps or numbers; number of voting machines/number of voters, number of voting machines/election official and number of voting machines/active voters Directive Registrar to rank all precincts on worst to best, from latest closing to earliest closing Adjourn 9:28 Attachment 1: OMB Report Attachment 2: Brace data analysis

8 Election Process Commission Regular Meeting March 13, 2013 Members Present: Ahmed, Beefelt, Brace, Brooks, Card, Fields, FitzSimmonds, Hendley, Noggle, Weis, Wiggins, Young Members Absent: Cossio, Futrell, Nickisch OPENING 7:01 Confirmation of Next Meeting March 27, 2013, Development Services Building, Room 107 CITIZEN REMARKS Lakeridge Middle School citizen remarked on two Congressional Districts voting at same precinct may have contributed to confusion and long lines, along with recent changes in voter identification requirements CHAIRMAN REMARKS Chairman will catalogue s without attachments Discussion of protocol for threads and replies DISCUSSIONS OF ISSUES Approval of February 27, 2013 Minutes - Approved conditionally; actual votes will be reflected in Minutes of February 27, 2013; Motion Wiggins, Second Card, vote unanimous Letter to BOCS (Young) Letter to BOCS distributed March 8, 2013 regarding rollout and testing of new equipment over two year period versus the budgeted three year period Procedures for lines at polls (Weis) Discussion of 7:00 precinct closing protocol, demonstrating procedures for closing with voters in line at 7:00 and those closing without voters in line at 7:00; Discussion specifically related to integrity of lines after 7:00; no problems identified but possibility of problems exists; recommendations include handing out tickets at 7:00 for voters in line; additional discussion surrounding disparity in experience of poll workers as being one potential contributing factor in long lines at and after the 7:00 closing; Brace to prepare maps detailing poll worker experience level by precinct for future discussion; additional discussion regarding consistency in training of poll workers; recommendation that Electoral Board prepare one consistent standard closing procedure that is followed in all precincts; lack of slack resources also may have contributed to long lines there were no extra physical or human resources to divert to highest traffic precincts; only 11 special assistants plus the 3 Electoral Board members were available to travel around to 77 precincts. Precincts ranked from best to worse Worst was River Oaks, Dumfries, Lynn, Alvey; suggestion to examine best and worst 10 precincts to determine if there are any correlating factors in order to prevent those same issues in the 2016 Election; Will also look at some precincts that are similar in size and staffing but with disparate outcomes; Registrar will assemble a report on staffing experience by precinct

9 Electoral Board plans to invite voting machine vendors to the County to demonstrate equipment, the Taskforce would be invited to attend as well; Further Discussion a 2-year rollout allows for more education and training on new equipment Analysis of Voting Data from November 2012 Kim Brace Discussion Trends and patterns mapped in analysis of November 2012 Presidential Election, including data on equipment, voting process data, voter statistics and demographics; no data collected on how long people actually waited in line; General Registrar: anecdotal evidence suggests optimum precinct size between citizens; not enough machines to service more than 77 precincts; of 77 precincts, 11 closed at 7:00pm (last voters checking in before 7:00pm); analysis indicates trends of heavier inactive voters, largest concentration of voters casting ballots after 7:00pm, change in registration, and precincts with votes cast after 10:00pm along I95 corridor, north of Manassas along Route 66; Directive Kim Brace will analyze how many inactive voters on rolls showed up Further Discussion No available data on citizens who abandoned voting lines; Model used to predict voter turnout for resource allocation was to subtract absentee voters from total registered voters (active voters); Registrar identified total registered voter model as a more useful model in resource allocation for future elections; Taskforce asked Registrar what forward thinking has occurred for future elections Registrar indicated that purchase of new equipment is a big consideration to reduce waiting time, better allocation of resources, process changes; address additional staff for curbside voting; education and training; Directive Registrar to contact Chief Officers to determine how they each allocated poll books; Taskforce would like Registrar to look at ratios, rather than just statistics going forward. Public Hearings Stott Mason, OMB Consensus that public hearings should be held, one on each end of County, extraneous to regularly scheduled meetings; Approved, one dissent; Directive Staff will clarify advertising requirements and provide Taskforce guidance; Taskforce suggested off Wednesdays in April; Chairman Young has authorization to schedule dates; Approved, vote unanimous; Directive staff will compile estimated population projections for the County New Business Deliverable Schedule Upcoming meetings will be used to assess compiled information, draft recommendations, and prepare presentation for BOCS Directive Weis will discuss what procedures are when there are lines at the polls at 7:00pm Citizen Remarks/Closing Citizen question could absentee ballots have been sent to all County residents to lessen the amount of voter turnout? (Cost considerations) Citizen comment several factors contributed to long lines

10 Citizen comment would like to see ratio of resources per precinct rather than maps or numbers; number of voting machines/number of voters, number of voting machines/election official and number of voting machines/active voters Directive Registrar to rank all precincts on worst to best, from latest closing to earliest closing Adjourn 9:28 Attachment 1: OMB Report Attachment 2: Brace data analysis

11 Election Process Commission Regular Meeting Development Services Building, #107 March 27, 2013 Members Present: Beefelt, Brace, Brooks, Card, Fields, FitzSimmonds, Futrell, Hendley, Noggle, Weis, Wiggins Members Absent: Ahmed, Cossio, Nickisch, Young OPENING 7:04 Confirmation of Next Meeting/Public Hearing Public Hearing, Ferlazzo Building Auditorium CITIZEN REMARKS Citizen commented on Graham Park late closing time and her observations that redistricting and new voter ID laws were contributory. Citizen also observed confusion related to front doors being locked at the Triangle Precinct with no sign on front door directing voters to the rear entrance. CHAIRMAN REMARKS None DISCUSSIONS OF ISSUES Approval of March 13, 2013 Minutes - Approved conditionally; Correct meeting room location and amend bullet point regarding procedures for lines at polls as directed; Motion Beefelt, Second Brace, vote unanimous Old Business o Continuation of Data Presentation (Brace) Demonstration of Stadium Precinct flow of voters, allocation of resources and contingency plans Discussion of poll book allocation and relevancy of poll book usage as opposed to poll book location Discussion on parking issues; parking is limited at most locations, schools are only closed during Presidential Elections which contributes to parking issues during General Elections; Precinct changes could complicate parking even further; discussion of recommendation to ask School Board to close schools for all Elections; there is more available parking at high schools vice middle and elementary schools; need for safe street parking also; School system representatives were invited to attend Commission meetings Discussion on alternative places to vote; potential costs associated with private venues; not currently utilizing all high schools (Patriot, Osbourn Park, Garfield) Discussion on population growth estimates generated by demographer show population growth on both sides of the County; Electoral Board reported that some precinct changes can be made at local BOCS level and major shifts are made at State level; discussion of potential need for additional precincts as many are larger than optimum size identified by Registrar

12 Discussion on machine allocation regulations; identified need to allocate resources based upon registered voters, not active voters Discussion of poll worker experience and correlation to long lines; Electoral Board and Electoral Board Assistants document observations and compliance issues throughout the day at various precincts in an attempt to better allocate resources on the spot and identify any process flaws or deficiencies; comparison of Wiggins data set and Brace data set, provided by the General Registrar, regarding poll worker experience will be discussed outside of the Commission meeting and discrepancies identified will be reported back; Discussion of setting performance standards; a standard should be in place that voters should wait in line no more than x amount of time to vote; Discussion of bilingual voters and availability/protocol for providing services to this population; Census data dictates requirement for bilingual ballots upon reaching a threshold of residents who self-identify as not speaking English well Ratio maps of voting machines and election officers per active or registered voters; discussion on voting machine requirements; 1 voting machine for every 750 voters is State policy; some precincts approached that ratio, some were over; Commission requests Electoral Board provide explanation on disparity between equipment allocation and high voter turnout; comment that new optic scan technology may reduce relevance of equipment/voters ratio for future election planning. o Election Officials Manual (OMB) Chiefs training notebook available for review and as a resource to Commission; provides a compilation of scenarios and situation response protocols; will be available from Stott Mason. o Timetable for Deliverables Commission recommendations due to BOCS in June 2013; next meeting is east side of the County public hearing; west side of the County is tentatively scheduled for April 24 th, location TBD. o Public Hearing Procedures Commission will follow BOCS public hearing standard practices FUTURE MEETING DISCUSSIONS Discussion data analysis prepared by Ted Yachik; Motion to allow Ted Yachik to speak at the April 10 th or April 24 th meeting, depending upon his availability Motion FitzSimmonds, Second Brooks, vote unanimous CITIZEN REMARKS/CLOSING: Citizen remarked on poll book allocation discussion and his observations of poll book location changes throughout the day Citizen remarked that she would like Commission to consider citizen comments and not data alone when formulating recommendations to the BOCS for election process improvements Adjourn; Motion - FitzSimmonds, Second Brooks, vote unanimous 9:15

13 Election Process Commission Public Hearing and Regular Meeting Dr. A.J. Ferlazzo Auditorium April 10, 2013 Members Present: Ahmed, Beefelt, Brace, Brooks, Card, Cossio, Fields, FitzSimmonds, Futrell, Nickisch, Noggle, Weis, Wiggins, Young Members Absent: Barg, Hendley OPENING 7:01 Confirmation of Next Meeting/Public Hearing Public Hearing, Stonewall Jackson High School PUBLIC HEARING Citizen from Heritage Hunt Precinct commented on party affiliation requirement for Election Officers Citizen from Alvey Precinct commented on crowdedness (providing pictures) and the concern of voters that abandon the line CHAIRMAN REMARKS None DISCUSSIONS OF ISSUES Approval of March 27, 2013 Minutes - Approved as amended; Motion Card, Second FitzSimmonds, vote unanimous, Barg, Hendley absent from vote Old Business o Data Analysis Discussion Ted Yachik; Discussion of Presentation; Directive given to Mr. Brace to run regression subsets (higher renter population, higher number of inactive voters, correlation to increase in address confirmations contributing to longer lines o Review of Potential Recommendations List Chairman suggested recommendations be broken down into three categories - primary causation, secondary causation, tertiary factors; Discussion of recommendation; will adjust as necessary; letter to BOCS received and will be considered during budget recap o Primary Causation 1 Precinct Size, Brace data supportive of this causal relationship; 2 number of inactive voters requiring address verification is believed to have a primary causal relationship on lines Directive given to Mr. Brace to provide data analysis on number of potential address verifications versus actual address verifications and impact on lines 3 Number of poll books available in each precinct insufficient Directive given to Mr. Brace to identify/correlate number of poll books out front to impact on lines o o Secondary Causation 1 Voter Turnout, Yachik data indicated that in precincts with higher voter turnout, lines moved faster ; discussion to continue Tertiary Factors discussion to continue

14 o Further Discussion Suggestion made to add split-shifts to recommendation list; Voter ID laws and potential impacts on provisional ballots and/or address confirmation process in next Election if ID requirements change Directive given to Mr. Brace to provide data analysis on usage of Drivers Licenses versus Voter ID Card provided by State Board of Elections at check in; Budgetary issues related to educating voters, advertising, and public outreach regarding Constitutional Amendments; Brace and Yachik data do not support Constitutional Amendments as causal to long lines; Electoral Board questioned on method to determine that four poll books would be available in each precinct; Electoral Board determination made primarily as a result of anecdotal data combined with available resources and budget constraints; Electoral Board has no budgetary authority In order to inspire voter confidence, a standard needs to be in place to drive actions; Motion to create a standard of as the maximum time a voter should stand in line to vote, Beefelt, Second Card; Discussion; Wiggins substitute motion; Wait time in Prince William County should be thirty minutes or less for any Election; Second Brooks, Motion Failed, 6 ayes (Ahmed, Brace, Brooks, Fields, Futrell, Wiggins), 7 nayes (Beefelt, Card, FitzSimmonds, Nickisch, Noggle, Weis, Young), Barg, Hendley absent from vote ; Move to vote on Motion in Chief to set a standard of as the maximum time a voter should stand in line to vote; Vote Passes 11-1, naye (FitzSimmmonds), Barg, Hendly absent from vote, Young abstains from vote ; Provisional motion standard set as the maximum time a voter should stand in line to vote is set to thirty minutes, Vote Passes,10-2, nayes (FitzSimmonds, Weis), Barg, Hendley absent from vote, Young abstains from vote FUTURE MEETING DISCUSSIONS Review of Potential Recommendations List ongoing discussion Discussion of Fairfax County Election Commissions Report CITIZEN REMARKS/CLOSING: Citizen from Neabsco Magisterial District commented that there were not enough voting places and not enough working machines, inadequate training of volunteers, and need for increased budget Citizen from Montclair commented that volunteers at Potomac Precinct, where she volunteered to transport elderly and disabled voters were very helpful and well trained; citizen also observed that Birchdale was very small and that the safety of the voters needs to be considered; citizen also commented on lack of customer service at some precincts Citizen commented on Mr. Yachik s presentation; citizen also commented that it is important to train Election Volunteers and employees how to handle emergency situations Citizen asked Taskforce to consider poll workers having split shifts, as done in Fairfax Adjourn without objection, no Motion 9:13

15 Election Process Commission Regular Meeting McCoart Administration Building, Powells Creek May 8, 2013 Members Present: Ahmed, Beefelt, Brace, Brooks, Card, Fields, FitzSimmonds, Futrell, Hendley, Nickisch, Noggle, Weis, Wiggins, Young Members Absent: Barg, Cossio OPENING 7:01 Confirmation of Next Meeting May 22, 2013, 7:00 pm, Cedar Run Conference Room, McCoart Building CITIZEN REMARKS None CHAIRMAN REMARKS None DISCUSSIONS OF ISSUES Approval of April 24, 2013 Minutes - Approved; Motion Card, Second Weis, vote unanimous; Absent from Vote Ahmed, Barg, Brace, Cossio, Wiggins Old Business o Recommendation letter markup Discussion regarding method to relay minority opinions in final recommendation report; Discussion regarding disparate impact among populations; Discussion related to the inclusion into the recommendation report: In the opinion of the taskforce, there was no evidence presented of either a concerted effort to commit voter fraud in the county no any concerted effort at voter suppression. The taskforce nevertheless recognizes that the problems occurring on Election Day 2012 disproportionately impacted the wait time of voters in high-minority precincts. Straw vote to add these two sentences to the recommendation letter; vote unanimous, 14- ayes, 0-nayes, 2-absent from vote. Further discussion of footnotes and dissenting opinions. o Data Analysis Discussion (continued) Discussion of elements that contribute to inactive voter status and voter turnout of citizens marked as inactive; Data supports relationship between long lines and chief officer having to spend additional time with voters for any reason, including inactive status; Discussion regarding promoting involvement from Electoral Board into budget process. FUTURE MEETING DISCUSSIONS Continued recommendation markup

16 Page 2 CITIZEN REMARKS/CLOSING: Citizen requested copy of report when available Chairman assured citizen it will be available on EPTF webpage once complete. Adjourn without objection 9:40

17 Election Process Commission Regular Meeting McCoart Administration Building, Powells Creek May 22, 2013 Members Present: Ahmed, Barg, Beefelt, Brace, Brooks, Card, Fields, FitzSimmonds, Futrell, Hendley, Nickisch, Noggle, Weis, Wiggins, Young Members Absent: Cossio OPENING 7:07 CITIZEN REMARKS None CHAIRMAN REMARKS None DISCUSSIONS OF ISSUES Approval of May 8, 2013 Minutes - Approved; Motion Wiggins, Second Beefelt, vote unanimous; Abstain from Vote Barg; Absent from Vote Cossio Acting General Registrar addressed the Taskforce The Taskforce is having an impact on election process even before recommendations are presented Old Business o Letter to BOCS Chairman will re-draft second letter to BOCS to address rollout of voting machines o Review of Recommendations Discussion of recommendations; immaterial typographical errors corrected and amended report adopted unanimously. o Discussion of Presentation to BOCS - Presentation to the Prince William Board of County Supervisors will be scheduled for a future BOCS meeting FUTURE MEETING DISCUSSIONS/REMARKS No additional meetings necessary Taskforce conveys thanks and appreciation to the Electoral Board, General Registrar staff and County staff CITIZEN REMARKS/CLOSING: Citizen requested copy of report when available Chairman assured citizen it will be available on EPTF webpage once presented to BOCS Adjourn without objection 9:01