Prince William County

Transcription

1 Prince William County Chief and Assistant Chief Manual November 5, 2013 General Election 1

2 Important Phone Numbers Press 8 to bypass the menu and be directly connected to the main office. If you are trying to reach an individual line please do not leave a message. VOTER REGISTRATION (MAIN LINE) , press 8 VOTING MACHINE PROBLEMS , 6480 or 6432 ELECTRONIC POLLBOOK PROBLEMS , 6473 or 6478 QUESTIONS, PROBLEMS , press 8 ABSENTEE QUESTIONS , 6480 or 6474 CALL IN RESULTS NUMBER , press 8 STATE BOARD OF ELECTIONS EMERGENCY (POLICE, FIRE, RESCUE) 911 NON EMERGENCY POLICE PWC SCHOOLS EMERGENCY

3 Table of Contents Before Election Day Checklists Reference Materials What s on the Ballot... 8 Glossary of Terms Sample Forms Election Day Procedures General Reminders Before the Polls Open Zero Tapes, Results Tapes, and Consolidation Tapes Precinct Check List (sample) The Polls are Open Closing the Polls Statement of Results (SOR) SOR Instructions SOR (sample) Ascertainment Checklist (sample) Call-In Sheet (sample) Provisional Ballots Provisional Ballot Instructions Provisional Flowchart Provisional log, envelopes, information sheet, and notices (sample) Voter Eligibility and Moved Rules Voter ID List Moved Rules Flow Chart What If Chart Condensed Extended What Ifs Precincts Precinct List Precinct List with directions Continued

4 Table of Contents continued Directory of Elected Officials Election Laws Voters with Disabilities Dos and Don ts for Campaigners & Authorized Reps Election Laws Emergency Procedures Additional Notes

5 PRIOR TO ELECTION DAY Officers: Call all of your Officers; introduce yourself, and verify they plan to work. (If you are unable to contact an Officer or one is unable to serve, contact Jessica Coe IMMEDIATELY at or ) Organize and assign your Officers into teams. (Ex: pollbooks, voting machines, signs, etc.) Decide how your precinct will eat. (Ex: potluck, delivery, etc.) Training: Sign up and attend a training class. Review Officer Manual and training online at Facility: Call the Principal or Facility Manager of the polling place and set up a site visit. (Contact information is available on your precinct contact form). Remind the facility staff that Officers will be in the facility from 5:00 am until 10:00 pm or later. Outside lighting and reserved handicapped parking is required. Bake sales and fundraisers must be outside the 40 foot restricted area. Determine who is responsible for building entry at 5 a.m. on Election morning. Make sure you have contact information for this person. NAME: PHONE: Visit the precinct and determine An adequate number of tables and chairs are available. Room setup is available the night before. The telephone line works and phone number is correct. Acceptable voter parking will be available. (Please note the Electoral Board must approve all precinct room changes made by you or the school staff. If any changes are made, please contact Diana Dutton IMMEDIATELY at (703) ) Supply Pick Up: Chiefs must arrange for supply pick-up at the Manassas office, either the Sunday before the Election from 2-5 p.m. or the Monday before the Election from 8 a.m.- 5 p.m. Check that you have all supplies on your supply list prior to Election Day. (If you cannot locate a certain item, call Brian Fahey at (703) ). 5

6 MONDAY PRIOR TO ELECTION Check Voting Room and Building Accessibility: Visit the facility to confirm that the facility room is ready. Make sure the phone works: To test the phone, call the Office at (703) If polling place allows, set up the room. Tables, chairs, and electrical cords can be setup the night before. Pollbooks, voting machines, or election paperwork MUST NOT be left out. Please make sure these items are in a secure place. Test the door key. (If one is provided). Note emergency evacuation route(s). A floor plan should be posted in each building. Identify a Shelter-in-Place; there may already be a designated room in the facility. Check traffic flow in/out/through the voting room and locate emergency exit(s). Locate handicapped parking spaces and an alternate entrance, if needed. (Weather permitting, mark off your parking spaces on Monday night). Locate telephone and restrooms and make sure these are accessible between 5:00 am and closing. Voting Machines and EPBs. The cage with the machines are delivered Monday. Verify that the CORRECT cage with the Voting Machines and EPBs has been delivered to your location. Do not open cage until Election Day. Do not set up voting machines, card activator, or EPBs until election morning. Do not break/remove seals before election morning. 6

7 Reference Materials What s on the Ballot Glossary of Terms Sample Forms 7

8 What s on the Ballot? November 5, 2013: General Election State Offices (4 Year Term) Governor: Terry McAuliffe-D Kenneth T. Cuccinelli II-R Robert C. Sarvis-L Lt. Governor: Ralph Northam-D E.W. Jackson-R Attorney General: Mark Herring-D Mark D. Obenshain-R Virginia House of Delegates (2 Year Term) 2nd District: Michael T. Futrell-D *L. Mark Dudenhefer-R 13th District: Atif M. Qarni-D *Robert G. "Bob" Marshall-R 31st District: Jeremy S. McPike-D *L. Scott Lingamfelter-R 40th District: Jerry L. Foltz-D *Timothy D. "Tim" Hugo-R Woodbridge School Board Member (conducted in all precincts in the Woodbridge District: ) *Steven Keen Loree Y. Williams Occoquan Town Council (conducted in the Occoquan Precinct, for Town residents only) *Barry G. Dean Joseph E. McGuire Jr. 50th District: Richard A. Cabellos-D *Jackson Hunter Miller-R 51st District: R. Reed Heddleston-D *Richard L. Anderson-R 52nd District: *Luke E. Torian-D 87th District: John J. Bell-D *David I. Ramadan-R (incumbent noted by *) 8

9 Glossary of Terms for Election Officers (and Explanation of Forms and Supplies) AB list- Absentee voter list. A report of voters who applied for absentee ballots. Also indicates when and if the ballot was returned. Not posted, but kept near Chief in case needed during the day. Activation (voter) Card- A plastic card programmed by card activator given to voter to activate ballot on touch screen machine. These may not be used in every election. Affirmation of Eligibility- Form completed by a voter when there is a special annotation on the EPB (the voter must complete the form before being allowed to vote): Address Confirmation status when the voter did not move a voter who is challenged by an officer or another voter a voter whose name is omitted from the EPB in error (Registrar must approve this) a voter who is marked as having already voted Ballot Bag- The bag used to hold all voted paper ballots, including Provisional and Outside Polls ballots. Must remain locked during the day using nylon tie provided. Cage- Used to store voting machines, card activator, EPBs, lap top, and other precinct equipment. CAP- Central Absentee Precinct where absentee ballots are counted and processed on Election Day (except Town Elections). Card activator- Machine used to program ballots onto voter activation cards which are used for voting on EDGE touch screen voting machines. Comment Forms- May be used by voter/election officer. (Place completed form in Env 8). Consolidation Tape- The final tape run at the end of the day that shows the total votes recorded on all the machines for the election for that precinct. Congressional Districts (CD)- PWC is divided into 3 different CD s: 1 st, 10 th, and 11 th ; each is represented by a member of the US House of Representatives. The CD affects a moved voter s eligibility or ineligibility to vote, refer to What Ifs. Curbside Voting- A voting method used by voters age 65 or older, or with a physical disability, who may vote at the polls from the convenience of their vehicle. Also see OP (Outside Polls). Disenfranchised- Deprived of the rights of citizenship, especially the right to vote. DRE Voting System- Direct Recording Electronic (Touch Screen) Machine. EAC- Election Assistance Commission EDGE- The name of the Touch Screen Voting Machine used by PWC Election Return Envelopes- Pre-numbered envelopes designated for specific official items (listed on the outside) from the election. Envelopes 1-7 must be sealed with a label signed by election officers and dated. Election Day Guide (EDG)- A multi-paged check off list and set of instructions for election officers which include duties from before polls open through the end of the day. 9

10 Electronic Pollbook (EPB)- Lap top computer set up as Pollbook, with alphabetical list of all registered voters in a precinct. Federal Election- A primary, special or general national election (US Senate, US House of Representatives or Presidential), held in even numbered years. Fled Voter- A voter who left before casting his ballot on the voting machine. Must be cancelled by the Chief and one other officer and recorded on the SOR. FPCA- Federal Post Card Application -Serves as a voter registration application and absentee ballot request for military and overseas voters. General Election A regularly scheduled November election (also May Town Elections). HAVA- (Help America Vote Act) a Federal election law incepted in 2002 due to the problems of the 2000 Presidential election in Florida. First-time voters (in a federal election who registered by mail after January 1, 2003) are required to present a federal-approved ID before voting. The voters are designated in the EPB by an H and a pop-up message stating that an ID is required; specifics are included in the What-Ifs and a poster of approved IDs is included with supplies. IDs- There are 2 different listings (posters) of IDs used in elections: VA required IDs are used in non-federal (local and Virginia) elections; Federal laws require specific IDs in federal elections and apply to those voters marked with an H (HAVA requirement) in the EPB. Also listed in the What-Ifs. Incident Report- Used to record any injury or special happening at polls which will require General Registrar/Electoral Board follow up. Place completed forms into Env. 8. Lap Top- An additional lap top computer used only to verify if a person is registered to vote in PWC or in surrounding regional areas. Also contains the list of PWC streets with Congressional Districts. Not used in every election; mostly replaced by EPBs. Notification of Death- Completed by family member or election officer. Place completed form into Env 8. Oath Form for Officers of Election: Form containing the official oath taken and signed by each election officer prior to serving on Election Day. Outside Polls Voter (OP)- (aka Curbside Voter) An elderly or disabled voter who requests that an election officer bring a paper ballot outside to the car so he/she may vote. The voter is marked in EPB with OP. (Set voter flag to OP). This ballot is counted in a separate category at the end of the day. Outside Polls Voter Envelope- Envelope taken to outside polls/curbside voter along with the ballot. Voter places ballot inside and seals this envelope. It is put into ballot bag until end of day when the ballot is counted. Paper Ballot Worksheet- (This is part of the SOR) Form used in processing the count of the paper ballots. Paper Ballots- Official ballots given to each polling place for use if ALL machines are inoperable, for outside polls voters, and for provisional voters. Pollbook (PB)- Alphabetical list of all registered voters in a precinct. Now provided on a lap top computer, the Electronic Pollbook (EPB). Prohibited Area Poster- Sign posted on each public entrance door to building and, if possible, in the voting room. 10

11 Protective Counter Number- The up to-date count of total voters who have ever voted on a voting machine (each DRE has a read-out of Public and Protective Counter Numbers). Provisional Vote- A vote that is cast on a paper ballot because the voter does not have identification, is already checked in on the pollbook, is not on the Pollbook, or for other reasons listed on the Provisional Vote envelope. These paper ballots are placed in the ballot bag but not counted at the precinct; they are reviewed after the election by the Electoral Board to determine if voter is qualified to vote. Public Counter Number- The total number of voters who have voted on the machine in that election. Should always be zero before polls open. Request for Assistance Form- Used by voters needing help in voting on machine or paper ballot. Both the voter (unless blind) and assistant must sign. Anyone 15 years of age or younger does not need to complete an Assistance form and may go behind the machine with the voter. Results Tape- A tape run at the end of the day to show the candidate (issue) totals from each machine for the election. Results Call-In Sheet- Document used to record the total number of votes cast per candidate/office/issue in each precinct (including the number of provisional ballots). Totals from this sheet (the results ) are called in to main office on election night. Sample Machine Ballots- Enlarged version of actual ballot for the election. Two must be posted at each precinct in a conspicuous place for voters to view prior to checking in at Pollbook table. Signature Verification Checklist- A chart listing ALL documents requiring signatures of officers. Each officer s name is written by a number and as that officer signs each document (in number order) a check is marked for that document. SOR- Statement of Results- The official record of your precinct s Election Day results and explanations of discrepancies and situations. All officers must sign all copies. Telephone Log- Form used by Chief to record all conversations with office staff regarding voter problems and situations at the polling place. VCM- Voter Changed Mind. A voter changes his mind regarding the primary in which he wishes to vote (applies to elections with Dual Primaries only). VERIS- Virginia Election and Registration Information System: Statewide system that is used for registering voters and to manage all information regarding elections. VRA- Voting Rights Act: Codifies the 15 th Amendment s guarantee that no person shall be denied the right to vote on account of race or color. Voided Machine Vote- The Chief Officer cancels the vote of a Fled Voter and marks it on the SOR to reconcile the Pollbook count. Voting Permit- Permit card issued to qualified voter after being recorded into EPB. Voter then gives the permit to the Card Activator Officer in exchange for a ballot activation card to then vote on machine. Pollbook Officer may issue activation card if permits are not used in your precinct. 11

12 What-Ifs- A quick reference to 20+ different problems with detailed explanations and action to take. Also includes explanation of symbols and abbreviations. What-If Condensed Chart- A single-page document itemizing each of the 20+ different problems in a chart format. This form is attached to the front of the What-If detailed version. What-If Flow Chart- A single-page document covering the moved rules in a comprehensive flow chart. Write-In Certification- Official document completed by Election Officer at end of day to record only those write-in votes cast on Paper Ballots. If none, write No Paper Ballot Write-Ins across sheet. Write-Ins are not permitted in Primary Elections. Zero tape- Machine tape printed before anyone votes on machine to show that the Public Counter Number was zero on the machine before polls opened. Three copies are printed per machine and by the Chief and one other Officer. The first copy is posted near the machine. The other two are left on machine until the end of the day. At the end of the day, one Zero tape from each machine is attached to each copy of the SOR and the Yellow Printed Return Sheet. 12

13 Sample Forms Below is a list of the sample forms provided in this section, including where they are located, where they are returned, and their function. Return in #2A envelope: Printed Return Sheet: (Located in Red Plastic Envelope) Must be completed and signed by all Officers. Return in Blue Giant Bag Empty Envelope Certification: (Located in Red Plastic Envelope) Complete this for any unused envelopes. Return in #8 envelope. Affirmation of Eligibility: (Located in Blue Accordion Folder) Completed by the voter for multiple reasons including if the voter is challenged or the voter is marked in the pollbook as Address Confirmation. Bystander Form: (Located in Blue Accordion Folder) For any citizen who wants to stay after the polls close to witness the tabulation of election results. Comment Form: (Located in Blue Accordion Folder) For a voter to complete if he/she would like to make a comment or suggestion. Complaint Form: (Located in Blue Accordion Folder) Completed by any voter who would like to make a complaint. Election Officer Application: (Located in Blue Accordion Folder) For any voter who is interested in serving as an Election Officer must complete this form. Incident Report: (Located in Blue Accordion Folder) To report any incidents that occur. Notification of Death: (Located in Blue Accordion Folder) A family member of a deceased voter completes this form to remove the voter from the pollbook. Polling Place Problem/Telephone Log: (Located in Blue Plastic Envelope) Use to document calls to and from the Office. Pollwatcher Affidavit: (Located in Blue Accordion Folder) All poll watchers in the precinct must complete. Request for Assistance: (Located in Blue Accordion Folder) If a voter needs help voting on the machine, the voter and the assistant complete this form. Request to Cancel Registration: (Located in Blue Accordion Folder) Completed by any voter who wishes to remove their name from the pollbook. Signature Verification Checklist: (Located in Blue Plastic Envelope) To verify Officers have signed required documentation. Virginia Voter Registration Application: (Located in Blue Accordion Folder) If a voter has moved they complete this form to update registration. 13

14 COMMONWEALTH OF VIRGINIA PRINTED RETURN SHEET COUNTY/CITY PRECINCT DATE OF ELECTION PRINCE WILLIAM COUNTY THIS FORM MUST BE SIGNED BY ALL OFFICERS OF ELECTION AND PLACED IN ENVELOPE 2A. THE CLERK OF THE CIRCUIT COURT MUST MAKE IT AVAILABLE FOR PUBLIC INSPECTION ON THE DAY FOLLOWING THE ELECTION AND FOR 60 DAYS THEREAFTER. We hereby certify that the attached totals tapes are a true and correct copy of the election results printed out by the EDGE electronic voting machines (listed below) used in this precinct. EDGE Machine Serial number(s): This form is Yellow Chief Officer of Election Assistant Chief Officer of Election Officer of Election Officer of Election Officer of Election Officer of Election Officer of Election Officer of Election SBE-658(DRE) REV 9/09 RETURN IN ENVELOPE 2A SAMPLE ATTACH THE CONSOLIDATION TAPE PLUS A ZERO TAPE AND RESULTS TAPE FROM EACH MACHINE 14

15 EMPTY ENVELOPE CERTIFICATION RETURN IN BLUE BAG WITH ENVELOPES Complete this form if envelopes #1A, #1B, #3, #4 and/or #5 are empty at the end of the day. Instead of sealing the empty envelope(s), return this completed form with the unsigned and unsealed envelope(s) in the blue giant bag to the General Registrar. Election Date: County or Town: Precinct: District: 1. Certification of Two Officers of Election after Polls Close: We certify, under felony penalty for false statements under , that (check any that apply): Provisional voting was offered in this precinct in accordance with applicable laws and instructions of the State Board of Elections. Provisional Ballots were not cast during regular voting hours. (return empty unsealed Envelope #1A) Provisional Ballots were not cast during extended voting hours. (return empty unsealed Envelope #1B) No paper ballots were cast in this precinct. (return empty unsealed Envelope #3) No spoiled or voided ballots were received in this precinct. (return empty unsealed Envelope #4) This precinct did not have any of the following: Unused absentee ballots Rejected absentee ballots Empty absentee ballot envelopes Empty absentee ballot return envelopes and/or Used empty outside polls envelopes (Return empty unsealed Envelope #5) Signature of Officer of Election Signature of Officer of Election 2. Certification of Electoral Board On the Day after the Election: The Electoral Board reviewed the above certification as part of its canvass. SAMPLE Signature of Secretary of Electoral Board IF ANY OF THE BOXES ABOVE APPLY, THIS SHEET SHOULD BE RETURNED WITH THE ELECTION MATERIALS FOR THIS ELECTION WITH THE EMPTY UNSEALED AND UNSIGNED ENVELOPE(S). RETENTION: Two Years (Federal Elections) One Year (All other elections) DISPOSITION: Destroy SBE-Empty Envelope Certification rev PWC 8/2013 dcd 15

16 COMMONWEALTH OF VIRGINIA ENVELOPE #8 AFFIRMATION OF ELIGIBILITY , , , and of the Code of Virginia SECTION A OFFICER OF ELECTION MUST COMPLETE ENTER PRECINCT NUMBER, NAME AND DATE. CHECK BOX THAT APPLIES. HAVE VOTER READ AFFIRMATION OF VOTER BELOW [OR READ AFFIRMATION TO VOTER]. HAVE VOTER SIGN AND PRINT HIS/HER FULL NAME BEFORE VOTING. PLACE FORM IN ENVELOPE #8. OFFICER OF ELECTION S INITIALS: PRECINCT NO./NAME : CONG. DIST.: DATE: IF VOTER HAS NO I.D.,VOTER MUST COMPLETE A PROVISIONAL BALLOT. A. VOTER S NAME MARKED WITH? ON POLLBOOK... AND VOTER S NAME OR ADDRESS HAS NOT CHANGED. B. VOTER S NAME OMITTED FROM POLLBOOK IN ERROR; REGISTRAR AUTHORIZES OFFICER TO ADD NAME. C. VOTER S NAME ON POLLBOOK... BUT VOTER IS CHALLENGED BY ANOTHER VOTER OR AN OFFICER WHO COMPLETES AND SIGNS STATEMENT BELOW Statement of Challenger "I do hereby state, subject to penalties for hindering, intimidating, or interfering with a qualified voter pursuant to , that I am a qualified voter of this Commonwealth or an officer of election and that, to the best of my knowledge, information, and belief, is not a qualified voter of this precinct by reason of (please check each of the following reasons that is applicable): 1. The named person is not a citizen of the United States; 2. The named person is not now 18 years of age or, in the case of a primary election or a special election held on a date other that a general election date, will not reach the age of 18 before the next general election; 3. The named person is not a resident of the Commonwealth (or, if he has not been a resident of the Commonwealth within the preceding 30 days, he is attempting to vote for an office or issue other than electors of President and Vice President of the United States); 4. The named person is not a resident of this precinct (or he has not been a resident of this precinct since the second preceding general federal election and has not continued to be a resident of this county or city and this congressional district); 5. The named person is not a resident of the town in the case of a town election; 6. The named person has been disqualified from voting by the Constitution and laws of the Commonwealth and this disqualification has not been removed by proper authority; 7. The named person is not the identical person he represents himself to be; or 8. The named person has voted in this election at this or another voting place (state when and where the named person previously voted in this election: )." must cast a provisional ballot if pollbook indicates person already voted Signature of Challenger: SAMPLE Printed Name of Challenger: Daytime Telephone Number: Residence Address: PRIVACY NOTICE: Section of the Code of Virginia requires the person making a challenge to sign a statutory statement. Therefore, if you refuse to sign this statement, no challenge will be made. Your completed form may be provided to government officials and third parties for election-related purposes. 16

17 SECTION B AFFIRMATION OF VOTER IS REQUIRED VOTER MUST PROVIDE ALL THE INFORMATION BELOW AND SIGN. VOTER WHO REFUSES TO COMPLETE FORM AS REQUIRED, MAY NOT VOTE. AFFIRMATION OF VOTER I DO HEREBY STATE, SUBJECT TO FELONY PENALTIES FOR MAKING FALSE STATEMENTS PURSUANT TO , THAT I AM A CITIZEN OF THE UNITED STATES, THAT I AM AT LEAST 18 YEARS OF AGE (OR WILL BE ON THE DAY OF, ), THAT I AM A RESIDENT OF THE COMMONWEALTH OF VIRGINIA o (OR THAT I HAVE BEEN A RESIDENT OF THIS COMMONWEALTH WITHIN THE PRECEDING 30 DAYS AND AM VOTING ONLY FOR ELECTORS OF PRESIDENT AND VICE PRESIDENT OF THE UNITED STATES), AND THAT ACCORDING TO THE BEST OF MY KNOWLEDGE, INFORMATION AND BELIEF, I AM NOT DISQUALIFIED FROM VOTING BY THE CONSTITUTION AND LAWS OF THIS COMMONWEALTH; THAT MY FULL NAME IS ; THAT IN SUCH NAME I WAS DULY REGISTERED AS A VOTER OF THIS PRECINCT; THAT I AM NOW OR AT SOME TIME SINCE THE LAST NOVEMBER GENERAL ELECTION HAVE BEEN AN ACTUAL RESIDENT OF THIS PRECINCT; o OR THAT I HAVE BEEN AN ACTUAL RESIDENT OF THIS PRECINCT AT SOME TIME SINCE THE SECOND PRECEDING GENERAL FEDERAL ELECTION AND HAVE BEEN AND CONTINUE TO BE A RESIDENT OF THIS COUNTY OR CITY AND THIS CONGRESSIONAL DISTRICT; IF I AM VOTING IN A TOWN ELECTION TODAY, THAT I AM CURRENTLY A RESIDENT OF THAT TOWN; THAT I AM THE IDENTICAL PERSON I REPRESENT MYSELF TO BE; AND THAT I HAVE NOT VOTED IN THIS ELECTION AT THIS OR ANY VOTING PLACE AND WILL NOT VOTE IN THIS ELECTION AT ANY OTHER VOTING PLACE. must cast a provisional ballot if pollbook indicates person already voted VOTER SIGNATURE: PRINTED VOTER NAME: LAST 4 DIGITS OF SOCIAL SECURITY NUMBER: DATE OF BIRTH: CURRENT RESIDENCE ADDRESS: CITY/TOWN/STATE/ZIP: SAMPLE MAILING ADDRESS IF DIFFERENT: MONTH/YEAR MOVED: DAYTIME TELEPHONE NUMBER: PRIVACY NOTICE: Section of the Code of Virginia requires the person whose eligibility to vote is challenged to sign a statutory statement. If you do not complete this statement, you will not be allowed to vote in this election. Your completed form may be provided to government officials and third parties for election related purposes. WARNING: MAKING A MATERIALLY FALSE STATEMENT ON THIS FORM CONSTITUTES THE CRIME OF ELECTION FRAUD, WHICH IS PUNISHABLE UNDER VIRGINIA LAW AS A FELONY. VIOLATORS MAY BE SENTENCED TO UP TO 10 YEARS IN PRISON AND/OR FINED UP TO $2,500. SBE /

18 PRINCE WILLIAM COUNTY OFFICE OF ELECTIONS 9250 Lee Ave, Manassas, Virginia (703) FAX: (703) BYSTANDER FORM RETURN IN ENVELOPE 8 ELECTORAL BOARD Keith A. Scarborough, Chairman Richard E. Hendrix, Vice Chairman Guy Anthony Guiffré, Secretary While in the polling place, the bystander shall not use a cell phone or other means of communication to transmit any information concerning the election. The bystander shall not touch or handle any ballot, voting machine or official document at any time. General Registrar Doug Geib If I stay for the ascertainment of results after 7 pm, I understand that I must remain in the closed polling place until all the results have been determined and the Chief Officer of Election has opened the doors and announced the results. I further understand that the Officers of Election have the authority to remove me if I do not adhere to the aforementioned regulations. Signing this form is neither mandatory nor required for observing ascertainment. Information is for documentation only. Printed Name Signature Phone Printed Name Signature Phone Printed Name Signature Phone Printed Name Address Address Address SAMPLE Signature Phone Address Chief s Signature Date An Equal Opportunity Employer 18

19 COMMENT FORM RETURN COMPLETED FORMS IN ENVELOPE 8 PRECINCT DATE ELECTION OFFICER NAME PHONE # ADDRESS COMMENTS and SUGGESTIONS: COMMENT FORM Comment Form-3/23/01-PWC RETURN COMPLETED FORMS IN ENVELOPE 8 PRECINCT DATE ELECTION OFFICER NAME PHONE # ADDRESS SAMPLE COMMENTS and SUGGESTIONS: 19 Comment Form-3/23/01PWC

20 Return in Envelope 8 SAMPLE 20

21 Return in Envelope 8 Election Officer Application Form Election Officers perform a variety of tasks in fulfilling their duties. In order to serve, it is important that you understand and agree to the requirements. Please acknowledge your ability by checking each box and verifying by signature. I agree to arrive at the polling place on Election Day at 5 a.m. and remain until all duties have been completed at the end of the night (after 7 p.m.) I agree to serve and assist voters with non-partisan behavior. I can lift at least 40 pounds in order to set up voting equipment. I have basic computer skills that will allow me to process voters in an electronic database. I am comfortable standing and sitting for long periods of time. I verify the above to be true: (Signature) Name: (Please Print Clearly) Address: Last 4-digits of SSN: Home Phone: Work Phone: Cell Phone: The Code of Virginia requires both major parties be equally represented in each precinct. Preference will be given to those who declare a party. I agree to represent: Democratic Party or Republican Party or No party declared Please indicate if you have other language skills: Spanish American Sign Language Other: SAMPLE (Please Specify) How did you hear about us: Mail/Fax/ the completed form to: Prince William County Office of Elections 9250 Lee Avenue, Suite 1 Manassas, VA Phone: (703) Fax: (703) pwcvote@pwcgov.org Online Application: 21

22 RETURN IN ENVELOPE 8 THIS REPORT WILL BE PERSONALLY DELIVERED TO THE GENERAL REGISTRAR FOR APPROPRIATE DISTRIBUTION INCIDENT REPORT DATE OF INCIDENT: INDIVIDUAL S NAME: INDIVIDUAL S ADDRESS: TIME: AM / PM TELEPHONE: LOCATION OF INCIDENT (Describe what happened. Include the conditions present at the time of the incident, i.e., weather, construction, cleaning, etc.): DESCRIPTION OF INJURY OR DAMAGE (body part, personal property, etc.): WITNESS TO THE INCIDENT: NAME: NAME: NAME: ADDRESS: ADDRESS: ADDRESS: TELEPHONE: TELEPHONE: TELEPHONE: INCIDENT REPORT COMPLETED BY: NAME: SAMPLE ADDRESS: TELEPHONE: INCIDENT REPORT COMPLETED BY: NAME: ADDRESS: TELEPHONE: 22 GR #011 07/2010

23 Return in Envelope 8 SAMPLE 23

24 Return in Envelope 8 Precinct Name / Number POLLING PLACE ELECTION DAY PROBLEM / TELEPHONE LOG RETURN IN ENVELOPE 8 IF USED Page of TIME ELECTION OFFICER CALLING PROBLEM (VOTER OR OTHER) VOTER'S NAME AND SSN SOLUTION REGISTRAR SPOKEN TO FOR OFFICE USE ONLY: OK'D BY SAMPLE 24

25 RETURN IN ENVELOPE 8 PRINCE WILLIAM COUNTY OFFICE OF ELECTIONS 9250 Lee Ave, Manassas, Virginia (703) FAX: (703) pwcvote@pwcgov.org POLLWATCHER AFFIDAVIT FOR ELECTION DAY I,, an authorized representative for the campaign of (print name) ELECTORAL BOARD Keith A. Scarborough, Chairman Richard E. Hendrix, Vice Chairman Guy Anthony Guiffré, Secretary, do attest that I will abide by the following regulations while I am in the polling place: The observer shall in no way hinder or delay a voter, unless he officially challenges a voter s eligibility to vote. The observer shall not give, offer or attempt to show any ballot, ticket or other campaign information to a voter. The observer shall not attempt to influence any person in casting his ballot. The observer shall not hinder, delay nor harass any Officer of Election. The observer shall not sit at the voter registration table; he must sit behind the table, as designated by the Chief Officer. While in the polling place, the observer shall not use a cell phone or other means of communication to transmit any information concerning the election. The observer shall not touch or handle any ballot, voting machine or official document at any time. The observer may witness the ascertainment of results after the polls close at 7 pm. If I stay for the ascertainment of results after 7 pm, I understand that I must remain in the closed polling place until all the results have been determined and the Chief Officer of Election has opened the doors and announced the results. I further understand that the Officers of Election have the authority to remove me if I do not adhere to the aforementioned regulations. Signature Date General Registrar Doug Geib SAMPLE An Equal Opportunity Employer 25

26 Commonwealth of Virginia Envelope #8 REQUEST FOR ASSISTANCE of the Code of Virginia Warning: Intentionally making a materially false statement or entry on this form shall constitute the crime of election fraud, which is punishable under Virginia law as a Class 5 felony. Violators may be sentenced to up to 10 years in prison, or up to 12 months in jail and/or fined up to $2500. You also lose your right to vote. OFFICER OF ELECTION Precinct #/name: Date: A. REQUEST OF VOTER I hereby affirm, subject to penalty of law, that I require assistance to vote my ballot by reason of either blindness, physical disability, or inability to read or write, or I need the ballot translated into another language. I request that the person signing the agreement below in Section B enter the voting booth or voting machine enclosure to assist me or to vote my ballot in accordance with my instructions. Signature of voter: Printed name: B. AGREEMENT OF ASSISTANT Required I hereby affirm, subject to penalty of law, that: I will vote this voter s ballot as the voter instructs. I will not solicit or attempt to influence how the voter votes. I will not disclose or indicate how the voter votes on any office or question. I am not serving in this polling place today as an authorized representative of a political party or candidate or as a neutral observer authorized by the electoral board. (See for additional information) I am not the voter s employer or agent of that employer, or an officer or agent of the voter s union. (This provision does NOT apply if the voter is blind.) Signature of assistant: Printed name: Required Required Residence address: City/state: zip: Required Required Required C. IF VOTER ASKS OFFICER TO TRANSLATE BALLOT (AS ASSISTANT) See (C) for additional information. Any party or candidate interpreter must sign below before observing. (Attach additional forms if necessary.) I hereby affirm, subject to penalty of law, that: I will not solicit or attempt to influence how the voter votes. I will not disclose or indicate how the voter votes on any office or question. Signature: Printed name: Representing: SAMPLE Signature: Printed name: Representing: INSTRUCTIONS IF VOTER IS UNABLE TO SIGN OR MAKE THEIR MARK: For a voter who is blind, the Officer of Election must: Write on the Signature of Voter line (Section A), blind voter (A blind voter is NOT required to sign or make their mark); Print the voter s name on the line below the signature line (Section A); and Have the assistant sign and complete Section B. For a voter who is otherwise unable to sign, the assistant must: Write on the Signature of Voter line (Section A): voter unable to sign ; Print the voter s name on the line below the signature line (Section A); and Sign and complete Section B. SBE-649 REV 9/12 26

27 COMMONWEALTH OF VIRGINIA REQUEST TO CANCEL VOTER REGISTRATION Return in Envelope 8 Any registered voter may cancel his registration by completing this form in person at the office of the General Registrar, or by mailing this form, signed, to the General Registrar. TO THE GENERAL REGISTRAR: I HEREBY REQUEST THAT MY NAME BE REMOVED FROM THE VOTER REGISTRATION RECORDS OF, VIRGINIA. County or city I UNDERSTAND THAT I WILL NO LONGER BE ELIGIBLE TO VOTE IN THE COMMONWEALTH OF VIRGINIA UNLESS I RE-APPLY FOR REGISTRATION. PRINT FULL NAME: Resident address city or town zip social security number Reason for cancellation: Moved out of state Personal request date of birth Other SIGNATURE OF VOTER: DATE: BE-427 REV 10/11 Mail to: General Registrar 9250 Lee Avenue, Suite 1 Manassas, VA Or fax to: or SAMPLE 27

28 Return in Envelope 8 SAMPLE 28

29 Virginia Voter Registration Application Form Return in Envelope Use this form to register to vote in Virginia or report a change in name or address. If you are already registered with your current name and address, you do not need to re-register. To register to vote in Virginia, you must: Be a United States citizen Be a resident of Virginia Be 18 years old by the next general election Starred (*) items are required. If you do not complete all of the items that are marked with *, your application may be denied. Once your local registrar approves your application, you will receive a voter card by mail. * Are you a citizen of the United States of America? YES NO - - * Social Security Number * Will you be at least 18 years of age on or before the next General Election day? YES NO Male * Gender Female M M D D Y Y Y Y / / * Date of Birth None * Last Name * First Name * Full Middle or Maiden Name * Residence (Permanent) Home Address Apt/Unit/Lot/Rm/Ste City/Town If Rural Address or Homeless, please describe where you reside Mailing Address (If different)/ Virginia P.O.Box or Uniformed Service Address, if applicable (include Zip Code) * Have you ever been convicted of a felony? YES NO State where convicted If YES, have your voting rights been restored? YES NO If YES, when restored? * Have you ever been judged mentally incapacitated? YES NO If YES, has court restored you to capacity? YES NO If YES, when restored? M M D D Y Y Y Y / / Date of Birth If you checked NO in response to either of these questions, do not complete this form. M M D D Y Y Y Y / / M M D D Y Y Y Y / / - - Daytime Telephone Number Zip Code City or County Name of City or County of Residence Registration Statement: I swear/affirm, under felony penalty for making willfully false material statements or entries, that the information provided on this form is true. I authorize the cancellation (entered in Box 7 below) of my current registration and I have read the Privacy Act Notice on the front of this form. * Signature (or mark if unable to sign) M M D D Y Y Y Y / / If applicant is unable to sign due to a physical disability, write the name/address of person who assisted. (Required). Check/describe if you have a disability that requires accommodation in order to vote. I m interested in being an You may request that your home address not be released if you or member of your household (a) are active or retired law enforcement, or (b) have been granted a Election Official on Election Day. protective court order, (c) are in fear of your personal safety from someone who has threatened or stalked you and have filed a complaint against that person with a magistrate or law enforcement (must attach copy of complaint), or (d) participate in the Address Confidentiality Program. You must show a Virginia P.O. box under Please send me information. mailing address in Box 3 above. Law Enforcement Protective Order Threatened/Stalked Address Confidentiality Program 7 *Previous Voter Registration Information Commonwealth of Virginia No, I am not currently registered to vote in Virginia or another state. Yes, I am registered to vote at another address in Virginia or in another state. If YES, the information below must be completed: Full Name as Registered Have had your voting rights restored if you have ever been convicted of a felony Have had your capacity restored if you have ever been declared mentally incapacitated in a Circuit Court address - - Social Security Number (last 4 digits required) Address at which you were previously registered to vote City/Town State Zip Code None * Suffix (Jr., Sr., III, Etc.) SAMPLE City/County/Town of Residence (if applicable). This cancellation information will be sent to the county or city and state you entered above. 29

30 NOTES: 30

31 Election Day Procedures Before the Polls Open What to do with Zero, Results, and Consolidation Tapes While the Polls are Open Special Assistant Checklist After the Polls Close 31

32 OFFICERS ELECTION DAY GENERAL REMINDERS Please remember Voters are allowed to take Sample Ballot Guides and Campaign Material with them into the voting booth. 1. Arrive at assigned polling place no later than 5 a.m. on Election Day. 2. You may not leave the precinct on Election Day until all closing duties are complete. 3. Any Officer working in his/her home precinct may vote there on Election Day. If you are working outside your home precinct, and wish to vote, you must vote absentee. 4. Voters are first! Please limit conversations and remember family and friends should not be visiting. 5. Be helpful, courteous, and professional with your coworkers and voters. A genuine smile will go a long way to diffuse tensions. 6. Continuously observe the polling area. 7. Do not eat at the pollbook desk or near any voting equipment. 8. Strictly adhere to the required 6 a.m. opening and 7 p.m. closing times. 9. Voters in line at 7 p.m. must be allowed to vote. 10. All Election Officers must check and sign both copies of the Statement of Results (SOR). REMINDER: Candidate apparel and buttons may be worn in the polling place by voters, but not by Election Officers. Sample ballots may be taken into the polling place by a voter but cannot be distributed and must not be left inside polling place. 32

33 Arrive at polling place no later than 5 am. Be prepared to efficiently direct your officers in setting up the polling place by 6 am. Complete Oath of Office Administer Oath of Office to all Election Officers. All Election Officers must sign the Oath. Sign and complete the bottom of the Oath. Place the Oath form in Envelope #2. Emergency Procedures CHIEF - Before the Polls Open Review emergency procedures with all officers: Evacuation route and location of exits Evacuation assignments Designate a safe location to meet and wait outside the building Designate a precinct official to contact the General Registrar Assign the Following Teams: Team 1: Voting Equipment This team MUST follow the instructions in the Voting Machine Manual. The manual is located with the Election Day precinct supplies and can be referenced prior to Election Day, online at Basic Responsibilities Include: Follow to the instructions in the voting machine manual to setup equipment. Immediately report unsealed equipment to the General Registrar. Verify by initialing on Part B of the SOR, that each machine s serial and seal, and protective and public counter numbers, and the numbers on the 7 Envelope match. Print and sign zero tapes; post one on the wall and leave 2 on each machine. Verify ballot on machine matches sample ballot. Connect the audio equipment to one machine for sight impaired voters. Voting machines are ready to vote on by 6 a.m. Team 2 - Electronic Pollbooks (EPBs) This team MUST follow the instructions in the EPB Manual. The manual is located in the navy blue EPB bag and can be referenced prior to Election Day, online at Basic Responsibilities Include: Set up tables for the EPBs. Follow the instructions in the EPB manual to setup the equipment. Review Summary Screen and complete Summary Screen Report forms. Verify the Absentee Voters on the final Absentee List are identified on EPBs. Call the General Registrar s office if there are any discrepancies. DO NOT post the AB List, but make it available for public inspection (by any person) upon request. Team 3-Set up Polling Room 33

34 This team MUST follow the instructions in the Chief Officer. Arrange tables and chairs for best flow of traffic. Place tables at least 4 feet from the voting machines and booths. Determine where Card Activator, if using, should be placed. Place a table and chair in a suitable location for paper ballot voters. Place tables for forms, food, envelopes, etc. Confirm the number of paper ballots on hand equals the number of ballots provided by the Electoral Board, and enter on SOR, Section A (confirm that ballots are for your precinct and match your sample ballots). Ensure emergency ballot bag is available, emptied, and locked. Position in an obvious but secure location Post all Signs The Signs for Posting envelope includes the chart, Signs and their Posting Locations Open the polls Verify the correct time and check time on all voting machines, card activator and electronic pollbooks. At 6 a.m. announce outside The polls are open. 34

35 Zero Tapes, Result Tapes, and Consolidation Tapes A copy of each tape, from each machine, must be attached to the Yellow Printed Return Sheet and both copies of the SOR. (These tapes must be in machine number order.) To easily differentiate your tapes, use the tri-colored highlighter provided in your supplies to mark each tape. For example, the first zero tape printed from each machine, mark blue. The second tape from each machine, mark yellow. The third tape from each machine, mark pink. All tapes can be easily grouped together by color, put in machine number order, and attached to a copy of the SOR or Yellow Printed Return sheet. Start of Day: Follow the Voting Machine Manual for setup procedures. (each machine) Print 3 Zero Tapes At least 2 Officers Certify & Sign All Tapes o o Post 1 from each machine on the wall (until end of day) Leave TWO on each machine (until end of day) End of Day: Follow the Voting Machine Manual for closing procedures. (each machine) Print 3 Results Tapes At Least 2 Officers Certify & Sign All Tapes (LAST machine only) Print 3 Consolidation Tapes At Least 2 EOs Certify & Sign All Tapes Organizing the tapes: SOR 1: Consolidation Tape (blue) Results tape machine 1 (blue) Results tape machine 2 (blue) Results tape machine 3 (blue) Zero tape machine 1 (blue) Zero tape machine 2 (blue) Zero tape machine 3 (blue) SOR 2: Consolidation Tape (yellow) Results tape machine 1 (yellow) Results tape machine 2 (yellow) Results tape machine 3 (yellow) Zero tape machine 1 (yellow) Zero tape machine 2 (yellow) Zero tape machine 3 (yellow) Yellow Printed Return Sheet Consolidation Tape (pink) Results tape machine 1 (pink) Results tape machine 2 (pink) Results tape machine 3 (pink) Zero tape machine 1 (pink) Zero tape machine 2 (pink) Zero tape machine 3 (pink) 35

36 Revised 9/25/2013 ELECTORAL BOARD PRECINCT CHECKLIST (Sample) (This checklist is used by Special Assistants on Election Day to verify the precinct has been set up correctly. A Special Assistant will visit your precinct at least once, to verify the below. This list can be used by the precinct Officers to help with set up.) PRECINCT: CHIEF OFFICER: ASSISTANT CHIEF: # of VOTERS TIME 1 st Visit 2 nd Visit OUTSIDE POLLING LOCATION YES NO* YES NO* 1. Polling place VOTE HERE sign is in visible and logical location outside 2. Parking spaces, including Handicapped Parking, are sufficient 3. At least one entrance is clearly marked Handicap Accessible 4. Candidates workers are staying 40 from the polling place entrance 5. Directional arrows adequately show way to voting entrance 6. PROHIBITED AREA sign posted outside 1 st Visit 2 nd Visit INSIDE POLLING LOCATION YES NO* YES NO* 7. The following SIGNS are posted in a prominent location: - Directional VOTE HERE arrows from all entrances to voting room - VIRGINIA VOTER S RIGHTS AND RESPONSIBILITIES poster - PROHIBITED AREA poster - 2 EDGE Machine Sample Ballots (Touch Screen) - ATTENTION ALL VOTERS YOU ARE REQUIRED TO SHOW (VA) ID - ATTN VOTERS WHO REG D BY MAIL ( H VOTERS) FED. ID Req. - ELECTION DATE with HOURS POLLS OPEN/CLOSE - STATE FULL NAME AND ADDRESS 8. All Election Officers (including Chief 2x) have signed OATH FORM 9. Paper Ballot Bag(s) are sealed with a zip tie and in a conspicuous place 10. Voting machines are at least four feet from officers table and offer privacy - On the back of the machine, the green light is ON - Audio is connected to one machine - All machines have been opened See - ***ZERO Tapes (3) from each EDGE have been signed and dated by 2 officers See Note - One zero tape for each machine has been posted 11. Forms at the Machine - Sample Ballots - Assistance Forms - Screen shots of Review Screens - Stickers 12. Forms at Pollbook Table - List of Acceptable ID - Sample Ballots - Voting Permits (correct side of 2 sided permit is face up if precinct is split) - STATE YOUR FULL NAME AND ADDRESS sign SAMPLE 36 Note

37 INSIDE POLLING LOCATION YES NO* 13. An Officer has initialed EO* column on Section B of SOR 14. Fled Voters (if any) are documented on Part F of SOR and on Part C Green provisional envelopes and logs are complete and legible 16. No names have been added to EPB without Registrar s okay 16. All EPBs are synched; # of voters checked in and # of provisionals is the same on all machines 17. Number of voters on EPBs equals totaled numbers of all the EDGEs plus paper ballots. If not, an explanation has been written on the SOR including the reason for the discrepancy and the time it occurred or was discovered 18. The number of ABs on the Summary Page of the EPBs equals the number of Abs on the list provided to the Chief (on the clipboard) Do not need to look up names unless numbers do not match 19. Voters who do not have ID have been required to vote provisional ballot 20. Voters marked Inactive or Marked for Confirmation, are being required to complete an Affirmation of Eligibility form with SS#. S is being entered in EPB next to voter s name. Forms are complete and legible. 21. Moved voters are completing a Voter Registration Application. Forms are complete and legible. 22. OP and/or P are being recorded in the EPB for voters who vote a paper ballot 23. Chief has reviewed a Letter of Authorization from each Poll Watcher. They have been verified as a registered Virginia voter. The Poll Watcher may have this letter upon leaving the polling place. 24. Each Poll Watcher has completed the Poll Watcher Affidavit Form which the Chief retains. 25. There is sufficient working space in the voting area 26. A private place with a table and chair is provided for voters to vote paper ballot 27. Chairs are available for elderly/handicapped in line 28. All officers are wearing name tags 29. Each officer is performing his/her duties per instructions 30. Chief Officer has a separate table with access to a telephone until the completion of all duties 31. Telephone log is being used to document each call to or from the office 32. Incident Reports, Voter Complaint forms and Election Officer Applications are available for voters as needed on the chief s table 33. EO had adequate access to facility prior to election day to set up 34. Gained access to facility at appropriate time(s) 35. Experienced cooperation with facility contact person(s) 36. No last minute changes were made to the room location Revised 9/25/2013 COMMENTS OR SPECIFIC RECOMMENDATIONS FOR THIS PRECINCT *Please reference Line Item Number if NO was checked. Include any incidents that have occurred in the precinct YES NO* SAMPLE *** Officers may sign the tapes at the end of the day, please just note whether they were signed in the morning and, if not, remind them to sign at the end of the day. NAME OF SPECIAL ASSISTANT Number of Poll Watchers: 37

38 Polls are Open: People and Functions in the Polling Place Chief and Assistant Chief Officers: The Chief oversees the procedures and functions of the precinct: Election Officers, voter issues, supplies and equipment, and interacts with the Registrar s Office. The Assistant Chief assists the Chief in these duties and can step in for the Chief as needed. Second Assistant Chief Officers: Assists the Chief and Assistant Chief. Pollbook Officer Pollbook Officers confirm voters are in the right precinct and are eligible to vote. After a voter is completely checked in on the EPB, Pollbook Officers give voters voting permits or activator cards for the voting machines. Card Activator Officer The Card Activator Officer will program an activator card to be used by the voter to operate the voting machine. Voting Machine Officer Direct the voter to an available voting machine; offer directions for using the machine and answers questions. Once the voter has voted, collect the Activator Card and give the voter an I Voted sticker. Greeter Officer For larger elections a greeter should be posted inside the entrance to the polling place. The greeter will assure voters are in the correct precinct, provide voters with sample ballots, and ensure they have identification ready for the EPB table. Student Pages (High School Senior Government Students) During November Elections, Student Pages may be available. The Pages cannot operate the voting equipment or use the Pollbooks, but they can help direct voters and answer general questions. They can be used to greet voters as they arrive in the polling place. Pages may: o help with setting up the polling place and cleaning up after the election. o use street file information to verify precincts (especially after redistricting). o distribute sample ballots and I Voted stickers. Poll Watchers Authorized Representatives Authorized Representatives must present a letter or authorization signed by a candidate or party chairman in order to stay inside the polling place. There are specific rules which apply to an Authorized Representative. Bystanders After the polls close, the Chief can announce that Bystanders may be allowed into the polling place to witness the counting of votes. Any bystanders will complete a Bystander form and must agree to remain inside the polling place until the process is complete. 38

39 POLLBOOK OFFICER The Electronic Pollbook (EPB) is the official record of registered voters in the precinct. Absentee Ballot Applicant List (AB List, given to the Chief Officer with supplies) is a record of voters issued absentee ballots before Election Day. Before the polls open, verify that all names on this list are marked as AB in the Electronic Pollbook. BASIC PROCEDURES TO PROCESS VOTERS All voters are required to show a valid ID and meet certain requirements to be eligible to vote. (If the voter does not have acceptable ID they must vote a Provisional Ballot.) The voter must reside, and be registered to vote in your precinct. The voter must present a valid ID. The voter must state his/her full legal name and residence address. The Pollbook Officer asks for ID and repeats full name and address back to voter. (The address on the ID, DOES NOT have to match the pollbook, but the address the voter states DOES have to match the pollbook.) The voter s name is located in the EPB. The voter is checked in. Once the voter is completely checked in, the Officer hands the correct voting permit to the voter. CHIEF FUNCTIONS: Processing Special Situations If the voter is not found in the EPB: [Follow What-If # 9-12] o Ask the voter if they recently changed their name o o o Search for the voter using the first name only,first name Search for the voter in the ALL/ADVANCED SEARCH (They may be registered in a different precinct) If the voter can still not be found, call the main office. The voter does not have a valid ID: o The voter may leave the precinct to obtain an ID o The voter must vote a Provisional Ballot Change of Address OR Name [Follow What-If #4-5] o Have voter complete the Virginia Voter Registration Application o Place completed Applications in Envelope #8 Voter s Name Marked as Already Having Voted [Follow What-If #14] o Ask voter for ID; VOTER MUST SHOW ID, Compare ID with information on Pollbook o Voter must vote a Provisional Ballot o Explain on Statement of Results ELECTION DAY FLAGS: (The Chief will perform these) IF... Voter votes outside the polls... Voter is required to sign the Affirmation of Identity statement... Voter is required to vote a paper ballot because of an emergency. (voting machines are inoperable) SELECT ELECTION DAY FLAG Click OP Click S Click P 39

40 Electronic Poll Book Voter Messages updated9/18/13 Voter Message EPB Officer s Action Chief s Action Voter is Registered and Eligible! N/A Check them in! If voter has ID from HAVA list check in normally. If no HAVA ID Send to Chief! Follow Condensed What-Ifs? #1&2 for ID requirements. Without HAVA ID they vote provisionally. Voter was issued an Absentee ballot. Send to Chief! Allow voter to vote provisionally; if they bring their spoiled ballot allow them to vote on machine. Voter s Absentee vote was already counted. Send to Chief! Voter s Absentee ballot was already received. Send to Chief! Explain they have already cast a ballot, call office if needed. Explain they have already voted, call office if needed. 40 Voter Requires Affirmation of Eligibility after Address Confirmation Send to Chief! Voter was previously registered as an overseas voter Send to Chief! Voter was previously registered overseas for federal elections Send to Chief! Voter approved to register at P.O. Box. Check in normally. Voter was previously checked in. Send to Chief! Voter is Registered in Another Precinct! Send to Chief! Follow Condensed What-Ifs? 3-7. Voter Must complete Affirmation of Eligibility form. Voter must complete new VRA; Follow Condensed What-Ifs? 3-7 if they have also moved. Voter must complete new VRA; Follow Condensed What-Ifs? 3-7 if they have also moved. If eligible Votes Federal Only Ballot. N/A Follow Condensed What-If 14. Voter must vote Provisional Ballot Inform them of where they are Eligible to Vote, call office if needed.

41 CARD ACTIVATOR OFFICER To be able to issue correct ballots, the Card Activator Officer must be familiar with the type of voting permits and ballot styles. EQUIPMENT Card Activator Unit (Programmable) Voter Cards Basket To Hold Voter Cards Voting Permits (from voters) The voter is handed a Voting Permit after check in at the pollbook table is complete. The voter brings the permit to the Card Activator Officer. Using the Activator, the Officer programs a voter card based on the type of permit given to him by the voter. PROCEDURES After receiving the Voting Permit from the voter, activate a Voter Card as follows: Insert a voter card into the top slot of the activator with the arrow on the card pointed down Press the card down until it clicks into place The Card Activator LCD message: Enter Ballot Code Press the designated number on the Activator keypad that matches the Voting Permit. When multiple ballots are required for an election, the Card Activator legend will match the Voting Permits. LCD Message: OK? Press YES LOOK before pressing YES: Verify the correct Code was selected before pressing YES If the wrong code is displayed, then hit NO or EJECT and start again. Message: Activate Card Now? Press YES AGAIN The card will eject. [Card is now activated with voter s ballot] Hand the activated (voter) card to voter Send voter to a Machine Officer NOTE: Card becomes inactivate after the voter has cast his ballot. Card also deactivates after 30 minutes of non-use. The Voting Machine Officer recycles used cards back to Card Activator Officer and voting permits back to Pollbook Officer. If a voter claims that the Voter Card will not work, or that the ballot is wrong, check the status of the Voter Card before issuing the voter a new card. See Activator Instructions. Insert the questionable Voter Card into the Card Activator as if programming a new card. Press the STATUS button and the LCD display will indicate which ballot was programmed on the card and the time that the last vote was cast. Verify the current time and report the status to the Chief for a determination of whether or not to issue a new Voter Card to this voter. 41

42 VOTING MACHINE OFFICER Equipment and materials Sample Machine Ballots Voting Machine Screen Shots Voting machines (position all voting machines so that the screen cannot be seen by Officers or other voters). EDGE Voting Machine Manual Unsharpened Pencils I Voted Stickers Voters are permitted to take sample ballot guides and campaign material with them into the voting booth. Minor children age 15 or younger may accompany parent inside voting booth. 1. Direct Voter to next available machine. Remind voters that they may ask an officer of election for instructions on how to use the equipment at any time. 2. Instruct voter to insert card with arrow facing up into yellow slot as far as it will go. If using manual activation (no card activator), collect voting permit from voter. Activate ballot for voter by pressing yellow button in back of machine (see Voting Machine Manual). 3. Remind voters that they may ask for assistance at any time, but must complete Request for Assistance form if the person providing assistance will see the official ballot choice. See What-If Problems 15 and Remind voters to confirm choices and to press Cast Ballot box to ensure vote is cast. 5. If voters ask about write-in votes, tell them to touch the write-in button selection and a soft keyboard will appear on the screen which is used to type in the write-in candidate s name. (see Voting Machine Manual) 6. Stand near the voting machine to be readily available to assist voters, but do not invade their privacy. 7. Collect voter card, issue an I Voted sticker. Recycle voter cards/voting permits. 8. As soon as voter leaves machine, verify that the vote was cast. If the voter s ballot was not cast and the voter has walked away, try to locate voter to come back to the machine to complete casting his ballot. Only the voter may cast his own ballot. If he cannot be located, call the Chief Officer and do not allow anyone to use the machine until the Chief has noted the uncast ballot. The Chief Officer and another officer (preferably of the other political party) together will cancel the ballot by ejecting activator card (turn machine power off, then back on) and write up the situation on the SOR, Part C- 2 and Part F. (see Voting Machine Manual) 9. Remove any extraneous materials. 10. Clean and Calibrate screens every two hours or as needed.(see Voting Machine Manual) 42

43 Activator Card errors are addressed in Voting Machine Manual Appendix G. These two problems have been the most common: VOTER CARD INVALID If a voter attempts to reinsert a voter card after casting his ballot, or if the voter inserts a card which has expired, a red message will appear on the screen stating the card is invalid. To remove the card, the Election Official, not the voter, steps to the rear of the Edge and presses the yellow Activate button. This will eject the used voter card. Use Card Activator to determine status of card and have Chief decide if the voter receives another Activator Card (see Voting Machine Manual, Appendix G, page 5). VOTE SAVE ERROR 1 The Activator Card may need to be cleaned. Rub the back of the card on your clothing and retry the card. If this does not work, give the voter a new card. If Voter Requests Assistance in Voting Instructions inside voting machine Direct the voter s attention to the instructions on the privacy flaps of the voting machine (one side in English and the other in Spanish). If a voter requests further instruction on using the voting equipment: two officers, from different political parties if possible, may enter the booth with voter. Explain to the voter how to use the voting equipment. (may use sample ballot to do so) Do not, in any manner, indicate how the voter should vote; leave the booth so the voter may vote in secret. ( ) If voter requires assistance voting the ballot: (Handled by Chief Officer See What-If # 15) ( ) Ask voter and assistant to complete a Request for Assistance Form. An officer of election may be the assistant if requested. If voter is blind, follow the special instructions on the bottom of Request for Assistance form. o Voter may also be assisted in completing the Affirmation of Identity statement, if requested Blind Voter [See What-If # 16] If assistance is requested, the blind voter is NOT required to sign the Request for Assistance form. The person assisting the blind voter IS required to sign form Voter Unable to Sign [See What-If # 15] Write on voter s signature line (Section A) Voter Unable to Sign; then print voter s name; have assistant sign and print name and address in section B 43

44 SWITCHING THE EDGE TO MANUAL ACTIVATION If the Card Activator becomes inoperative, immediately call the office and speak with Diana ( ) or Doug ( ). Please review the Voting Machine Manual, Appendix G which details the most common problems you will encounter with the voting machines and card activator. Switch the EDGE Voting Machines to manual activation by doing the following: 1. Press and hold the YELLOW activate button on the rear of the EDGE. 2. Release the button when it beeps (after 5 seconds) and immediately depress it again. The machine will beep again in about 5 seconds. 3. Release the button. Change to Manual Activation? message will appear on the display screen. 4. Touch the YES button. A button will appear on the display screen in the lower right corner of the screen that reads, RESUME VOTING. 5. Touch the RESUME VOTING button. The display screen will display the Waiting for Next Voter message. At this point, the EDGE is now in the manual activation mode and an Election Officer MUST tap the yellow button at the back of the EDGE to activate the machine for each voter (this action takes the place of the voter inserting the Voter Card). The Officer activates the EDGE by tapping the yellow button upon receiving a Voter Permit from the voter. If there is more than one ballot style on the machine, once the yellow button is pushed, there will be a choice of the different ballots on the display screen. Touch whichever box is correct, based upon the color and/or coding of the Voter Permit from the voter. The voter may now vote. The ballot screens will appear in the same sequence as they would have had an Activator Card been used. RETURNING THE EDGE TO AUTO ACTIVATION 1. Press and hold the YELLOW activate button on the rear of the EDGE until you hear a beep (5 seconds). 2. Immediately depress the button again (5 seconds) until you hear a second beep. Release the button. Change to Auto Activation? will appear on the display screen. 3. Touch the YES button. A button will appear on the display screen in the lower right corner of the screen that reads, RESUME VOTING. Touch the RESUME VOTING button. 4. The voter screen will return to the display, To Begin Voting Insert Voter Card Into Slot Below message. These instructions are included in Appendix G of the EDGE Voting Machine Manual, Chapter

45 Special Situations with Voters During the day there will be situations out of the ordinary: voting machines that don t respond, voters who walk away without pressing the CAST YOUR BALLOT button ( Fled Voter ), and an Outside Polls voter, for example. The Chief will handle all situations out of the ordinary. 1. Paper Ballots You will have to use paper ballots under the following circumstances: Outside Polls voter (#2 below). None of the voting machines is functioning; paper ballots will be used until the voting machines are accessible. Under emergency conditions (Chapter 2) you must move out of your polling place. The Governor extends voting hours past 7 pm; all voters coming into the polling place after 7 pm will vote Provisional Ballots on paper. Provisional Ballots (Chapter 8). 2. Outside Polls voter If a voter requests to vote from his vehicle because he is either disabled or 65 years of age or older: Chief Officer determines if the individual is a qualified voter in PWC. Preferably, the individual who came into the polling place to notify you about the OP voter will have brought the voter s identification. If not, look the individual up in the EPB based on the information the other individual has given. Write down his name, address, precinct and election districts. Take the following to the car: Correct Ballot Marking Device Outside Polls Envelope I Voted sticker Request for Assistance form, if needed (Provisional ballot for ID if needed) Procedures: Check the voter s identification. Verify that he is the same person whom you looked up in the Pollbook. Explain the voting procedure to the voter. Allow the voter to mark his ballot in private. (unless assistance is needed; then Request for Assistance form must be completed) Have the voter insert ballot into the Outside Polls Envelope. Write election district information on the envelope. Hand voter an I Voted sticker. Return Outside Polls Envelope to building and place in Ballot Bag. Process voter in EPB. (Don t forget to check OP Election Day Flag on voter s record) On Part F of the SOR write Voter No. voted outside the polls at (time). 45

46 3. Adjusting Height of Voting Machines The voting machines can be readjusted to accommodate voters in wheelchairs or those who cannot stand to vote. Refer to Voting Machine Manual, Appendix E. 4. Audio Voting The voting machines can accommodate visually-impaired voters so they can vote independently. Refer to Voting Machine Manual, Appendix B for more details. 5. Fled Voter If an Election Officer finds a Non-Cast ballot on the voting machine (a voter left without pressing the CAST BALLOT button) this is considered a Fled Voter. The Election Officer is not allowed to press the CAST BALLOT button, but must try to find the voter who did not complete the voting process. Also refer to Voting Machine Manual, Appendix C for more instructions. If the voter can be located, have the voter return to the voting machine and complete the ballot. ONLY THE VOTER CAN CAST HIS BALLOT If voter has vacated the polling place and cannot be located, the Chief or Assistant Chief and one other officer (preferably of a different political party) inspect the machine and CANCEL THE BALLOT by doing the following: o o Power voting machine off. Card will pop out. Wait a few seconds, power machine back on. Chief Officer documents on Statement of Results (SOR) in Part F Explanations. At end of day, these voters are recorded in Part C-2 of SOR. 46

47 Officers of Election Qualified Voters offering to vote and persons assisting them at their request A law change (effective 7/2009) allows a person who approaches or enters the polling place for the purpose of voting to wear a shirt, hat, or other apparel, or a sticker or button attached to his apparel, on which a candidate's name or a political slogan appears. [see (K)] Candidates may enter to vote or visit (but not to campaign) for no longer than ten (10) minutes per day per polling place Minors age 15 or younger accompanying a parent (may also enter voting booth with parent) Any member or authorized representative of the Electoral Board Any member or authorized representative of the State Board of Elections Any authorized party representative (See below for details) Any authorized candidate representative (See below for details) Voting equipment custodians News media representatives [see (J)] for permitted activities and limitations) Neutral observers or others as authorized in writing by Electoral Board [see (I)] High school election pages PERSONS ALLOWED INSIDE POLLING PLACE Minors voting in a simulated election [see (G)] ACTIVITIES PROHIBITED INSIDE POLLING PLACE CAMPAIGNING is NOT permitted by anyone inside the polling place No person may give, tender, or exhibit any ballot, ticket, or other campaign material to any person No person may solicit or in any manner attempt to influence any person in casting his vote See description of new law allowing voters inside/approaching polling place to wear candidate or political apparel/stickers/buttons, under "Qualified Voters" above) No one may hinder or delay any Officer of Election or Voter Neutral observers [ (J)] and candidate or party authorized representatives [ (C)] are prohibited from assisting voters with voting, or wearing any indication that they are authorized to assist voters either inside the polling place or within 40 feet of any entrance to the polling place (law change, effective 7/2009) AUTHORIZED REPRESENTATIVES (REP) ( (C)) See Dos and Don ts of Campaigners and Authorized Representatives (see Election Laws ) 47

48 NOTES: 48

49 CLOSING PROCEDURES The Chief goes outside at 7 pm and announces The Polls are Closed. If there are no voters waiting in line, close and lock the doors. If there are voters waiting, send an election officer to the end of the line with a clipboard to write each person s name; start with the last person in line working toward the Pollbook table. Only those voters whose names are on the list are allowed to vote on the machines after 7 pm. After all the voters in the polling place have voted, begin closing the polling place. DO NOT start tabulating results while there are still voters in the precinct. Card activator Closing the Card Activator, EPBs, and Voting Machines. VERY IMPORTANT: Turn the machine off by pushing O on rear rocker switch. The Green Ready light will disappear, but the Red light will remain on until you unplug the power cord. NOTE: When you remove the power cord, if the Green light remains on, the rocker switch is in the wrong position. MAKE SURE THE GREEN LIGHT IS OFF. Unplug Activator from AC power source and disconnect power cord from Activator. Place Activator, Cord, Activator Cards and White Basket in the carrying case. Store in the cage. Electronic Pollbooks Follow the EPB Manual to properly export the pollbook and shut down the units. Voting Machines Follow the Voting Machine Manual to print results reports from each machine and successfully consolidate the election results. 49

50 Envelope Packing Checklist ENVELOPE NUMBER CONTENTS SIGNING AND SEALING REQUIREMENTS ENVELOPE #1A * IF THERE IS PROVISIONAL BALLOTING DURING VOTING HOURS: PUT PROVISIONAL BALLOTS CAST DURING NORMAL VOTING HOURS IN SEALED PROVISIONAL ENVELOPE-1A CORRESPONDING INDIVIDUAL BALLOT LOGS ARE TO BE ATTACHED TO THIS ENVELOPE. CERTIFICATION OF OFFICERS: ENTER NUMBER OF ENVELOPES ENCLOSED SIGN CERTIFICATION (2 OFFICERS) SIGN AND DATE LABEL (2 OFFICERS) SEAL WITH LABEL **IF NO PROVISIONAL VOTES CAST DURING NORMAL VOTING HOURS COMPLETE THE BLUE CERTIFICATION SHEET SHOWING NO PROVISIONAL BALLOTS CAST DO NOT SIGN 1A ENVELOPE SIGN CERTIFICATION SHEET (2 OFFICERS) NO SEAL REQUIRED ENVELOPE #1B* USE ONLY FOR EXTENDED HOURS PROVISIONAL BALLOT(S) CAST AFTER NORMAL VOTING HOURS DUE TO A COURT ORDER EXTENDING POLLING HOURS FOR VOTING ONLY CERTIFY ENVELOPE #1B IF HOURS EXTENDED BY COURT ORDER: SEAL WITH SIGNED AND DATED LABEL IF HOURS EXTENDED BY COURT ORDER ENVELOPE #2 OATH OF OFFICER FORM STATEMENT OF RESULTS [TWO IDENTICAL COPIES] WITH ATTACHED CONSOLIDATION, RESULTS & ZERO TAPES AND SUMMARY SCREEN REPORT ELECTION NIGHT CALL-IN SHEET ALL BALLOT WORKSHEETS EPB THUMB DRIVES IN THEIR OWN ENVELOPE SIGN AND DATE LABEL (2 OFFICERS) SEAL WITH LABEL ENVELOPE #2 A YELLOW PRINTED RETURN SHEET WITH CONSOLIDATION, RESULTS AND ZERO TAPES ATTACHED SIGN AND DATE LABEL (2 OFFICERS) SEAL WITH LABEL ENVELOPE #3 COUNTED PAPER BALLOTS COUNTED PAPER BALLOTS WITH WRITE-INS SIGN AND DATE LABEL (ALL OFFICERS) SEAL WITH LABEL IF NO BALLOTS, ONLY SIGN CERTIFICATION SHEET ENVELOPE #4 SPOILED BALLOTS VOID BALLOTS SIGN AND DATE LABEL (2 OFFICERS) SEAL WITH LABEL ONLY IF ENV. 4 USED ENVELOPE #5 USED Outside Polls Envelopes (the voted ballots have been removed and are in Env. #3) SIGN AND DATE LABEL (2 OFFICERS) SEAL WITH LABEL ONLY IF ENV. 5 USED ENVELOPE #6 UNUSED PAPER BALLOTS SIGN AND DATE LABEL (2 OFFICERS) [SIGN EVEN IF NONE ] SEAL WITH LABEL 50

51 ENVELOPE #7 EACH EDGE MACHINE S RESULTS CARTRIDGE CONSOLIDATION CARTRIDGE USED MACHINE SEALS CAGE KEY ENVELOPE WITH UNUSED SEALS AND CAGE KEY CUT BALLOT BAG TIES SIGN AND DATE LABEL (2 OFFICERS) SEAL WITH LABEL No Seal or Signature required for the following: ENVELOPE NUMBER CONTENTS SEALING AND SIGNING REQUIREMENTS ENVELOPE #8 ENVELOPE #9 ANY / ALL COMPLETED / USED FORMS INCLUDING: COMPENSATION FORM CORRESPONDENCE o o o o o o o o o o ELECTION OFFICER APPLICATION FORM TELEPHONE LOG SIGNATURE VERIFICATION FORM USED VOTER REGISTRATION APPLICATIONS DEATH NOTICE / COMMENT FORM USED REQUEST FOR ASSISTANCE FORMS USED AFFIRMATION OF ELIGIBILITY FORMS ELECTION DAY COMPLAINT FORM INCIDENT REPORT USED POLL WATCHER AFFIDAVIT FORM VIRGINIA ELECTION LAWS (FOUND IN BROWN ACCORDION FOLDER) NO SEAL REQUIRED NO SEAL REQUIRED ENVELOPE #10 OFFICER OF ELECTION NAME BADGES AND HOLDERS (FOUND IN BROWN ACCORDION FOLDER) NO SEAL REQUIRED NOTE: ENVELOPES 1 THROUGH 8 ARE RETURNED TO VOTER REGISTRATION IN THE BLUE GIANT BAG. 51

52 Review this checklist BEFORE leaving the precinct. Item Description Ballot Box-Provisional Ballots Each INDIVIDUAL Provisional Ballot sealed in its own green envelope and fully documented (unopened) All Provisional Ballots (in small green envelopes) sealed in large green Envelope #1A which is then signed on back by TWO officials. Provisional Ballot Logs and Voter Sheets are in their special envelope and stapled to the back of Envelope 1A. Ballot Box -- Hand Counted Ballots Ballot Box emptied/verified empty All outside polls envelopes or any other paper ballots that are not provisional are opened and tallied on the Paper Ballot Worksheet. Worksheet is given to SOR officer. Counted Ballots are placed in Envelope #3. Used OP envelopes are placed in Envelope #5. Oath of Officer Verify all signatures have been obtained from each Officer. Place in Envelope #2. Statement of Results (SOR) #1 All entries complete and verified for mathematical errors Signed by ALL Election Officers The Consolidation tape and result tapes and zero tape for EACH machine attached (tapes are signed by at least 2 Officers.) Place in Envelope #2 Statement of Results (SOR) #2 Identical to SOR #1 including all tapes attached and signed Signed by All Election Officers Place in Envelope #2 Write-In Certification Sheet (THIS IS PART OF THE SOR) 2 Copies Write-in names obtained from COUNTED PAPER BALLOTS only. (Write-in candidates are not permitted in Primary Elections.) Attach one copy to SOR #1 and one to SOR #2 Yellow Printed Return Sheet Signed by All Election Officers Zero Tapes, Results Tapes, and Consolidation Tape attached Place in Envelope #2A 52

53 Election Night Returns Fill out Polling Place Call-in Sheet from figures on SOR Call in results to office: press 8 Place in Envelope #2 Results Cartridges, Seals and Cage Key Put ALL machine cartridges (results and consolidation), used seals, unused seals, cage key into Envelope #7 Packing Envelopes Checklist Make sure all items are packed in accordance with the Election Day Guide and Officer s Manual Signs All Outside Signs taken down (Candidate reps are to remove party signs) All Inside Signs taken down All tape removed from reusable signs Reusable signs packed for return EDGE Voting Machines Close down properly, stow in cage Laptops/Electronic Pollbooks/Card Activator Close down properly, put in cage All EPB thumb drives go in their own envelope which is then placed in Envelope #2 Voting Area Cleaned Organized THANK YOU FOR YOUR SERVICE AND GOOD NIGHT! 53

54 NOTES: 54

55 Statement of Results (SOR) After closing, two teams will separately complete each copy (2) of the SOR. Directions for Completing Sample SOR Ascertainment Checklist Call-In Sheet 55

56 DIRECTIONS FOR COMPLETING THE STATEMENT OF RESULTS FOR SPLIT PRECINCTS November 5, 2013 GENERAL ELECTION Parts A through G must be done in ink. The Worksheets W, X and Y may be done in pencil. PART A-1 PAPER BALLOTS (Use for OP voters; when all machines are inoperable; for provisional voters before polls close; or when polling hours are extended by order of the court.) A1. Record the number of Paper Ballots received from the Electoral Board before the polls open. There will be separate packets for each Congressional District. A2. Record, by Congressional District, any additional Paper Ballots delivered to the precinct during the day. If none are delivered, enter 0. A3. If you have to have more ballots copied because you ran out, that number goes here. Record by Congressional District. If none, write 0. A4. Total the columns for the 3 types of ballots for each Congressional District; sum these totals and enter in the Total for A4 column which designates how many paper ballots your precinct received. A5. Record the remaining Paper Ballots (that were not issued to voters) by Congressional District. A6. Record, by Congressional District, the count of Spoiled or Voided emergency paper ballots that were placed in Envelope #4. (These should be described on the SORs.) These are NOT the absentee ballots returned by voters. If none, write 0. A7. Record, by Congressional District, the number of ballots cast as Provisional votes placed in the Green Envelope #1A. If none, write 0. A8. Record, by Congressional District, the number of ballots cast as Provisional votes and placed in Envelope #1B because the voting time was extended by court order. If none, write 0. A9. Record, by Congressional District, the number of ballots cast Outside the poll as a regular ballot. A10. Record, by Congressional District, the number of ballots cast Inside the poll as a regular ballot. A11. Total the columns, by Congressional District, that show how the ballots were allocated. The sum of the columns should equal the Total in A4. PART B CERTIFICATION BY OFFICERS Place a zero in all empty boxes. B1. Verify the Voting Machine Serial Numbers already printed on the SOR. Initial the EO box. B2. Verify the Red Seal Numbers already listed on the SOR. Initial the EO box. B4. Verify the Protective Counter Numbers already listed on the SOR. Initial the EO box. IF THERE IS A DIFFERENCE BETWEEN ANY OF THE 3 ABOVE NUMBERS AND WHAT SHOWS ON ANY OF THE MACHINES, RECORD IT ON THE SORs. B3. Record the Protective Counter Number for each machine after the polls close. B5. Subtract Line B4 from Line B3 to find the total number of voters who voted on each machine. Sum these totals in the far right column. B6. Record the Public Counter Number for each machine after the polls close. B7. Record the Public Counter Number for each machine before the polls open. Initial the EO box. If this number is NOT ZERO on any machine, call the office immediately and record it on the SORs. B8. Subtract Line B7 from Line B6 to find the total number of voters who voted on each machine. Sum these totals in the far right column. Line B5 Total and Line B8 Total should be equal. B9. Record the Red Seal Number attached after the cartridges are removed from each EDGE. B10. These colors identify the laptops and the thumbdrives. B11. The number of voters on each laptop (pollbook) before the polls open (shown on each Summary Screen; should be 0). B12. The number of voters on each laptop (pollbook) after the polls close (as shown on each Summary Screen; these numbers should be identical). PART C-1 RECONCILIATION BETWEEN EPBS AND VOTING MACHINES C1. Record the Total Number of voters checked-in as listed on the EPB Summary Sheet. (Also from B-12) 56

57 C2. Record the number of ballots that were cancelled by the Chief Officer because the voter fled without casting his own ballot. If none, write 0. C3. Record the total number of Outside Polls paper ballots cast (from Line A10). Do NOT include provisional ballots. C4. Record the total number of Inside Polls paper ballots cast (from Line A11). Do NOT include provisional ballots. C5. Subtract (Line C2+Line C3+C4) from C1 to reconcile the Electronic Pollbook Count with the number of voters on the EDGE voting machines. C6. Record the number of voters who used the voting machines (from B5 and/or B8). If C5 and C6 differ, provide an explanation on Part F. PART E TOTAL VOTERS PRESENTING THEMSELVES TO VOTE AT THIS PRECINCT E1. Record Public Counter Number from Consolidation tape or the Sum of Public Counter Numbers from Results Tapes. (B8 or W1) by Congressional District. E2. Record Paper Ballots cast Outside Polls (C3) by Congressional District. E3. Record Paper Ballots cast Inside Polls (C4) by Congressional District. E4. Record the number of Fled Voters (C2) by Congressional District. E5. Record the sum of the column as Total Voters by Congressional District. E6. Record the Total number of voters who came to the precinct to vote. PART D VOTES CAST FOR EACH CANDIDATE *** Consolidate all the voting machines. Record votes by CD on separate sheets.*** D1. From the Consolidation Tape, copy the vote totals for each candidate by Congressional District. Add individual totals in last column. OR Add the totals from W1 and W2 from the Results Tapes. D2. From your Paper Ballot Worksheet (Part X of SOR), record the number of votes for each candidate by Congressional District. Total these in the Total Vote column by candidate race. If none, write 0. D3. Sum the total candidate votes in D1 and D2 for Total Votes Cast in D3. PART W WORKSHEET FOR MANUAL CONSOLIDATION OF VOTE TOTALS Use these sheets only if Consolidation is unsuccessful. If unused, draw a line in ink across the table from lower left to upper right and write unused above the line. When recording, 3 EOs will be involved: one for each Worksheet (from SOR 1 and SOR 2) and another as a reader of the numbers. The agreement of all 3 is required. If they do not agree, the CO will be required to make the decision. W1. On the Manual Consolidation sheet for each Congressional District, record the Public Counter Number from each Results Tape. Total that column and record the number on Part E, Line E1. W1. Record totals from Results Tapes for each race. Total the votes, by Congressional District, and transfer to Part D1 in appropriate race. W2. Record totals from Results Tapes for each race. Total the votes, by Congressional District, and transfer to Part D1 in appropriate race. PART X PAPER BALLOT TALLY WORKSHEET Use this worksheet only if there are paper ballots to be counted. Provisional Ballots are NOT counted in the precinct on election night. If there are no paper ballots, draw a line in ink across the table from lower left to upper right and and write unused above the line. Follow these directions even if there is only one paper ballot. Count the envelopes which contain paper ballots. Open the first envelope. Record a Number 1 (#1) on the ballot. Read out the votes cast on that ballot. Each EO for the 2 SORs will record each vote in the correct column for that ballot on Line Number 1. Turn the ballot and envelope over in separate piles on the table. Open the next ballot and 57

58 number it as #2. Repeat the process. Do this until all the votes on the paper ballots have been recorded. If there is a question about the validity of the paper ballot tally, the count can be repeated in the same manner because the number on the ballot will be the same as the line number on the Tally Sheet. Total the rows and columns by Congressional District. The grand total of all the columns should equal the grand total of all the rows. Enter the totals for each candidate on Line D2 of Part D for each Congressional District. If there is an overvote for an office, none of the votes for that one office count; if the other votes for offices are valid, these would count. Only the overvoted office would not count. After you have recorded the votes on the paper ballots, if there are blank lines remaining, draw a large X through these unused lines. PART F EXPLANATION OF DISCREPANCIES Document and describe all irregularities that occur during the voting process on the carbon pack set for Part F of the SOR. You only have to write these comments once. If there are NO discrepancies, write NONE on the carbon set and place whole set in Envelope 2 with the SORs. Please return other unused carbon sets in the Number 8 Envelope. The WHITE sheet is returned to the office in Envelope 8. The PINK sheet is attached to SOR-1. The YELLOW sheet is attached to SOR-2. PART G CERTIFICATION SECTION The Certification is signed by all Officers of Election who worked in the precinct. All Officers MUST SIGN before leaving the polling place. The Chief Officer signs on the first line; the Assistant Chief Officer signs on the second line; and the rest of the EOs sign in the order in which they have been signing the other documents. There is now a box to enter the finish time for the precinct (beneath the signatures). If a Special Assistant assists you in closing, he or she must sign on the specified line. If you have a voting machine that is closed and results are taken off by a Technician before 7:00 pm, there is a box to mark with an X. In the next box down, please mark with an X if the EPBs were closed with a password and the EPB Summary Report is signed and properly attached to the SOR. The large box below the above box is for Electoral Board use-only during Ascertainment. THANKS FOR ALL YOUR HARD WORK!!! 58

59 PART A -- PAPER BALLOTS RECEIVED (CURBSIDE, PROVISIONAL & EMERGENCY) 1 st CD HD TH CD HD 13 TOTAL BALLOTS REC D TOTAL BALLOTS ATTACH SET OF TAPES HERE PRECINCT: STADIUM PART A STATEMENT OF RESULTS (SOR) FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS COUNTY: PRINCE WILLIAM 1 ST CONG. DIST. HD 51 ELECTION TYPE: GENERAL ELECTION NOVEMBER 5, TH CONG. DIST. HD 13 A1 Ballots Received With Supplies A2 Ballots Received After Polls Open A3 Ballots Reproduced While Polls Open (Provide explanation in Part F) Total for A5: A4 Total Paper Ballots Received --- = 59 PART A -- PAPER BALLOTS HOW USED (CURBSIDE, PROVISIONAL & EMERGENCY) A5 Unused Ballots Remaining at End of Day A6 A7 A8 A9 A10 A11 SAMPLE Ballots Spoiled or Voided Placed in Envelope 4 (Does NOT include any spoiled ballots brought in and left by voters) Used as Provisional Ballots (Number Ballots Placed in Envelope 1A) Used as Provisional Ballots if Hours Extended by Court (Number Ballots Placed in Envelope 1B) Paper Ballots Cast Outside the Polls (NOT as Provisional Ballots) Paper Ballots Cast Inside the Polls (NOT as Provisional Ballots) Total Paper Ballots Accounted For at End of Day (Sum of A5 thru A10 Should Equal A4 Total) = DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS REC D Total for A12:

60 RETURN IN ENVELOPE 2 60 PART B STATEMENT OF RESULTS (SOR) FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS COUNTY: PRINCE WILLIAM 1 ST CONG. DIST. HD 51 ELECTION TYPE: GENERAL ELECTION 10 TH CONG. DIST. HD 13 ELECTION DATE: NOVEMBER 5, 2013 Certification of Numbers B1 Voting Machine Serial Numbers * B2 Red Seal number Before polls open * *EO INITIALS PROTECTIVE COUNTER NUMBERS (EO INITIAL WHERE * INDICATED) B3 On Machine After polls close B4 On Machine Before polls open * B5 Protective Counter Difference (must equal B8) = B3 minus B4 PUBLIC COUNTER NUMBERS (EO INITIAL WHERE * INDICATED) MACHINE A MACHINE B MACHINE C MACHINE D MACHINE E MACHINE F MACHINE G B6 On Machine After polls close TOTAL B7 B8 On Machine Before polls open If not zero, call office immediately Public Counter Difference (must equal B5) = B6 minus B7 B9 Red seal number After polls close Electronic Pollbook OPEN and CLOSE Numbers (from Summary Screen) * ZERO ZERO ZERO ZERO ZERO ZERO ZERO TOTALS TOTAL VOTING ON VOTING MACHINES: SUM COL. A-G VOTING ON VOTING MACHINES: SUM COL. A - G B10 EPBs Color Code RED YELLOW BLUE GREEN IF ALL ARE NOT AT ZERO AT OPENING & DO NOT B11 Check-In Totals Before Polls Open SAMPLE SYNC, CALL THE OFFICE. ALL EPBS MUST BE EQUAL IF USED FOR CHECKING IN VOTERS. B12 Check-In Totals After Polls Close * COLUMN FOR EO INITIALS ONCE THE NUMBERS HAVE BEEN VERIFIED PLACE A ZERO IN ALL EMPTY BOXES Rev 9/11/2013 dcd

61 RETURN IN ENVELOPE 2 61 PART C STATEMENT OF RESULTS (SOR) DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS COUNTY: PRINCE WILLIAM 1 ST CONG. DIST. HD 51 ELECTION TYPE: GENERAL ELECTION 10 TH CONG. DIST. HD 13 ELECTION DATE: NOVEMBER 5, 2013 PART C: RECONCILIATION BETWEEN EPB AND VOTING MACHINES Electronic Pollbook Count vs. Voting Machine Reconciliation C1 Enter Total Voters Checked in on EPBs From B12 C2 Total Cancelled Votes on VMs (Fled Voters) From Part F C3 Paper Ballots Cast O P (NOT Provisional Ballots) From A10 C4 Paper Ballots Cast Inside Poll (NOT Provisional Ballots) From A11 C5 Voters Checked in Less Those Not Voting on Machine C1 C2 C3 C4 = C6 Voters Using VMs (From B5 which equals B8) (If C5 and C6 differ, provide explanation on Part F) PART E: TOTAL VOTERS PART E -- TOTAL VOTERS (Should be the same as EPB Total) TOTAL E1 Public Counter on Consolidation Tape (B8 Total) OR Sum of Public Counter Nos. from Results Tapes (From W) E2 Paper Ballots Cast Outside Poll (From C3) E3 Paper Ballots Cast Inside Poll (From C4) (+) (-) (-) (-) SAMPLE 1 st 10 th E4 Number of Fled Voters (From C2) E5 TOTAL VOTERS in 1 st and 10 th (E1 + E2 + E3+ E4) E6 GRAND TOTAL VOTERS 1 st and 10 th from E5 PLACE A ZERO IN ALL EMPTY BOXES Rev 9/11/2013 dcd

62 TOTAL VOTES CAST PART D STATEMENT OF RESULTS (SOR) FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS COUNTY: PRINCE WILLIAM 1 ST CONG. DIST. HD 51 ELECTION TYPE: GENERAL ELECTION 10 TH CONG. DIST. HD 13 ELECTION DATE: NOVEMBER 5, 2013 RETURN IN ENVELOPE 2 62 PART D. VOTE TOTALS FOR 1 ST CONGRESSIONAL DISTRICT PART D Votes Cast SOR FOR SUCCESSFUL CONSOLIDATION D1 D2 OFFICES 1 ST CONGRESSIONAL DISTRICT CANDIDATES TERRY R. MCAULIFFE (D) Results from Consolidation Tape OR Transferred from Results Tapes on Part W Results from Paper Ballot Worksheet -- Part X D3 TOTAL VOTES CAST (D1 + D2) GOVERNOR LT. GOVERNOR KEN T. CUCCINELLI II (R) ROBERT C. SARVIS (L) WRITE INS TOTAL VOTES CAST RALPH S. NORTHAM (D) SAMPLE E. W. JACKSON (R) WRITE INS

63 RETURN IN ENVELOPE 2 63 PART D STATEMENT OF RESULTS (SOR) FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS COUNTY: PRINCE WILLIAM 1 ST CONG. DIST. HD 51 ELECTION TYPE: GENERAL ELECTION 10 TH CONG. DIST. HD 31 ELECTION DATE: NOVEMBER 5, 2013 PART D. VOTE TOTALS FOR 1 ST CONGRESSIONAL DISTRICT PART D Votes Cast SOR FOR SUCCESSFUL CONSOLIDATION OFFICES 1 ST CONGRESSIONAL DISTRICT D1 D2 CANDIDATES Results from Consolidation Tape OR Transferred from Results Tapes on Part W Results from Paper Ballot Worksheet -- Part X D3 TOTAL VOTES CAST (D1 + D2) MARK R. HERRING (D) ATTORNEY GENERAL 51 ST HOUSE DISTRICT MARK D. TOTAL R. REED RICHARD L. WRITE OBENSHAIN VOTES HEDDLESTON ANDERSON INS (R) CAST (D) (R) SAMPLE WRITE INS TOTAL VOTES CAST

64 TOTAL VOTES CAST PART D STATEMENT OF RESULTS (SOR) FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS COUNTY: PRINCE WILLIAM 1 ST CONG. DIST. HD 51 ELECTION TYPE: GENERAL ELECTION 10 TH CONG. DIST. HD 13 ELECTION DATE: NOVEMBER 5, 2013 RETURN IN ENVELOPE 2 64 PART D. VOTE TOTALS FOR 10 TH CONGRESSIONAL DISTRICT PART D Votes Cast SOR FOR SUCCESSFUL CONSOLIDATION D1 D2 OFFICES 10 TH CONGRESSIONAL DISTRICT CANDIDATES TERRY R. MCAULIFFE (D) Results from Consolidation Tape OR Transferred from Results Tapes on Part W Results from Paper Ballot Worksheet -- Part X D3 TOTAL VOTES CAST (D1 + D2) GOVERNOR LT. GOVERNOR KEN T. CUCCINELLI II (R) ROBERT C. SARVIS (L) WRITE INS TOTAL VOTES CAST RALPH S. NORTHAM (D) SAMPLE E. W. JACKSON (R) WRITE INS

65 RETURN IN ENVELOPE 2 65 PART D STATEMENT OF RESULTS (SOR) FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS COUNTY: PRINCE WILLIAM 1 ST CONG. DIST. HD 51 ELECTION TYPE: GENERAL ELECTION 10 TH CONG. DIST. HD 13 ELECTION DATE: NOVEMBER 5, 2013 PART D. VOTE TOTALS FOR 10 TH CONGRESSIONAL DISTRICT PART D Votes Cast SOR FOR SUCCESSFUL CONSOLIDATION OFFICES 10 TH CONGRESSIONAL DISTRICT D1 D2 CANDIDATES Results from Consolidation Tape OR Transferred from Results Tapes on Part W Results from Paper Ballot Worksheet -- Part X D3 TOTAL VOTES CAST (D1 + D2) MARK R. HERRING (D) ATTORNEY GENERAL 13 TH HOUSE DISTRICT MARK D. OBENSHAIN (R) WRITE INS TOTAL VOTES CAST ATIF M. QARNI (D) ROBERT G. BOB MARSHALL (R) SAMPLE WRITE INS TOTAL VOTES CAST

66 PART W. STATEMENT OF RESULTS (SOR) Use only if Consolidation is UNSUCCESSFUL FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS RETURN IN ENVELOPE 2 66 WORKSHEET FOR MANUAL CONSOLIDATION OF VOTE TOTALS 1 ST CONGRESSIONAL DISTRICT NOVEMBER 5, 2013 GENERAL ELECTION PART W SOR Worksheet 1 ST CONGRESSIONAL DISTRICT CANDIDATES: Sorry your Consolidation failed. Enter votes from each of Results Tapes from Voting Machines. W1 Results from Vot Mach A Results from Vot Mach B Results from Vot Mach C Results from Vot Mach D Results from Vot Mach E Results from Vot Mach F Results from Vot Mach G Pub Ctr No. TERRY R. MCAULIFFE (D) GOVERNOR LT. GOVERNOR KEN T. CUCCINELLI II (R) ROBERT C. SARVIS (L) WRITE INS TOTAL VOTES CAST RALPH S. NORTHAM (D) SAMPLE E. W. JACKSON (R) WRITE INS TOTAL VOTES CAST W1 TOTAL VOTES * TRANSFER TO PART D * Put this total on Part E, Line E1, for 1 st Cong. Dist. if you were unable to Consolidate.

67 PART W. STATEMENT OF RESULTS (SOR) Use only if Consolidation is UNSUCCESSFUL FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS RETURN IN ENVELOPE 2 67 WORKSHEET FOR MANUAL CONSOLIDATION OF VOTE TOTALS 1 ST CONGRESSIONAL DISTRICT NOVEMBER 5, 2013 GENERAL ELECTION PART W SOR Worksheet 1 ST CONGRESSIONAL DISTRICT CANDIDATES: Sorry your Consolidation failed. Enter votes from each of Results Tapes from Voting Machines. W1 Results from Vot Mach A Results from Vot Mach B Results from Vot Mach C Results from Vot Mach D Results from Vot Mach E Results from Vot Mach F Results from Vot Mach G Pub Ctr No. MARK R. HERRING (D) ATTORNEY GENERAL 51 ST HOUSE DISTRICT DISTRICT MARK D. OBENSHAIN (R) WRITE INS TOTAL VOTES CAST R. REED HEDDLESTON (D) RICHARD L. ANDERSON (R) SAMPLE WRITE INS TOTAL VOTES CAST W1 TOTAL VOTES TRANSFER TO PART D

68 PART W. STATEMENT OF RESULTS (SOR) Use only if Consolidation is UNSUCCESSFUL FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS RETURN IN ENVELOPE 2 68 WORKSHEET FOR MANUAL CONSOLIDATION OF VOTE TOTALS 10 TH CONGRESSIONAL DISTRICT NOVEMBER 5, 2013 GENERAL ELECTION PART W SOR Worksheet 10 TH CONGRESSIONAL DISTRICT CANDIDATES: Sorry your Consolidation failed. Enter votes from each of Results Tapes from Voting Machines. W1 Results from Vot Mach A Results from Vot Mach B Results from Vot Mach C Results from Vot Mach D Results from Vot Mach E Results from Vot Mach F Results from Vot Mach G Pub Ctr No. TERRY R. MCAULIFFE (D) GOVERNOR LT. GOVERNOR KEN T. CUCHINELLI II (R) ROBERT C. SARVIS (L) WRITE INS TOTAL VOTES CAST RALPH S. NORTHAM (D) SAMPLE E. W. JACKSON (R) WRITE INS TOTAL VOTES CAST W1 TOTAL VOTES * TRANSFER TO PART D * Put this total on Part E, Line E1, for 10 TH Cong. Dist. if you were unable to Consolidate.

69 RETURN IN ENVELOPE 2 PART W. STATEMENT OF RESULTS (SOR) Use only if Consolidation is UNSUCCESSFUL FOR DIRECT RECORDING ELECTRONIC VOTING SYSTEMS USING ELECTRONIC POLLBOOKS 69 WORKSHEET FOR MANUAL CONSOLIDATION OF VOTE TOTALS 10 TH CONGRESSIONAL DISTRICT NOVEMBER 5, 2013 GENERAL ELECTION PART W SOR Worksheet 10 TH CONGRESSIONAL DISTRICT CANDIDATES: Sorry your Consolidation failed. Enter votes from each of Results Tapes from Voting Machines. W1 Results from Vot Mach A Results from Vot Mach B Results from Vot Mach C Results from Vot Mach D Results from Vot Mach E Results from Vot Mach F Pub Ctr No. MARK R. HERRING (D) ATTORNEY GENERAL 13 TH HOUSE DISTRICT DISTRICT MARK D. OBENSHAIN (R) WRITE INS TOTAL VOTES CAST ATIF M. QARNI (D) ROBERT G. BOB MARSHALL (R) SAMPLE WRITE INS TOTAL VOTES CAST Results from Vot Mach G W1 TOTAL VOTES TRANSFER TO PART D

70 RETURN IN ENVELOPE 2 70 STATEMENT OF RESULTS PRINCE WILLIAM COUNTY NOVEMBER 5, 2013 GENERAL ELECTION PART X. CONGRESSIONAL DISTRICT 1 PAPER BALLOT TALLY SHEET For any office that has an overvote, do not mark any candidate votes for that office Paper Ballot No Vote Totals TERRY R. MC AULIFFE (D) GOVERNOR LT. GOVERNOR KEN T. ROBERT C. TOTAL RALPH S. E. W. CUCCINELLI II SARVIS WRITE VOTES NORTHAM JACKSON (R) (L) INS CAST (D) (R) SAMPLE WRITE INS TOTAL VOTES CAST

71 RETURN IN ENVELOPE 2 STATEMENT OF RESULTS PRINCE WILLIAM COUNTY NOVEMBER 5, 2013 GENERAL ELECTION 71 PART X. CONGRESSIONAL DISTRICT 1 PAPER BALLOT TALLY SHEET For any office that has an overvote, do not mark any candidate votes for that office Paper Ballot No Vote Totals MARK R. HERRING (D) ATTORNEY GENERAL 51 ST HOUSE DISTRICT MARK D. TOTAL R. REED RICHARD L. OBENSHAIN WRITE VOTES HEDDLESTON ANDERSON WRITE (R) INS CAST (D) (R) INS SAMPLE TOTAL VOTES CAST

72 STATEMENT OF RESULTS PRINCE WILLIAM COUNTY NOVEMBER 5, 2013 GENERAL ELECTION RETURN IN ENVELOPE 2 PART X. CONGRESSIONAL DISTRICT 10 PAPER BALLOT TALLY SHEET For any office that has an overvote, do not mark any candidate votes for that office 72 Paper Ballot No Vote Totals TERRY R. MC AULIFFE (D) GOVERNOR LT. GOVERNOR KEN T. ROBERT C. TOTAL RALPH S. E. W. CUCCINELLI II SARVIS WRITE VOTES NORTHAM JACKSON (R) (L) INS CAST (D) (R) SAMPLE WRITE INS TOTAL VOTES CAST

73 STATEMENT OF RESULTS PRINCE WILLIAM COUNTY NOVEMBER 5, 2013 GENERAL ELECTION RETURN IN ENVELOPE 2 PART X. CONGRESSIONAL DISTRICT 10 PAPER BALLOT TALLY SHEET For any office that has an overvote, do not mark any candidate votes for that office 73 Paper Ballot No Vote Totals MARK R. HERRING (D) ATTORNEY GENERAL 13 TH HOUSE DISTRICT MARK D. TOTAL ATIF M. ROBERT G. OBENSHAIN WRITE VOTES QARNI BOB WRITE (R) INS CAST (D) MARSHALL INS (R) SAMPLE TOTAL VOTES CAST

74 74 G Officers of Election MUST Sign Precinct Number---> Certification of Results 1 Chief x 2 Assistant Chief x Precinct Name- -> County: Prince William NOVEMBER 5, 2013 GENERAL ELECTION By our signatures below, we hereby certify that the two (2) copies of the Statement of Results and attachments are a complete record of this election and that all information hereon is true and correct to the best of our ability. ALL OFFICERS MUST SIGN RETURN IN ENVELOPE 2 X -- if VM was closed and results obtained prior to 7PM by technician. Attached to SOR is the chain of custody privacy envelope. Add additional notes to Part F. X--indicates EPBs were closed with password and EPB Summary Report is signed and attached to SOR 3 2 nd Assistant Chief x Ascertainment Only 4 Officer x Comments 5 Officer x 6 Officer x 7 Officer x 8 Officer x Special EB Assistant in attendance at closing: SAMPLE Time EOs Dismissed pm End Time Special EB Assistant Results of Precinct Call Back

75 TABLE # PRECINCT PRINCE WILLIAM COUNTY, (SAMPLE FORM) CANVASS CHECKLIST This form is used after each election by the Electoral Board to verify paperwork accuracy. This form can be used by precinct Officers before they leave on Election night as a safeguard to ensure paperwork is correctly returned to the Registrar s Office. ENVELOPE #2 OK Incomplete Missing Corrected? Signature 1. Election Officer Oath check and compare signatures to officer list provided 2. Part G of SOR - Check and compare signatures to officer list provided 3. Line out any officers on list provided that did not sign Tapes 4. Edge tapes attached to Statement of Results and in order 5. Edge ZERO tape for each machine 6. Results tapes for each machine 7. Consolidation successful, tape attached 8. ALL tapes completed and signed by 2 officers 9. Number of votes on tapes agrees with SOR entries for each candidate Pollbook 10. a All thumb Drives in Envelope #2 b. 2 EPB Summary Sheets, one attached to each SOR c. Totals from Summary Sheet agree with the SOR d. Total on EPB matches Total on Machines + Paper Ballots e. Explanations for discrepancies listed on SOR Statement of Results (SOR) 11. Part A All entries complete 12. Part B All entries complete 13. Part C All entries complete and discrepancies noted in Part F 14. Part D All entries complete, totals added across and down 15. Part F Discrepancies, all necessary explanations given 16. Part E Completed 17. Complete and signed Both copies are identical 18. Verify total line E6 = Total Voted on Tally Sheet 19. Verify candidate totals = Tally Sheet Totals 20. Part W is complete (if there is no consolidation) 21. Part X is complete (if there were paper ballots) SAMPLE Item Explanation of any items checked as incomplete OR missing Fixed? Call Back? Training issues to be addressed Revised 9/25/

76 Nov. 5, 2013 General & Special Elections ELECTION NIGHT CALL-IN SHEET Precinct Name: Precinct Number: Return in SBE ENV #2 Congressional District(s): (circle) 1st 10th 11th Report time: 1st CD 10th CD 11th CD Total Voters (From SOR, Part E Line E-5) Provisional Votes AB'S: AB Never Received AB Lost AB Returned Damaged or Spoiled AB Returned Unused AB Marked Already Voted AB Poll Book AB Open Late NOT AB'S: No ID Poll Book Open Late Marked Already Voted Total Provisional Voters Outside Polls (from SOR Line A-10) Candidate 1st CD 10th CD 11th CD Terry McAuliffe Ken Cuccinelli Robert Sarvis Write In SAMPLE Candidate 1st CD 10th CD 11th CD Ralph Northam E.W. Jackson Write In Governor Lieutenant Governor Attorney General Candidate 1st CD 10th CD 11th CD Mark Herring Mark Obenshain Write In 76

77 Return in SBE ENV #2 House District 2 House District 13 Candidate CD 1 CD 11 Candidate CD 1 CD 10 Michael Futrell Mark Dudenhefer Write In Atif Qarni Bob Marshall Write In House District 31 House District 40 Candidate CD 1 CD 11 Candidate CD 10 Jeremy McPike Scott Lingamfelter Write In Jerry Foltz Tim Hugo Write In Candidate CD 1 Candidate CD 1 CD 10 CD 11 Richard Cabellos Jackson Hunter Miller Write In Reed Heddleston Richard Anderson Write In Candidate CD 1 CD 11 Candidate CD 10 Luke Torian Write In John Bell David Ramadan Write In Candidate CD 11 Candidate CD 11 Barry Dean Joseph McGuire, Jr. Write In House District 50 House District 52 Special Occoquan Town Council Steven Keen SAMPLE Were you able to consolidate your machines? YES NO Loree Williams Write In Did you close the pollbooks using the Chief's password? YES NO House District 51 House District 87 Special Woodbridge School Board Are you returning supplies tonight before 9 pm? YES NO If YES, give a working cell phone # If NO, supplies must be returned Wednesday before 11 am. Chief calling in: Results taken by: 77

78 NOTES: 78

79 Provisional Ballots Directions for Completing Provisional Flow Chart Provisional Log Sample Provisional Envelope Samples Provisional Notice Samples 79

80 NOTES: 80

81 PROVISIONAL BALLOT INSTRUCTIONS Determine the voter s eligibility to vote a Provisional Ballot 1. Reason 1: Voter is not on the pollbook and moved within Virginia after Nov. 6, Reason 2: Voter is not on the pollbook, moved & is qualified under the Moved Rules 3. Reason 3: Voter is voting after polls close because court order has extended hours 4. Reason 4: Absentee Ballot was issued for this voter 5. Reason 5: Voter is marked on pollbook as having already voted 6. Reason 6: Other** No ID: Voter has no ID No ID H: Voter has no valid HAVA ID (Mark an H on the envelope under the voter s signature) **If the voter is not eligible by means of the Moved Rules but insists on voting at your precinct, even though not eligible (moved too long ago/to different CD, etc.) allow him to vote a Provisional Ballot after completing a Voter Registration Application and an Affirmation of Eligibility, if so indicated in the EPB. Voter Information Sheet: (Chief) Complete the following information along the left margin: Voter s name as it appears on the EPB Precinct Number Congressional District Ballot (Full, Fed-Only, or Pres-Only). Check all reasons why this voter is casting a Provisional Ballot, Provide voter with any other form required (VRA or Affirmation of Eligibility). If another officer is handling the balloting, direct the voter to this officer (see the Provisional Officer directions below.) After the Voter Completes the Provisional Ballot: (Chief) Voter will return to you with a Provisional Vote envelope containing the voted ballot. Review the envelope: o Ensure it is complete o Administer the oath o Sign the envelope If voter is on the pollbook: o Check voter into the Pollbook as a Provisional Voter o If the pollbook indicates that this is a HAVA voter, check that an H has been clearly written on the envelope under the voter s signature Provide the voter with: o the Electoral Board s Provisional Meeting Notice, or o Instructions for submitting an ID to the Electoral Board Place the Provisional Vote envelope into the Ballot Bag Provisional 10/20/2012 2:51 PM 81

82 Voting the Ballot: (Provisional Officer) Voter will hand you a Provisional Ballot Voter Information Sheet from the Chief Verify the form is complete (the voter completes the block at the top of the form), If the voter wants to include more details to support his case, there is a section at the bottom of the form (NOTES:). If the Voter Information Sheet indicates that the voter must also complete an Affirmation of Eligibility or a Voter Registration Application, collect the completed form(s) and place in the manila Provisional Ballot Log Return Envelope with the Voter Information Sheet. Determine the appropriate Provisional Vote envelope for the voter s ballot. o Pale green envelope lists the first six reasons for voting provisionally. Check all reasons that apply (information on Voter Information Sheet) o Bright green envelope is only used if the provisional reason is only no ID (all other voters get the other envelope). If this voter is a first time HAVA voter, also write a large H on the envelope under the line for the voter s signature. o Write the precinct number and Congressional District on the front of the envelope. Find the correct paper ballot for this voter, matching the congressional district and full, federal or presidential-only ballot style. Hand both the ballot and the envelope to the voter and instruct him to: o Complete the front side of the envelope and sign and date the back; o Mark the ballot, place it inside the envelope, and seal it; o Take the voted ballot to the appropriate officer for placement in the Ballot Bag. Complete the Precinct Provisional Log, using the Voter Information Sheet. Place the Voter Information Sheet (with any completed forms) in the manila Provisional Ballot Log Envelope. Place completed Logs (containing sensitive information) in the manila Provisional Ballot Log Envelope, as well. At the end of the day: Any unused Provisional Supplies can be left in the envelopes in which you received them. All completed Voter Information Sheets and Provisional Ballot Logs will be placed in the manila Provisional Ballot Log Envelope (along with any other forms the voters completed). The voted ballots will be in the Ballot Bag. At the end of the day these ballots are not opened, but transferred to the SBE 1A envelope; and sealed and signed by two officers. Attach your manila Provisional Ballot Log Envelope to the SBE 1A, using a binder clip, rubber band, or paper clip (depending on how many forms/ballots you collect). Please don t staple the envelopes, and please DO NOT seal the manila Provisional Ballot Log Envelope inside the SBE 1A Envelope. Provisional 10/20/2012 2:51 PM 82

83 Election Day Work Flow for Provisionals Chief has determined that Voter will vote a Provisional Ballot. Voter has been given the Provisional Voter Information Sheet with voter's name, precinct number and ballot type completed by the Chief, checking all boxes that apply. If the Voter is voting Provisionally because of an address issue, the voter should also be given a Virginia Registration Application (VRA). If the voter must complete an Affirmation of Eligibility (AoE) the chief would provide that form to the voter. The voter is directed to the Provisional Officer. Voter first completes info sheet and any other paperwork given by the Chief including a VRA or Affirmation of Eligibility Voter completes both sides of provisional envelope and signs. Voter votes ballot and places it in the provisional ballot envelope and gives both to the Chief Provisional Officer reviews info sheet and verifies that information is complete and accurate. Provisional Officer signs at the bottom Provisional Officer reviews any other paperwork from the voter such as a VRA or Affirmation of Eligibility Provisional Officer gives the correct ballot and ballot envelope to the voter Provisional Officer completes Log with info from Voter Info sheet Info sheets are placed in Provisional Supply Envelope Chief verifies the envelope is complete and SIGNS If the voter is on the pollbook, the Chief checks the voter into the EPB as a Provisional Voter Chief places voted provisional ballot into the ballot bag Voter receives Provisional Ballot Meeting Notice Chief gives Voter appropriate Provisional Meeting Notice Chief Officer Provisional Officer Voter All provisionals are returned to the Main Office in the appropriate 1A or 1B envelope Logs, VRAs, Affirmations of Eligibility and Voter Information Sheets are returned in the Provisional Supply Envelope with the 1A and 1B envelopes 83

84 SBE-653 LOG, Rev 8/13 dcd PRECINCT PROVISIONAL BALLOTS LOG Envelope 1A (1B if used) Enter the information requested below for each voter who completes a provisional ballot. Circle multiple reasons for casting the provisional ballot if multiple reasons apply. If lack of ID is one of multiple reasons, the ballot should be placed in the regular provisional envelope. Attach LOG to outside of Envelope 1A containing voted, sealed provisional ballot envelopes completed during normal voting hours. If voting hours are extended by court order, begin new LOG sheet, restart page count from "1" and check "after hours" below. These voters may only vote by provisional ballot (reason #4; other reasons may also apply). DO NOT mark pollbook for these provisional voters. Provisional ballots and LOG sheets must be kept separate from those used during normal voting hours. Attach after-hours LOG to Envelope 1B with all voted, sealed provisional ballot envelopes completed by those persons voting after the normal close of polls. COUNTY OF PRINCE WILLIAM Log Page # Election Date Precinct Name / # Cong. Dist. # Check if after hours Please print legibly Voter s Full Name, Virginia Address, SSN, Date of Birth, Gender and Phone # from Provisional Ballot Envelope. Reason(s) PB Issued (circle; explain if necessary) EB counted? ID Yes No ID Yes No ID Yes No ID Yes No ID Yes No ID Yes No ID Yes No ID Yes No TOTALS: ID If not counted, reason why: SAMPLE Provisional Reasons: 1 or 2-Voter's name NOT on Pollbook (# indicates moved status); 3-Court order extending voting hours; 4-Absentee ballot lost, not received, or returned unvoted to office before Election Day; 5-Voter listed as having already voted; 6-Other; ID-Voter failed to present proper identification Page #: 84 Electoral Board Use Only

85 Voter Name as on pollbook Precinct Number CD Ballot Provisional Ballot Voter Information Sheet Voter completes. All information is required. Name: SSN Date of Birth Gender Current address Registration Address, if different 1-Not on pollbook: moved within Virginia after Nov Not on pollbook: moved within PWC, same CD, between Nov. 2, 2010 and Nov. 6, 2012 For Reasons 1 & 2, voter answers these questions: When did you move from the address on the pollbook? If you changed your address at DMV, did you complete and sign a separate Voter Registration form? Which DMV did you visit? Date at DMV: 3-Voting hours extended by court order 4-Absentee Ballot not received or lost 5-Marked as already voted in pollbook 6-Other ID-Voter did not present a valid ID ID-HAVA voter did not present valid HAVA ID Notes: Voter to complete Affirmation of Eligibility Voter to complete Voter Registration Application SAMPLE Voter to complete Voter Registration Application Chief: mark all boxes that apply to this voter and fill in left margin. Refer voter to Provisional Officer. Election Officer s signature: 85

86 PROVISIONAL VOTER NOTICE , Code of Virginia The officer of election must give this notice to every voter completing a provisional ballot at the polling place for one of the reasons indicated below. The officer must also check the provisional reason(s) below that correspond to the voter's provisional ballot envelope. Dear Provisional Voter, You voted a provisional ballot today for the reason(s) checked below. The Prince William County Electoral Board will determine which provisional ballots should be counted. The meeting will begin at 12 Noon on Wednesday after the election at 9250 Lee Avenue, Suite 1, Manassas. You have the right to attend the meeting to present any information that might prove you are a qualified registered voter of this precinct; you may bring legal counsel with you. You may also request an extension of the meeting to the next day in order to provide such information. If you have any questions, call the General Registrar's office at or If the Electoral Board cannot determine that you are a qualified registered voter of this precinct, then your ballot will not be counted. After the completion of the vote count, you can find out if your ballot was counted by calling the toll-free number: asking for locality #153. You may also call Name not on pollbook (Reasons #1 and #2 on provisional ballot envelope) Your name did not appear on the list of persons registered to vote in this precinct and the General Registrar either could not determine your qualifications to vote or could not be reached. Since you told the Election Officer that you are qualified and registered to vote in this precinct, you have been given a provisional ballot to vote. To count your ballot, the Electoral Board must determine that you are or should have been registered for this election and are qualified to vote in this precinct. If you applied for registration at a DMV or another government agency, please provide the agency name, location and approximate date to the Officer of Election. If you have a registration receipt from an agency, please provide the information to the Officer while you are at the polls, or call your local General Registrar before the meeting listed above. If it is proven that you attempted to register before the close of books at a DMV office or another National Voter Registration Act designated agency (and only at these offices), the Registrar will use the voter registration application you completed and turned in at the polls today to determine your qualifications to be registered, which may result in your ballot being counted. If your registration was cancelled and you believe this was in error, you may provide information to this effect to the General Registrar before the meeting listed above or attend to present your information. The General Registrar will notify you in writing if you are not properly registered. Voted after normal poll closing (Reason #3) You were required to vote a provisional ballot because you voted after the normal poll closing time due to a court order extending the voting hours established by state law. If the court order has not been overturned when the ballots are ready to be counted, and you are otherwise registered and qualified to vote in this precinct, your ballot will be counted. If another provisional reason also applies to you, please see that reason. Absentee ballot lost or not received (Reason #4) You were required to vote a provisional ballot because our records show that you were issued an absentee ballot but it had not been returned prior to election day, either marked or unmarked. You offered to vote in your regular polling place, indicating that your absentee ballot was unavailable, spoiled or uncountable. If you are otherwise registered and qualified to vote in this precinct, your provisional ballot will be counted after the Electoral Board verifies that your absentee ballot was not received and counted. SAMPLE Shown as having already voted (Reason #5) You are required to vote a provisional ballot because the pollbook shows you have already cast a ballot. If elections officials are able to determine that you did not actually cast a ballot, or that there is an error within their records, your ballot will be counted. Other (Reason #6) HAVA-5 Provisional Voter Notice - Rev 07/12 86

87 None None FIRST NAME FULL MIDDLE, OR MAIDEN, OR ANY PRIOR LEGAL NAME LAST NAME SUFFIX, IF ANY COMPLETE RESIDENCE ADDRESS [INCLUDING ZIP CODE] DATE MOVED HERE Male Female SOCIAL SECURITY NUMBER GENDER BIRTHDATE AREA CODE DAYTIME TELEPHONE NUMBER, IF ONE Privacy Act Notice: This form requires your Social Security number for identification and to prevent fraud. Your application will be denied if you fail to provide your Social Security number or any other information necessary to determine your qualification to vote. Federal law (the Privacy Act and Help America Vote Act) and state law (the Virginia Constitution, Article II, 2; Title 24.2 of the Code of Virginia; and the Virginia Government Data Collection and Dissemination Support Act) authorize collecting this information and restrict its use to official purposes only. SBE -653 REV 7/12 OFFICER OF ELECTION: Use this envelope only when (A) the name of the voter IS NOT on the pollbook and you either have no way to contact the General Registrar or the General Registrar authorizes its use or (B) the voter s name IS on the pollbook but voter meets conditions 3 6 below. Have voter complete the top portion. Read the statement below to the voter and have the voter verify the information and sign. You also must sign. Voter must vote a paper ballot and seal the voted ballot in this envelope. Enter voter s information in Precinct Provisional Ballots Log. Do NOT mark pollbook. Electoral Board will determine voter qualification. STATEMENT OF VOTER I hereby make the following statement, subject to felony penalties: I am qualified and registered to vote in this precinct, and [check box(es) that apply]: A. VOTER S NAME IS NOT ON POLLBOOK 1. I am now or have been an actual resident of this precinct at some time since the November general election last year; OR 2. I have been an actual resident of this precinct at some time since the second preceding general federal election, I am now an actual resident of this county or city, and my present residence is in the same congressional district as this precinct. B. OTHER REASON(S) STATED BELOW (MULTIPLE REASONS MAY APPLY) 3. I am voting after the normal poll closing time due to a court order extending the time established by state law for closing the polls; OR 4 I applied for an absentee ballot but do not have it with me for the following reason: never received lost returned unused spoiled OR returned damaged; OR 5. I am shown in the pollbook as having already voted; OR 6. Other: To the best of my knowledge, I am not disqualified from voting by the Constitution and laws of this Commonwealth and my registration is not subject to cancellation. The information given on the reverse side of this document is true and correct, and I have not voted and will not vote in this election at any other time or place. WARNING: INTENTIONALLY MAKING A MATERIALLY FALSE STATEMENT ON THIS FORM CONSTITUTES THE CRIME OF ELECTION FRAUD, WHICH IS PUNISHABLE UNDER VIRGINIA LAW AS A FELONY. VIOLATORS MAY BE SENTENCED TO UP TO 10 YEARS IN PRISON, OR UP TO 12 MONTHS IN JAIL AND/OR FINED UP TO $2,500. Voter ALSO did not present required identification For Office Use: Voter later provided copy of required identification (attach copy). Initials of Election Official Date SAMPLE PROVISIONAL VOTE [PLACE VOTED BALLOT IN THIS ENVELOPE] PRINT VOTER INFORMATION BELOW. ALL INFORMATION MUST BE GIVEN. NUMBER/NAME OF PRECINCT IF ONE, RESIDENCE POST OFFICE BOX OR UNIFORMED SERVICES ADDRESS [INCLUDING ZIP CODE] SIGNATURE OF OFFICER OF ELECTION SIGNATURE OF VOTER DATE 87

88 PROVISIONAL VOTER NOTICE IDENTIFICATION and of the Code of Virginia An Officer of Election must give this notice to every voter who completes a provisional ballot for lack of proper identification. Dear Provisional Voter: You voted a Provisional Ballot today because you did not present the required identification. Your vote will not count unless you provide the required identification no later than Friday at Noon. You may submit your ID in person or use fax, , U.S. mail, or a commercial delivery service as long as the identification document is actually received by the Electoral Board by Noon on Friday. Electoral Board Address Information: 9250 Lee Avenue, Suite 1 Manassas, VA Telephone: or FAX: ddutton@pwcgov.org Acceptable Forms of Identification Include: Valid Virginia Voter Registration Card Social Security card Valid Virginia Driver s License Identification card issued by a government agency or a valid student identification card issued by a Virginia institute of higher education Valid employee photo identification card issued in the normal course of business Current utility bill, bank statement, government check or paycheck that shows your name and address Concealed handgun permit SUMMARY: Voters have until noon on the Friday after the election to provide an acceptable form of ID. You may fax, , mail, use a commercial delivery service or submit your ID in person to the Electoral Board. Please contact the PWC General Registrar at or Diana Dutton at if you have questions. HAVA VOTERS: Note: If you registered by mail after 2003 without providing identification, the first time you vote in a federal election, your identification document must include either your photograph or both your name and address. For example, a Social Security card will not qualify. SAMPLE SBE-643, Rev 7/12 88

89 None None FIRST NAME FULL MIDDLE, OR MAIDEN, OR ANY PRIOR LEGAL NAME LAST NAME SUFFIX, IF ANY COMPLETE RESIDENCE ADDRESS [INCLUDING ZIP CODE] DATE MOVED HERE Male Female SOCIAL SECURITY NUMBER GENDER BIRTHDATE AREA CODE DAYTIME TELEPHONE NUMBER, IF ONE Privacy Act Notice: This form requires your Social Security number for identification and to prevent fraud. Your application will be denied if you fail to provide your Social Security number or any other information necessary to determine your qualification to vote. Federal law (the Privacy Act and Help America Vote Act) and state law (the Virginia Constitution, Article II, 2; Title 24.2 of the Code of Virginia; and the Virginia Government Data Collection and Dissemination Support Act) authorize collecting this information and restrict its use to official purposes only. SBE -653ID REV 7/2012 WARNING: INTENTIONALLY MAKING A MATERIALLY FALSE STATEMENT ON THIS FORM CONSTITUTES THE CRIME OF ELECTION FRAUD, WHICH IS PUNISHABLE UNDER VIRGINIA LAW AS A FELONY. VIOLATORS MAY BE SENTENCED TO UP TO 10 YEARS IN PRISON, OR UP TO 12 MONTHS IN JAIL AND/OR FINED UP TO $2, ID REV 7/2012 PROVISIONAL VOTE ID ONLY [PLACE VOTED BALLOT IN THIS ENVELOPE] PRINT VOTER INFORMATION BELOW. ALL INFORMATION MUST BE GIVEN. NUMBER/NAME OF PRECINCT IF ONE, RESIDENCE POST OFFICE BOX OR UNIFORMED SERVICES ADDRESS [INCLUDING ZIP CODE] 89 SAMPLE SBE OFFICER OF ELECTION: Use this envelope only when a voter whose name IS on the pollbook does not have the required identification. For voters who registered by mail without providing identification, if this is their first time voting in a federal election they must present an identification document containing either their photograph or both their name and address (Social Security cards do not fulfill this requirement). If any issue other than identification applies to this voter, a regular provisional ballot envelope must be used. Have voter complete the top portion. Read the statement below to the voter and have the voter verify the information and sign. You also must sign. Voter must vote a paper ballot and seal the voted ballot in this envelope. Enter voter s information in Precinct Provisional Ballots Log. Do NOT mark pollbook. Electoral Board will determine voter qualification. If voter returns with proper identification, check the box in bottom section, sign, date, and attach a copy of the document. STATEMENT OF VOTER I hereby state, subject to felony penalties, that I am qualified and registered to vote in this precinct; to the best of my knowledge, I am not disqualified from voting by the Constitution and laws of this Commonwealth, and my registration is not subject to cancellation. The information given on the reverse side of this document is true and correct, and I have not voted and will not vote in this election at any other time or place. SIGNATURE OF OFFICER OF ELECTION SIGNATURE OF VOTER DATE Voter later provided a copy of identification (attach copy) SIGNATURE OF ELECTIONS OFFICIAL DATE

90 NOTES: 90

91 Voter Eligibility and Moved Rules Acceptable ID Chart Moved Rules Flow Chart What-Ifs: Condensed What-Ifs: Extended 91

92 NOTES: 92

93 Voter Identification All voters will be asked to show one form of identification. Any voter who does not have identification required by state or federal law must vote a provisional ballot. Identification Virginia HAVA Photo IDs (Also see below for student IDs and Driver s License photo IDs) Photo IDs Current and valid** photo ID Government-issued ID card from federal, VA, or local subdivision (including political subdivisions) Yes, if issued by government, employer, or institute of higher education in VA. DMV-Issued Photo ID Card Yes Yes Tribal enrollment or other tribal ID Yes, if issued by one of 11 Yes tribes recognized by VA.*** US Passport or Passport Card Yes Yes Valid** employee ID card issued by voter s employer in ordinary course of business (public or private employer) Yes Yes Credit card displaying photograph No Yes Membership card from private organization No Yes Military ID Yes Yes Nursing home resident ID Non-Photo ID Card or Document Non-photo ID card or document Yes Yes, if issued by government facility. Virginia Voter Registration Card Yes Yes, if it displays current* name and address. Bank statement with current* name and Yes Yes address (includes credit card statement, credit union statement) Birth certificate Yes, if issued by state, No federal, or local government entity. Government check with current* name and Yes Yes address Government-issued ID card from federal, VA, or local political subdivision Yes Yes, if it displays current* name and address. Medicare Card Yes No Medicaid Card Yes No Membership card from private organization No No Paycheck with current* name and address Yes Yes Social Security Card Yes No Tribal enrollment or other tribal ID Yes, if issued by one of 11 tribes recognized by VA.*** Yes Yes Yes Yes, if issued by one of 11 tribes recognized by VA and displays current* name and address.*** US Selective Service Card Yes Yes, if it displays current* name and address. Utility bill with current* name and address Yes Yes Vehicle insurance card No No Virginia Concealed Handgun Permit Yes Yes, if it displays current* name and address. Virginia Motor Vehicle Registration Yes Yes, if it displays current* name and address. Virginia real estate tax assessment statement No Yes, if it displays voter s current* name and address. Nursing home resident ID Yes, if issued by government facility. Yes, if issued by government facility and displays current* name and address. SBE 9/18/12 93

94 Student IDs Student IDs Identification Virginia HAVA Valid** student ID issued by a public or private school located in VA displaying photo Valid** student ID issued by a public or private school outside of VA displaying photo Valid** student ID issued by a public or private school in VA with voter name and address Valid** student ID issued by a public or private school outside of VA with voter name and address Virginia public university letter to student at student s residential address Yes No Yes Driver s License or DMV-Issued Photo ID Card Driver s License or nonoperating state identification Valid** Virginia Driver s License or DMVissued Photo ID Virginia Driver s License expired within 30 days of election Virginia Driver s License expired more than 30 days before election Valid** out-of-state driver s license No Yes No No Yes Yes No Yes Yes Yes, if it displays current* name and address. No Yes Yes Yes No HAVA requirements: 42 USC 15483(b)(2); Va. Code (E) a current and valid photo identification; or a copy of a current utility bill, bank statement, government check, paycheck or other government document that shows the name and address of the voter. Virginia requirements: Va. Code (B) his Commonwealth of Virginia voter registration card; his social security card; his valid Virginia driver's license; concealed handgun permit; or any other identification card issued by a government agency of the Commonwealth, one of its political subdivisions, or the United States; any valid student identification card issued by any institution of higher education located in the Commonwealth of Virginia; any valid employee identification card containing a photograph of the voter and issued by an employer of the voter in the ordinary course of the employer's business; or a copy of a current utility bill, bank statement, government check, or paycheck that shows the name and address of the voter. * Address on ID must match voter s residence or mailing address in voter record. ** Valid = the document is unexpired or expired within the 30 days prior to the election. *** Political subdivisions include recognized Indian tribes and governmental divisions with authority to make rules and regulations having force of law. See Va. Code , Eleven tribes are: Cheroenhaka (Nottoway), Chickahominy, Eastern Chickahominy, Mattaponi, Monacan, Nansemond, Nottoway of Virginia, Pamunkey, Patawomeck, Rappahannock, & Upper Mattaponi. SBE 9/18/12 94

95 Voter Marked "?- Requires Address Confirmation"? Yes No Voter required to complete and sign VRA Voter and Chief Complete and Sign Affirmation of Eligibility (AOE) Complete Voter Check-in Process Voter Votes on Machine START VOTER ELIGIBILITY/MOVE RULE Virginia Election Code: ; ; ; ; ; Voter Marked "?- Requires Address Confirmation"? Yes No Voter moved? No Yes Complete Voter Check-in Process Voter Votes on Machine Voter moved? Yes Within same Precinct? Yes No No 95 Voter and Chief Complete and Sign Affirmation of Eligibility (AOE) Complete Voter Check-in Within PWC and Within the Same CD No Within Virginia Yes Yes Moved after Nov. 2, 2010 No CANNOT VOTE Yes Moved after Nov. 6, 2012 Yes Voter completes and signs VRA Voter Votes on Machine No No CANNOT VOTE Voter completes and signs VRA Out of State Yes CANNOT VOTE

96 CONDENSED WHAT-IFs... FORMS REQUIRED and HOW TO MARK Qualified VOTERS in the EPB 1 VOTER HAS ACCEPTABLE ID B Chief checks in as Provisional Provisional Ballot 13 VOTER IS CHALLENGED S 14 MARKED AS HAVING ALREADY VOTED Do not check-in Provisional Ballot 17 ASKS TO VOTE OUTSIDE POLLS A OP GIVE PAPER BALLOT Changes July 1, 2012 What- If... # VOTER IS ON POLLBOOK 2012 VA State Code SEC # FORMS REQUIRED BEFORE VOTING PROCESS AS BELOW SHOWS VALID ID BOX A AFFIRMATION OF ELIGIBILITY BOX D BOX C VOTER REGISTRATION APPLICATION (VRA) CHECK ELECTION DAY FLAGS VOTES ON MACHINE Does not require the Chief Send these Voters to the Chief 2 VOTER DOES NOT HAVE ACCEPTABLE ID B 96 4B NAME CHANGE ONLY PAPER BALLOT IS USED INSIDE POLLS ONLY IF ALL MACHINES ARE P INOPERABLE GIVE PAPER BALLOT Also send to the Chief any voter with an EPB message stating: Send to the Chief! Questions about voters who have moved are on the reverse.

97 If the voter has MOVED or is Flagged with a Question Mark, Send to the Chief: 7 MOVED OUT OF STATE CANNOT VOTE VOTES ON MACHINE Follow green and pink boxes to determine if a moved voter is eligible to vote. Voters who moved within VA since the last November General Election can return to vote at their old precincts; but some precincts have changed-verify location. Make sure all voters who moved fill out a new Voter Registration Application or an Affirmation of Eligibility so we can update their registration records. What- If... # Send all these Voters to the Chief VOTER IS ON POLLBOOK 2012 VA State Code SEC # SHOWS VALID ID BOX A AFFIRMATION OF ELIGIBILITY BOX D BOX C VOTER REGISTRATION APPLICATION (VRA) CHECK ELECTION DAY FLAGS 3 Marked With? Requires Address Confirmation BUT Voter DID NOT Move , S Voter Moved from address on EPB: Follow green or pink boxes below If marked as? Requires Address Confirmation, follow the green or pink boxes PLUS an Affirmation of Eligibility is required from this voter Required from Voter who is marked on EPB as? Requires Address Confirmation. Required if voter moved, but is not marked on EPB as? Requires Address Confirmation. 97 4A Moved within Same Precinct (anytime) Required if voter Required from Voter moved, but is not 5 Moved within VA after Nov. 6, who is marked on EPB marked on EPB If Aff. Of as? Requires Address as? Requires Eligibility Confirmation. Address Moved within PWC within Same C.D. signed 6A Confirmation. after Nov. 2, 2010 S 6B Moved within PWC to Different C.D. before Nov. 6, CANNOT VOTE (WILL BE ELIGIBLE IN FUTURE 6C Moved BEFORE NOV. 2, ELECTIONS IF VOTER COMPLETES VRA FORM) Exceptions that increase that time period: 1. Voters moved within the same Congressional District within Prince William County: they have TWO federal elections to vote at old address. 2. Voters moved within the same PRECINCT. There is no time limit; they can continue to vote.

98 REV 12/1/2012 9/13 dcd WHAT IF QUICK REFERENCE TO PROBLEMS 98 Problem / Explanation / Action to Take For Problems 1-20, an explanation and the action required for each are detailed beginning on Page 2 of this document. Identification (See page 2 for ID requirements) 1. Identification requirements 2. Voter has no acceptable ID Address or Name Change 3. Voter s name marked with "? but voter did not move 4. Voter moved within same precinct, or voter changed name only 5. Voter moved within VA before this election day and after Nov. 6, Voter moved within VA after Nov. 2, 2010 and before Nov. 6, Voter moved to another state Pollbook 8. Voter s name marked with F on pollbook 9. Voter s name not on pollbook 10. Voter s name omitted from pollbook in error 11. Person is not qualified to vote 12. a. Name is not on pollbook; Registrar unavailable/ cannot confirm registration (basic Provisional Ballot procedure); b. voter lacks ID. 13. Voter is challenged by Officer or another voter 14. Voter s name already marked as having voted Accessibility 15. Voter asks for help to vote 16. Voter is blind 17. Voter asks to vote outside polls Other 18. Voter s name marked with " A on pollbook Absentee 19. Absentee voter appears at the polling place to vote. Extension of Poll Hours 20. Poll hours extended by court order Abbreviations & Notations AB Absentee Ballot AB LIST Final Absentee Ballot Report CAP Central Absentee Precinct EPB Electronic Pollbook ID Identification OP Outside Polls PBC Pollbook Count S Voter has completed required statement (including Affirmation of Eligibility) SOR Statement of Results 24.2 Title of the Code of Virginia, also known as the Virginia Election Laws Explanation of Symbols by Voter s Name (on EPB may be shown on list, in voter's details or otherwise):? Voter must complete form before voting to verify current residential address. (EPB may show "inactive" or "address confirmation required") Action depends on whether, when and where the voter moved (Problems 3-7). Problems 4-7 also may apply if the voter s name is not marked with?. A Voter has assigned number instead of Social Security Number on voter rolls (Problem 18). This applies to very few voters. A column of "A's" (with an occasional "I" on the EPB), indicates "active" (vs. "inactive") status, not "assigned number." H or HA V Voter must provide special "HAVA" ID required for federal elections; EPB may say "personal ID required" (Problems 1 and 2) F Federal only overseas voter eligible to vote in federal elections only (Problem 8) On EPB the F may be shown under "ballot style." If voter has questions about any requirement, voter may call the State Board of Elections at

99 1. ID Requirements - In all elections, voters shall be asked for identification. The type of identification required varies slightly depending upon the type of voter. See SBE website for comprehensive list B New Procedure: Use Provisional Ballot. Step 1: Determine the type of voter and type of identification required: Type of Voter ID Requirements (See Problem #1 for details and important notes.) Note: Voter needs only one form of identification. Procedure if No ID (See Problem #2 for details and important notes.) 99 Regular Voter One of the following IDs: Virginia Voter Registration Card Social Security Card Valid Virginia Driver s License* Virginia Concealed Handgun Permit Valid Student ID* issued by an institution of higher education located in Virginia Valid Employee ID Card* o Must have photo o Must be issued in the ordinary course of business ID issued by Government Agency of: o The Commonwealth of Virginia (including a public college or university in Virginia), or o One of the Commonwealth s political subdivisions (counties, cities, towns, etc.), or o The United States A copy of a current** utility bill, bank statement, government check, or paycheck o Must show the name and address of the voter HAVA Voter (voter s name marked with H on pollbook.) A current and valid* photo identification, or A copy of one of the following current** documents containing the voter s name and address: A utility bill Bank statement Paycheck Government check or other government document (including a Virginia Voter Registration Card) A document from any federal, state, or local government agency Use Provisional Ballot. 24,2-643E *Valid the document is unexpired or expired within the 30 days prior to the election **Current - the document contains a name and address that matches the information within the pollbook Important! Never turn a voter away because of lack of ID.

100 1. ID Requirements (continued) Step 2: For all voters who show ID, compare preprinted ID with information on pollbook. Do not record the type of ID examined. Do the name and address on the ID match the information in the pollbook? Note: The steps below presume that the voter stated his current residence address and name as listed in the pollbook when checking-in and that the Officer of Election repeated that information in an audible manner. If the voter did not state the residence address and name as listed on the pollbook, please see Problems 4 7 to determine voter s eligibility. In addition, voter must still satisfy ID requirements ) If address on ID is not the same as listed on the pollbook: C Ask voter where he/she is currently residing. If voter has moved or changed name, then see Problems 4 7. If voter is eligible to vote or qualifies for a provisional ballot, then go to step 2 below to ensure voter meets ID requirements. If voter has not moved, go to step 2. Remember: Some acceptable forms of ID do not include a residence address. 2) Review steps below to ensure voter has presented an acceptable ID: a. For all voters: If a photo ID is presented follow instructions to right. b. For all voters that present a bank statement, utility bill, government check, or paycheck: 1. Check to see if document displays residence address in pollbook somewhere on the document. If it does, then follow instructions to the right. 2. If document does not display residence address in pollbook, check pollbook or contact registrar to see if address on document matches mailing address on record for the voter. If Registrar or pollbook confirms address on document matches mailing address, then follow instructions to right. 3. If address on document does not match mailing or residence address, then voter must provide a different form of acceptable ID or vote provisionally. Go to Problem 2 if voter has to vote provisionally. c. For Regular Voters with all other forms of acceptable ID: 1. Address is not required to match, follow instructions to right. d. For HAVA Voters who present non-photo ID: 1. Any other government document or non-photo ID is treated the same as b. 1-3 above. Action To Take: On EPB, check in the voter (PBC increments automatically). Have voter cast vote on voting equipment in use in the precinct.

101 Enter voter s information on the Precinct Provisional Ballots Log. Check voter in on the EPB as Provisional Voter. 2. Voter Has No Acceptable ID The Regular Voter has either failed to provide the required ID, or a voter marked with an H or HA has failed to provide the required ID 101 This voter shall not cast a regular ballot, but the voter must be allowed to cast a Provisional Ballot and 42 USC [of the Help America Vote Act of 2002"]. Is lack of ID the only reason that the voter is casting a provisional ballot? If the answer is Yes If the answer is No follow the procedure outlined in Problem 12a. If the answer is Yes to lack of ID being the only reason for casting a provisional ballot: Ask the voter if he or she is able to easily retrieve the necessary ID o If so, alert the voter to the fact that doing so prior to casting a provisional ballot will entitle him or her to cast a Regular Ballot on Election Day. Inform the voter that he or she will be required to submit a copy of the identification in order for the vote to count if he or she chooses to cast a Provisional Ballot. Have voter complete identifying information and read and sign statement on the lime green Provisional Vote Envelope ID ONLY. Voter does not need to complete Voter Information Sheet. Officer must also sign envelope and enter precinct information on front. Note: The Provisional Ballot is not counted on Election Day. It is counted by the Electoral Board only after the voter submits a copy of the ID to the Electoral Board by the deadline of noon on the Friday after the election. On the log, mark the box below ID for the reason the person is voting a provisional ballot. If HAVA ID is required from the voter, mark an H in the box. Have person vote and seal ballot in lime green envelope. Place sealed lime green envelope in Ballot Box. Give the voter the Provisional Voter Notice Identification (SBE 643 form). This informs the voter when and where the Electoral Board will meet following the election to consider his qualifications and provides other required notifications including methods of submitting the copy of the required identification.

102 The determination of whether a voter can vote in the precinct where the voter is registered and would have been qualified to vote if not for the move (original precinct) after moving depends on: 1) How far did the voter move? and 2) When did the voter move? Voter Has Moved How far did the voter move? When Did Voter Move? Within Precinct? Within Prince William County and the same Congressional District (but not same precinct)? Before this election day and after November 6, 2012? Before November 6, 2012 and after November 2, 2010? Yes: Can vote. See # 4. Yes: Can vote. See # 4. Before November 2, 2010? Yes: Can vote. See # 4. For detailed instructions please see additional information and important notes below. Exception: Town Elections A voter who moved out of the Town may NOT return to vote in the Town election but may be eligible to vote in non-town elections held at the same time (see problems 4-7). Yes: Can vote in the precinct where voter is registered and would have been qualified to vote if not for the move. See #5. Yes: Can vote in the precinct where voter is registered and would have been qualified to vote if not for the move. See #6. Within Virginia (but not Prince William County nor the same Congressional district)? Yes: Can vote in the precinct where voter is registered and would have been qualified to vote if not for the move. See #5. To another state? No. See # 7. No. See #6. No. See # 7. No. See #6. No. See #6. No. See # 7.

103 3. Voter s name marked with? but voter did not move (EPB may show "inactive" or "address confirmation required") [If voter s address has changed see Problems 4-7 below] Voter s name is marked with? on the pollbook because of failure to respond to a confirmation notice relating to a change of address, or voter may have been flagged by the Registrar to receive a confirmation because of a reported possible address change or returned mail. To be eligible to vote, this voter must now affirm his eligibility to vote by signing an Affirmation of Eligibility If voter s address has not changed: Use Affirmation of Eligibility form. Officer must challenge voter then initial and complete Section A and check Box A of the Affirmation of Eligibility form. Have voter complete and sign Section B - Affirmation of Voter statement before voting. State voter's name and address. Check in voter on EPB Have voter cast vote on voting equipment in use in the precinct Voter moved within the same precinct or voter changed name only [Voter s name may have a? on pollbook. EPB may show "inactive" or "address confirmation required"] 5. Voter moved within Virginia before this Election Day and after November 6, 2012 [Voter s name may have a? on pollbook. EPB may show "inactive" or "address confirmation required"] A voter is permitted to vote if the change of address is within the same precinct. A change of name will not affect the voter s qualification to vote. Exception: Town Elections A voter who moved out of the town may NOT return to vote in the town election but may be eligible to vote in non-town elections held at the same time (see problems 4-7) Question Did voter move within Virginia after November 6, 2012? Exception: Town Elections A voter who moved out of the town may not return to vote in the town election but may be eligible to vote in non-town elections held at the same time (see problems 4-7) Have voter complete and sign a Voter Registration Application, entering former address and/or name under previous registration. State voter's name and address. Check in voter on EPB Have voter cast vote on voting equipment in use in the precinct. If answer is yes, voter may vote in the precinct where voter is registered and would have been qualified to vote if not for the move. Have voter complete and sign a Voter Registration Application. State voter's name and address. Do not enter the new address on the pollbook. On EPB, check in the voter (PBC increments automatically). Have voter cast vote on voting equipment in use in the precinct. If answer is no, voter might be able to vote. Follow the instructions in problems # 6 and 7.

104 Voter moved after November 2, 2010 and before November 6, 2012 [Voter s name may have a? on pollbook. EPB may show "inactive" or "address confirmation required"] 1. Did voter move within Prince William County after November 2, 2010 and before November 6, 2012? 2. Is voter s new address within the same *Congressional District? *Note: Prince William County has 3 Congressional Districts. If you do not have a street file map, call the Registrar s office. *Note: The current Congressional District lines are used for this assessment, not those in effect at the time the voter moved. Congressional district lines searchable by zip code: If answer is yes to both questions If answer is yes to both questions, voter must be challenged by Officer of Election before voting. Have person complete and sign a Voter Registration Application. Use Affirmation of Eligibility form. Officer challenging must initial and complete Section A and complete the Statement of Challenger (checking Boxes C and 4). Have voter read and sign Section B (Affirmation of Voter) and complete form with his name and new address before voting. State voter's name and address. Do not write the new address on the pollbook. On EPB, check in the voter and set voter flag to "S" per instructions. Have voter cast vote on voting equipment in use in the precinct. If answer is no to either question If answer is no to either question, person may not vote. Have person complete and sign a Voter Registration Application to be eligible to vote in the next election at new precinct. Exception: Town Elections A voter who moved out of the Town may NOT return to vote in the Town election but may be eligible to vote in non-town elections held at the same time (see problems 4-7) Note: If any person says he is a registered voter in the precinct and is eligible to vote in the election, he must be allowed to cast a provisional ballot. Follow procedures in Problem #12a and use reasons #1 or 2 (as appropriate).

105 Note: A voter who has moved to another state may not vote in any other election or for any other office. Presidential Elections 7. Voter moved to another state 105 Questions: 1, Did voter move to another state on or after October 10, 2016? 2. Is this a Presidential election? If yes to both, voter may vote a ballot in the 2012 Presidential Election for Presidential and Vice-Presidential electors only in the Virginia precinct where voter is registered and would have been qualified to vote if not for the move If answer is yes to both, voter must be challenged by Officer of Election before voting a Presidential Only Ballot. Use Affirmation of Eligibility form; Officer challenging must initial and complete Section A and complete the Statement of Challenger (check Boxes C& 3.) Have voter read and sign Section and complete the form with his name and new address before voting. Do not write the new address on the pollbook. Tell voter that the Registrar will use the Affirmation of Eligibility to cancel the voter's Virginia registration after this election. State voter's name and address. On EPB, check in the voter and set voter flag to "S" per instructions and indicate "Presidential-only" in ballot style field or comments, as instructed. Issue the Presidential-Only Ballot. Follow instructions for equipment in use in your precinct if programmed for this ballot style. If no to either, voter may NOT vote If answer is no to either, person may not vote. Inform person he may not vote in Virginia. Ask person to write and sign a note to the Registrar, before leaving precinct, stating that he or she has moved out of state and asking that his/her Virginia registration be cancelled. Note should include full name, date of birth, SSN (requested, not required) and new address. Put note in Envelope 8. (If cancellation request forms have been provided to precinct, use form.) Note: If any person says he is a registered voter in the precinct and is eligible to vote in the election, he must be allowed to cast a provisional ballot. Follow procedures in Problem #12a and use provisional reasons #1 or 2 (as appropriate).

106 8. Voter s name marked with a F on pollbook (On EPB may be shown in voter's details, message box or ballot style.) 106 Registered overseas voter who may have been issued an absentee ballot. Voters marked with F are eligible to vote in federal elections only Officers need to check the pollbook and determine whether an AB is listed next to the voter s name. An AB indicates an absentee ballot was issued to the voter. If there is an AB next to the voter s name on the pollbook, follow the procedures outlined in Problem #19 for all absentee voters who appear in the polling place. For F voter, if there is no AB listed next to the voter s name on the pollbook and the voter does not appear on the Final Absentee Report, the voter was not issued an absentee ballot and is allowed to vote a ballot for federal offices only. State voter s name and address. On EPB, check in the voter. Issue the Federal-Only Ballot. Follow instructions for equipment in use in your precinct. A person who returns to reside in Virginia from overseas within 28 days before the election is eligible to register late and should be directed to the General Registrar.

107 9. Voter s name is not on pollbook 107 Possible reasons: Registration application received after deadline or not received , Voter s registration application was denied due to incomplete information or other requirement Registration was cancelled for some legally required reason (e.g., DMV noncitizen report) Voter is in wrong precinct Voter s registration was lost by an agency authorized to receive registration forms (B) Voter is not registered to vote Note: Voter may have a receipt showing registration form was given to a voter drive (not an authorized agency). This is not proof of registration but the receipt may be useful for investigation and prosecution if the drive did not submit the forms by the legal deadline. Exception military, recently discharged or returning overseas: Section provides limited exceptions allowing Election Day in-person registration at the Registrar's Office for certain active duty or recently discharged military and overseas residents, cohabitant, spouses, and dependents who are normally absent from their locality, or have been absent and returned to reside there during the 28 days before the election, or were discharged from active duty within 60 days before the election. Check with the General Registrar if one of these exceptions might apply. Before calling the Registrar s Office: Check for correct spelling or recent name change. Look for name on any separate listing provided by the Registrar. If the voter is registered in another precinct, and has not moved, provide directions to that polling place. If voter has moved from the address where registered, and has not submitted a new timely registration to an authorized agency, see Problems # 4-7 to advise voter whether he/she is eligible to vote in his /her old precinct in this election. Ask for person's full legal name, address, social security number, when/where registered to vote, and when/where last voted. If voter says he submitted application by the applicable deadline or in person at an agency authorized to receive registration (such as DMV), ask for any proof of application or ask the Registrar to contact SBE if proof is not available. Call the Registrar and proceed under one of the following three scenarios: o Problem 10: if the Registrar can immediately confirm qualifications. o Problem 11: if the Registrar states that the person is not qualified to vote. o Problem 12: if Registrar is unavailable or unable to confirm qualifications.

108 10. Voter s name omitted from pollbook in error Only the Registrar, who has access to all voter registration records, may authorize the Officer to add a voter s name to the pollbook If Registrar authorizes Officer to add voter s name to pollbook: Use Affirmation of Eligibility form. Officer must initial and complete Section A and check Box B. Have voter read, complete and sign Section B (Affirmation of Voter). For EPB, add voter's name per instructions. State voter s name and address. On EPB, check in the voter and set voter flag to "S" per instructions. Have voter cast vote on voting equipment in use in the precinct Person is not qualified to vote The Registrar will advise the Officer if a person is not qualified to vote. 42 USC [of the Help America Vote Act of 2002 ]. Inform person he may not vote. Have person complete and sign a Voter Registration Application to be eligible to vote in the next election. Note: If any person says he is a registered voter in the precinct and is eligible to vote in the election, he must be allowed to cast a provisional ballot. Follow procedures in Problem #12a and use reasons #1 or 2 (as appropriate).

109 Explain that completing this application may affect his or her eligibility to vote in today s election and the voter may present additional evidence to the Electoral Board documenting his or her eligibility. The Provisional Voter Notice provides details a. Provisional Ballot when: Person s name is not on pollbook; The Registrar cannot be contacted or the Registrar cannot confirm the person is registered to vote; and The voter says he is registered to vote in the precinct and eligible to vote in the election. This is the basic provisional ballot procedure (reasons #1 or 2). When following this procedure for other problems, be sure to check the appropriate provisional voting reason(s) on the provisional ballot envelope, the Precinct Provisional Ballots Log, the Voter Information Sheet and the Provisional Voter Notice (HAVA-5 form). This voter may only vote by casting a Provisional Vote and must be allowed to cast a provisional ballot [green envelope]. The Provisional Ballot is not counted on Election Day. It is counted by the Electoral Board on the day after the election if the person is found to be qualified to vote and 42 USC [of the Help America Vote Act of 2002"]. Have voter complete information on Voter Information Sheet. Have voter complete identifying information and read and sign statement on the green Provisional Vote Envelope. Have voter check either Box #1 (not listed) or Box #2 (not listed and moved), as appropriate, under Statement of Voter on the envelope. Officer must also sign envelope and enter precinct information on front. Ask voter to show one of the IDs listed under Problem 1. If voter has no acceptable ID, check the box beside Voter ALSO did not provide qualified identification. (see Problem 2) New Procedure: Enter voter s information and reason for voting a provisional ballot on the Precinct Provisional Ballots Log. Do not add voter to pollbook. On the log, mark the box below the number(s) for the reason(s) the person is voting a provisional ballot. If additional information needs to be communicated to the Registrar or Electoral Board about the voter's qualifications, add this information to the Voter Information Sheet. Have person vote and seal ballot in green envelope. Place sealed green envelope in Ballot Box. Give the voter the Provisional Voter Notice (HAVA-5 form) with the reason(s) the voter cast a provisional ballot checked by the Officer. This informs the voter when and where the Electoral Board will meet following the election to consider his qualifications and provides other required notifications. If the voter was also missing the required ID, provide the voter with the Provisional Voter Notice ID (SBE 643) form as well. This will inform the voter of the ways to submit a copy of required identification. Voter must be offered a registration application (A)(para. 2, last sentence).

110 12b. Provisional Ballot when: Either regular or HAVA voter fails to present the required ID and does not have another reason for voting provisionally. 110 This voter may only vote by casting a Provisional Vote and must be allowed to cast a provisional ballot [lime green envelope]. The Provisional Ballot is not counted on Election Day. It is counted by the Electoral Board only after the voter submits a copy of the ID to the Electoral Board by the deadline USC [of the Help America Vote Act of 2002"]. Have voter complete identifying information and read and sign statement on the lime green Provisional Vote Envelope ID ONLY. Officer must also sign envelope and enter precinct information on front. Voter does not have to complete the Voter Information Sheet. New Procedure: Enter voter s information on the Precinct Provisional Ballots Log. Check in voter as provisional voter on the EPB. On the log, mark the box below ID for the reason the person is voting a provisional ballot. If HAVA ID is required from the voter, mark an H in the box. Have person vote and seal ballot in lime green envelope. Place sealed lime green envelope in Ballot Box. Give the voter the Provisional Voter Notice ID ONLY (SBE 643 form). This informs the voter when and where the Electoral Board will meet following the election to consider his qualifications and provides other required notifications including methods of submitting a copy of the required identification.

111 13. Voter is challenged by Officer or another voter (including representative of party or Independent candidate) 111 A qualified voter may challenge any person listed on the pollbook who is known or suspected (by the challenger) not to be a qualified voter. An Officer of Election must challenge such person Note: A person who is challenged and refuses to sign the Affirmation of Eligibility statement may not vote. Do not enter on EPB nor mark S in pollbook. (See exception below.) Note: If any person says he is a registered voter in the precinct and is eligible to vote in the election, he must be allowed to cast a provisional ballot. Follow procedures in Problem # 12a and use reason Other challenged, refused statement. Explain to voter the qualifications to vote, if necessary. (See information on the Voter Registration Application.) Use Affirmation of Eligibility form. Officer challenging must initial and complete Section A then check Box C. Person or Officer challenging the voter must complete and sign the Statement of Challenger (in Section A) on the Affirmation of Eligibility form. If the challenger will not complete and sign the form, then the voter has not been challenged and may proceed to check in and vote normally. Have challenged voter read, complete and sign Section B (Affirmation of Voter), if voter chooses to vote. State voter's name and address. On EPB, check in the voter and set voter flag to "S" per instructions. Have voter cast vote on voting equipment in use in the precinct. 14. Voter s name already marked with PBC number on pollbook (or already checked in on the EPB) The voter is only entitled to cast a Provisional Ballot. Voter must: Show identification showing him to be the voter listed on the pollbook and Affirm his eligibility to vote by signing the Provisional Ballot Envelope. Note: New Procedure Allow voter to cast a Provisional Ballot following the procedures listed within Problem 12a, but mark Box #5 on the Provisional Vote Envelope, Precinct Provisional Ballots Log, and Provisional Voter Notice (HAVA 5 form). Voter does NOT have to complete an Affirmation of Eligibility.

112 Voter asks for help to vote [If voter is blind see #16 below] A voter may ask for help in voting due to a physical disability or an inability to read or write (includes needing ballot translation). The voter s assistant may be an Officer of Election or any other person designated by the voter who is not the voter s employer or agent of voter s union. No authorized representative of a candidate or party in the polling place or neutral observer authorized by the Electoral Board under may assist a voter or wear any indication that he is available to assist. Note: In any precinct in which an electronic voting device with an audio ballot is available, the Officer shall notify the voter requesting assistance of the availability of the audio ballot and instruct the voter in the use of the equipment. The voter shall not be required to use the equipment unassisted. If person is qualified to vote and requests assistance: Use the Request for Assistance form. Take voter and assistant aside; explain purpose of Request for Assistance form, if necessary. Have voter sign Section A (Request of Voter) or if voter is unable to sign have assistant write: voter unable to sign" and print voter s name. Have assistant sign and complete section B (Agreement of Assistant). Have assistant accompany voter inside booth to assist voter and/or cast voter's vote on voting equipment in use in the precinct. If voter asks Officer of Election to translate the ballot: Officer must first ask any authorized representatives of parties/candidates in the polling place whether they have a volunteer available who can interpret for the voter in the requested language. If available, one interpreter per such party or candidate will be allowed to listen to the officer assist the voter. Follow procedures above and use Request for Assistance form. Any party/candidate interpreter(s) must complete Part C. Voter may choose one of the interpreters to assist instead of the officer. New assistant must be qualified to assist (Part B) and complete a new assistance form accordingly. 16. Voter is blind Follow procedures in #15 above with these modifications. A blind voter is not required to sign the Request for Assistance form but the name of the voter is required. A blind voter s assistant may be an Officer of Election or any other person designated by the voter. Note: In any precinct in which an electronic voting device with an audio ballot is available, the Officer shall notify the voter requesting assistance of the availability of the audio ballot and instruct the voter in the use of the equipment. The voter shall not be required to use the equipment unassisted D If person is qualified to vote and requests assistance: Take voter and assistant aside; explain purpose of Request for Assistance form, if necessary. Use the Request for Assistance form. Advise voter that his signature on the form is not required, but identifying information is required. Write Blind Voter on signature line in Section A and print voter s name on line below. Have assistant sign and complete Section B. Allow Assistant to accompany voter inside booth to assist voter and/or cast voter's vote on voting equipment in use in the precinct.

113 17. Voter asks to vote outside polls ; A A voter who is physically disabled or age 65 or older may ask to vote outside the polls, but within 150 feet of the entrance to the polling place. Have voter seal voted ballot in OP envelope. Election Officer will deposit sealed OP Envelope in Ballot Box upon return to the polling place. Voter should mark ballot in the officer s presence but in a private manner unless the voter has requested assistance and Request for Assistance form has been completed. If person is qualified to vote: On EPB, check in the voter and set appropriate voter flag to "OP" (and to "P" if a paper ballot is used) per instructions. Take to the voter a Request for Assistance form and pen, if needed, and any required marking device for the ballot to be used. Take out an I Voted sticker If the precinct is a split precinct, write pertinent ballot style information on outside of envelope. 113

114 18. Paper Pollbook shows, an A in the column to the left of the voter s name (on EPB may be shown in voter's details or otherwise) This applies to very few voters. A column of "A's" (with an occasional "I") on the EPB indicates "active" vs. "inactive" status not "assigned number." These voters do not have a Social Security Number in the system. The Officer is required by law to ask if voter has a Social Security Number. Constitution of Virginia, Art. II, (D) Note: The SSN is required for the registration record, if the voter has one, to prevent duplicate registrations and fraud. Ask voter to complete a new Voter Registration Application form. Next to or above the Social Security Number on the form, the Officer should write SSN Update. Do not write SSN on the pollbook or ask voter to state it publicly. Note: The " A " status does not otherwise affect the voter's qualification to vote. Proceed to process the voter normally. 114

115 Absentee voter comes to the polling place to vote Action to take depends on pollbook status and whether voter has ballot with him Provisional voting is required unless the voter can present an ID and return the ballot at the polls. REMEMBER: If the voter returns a ballot that is voided and placed in Envelope #4, record the voter s name and voter ID number on the back of the #4 Envelope for use on the SOR (Part F) at closing , , , Note: Any voter marked with an F on the pollbook may vote a ballot for federal offices only. A provisional ballot issued to this voter must be the Federal-Only Ballot. See Problem #8. 1. Verify status of absentee ballot on Final AB List and pollbook a. If status says Marked or On Machine, he/she has already voted and cannot vote again. (If voter claims that he/she did not already vote or request an absentee ballot, you may offer the voter a provisional ballot.) See Reason Code #5. b. If status says Unmarked, voter must cast a provisional ballot. c. If status says Issued, proceed to #2. 2. For AB voter with Issued status a. If voter does not have the ballot, voter must be offered a provisional ballot. See Reason Code #4. b. Call the office before issuing a provisional ballot. Do not send voter to the General Registrar/Electoral Board Office! c. If voter has the absentee ballot, proceed to #3. 3. If the AB voter has the absentee ballot a. Ask voter to remove ballot from envelope and write VOID across the front of the ballot. b. If the voter has already made selections on the ballot and is concerned about privacy of his vote, the voter may fill in all the ovals in addition to writing VOID on the ballot. c. Take physical possession of the voided absentee ballot and all related materials; staple everything together; and insert into the #4 Envelope (void/spoiled ballots). d. Voter may now be checked in and vote normally. e. EPB precincts will need to override the AB using the Chief s password in order to check-in the voter.

116 If paper ballot supplies are running low, the Chief Officer should request additional ballots from the Electoral Board, follow procedures for use of the Authorization to Reproduce Ballots form, and proceed if so authorized. If supplies of provisional ballot envelopes are running low, the envelope can be reproduced by copying an unused front and back of the envelope onto a single sheet of paper (it does not have to be green paper) and wrapping the completed "envelope" around the voter's completed ballot. Secure the ballot within the "envelope" by whatever means is available, being careful not to damage the ballot, and leaving the completed information on the "envelope" visible. 20. Normal poll closing time extended by court order 116 Any voter who gets into the line after 7:00 PM, when a court order has extended the normal poll closing time, may only vote by Provisional ballot. Note: The ID requirements applicable to other voters apply to this voter, including the HAVA ID requirement if voter record is marked " H " or " H A " and a federal office is on the ballot. (See Problems #1 and 2.) Note: Any voter marked with an " F on the pollbook may vote a ballot for federal offices only. See Problem # (C). Follow normal procedures under Problems #1-19 to look up voter on pollbook, request ID and determine voter qualifications, except (as for other provisional voters):, On EPB check in voters as "provisional" and add comment on voter record (for example, "after hours"). Record each voter's information on Precinct Provisional Ballots Log, circling reason #3 and any other reason that applies to that specific voter. Keep these Log sheets separate from those used during normal polling hours. With the first "after hours" voter, begin a new Log sheet, numbering from "Page 1" and checking the "after hours" box at the top of each such Log page. Follow basic procedures under Problem # 12a for issuing a Provisional ballot, except: Check Box #3 on the back of the green envelope as the reason the voter is voting a provisional ballot. (Other reasons may also apply.) Give the voter the Provisional Voter Notice (HAVA-5 form), checking reason #3 and any other appropriate reasons. Do not offer this provisional voter a new voter registration form unless needed for another reason (moved, changed name, etc.). After the polls close, all provisional ballots with Box #3 checked on the envelope must be separated from other provisional ballots and placed in Envelope #1B. Include all ballots with Box #3 checked, even if more than one reason is checked, and all "after hours" Log pages.

117 Precinct List List of Precincts Precincts with Directions 117

118 NOTES: 118

119 Brentsville PCT Precinct Name Polling Place Name Polling Place Address Zip CD Sen Hse 101 Brentsville Brentsville HS Aden Rd Cedar Point Cedar Point ES Braemar Pky / Glenkirk Glenkirk ES 8584 Sedge Wren Dr Nokesville Nokesville ES Fitzwater Dr / Limestone Gainesville MS 8001 Limestone Dr Jackson Stonewall Jackson HS 8820 Rixlew Ln Marsteller Marsteller MS Sudley Manor Dr / Victory Victory ES Tygart Lake Dr / Piney Branch Piney Branch ES 8301 Linton Hall Rd / Buckland Mills Buckland Mills ES Wharfdale Pl /10 13/28/ Bristow Run Bristow Run ES 8990 Worthington Dr Coles Potomac Gainesville 201 Saunders Herbert J. Saunders MS Spriggs Rd /11 29/ Marshall Marshall ES Kahns Rd Bennett Bennett ES 8800 Old Dominion Dr Ellis Ellis ES Kim Graham Ln / Buckhall Buckhall Vol. Fire Station 7190 Yates Ford Rd Coles Coles ES 7405 Hoadly Rd / Spriggs Heritage Baptist Church Spriggs Rd / Hylton Hylton HS Spriggs Rd /11 28/29/ Park Park Authority Admin. Bldg Bristow Rd Penn Penn ES Queen Chapel Rd / / Signal Hill Signal Hill ES 9553 Birmingham Dr / Yorkshire Yorkshire ES 7610 Old Centreville Rd / Dumfries Dumfries Community Bldg Main St Potomac Potomac HS 3401 Panther Pride Dr Graham Park Graham Park MS 3613 Graham Park Rd Quantico Lillian Carden Comm Ctr 222 3rd Ave Pattie Pattie ES Dumfries Rd Wash-Reid Washington-Reid ES Dumfries Rd Henderson Henderson ES 3799 Waterway Dr / Montclair Montclair ES 4920 Tallowwood Dr Ashland Ashland ES Bowmans Folly Dr Forest Park Forest Park HS Forest Park Dr / Swans Creek Swans Creek ES Wayside Dr / Triangle Triangle ES 3615 Lions Field Rd Evergreen Evergreen Fire Station 3510 James Madison Hwy /28 40/ Battlefield Battlefield HS Graduation Dr Bull Run Bull Run MS 6308 Catharpin Rd /28 13/ Sinclair Sinclair ES 7801 Garner Dr / Stonewall Stonewall MS Lomond Dr / Alvey Alvey ES 5300 Waverly Farm Dr / Heritage Hunt Heritage Hunt Clubhouse 6901 Arthur Hills Rd Sudley Sudley ES 9744 Copeland Dr / Haymarket Pace West School John Marshall Hwy / Mountain View Mt. View ES 5600 McLeod Way Mullen Mullen ES 8000 Rodes Dr

120 Occoquan PCT Precinct Name Polling Place Name Polling Place Address Zip CD Sen Hse 501 Lake Ridge Lake Ridge ES Hedges Run Dr Occoquan Occoquan ES Occoquan Rd Old Bridge Woodbridge HS 3001 Old Bridge Rd Rockledge Rockledge ES 2300 Mariner Ln Mohican Lake Ridge MS Mohican Rd / Bethel Bethel Untd Methodist Church Minnieville Rd / Chinn Chinn Regional Library Chinn Park Dr Springwoods Springwoods ES 3815 Marquis Pl / McCoart James J. McCoart Bldg 1 County Complex Ct Stadium Development Services Bldg 5 County Complex Ct / / Westridge Westridge ES Knightsbridge Dr York Woodbridge MS 2201 York Dr /36 52 Neabsco Woodbridge 601 Dale Dale City ES Brook Dr Beville Beville MS 4901 Dale Blvd Godwin Godwin MS Darbydale Ave / Civic Center Birchdale Community Ctr Birchdale Ave Minnieville Minnieville ES Greenwood Dr /36 31/ Bel Air Bel Air ES Ferndale Rd Kerrydale Kerrydale ES Kerrydale Rd Enterprise Enterprise ES Lindendale Rd King King ES Nickleson Dr / / Fitzgerald Fitzgerald ES Benita Fitzgerald Dr Belmont Belmont ES 751 Norwood Lane Library Potomac Branch Library 2201 Opitz Blvd Lynn Lynn MS 1650 Prince William Pky / Porter Porter Traditional School Forest Grove Dr /36 2/ Potomac View Potomac View ES Lamar Rd Rippon Rippon MS Blackburn Rd / Kilby Kilby ES 1800 Horner Rd River Oaks Potomac MS 3130 Panther Pride Dr / Freedom Freedom HS Neabsco Mills Rd /52 Absentee Central Library 8601 Mathis Ave Precincts plus Absentee 120

121 Prince William Precinct Addresses and Directions 101 BRENTSVILLE Precinct Name and Number Location Address City Zip Brentsville Middle/High School Aden Rd Nokesville Map No J10 Directions School is at intersection of Aden Rd and Fitzwater Dr. 121 B R E N T S V I L L E D I S T R I C T 102 CEDAR POINT Cedar Point Elementary School Braemar Pkwy Bristow GLENKIRK Glenkirk Elementary School 8584 Sedge Wren Dr Gainesville NOKESVILLE Nokesville Elementary School Fitzwater Dr Nokesville LIMESTONE Gainesville Middle School 8001 Limestone Dr Gainesville JACKSON Stonewall Jackson High School 8820 Rixlew Ln Manassas MARSTELLER Marsteller Middle School Sudley Manor Dr Bristow VICTORY Victory Elementary School Tygart Lake Dr Bristow PINEY BRANCH 110 BUCKLAND MILLS Piney Branch Elementary School Buckland Mills Elementary School 8301 Linton Hall Rd Bristow Wharfdale Pl Gainesville J B J E J H B E J3 Just off Vint Hill Rd next to Braemar Park. Linton Hall Rd to Glenkirk Rd; Left on Sedge Wren Dr. Second right into the school parking lot. From Rt. 28, turn east on Fitzwater Dr; Almost to the intersection of Aden Rd. Between Wellington Rd and Linton Hall Rd. Between Wellington Rd and Ashton Ave. Near the intersection with Vint Hill Rd. Linton Hall Rd; turn north on Sudley Manor Dr; Right on Tygart Lake Dr. On the east side of Linton Hall Rd, south of Limestone Rd. Entrance to parking lot is directly across from Bridlewood Dr. Rt. 29, north on Somerset Crossing Dr. to 2nd left on Forkland Way, to school 111 BRISTOW RUN Bristow Run Elementary School 8990 Worthington Dr Bristow F9 From Linton Hall Rd turn on Worthington Dr, between Devlin Rd and Rollins Ford Rd. updated

122 Prince William Precinct Addresses and Directions 201 SAUNDERS Precinct Name and Number Location Address City Zip Herbert J. Saunders Middle School Springs Rd Manassas Map No G5 Directions Hoadly Rd to Spriggs Rd; entrance is across from Holly Forest Dr. 202 MARSHALL Marshall Elementary School Kahns Rd Manassas C2 From Hoadly Rd. north on Kahns Rd. 203 BENNETT Bennett Elementary School 8800 Old Dominion Dr Manassas F4 Old Dominion Dr is across Dumfries Rd (Business 234) from the Prince William Armory and County Fairgrounds. 122 C O L E S D I S T R I C T 204 ELLIS Ellis Elementary School Kim Graham Ln Manassas BUCKHALL Buckhall Volunteer Fire Department 7190 Yates Ford Rd Manassas COLES Coles Elementary School 7405 Hoadly Rd Manassas SPRIGGS Heritage Baptist Church Spriggs Rd Woodbridge HYLTON Hylton High School Spriggs Rd Woodbridge PARK Park Authority Administration Bldg Bristow Rd Manassas PENN Penn Elementary School Queen Chapel Rd Woodbridge J C B K J J B3 Corner of Ashton Ave and Rixlew Ln; entrance from Kim Graham Ln which runs between Ellis ES and Stonewall HS. PW Parkway (RT 294) to Yates Ford Rd. Between Token Valley Drive and Independence Dr. West side of Spriggs Rd, between Minnieville Rd and Lindendale Rd. East side of Spriggs Rd, between Minnieville Rd and Hoaly Rd. Route 234 to south on Independent Hill Road; cross Bristow Rd. to Park Authority. Off Hoadly Rd between PW Parkway and Dale Blvd. 211 SIGNAL HILL Signal Hill Elementary School 9553 Birmingham Dr Manassas K1 PW Parkway between Liberia Ave and Ellis Rd, turn north on Moore Dr, then left on Signal Hill Rd, and right on Birmingham Dr. 212 YORKSHIRE Yorkshire Elementary School 7610 Old Centreville Rd Manassas G4 Intersection of Old Centreville Rd and Yorkshire Ln, North of Manassas Park updated

123 Prince William Precinct Addresses and Directions Precinct Name and Number Location Address City Zip Map No. Directions 301 DUMFRIES Dumfries Town Hall Comm. Room Main St Dumfries H10 On Main Street near the one-way traffic portion through Town of Dumfries. 302 POTOMAC Potomac High School 3401 Panther Pride Dr Dumfries A5 West side of Rt. 1 between Cardinal Dr and River Heritage Blvd. P O T O M A C 303 GRAHAM PARK Graham Park Middle School 3613 Graham Park Rd Triangle QUANTICO Lillian Carden Community Center 222 3rd Ave Quantico PATTIE Pattie Elementary School Dumfries Rd Woodbridge WASHINGTON-REID Wash-Reid Elementary Dumfries Rd Woodbridge J D E E4 From Rt. 1 turn east on Graham Park Rd. In the Town of Quantico. On the north side of Dumfries Rd (Rt 234) west of Country Club Dr. On the south side of Dumfries Rd (Rt 234) west of Country Club Dr. 123 D I S T R I C T 307 HENDERSON 308 MONTCLAIR Alexander Henderson Elementary School Montclair Elementary School 3799 Waterway Dr Dumfries Tallowwood Dr Dumfries ASHLAND Ashland Elementary School Bowmans Folly Dr Manassas FOREST PARK Forest Park High School Forest Park Dr Woodbridge E C G B3 Between Cardinal Dr and Golf Club Dr. Cardinal Dr to Waterway Dr; right on Spring Branch Blvd; right on Tallowwood Dr. Dumfries Rd (Rt 234) to Warm Springs Ln; Left on Bowmans Folly Dr. Dumfries Rd (Rt 234) north on Forest Park Dr; between Spriggs Rd and Waterway Dr. 311 SWANS CREEK Swans Creek Elementary School Wayside Dr Dumfries B10 From Rt 1, turn east on Wayside Dr, just north of Town of Dumfries. 312 TRIANGLE Triangle Elementary School 3615 Lions Field Rd Triangle J4 Lions Field Rd between Fuller Heights Rd (2 blks south of St. Francis of Assisi church) and Thomasson Crossing Dr. updated

124 Prince William Precinct Addresses and Directions Precinct Name and Number Location Address City Zip Map No. Directions 401 EVERGREEN Evergreen Fire Station 3510 James Madison Hwy Haymarket J10 West side of James Madison Hwy (Rt 15), north of the intersection with Sudley Rd (Rt. 234). G A I N E S V I L L E 402 BATTLEFIELD Battlefield High School Graduation Dr Haymarket BULL RUN Bull Run Middle School 6308 Catharpin Rd Gainesville SINCLAIR Sinclair Elementary School 7801 Garner Dr Manassas STONEWALL Stonewall Middle School Lomond Dr Manassas ALVEY Alvey Elementary School 5300 Waverly Farm Dr Haymarket J D J K F6 Graduation Dr intersects Rt 15 across from Dominion Valley Dr. Catharpin Rd between I-66 and Sudley Rd (Rt 234). Garner Dr between Lomond Dr and Sudley Manor. Lomond Dr east of Sudley Rd (Rt 234). From James Madison Hwy (Rt 15), west on Dominion Valley Dr, right on Waverly Farm Dr. 124 D I S T R I C T 407 HERITAGE HUNT Heritage Hunt Clubhouse 6901 Arthur Hills Dr Gainesville SUDLEY Sudley Elementary School 9744 Copeland Dr Manassas HAYMARKET Pace West School John Marshall Hwy Haymarket MT. VIEW Mt. View Elementary School 5600 McLeod Way Haymarket D C H K7 From Rt 29 to Heathcote Blvd; right on Heritage Hunt Dr to the Club House. Copeland Dr between Sudley Manor Dr and Dublin Dr. John Marshall Highway between Catharpid Rd. and Landseer Dr. From James Madison Hwy (Rt 15), turn east on Lightner Rd, then left on McLeod Way. 411 MULLEN Mullen Elementary School 8000 Rodes Dr Manassas E5 From Sudley Rd (Rt 234); turn west on Sudley Manor Dr, and then right on Rodes Dr. updated

125 Prince William Precinct Addresses and Directions Precinct Name and Number Location Address City Zip Map No. Directions 501 LAKE RIDGE Lake Ridge Elementary School Hedges Run Dr Woodbridge K9 From Old Bridge Rd, turn north on Hedges Run Dr (between Mohican Rd and Smoketon Rd). 502 OCCOQUAN Occoquan Elementary School Occoquan Rd Woodbridge J3 From Old Bridge Rd, turn south on Occoquan Rd. 125 O C C O Q U A N D I S T R I C T 503 OLD BRIDGE Woodbridge High School 3001 Old Bridge Rd Woodbridge ROCKLEDGE Rockledge Elementary School 2300 Mariner Ln Woodbridge MOHICAN Lake Ridge Middle School Mohican Rd Woodbridge BETHEL Bethel United Methodist Church Minnieville Rd Woodbridge CHINN Chinn Regional Library Chinn Park Dr Woodbridge SPRINGWOODS Springwoods Elementary School 3815 Marquis Pl Woodbridge MCCOART James J. McCoart Bldg. 1 County Complex Woodbridge STADIUM Development Services Building 5 County Complex Woodbridge B F B A G H D D2 From Old Bridge Rd, opposite the intersections with Mohican Rd and Antietam Rd. From Old Bridge Rd, north on Harbor Dr and turn right on Mariner Ln. From Old Bridge Rd, turn north on Mohican Rd; school is on the left. Minnieville Rd at intersection with Smoketown Rd. Just south of the intersection of Old Bridge Rd. and the Prince William Parkway. From Old Bridge Rd, turn north on Springwoods Dr; turn left on Marquis Pl. From the Prince William Pkwy, turn north on County Complex Ct between Old Bridge Rd and Hoadly Rd. Turn left at stop sign to parking lot. From the Prince William Pkwy, turn north on County Complex Ct between Old Bridge Rd and Hoadly Rd. Turn right at stop sign to parking lot. 511 WESTRIDGE Westridge Elementary School Knightsbridge Dr Woodbridge G1 From Old Bridge Rd, turn north on Westridge Dr; turn right on Knightsbridge Dr. 512 YORK Woodbridge Middle School 2201 York Dr Woodbridge F6 From PW Parkway, turn south on York Dr just east of I-95 updated

126 Prince William Precinct Addresses and Directions Precinct Name and Number Location Address City Zip Map No. Directions 601 DALE Dale City Elementary School Brook Dr Woodbridge K9 From Dale Blvd, turn north on Birchdale Ave; turn left on Bayfield Dr to Brook Dr. 602 BEVILLE Beville Middle School 4901 Dale Blvd Woodbridge D5 On the south side of Dale Blvd between Ridgefield Rd and Delaney Rd. 126 N E A B S C O D I S T R I C T 603 GODWIN Godwin Middle School Darbydale Ave Woodbridge CIVIC CENTER 605 MINNIEVILLE Birchdale Community Center Minnieville Elementary School Birchdale Ave Woodbridge Greenwood Dr Woodbridge BEL AIR Bel Air Elementary School Ferndale Rd Woodbridge KERRYDALE 608 ENTERPRISE Kerrydale Elementary School Enterprise Elementary School Kerrydale Rd Woodbridge Lindendale Rd Woodbridge F A E J E C6 Dale Blvd or Minnieville Rd to Darbydale Ave. Dale Blvd to Birchdale Ave; across Dale from church and OLD fire station. From Minnieville Rd; north on Dale Blvd; left on Greenwood Dr. From Minnieville Rd, take Hereford Rd south; turn left on Forestdale Ave; turn right on Ferndale Rd. From Dale Blvd, turn north on Kerrydale Rd. From Dale Blvd, turn south on Lindendale Rd. 609 KING King Elementary School Nickleson Dr Woodbridge K4 From Dale Blvd, take Nottingdale Dr; Left on Nickleson Dr. 610 FITZGERALD Fitzgerald Elementary School Benita Fitzgerald Dr Woodbridge A2 At intersection of Benita Fitzgerald Dr and Cardinal Dr. updated

127 Prince William Precinct Addresses and Directions W O O D B R I D G E Precinct Name and Number Location Address City Zip 701 BELMONT Belmont Elementary School 751 Norwood Ln Woodbridge LIBRARY Potomac Branch Library 2201 Opitz Blvd Woodbridge LYNN Lynn Middle School 1650 Prince William Pkwy Woodbridge PORTER Porter Traditional School Forest Grove Dr Woodbridge POTOMAC VIEW Potomac View Elementary School Lamar Rd Woodbridge Map No B F H F K9 Directions Dawson Beach Rd to Express Dr which turns into Belmont Bay Dr, to right on Norwood Ln; OR Dawson Beach Rd to Regency Rd to left on Wood St to right on Norwood Ln. Between Rt 1 and Potomac Hospital on the south side of the road. From Rt 1, turn west on PW Pkwy; school is on right. Intersection of Rippon Blvd and Blackburn Rd. From Rt 1, east on Longview Dr; then right on Lamar Rd. 127 D I S T R I C T 706 RIPPON Rippon Middle School Blackburn Rd Woodbridge KILBY Kilby Elementary School 1800 Horner Rd Woodbridge RIVER OAKS Potomac Middle School 3130 Panther Pride Dr Dumfries FREEDOM Freedom High School Neabsco Mills Rd Woodbridge H G A D1 From Rt 1, east on Rippon Blvd; Left on Blackburn Rd. From Prince William Pkwy; north on Summerland Dr to Horner Rd. West side of Rt. 1 between Cardinal Dr and River Heritage Blvd. Dale Blvd to Neabsco Mills Rd; OR Rt 1 to Neabsco Mills Rd. The school is across Neabsco Mills Rd from the NOVA campus. updated

128 Prince William Precinct Addresses and Directions Precinct Name and Number Location Address City Zip Map No. Directions 0 ABSENTEE (CAP) Central Library 8601 Mathis Ave Manassas H7 West side of Rt 28 at Conner Dr. Across Mathis Ave from the Parkside Middle School. OCCOQUAN TOWN Town Hall 314 Mill St Occoquan H1 On the corner of Mill St and Tanyard Hill Rd. T O W N DUMFRIES TOWN Town Hall Main St Dumfries QUANTICO TOWN Lillian Carden Community Center 222 3rd Ave Quantico H D7 On Main Street near the one-way traffic portion through Town of Dumfries. In the Town of Quantico. HAYMARKET TOWN Town Hall Washington St Haymarket H1 Corner of Washington St and Jefferson St in the Town of Haymarket. 128 updated

129 Directory of Elected Officials A list of current Elected Officials, with contact information. 129

130 Directory of Elected Officials July 2013 The following elected officials represent the citizens of Prince William County. If you do not know which districts you live in, you can go to the State Board s Public site and check your voter registration or call our office at You can find National, Virginia, Local (Prince William County), and Town Officials in this document. PRESIDENT VICE PRESIDENT NATIONAL OFFICIALS Barack Obama (D) president@whitehouse.gov Joe Biden (D) vice.president@whitehouse.gov The White House Washington, DC Phone: Fax: comments@whitehouse.gov UNITED STATES CONGRESS United States Capitol Switchboard: UNITED STATES SENATE Timothy Kaine (D) Russell Senate Office Bldg Washington, DC or Fax: Mark R. Warner (D) Russell Senate Office Bldg Washington, DC Fax: HOUSE OF REPRESENTATIVES 1 ST DISTRICT Robert J. Wittman (R) 10 TH DISTRICT Frank R. Wolf (R) 11 TH DISTRICT Gerald E. Connolly (D) U.S. House of Representatives 2454 Rayburn House Office Bldg Washington, DC fax: U.S. House of Representatives 233 Cannon House Office Bldg Washington, DC fax: U.S. House of Representatives 424 Cannon House Office Bldg Washington, DC fax: Stafford Office 2777 Jefferson Davis Hwy Suite 105 Stafford, VA fax: Herndon Office Park Center Rd Suite 130 Herndon, VA or fax: PWC District Office 4308 Ridgewood Ctr. Dr. Woodbridge, VA fax: Prince William County Office of Elections 9250 Lee Ave, Suite 1 Manassas, VA

131 GOVERNOR LT GOVERNOR ATTORNEY GENERAL VIRGINIA STATE OFFICIALS Robert F. McDonnell (R) William T. Bolling (R) Kenneth T. Cuccinelli II (R) Office of the Governor PO Box 1475 Richmond, VA Fax: Office of the Lt Governor PO Box 1195 Richmond, VA Fax: Office of the Attorney General 900 East Main Street Richmond, VA VIRGINIA GENERAL ASSEMBLY SENATE OF VIRGINIA 13 TH DISTRICT Richard H. Black (R) 28 TH DISTRICT Richard Stuart (R) 29 TH DISTRICT Charles J. Colgan (D) 36 TH DISTRICT Linda T. Toddy Puller (D) 39 TH DISTRICT George L. Barker (D) PO Box 3026 Leesburg, VA PO Box 1146 Montross, VA Aviation Lane Manassas, VA PO Box 73 Mt Vernon, VA PO Box Alexandria, VA HOUSE OF DELEGATES 2 ND DISTRICT Mark Dudenhefer (R) DelMDudenhefer@house.virginia.gov 13 TH DISTRICT Robert G. Bob Marshall (R) DelBMarshall@house.virginia.gov 31 ST DISTRICT L. Scott Lingamfelter (R) DelSLingamfelter@house.virginia.gov 40 TH DISTRICT Timothy D. Hugo (R) DelTHugo@house.virginia.gov PO Box 1570 Stafford, VA PO Box 421 Manassas, VA Lomax Way Woodbridge, VA PO Box 893 Centreville, VA Prince William County Office of Elections 9250 Lee Ave, Suite 1 Manassas, VA

132 50 TH DISTRICT Jackson H. Miller (R) 51 ST DISTRICT Richard L. Anderson (R) 52 ND DISTRICT Luke Torian (D) 87 TH DISTRICT David I. Ramadan (R) PO Box Manassas, VA PO Box 7926 Woodbridge, VA Fortuna Plaza Suite 659 Dumfries, VA Rock Haven Way, #105 A Dulles, VA LOCAL ELECTED OFFICIALS BOARD OF COUNTY SUPERVISORS CHAIRMAN BRENTSVILLE DISTRICT COLES DISTRICT GAINESVILLE DISTRICT NEABSCO DISTRICT OCCOQUAN DISTRICT POTOMAC DISTRICT Corey E. Stewart (R) cstewart@pwcgov.org Wally Covington (R) wcovington@pwcgov.org Martin E. Nohe (R) mnohe@pwcgov.org Pete Candland (R) gainesville@pwcgov.org John D. Jenkins (D) jjenkins@pwcgov.org Michael C. Mike May (R) mcmay@pwcgov.org Maureen S. Caddigan (R) mcaddigan@pwcgov.org WOODBRIDGE DISTRICT Frank J. Principi (D) fprincipi@pwcgov.org McCoart Administration Building 1 County Complex Ct Prince William, VA fax: Lee Avenue Manassas, VA fax: Dumfries Road Manassas, VA fax: Heritage Village Plaza Suite 210 Gainesville, VA fax: Ridgewood Center Dr Prince William, VA fax: B Tackett s Mill Dr Woodbridge, VA fax: Dr. A.J. Ferlazzo Building Donald Curtis Dr, Suite 145 Woodbridge, VA fax: Dr. A.J. Ferlazzo Building Donald Curtis Dr, Suite 140 Woodbridge, VA fax: Prince William County Office of Elections 9250 Lee Ave, Suite 1 Manassas, VA

133 COMMONWEALTH S ATTORNEY CONSTITUTIONAL OFFICES Paul B. Ebert (D) cwoffice@pwcgov.org 9311 Lee Avenue Manassas, VA Fax: SHERIFF Glendell Hill (R) 9311 Lee Avenue JU130 Manassas, VA Fax: CLERK OF THE CIRCUIT COURT Michèle B. McQuigg (R) circuitcourt@pwcgov.org SCHOOL BOARD Judicial Center, Third Floor 9311 Lee Avenue Manassas, VA CHAIRMAN BRENTSVILLE DISTRICT COLES DISTRICT GAINESVILLE DISTRICT NEABSCO DISTRICT OCCOQUAN DISTRICT POTOMAC DISTRICT WOODBRIDGE DISTRICT Milton C. Johns mjohns@pwcs.edu Gilbert A. Trenum, Jr. gtrenum@pwcs.edu Michael Otaigbe, Ph.D. Vice-Chairman motaigbe@pwcs.edu Alyson A. Satterwhite asatterwhite@pwcs.edu Lisa Bell lbell@pwcs.edu Lillie G. Jessie ljessie@pwcs.edu Elected Nov Betty D. Covington bcovington@pwcs.edu Steven Keen skeen@pwcs.edu Appointed 1/2/ Crackling Fire Drive Gainesville, VA Hooker Lane Nokesville, VA P.O. Box 2666 Woodbridge, VA PO Box 575 Gainesville, Va PO Box 6562 Woodbridge, VA Omisol Rd Woodbridge, VA P.O. Box 115 Dumfries, VA Arizona Ave Woodbridge, VA SOIL & WATER CONSERVATION DISTRICT BOARD OF DIRECTORS (ELECTED) DIRECTOR Steve Danziger 8850 Rixlew Lane Manassas, VA DIRECTOR Austin B. Haynes, Jr DIRECTOR John J. Pickeral, Jr. Fax: Prince William County Office of Elections 9250 Lee Ave, Suite 1 Manassas, VA

134 TOWN OFFICIALS DUMFRIES DUMFRIES MAYOR Gerald M. Foreman II * DUMFRIES TOWN COUNCIL 6 members serve staggered 4-year terms HAYMARKET MAYOR HAYMARKET TOWN COUNCIL 6 members serve 2-year terms OCCOQUAN MAYOR OCCOQUAN TOWN COUNCIL 5 members serve 2-year terms QUANTICO MAYOR QUANTICO TOWN COUNCIL 5 members serve 2-year terms Charles C. Brewer Kristin W. Forrester * Helen D. Reynolds Willie J. Toney Gwen P. Washington * Elected Nov Derrick R. Wood * Elected Nov HAYMARKET David M. Leake Steven C. Aitken Rebecca A. Bare Katherine M. Kat Harnest Milt J. Kenworthy, Jr. Mary Lou Scarbrough James E. Tobias OCCOQUAN Earnest W. Porta, Jr. Barry G. Dean Denise M. Bush Elizabeth A. Liz Quist Patrick A. Sivigny James N. Walbert QUANTICO Kevin P. Brown Peggy L. Alexander Earlene Joan Clinton Mary Lou Angell DiMarzio Russell V. Rusty Kuhns Virginia L. Macfarlan Main St Dumfries, VA , ext 114 Clerk: Dawn Hobgood * Term ends Washington St PO Box 1230 Haymarket, VA Fax: Clerk: Jennifer Preli 314 Mill St Occoquan, VA , ext 11 Clerk: Peggy Blackwell 415 Broadway St PO Box 152 Quantico, VA Clerk: Rita V. Frazier Prince William County Office of Elections 9250 Lee Ave, Suite 1 Manassas, VA

135 Election Laws Voters with Disabilities Campaigners and Authorized Representatives List of Election Laws 135

136 136

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139 STATE BOARD OF ELECTIONS Toll-free: (Voice) Bank Street, 1 st Floor (TDD) Richmond, VA info@sbe.virginia.gov Dos and Don ts for Campaigners and Authorized Representatives Table of Contents I. Campaigners (Campaign Workers and Candidates) 1 II. Party and Candidate Authorized Representatives on Election Day (General Information and Requirements) 2 III. Authorized Representatives Before Polls Open 3 IV. Authorized Representatives While Polls Are Open 3 V. Authorized Representatives at Close of Polls 5 VI. Reporting Alleged Election Day Problems 6 VII. What Happens After Election Day 6 Appendix Guidelines for Campaigners and Authorized Reps. (Summary Page) 9 I. CAMPAIGNERS (CAMPAIGN WORKERS AND CANDIDATES) 1. Campaigners must remain at least 40 feet away from any entrance to the building in which the polling place is located. This 40-foot "campaign-free" zone is referred to as the "Prohibited Area." Restrictions which apply to the Prohibited Area also apply to the polling place itself. If the electoral board allows campaigning within the building containing the polling place, all such activities must take place at least 40 feet from any entrance to the room where voting activities are being conducted. Code of Virginia, & There is no limit to the number of campaigners allowed outside of the Prohibited Area Campaigners cannot hinder or delay a person from entering or leaving a polling place Loudspeakers cannot be used within 300 feet of any polling place Campaign materials, including sample ballots, may be distributed on Election Day on the property on which a polling place is located and outside of the Prohibited Area (E), Only the electoral board may approve exceptions in the limited circumstances described in (E). 6. Campaign signs/posters may not be posted inside the Prohibited Area or polling place. Whether signs/posters can be posted outside of the Prohibited Area may be subject to the management policies of the property, or local ordinance. (For example, a private organization may be willing to have its building serve as a polling place, but does not allow placement of sign posts in its lawn.) REV 9/2013 Dos and Don'ts for Campaigners and Authorized Representatives 139

140 7. Sample Ballots: a. On sample ballots, any official authority statement of a local electoral board or the State Board of Elections must be deleted, and replaced with the publishing candidate's or group's authority statement (or "disclaimer") b. For federal offices, the disclaimer required by federal law must be used. For all other offices, the required identification on campaign material is specified in the Code of Virginia. For details, see the State Board of Elections website or call SBE. c. Samples of any ballot (or part of a ballot) cannot be printed on any shade of white or yellow paper and must contain the words SAMPLE BALLOT in type no smaller than twenty-four point d. The voter is allowed to carry sample ballots and campaign material into the polling place but must not display them to other voters , No officer of election shall sign or otherwise mark any paper, form, or item, other than one furnished by the State Board, his electoral board, or general registrar, at his polling place during the hours that the polls are open II. PARTY AND CANDIDATE AUTHORIZED REPRESENTATIVES ON ELECTION DAY (General Information and Requirements) 1. In a primary election, each primary candidate on the ballot in that election is entitled to representation, as discussed below, before, during and after the election. In a general election or special election each political party with one or more nominees on the ballot in that election is entitled to representation (even if the nominees are running for local offices for which party names are not listed on the ballot). a In a general election or special election each independent candidate on the ballot in that election is entitled to representation. Write-in candidates are not entitled to representatives at any time, but they or their supporters may be able to witness the counting of votes in the precinct after the polls close (as chosen "bystanders"). See section V below and The chairman of the political party or the independent/primary candidate entitled to representatives, as appropriate, must provide a notice of authorization. The notice should be done by one of the following methods: a. Provide, at least 5 days prior to the election, a list of authorized representatives for each precinct to the local electoral board; or b. Provide a list of the authorized representatives for the precinct to the chief officer of election at the polling place; or a The political organizations which currently meet the definition of a "political party" under Virginia state law ( ) -- and therefore entitled to party representation inside the polls during elections in which they have a nominee on the ballot -- are the Democratic Party and the Republican Party. Other groups may qualify to put their names on the ballot beside names of their candidates, but are not entitled to representatives. REV 9/2013 Dos and Don'ts for Campaigners and Authorized Representatives 140

141 c. Provide each authorized representative with a letter (or copy) signed by the party chairman or the independent/primary candidate. The representative must give this letter (or copy) to the chief officer of election at the polling place. III. AUTHORIZED REPRESENTATIVES BEFORE POLLS OPEN ( ) 1. Before opening the polls, each officer shall examine the equipment and see that no vote has been cast and that the counters register zero. The officers shall conduct their examination in the presence of the party and candidate representatives (if present) See for additional procedures before the polls open. 2. Number of Authorized Representatives Permitted in Polling Place Before Polls Open a. General and Special Elections i. One authorized representative of each political party with a nominee on the ballot in that election ii. One authorized representative of each independent candidate on the ballot in that election b. Primary Elections i. One authorized representative of each primary candidate on the ballot in that election 3. Representative must be a qualified Virginia voter. An officer of election has the discretion to verify an authorized representative s registration status and identity by asking the representative to provide an acceptable form of ID. 4. Representative must have a written statement (or copy) signed by the party chairman or the independent candidate he represents. This statement (or copy) should be presented to the chief officer of election if not presented previously (see section II above). The written statement is not required if the candidate or party chairman is serving as the representative. IV. AUTHORIZED REPRESENTATIVES WHILE POLLS ARE OPEN ( ) 1. The primary concept with regard to authorized representatives is that they cannot "otherwise impede the orderly conduct of the election." The officers of election have the authority to remove any person interfering with the voting process, and have broad discretion to manage affairs within the polling place , Quantity and Qualifications for Authorized Representatives: a. The officers of election, at their discretion, may allow a maximum of three authorized representatives from each political party with a nominee on the ballot in that election and three from each independent or primary candidate on the ballot in that election when the pollbook has less than three divisions/stations. b. When the pollbook is divided (or there are multiple electronic pollbook stations), one representative from each party and one from each independent/primary candidate must be allowed for each pollbook division/station. c. A representative must be a qualified Virginia voter. REV 9/2013 Dos and Don'ts for Campaigners and Authorized Representatives 141

142 d. The representative cannot be the candidate. b 3. Representatives may stay all day or they may come and go in shifts as determined by the party or independent/primary candidate. 4. The representative cannot sit at the registration table with the officers of election. The representative must be allowed to be close enough to the voter check-in table to hear and see what is occurring; however, not close enough to the officer to disrupt his or her duties including those of processing voters. The representative has a right to immediately appeal to the local electoral board if he is unable to observe the process. Subject to the restrictions below on the secret ballot and the officer of election s right to ensure the orderly conduct of the election, the representative cannot be directed to only stand in one specific area. However, if the placement of a representative may hinder or delay a voter, the officer of election may inform the authorized representative not to remain in that area. 5. All voters should check in at the check -in table with the pollbooks allowing the authorized representatives to see and hear the process. The separate table or privacy booth that voters are directed to for the purpose of completing and voting the provisional voting materials is not a check-in table and the privacy of the voting process should be respected by officers of election and authorized representatives. 6. It is unlawful for any authorized representative to be in a position to see the marked ballot of any other voter. 7. The representative cannot in any way hinder or delay a voter or officer of election. 8. The representative cannot insult or abuse an officer of election nor conduct him/herself in a noisy or riotous manner. 9. The representative cannot give, offer or show any ballot, ticket or other campaign material. 10. The representative cannot influence any person in casting his ballot. Such prohibited influence would include a representative tendering advice to the voter on the type of ballot he should cast. 11. The representative cannot perform any type of filming or photography while inside the polling place, including the use of a camera phone to film or photograph. 12. Use of wireless electronic devices is permitted inside the polling place. However, officers of election may prohibit the use of cellular telephones or other handheld wireless communications devices if such use will hinder, intimidate, or interfere with any qualified voter from casting his/her ballot or if the use of the wireless device results in the authorized representative conducting him or herself in a noisy or riotous manner so as to disturb the election and It is recommended that the authorized representative leave the polling place when making a phone call on his or her cellular phone. 13. A representative may mark or make his own list of those who have voted and make his own notes. An officer cannot provide any lists to representatives. 14. A representative may challenge a voter who is known or suspected not to be a duly qualified voter. The person challenging a voter must complete and sign a statement of b Please reference (F) for candidates in the polling place on Election Day. REV 9/2013 Dos and Don'ts for Campaigners and Authorized Representatives 142

143 challenger form stating the specific reason for the challenge. The challenged voter will be offered a written statement (page 2 of the same form) attesting to their qualifications to vote. If the voter signs the statement he or she must be allowed to vote. If the voter refuses to sign the statement he or she will not be allowed to vote. Challenges should not be made frivolously (A), , 42 USC 1973i(b) (federal intimidation offense). 15. The authorized representative is prohibited from providing assistance to any voter or wearing any indicator that he is available to assist any voters either inside the polling place or within 40 feet of any entrance to the polling place. Prohibited assistance for this purpose includes providing voters over 65 or those physically disabled, or those with a disability or inability to read or write, or those that require language assistance with assistance in voting. The same restriction applies to any neutral observer authorized by the electoral board to be inside the polling place (C) and However, there is no absolute prohibition on a representative speaking to either an officer or a voter, subject to the restrictions herein and to the officers' discretion in conducting an orderly election. 16. If voter asks an officer of election to translate the ballot: a. The officer must first ask any authorized representatives of the parties/candidates who are in the polling place whether they have a volunteer available who can interpret for the voter in the requested language. (If so, the representative would briefly exit the polling place to get the volunteer interpreter.) (C) b. If available, one interpreter per such party or candidate will be allowed to listen to the officer assist the voter. c. The voter may choose one of the interpreters to assist instead of the officer. The newly designated assistant must be qualified to assist (see below) and complete a new assistance form accordingly. d. The Request for Assistance form must be completed by the voter and assistant. e. Any party/candidate interpreter(s) must complete Part C of the form stating that the interpreter will not attempt to influence the voter's vote or reveal how the voter votes. V. REPRESENTATIVES AT CLOSE OF POLLS ( ) 1. Quantity and Qualifications for Authorized Representatives: a. Each political party with a nominee on the ballot in that election may have two representatives and an independent/primary candidate on the ballot in that election may have one representative at the polling place to witness the counting of ballots and ascertainment of results. b. Again, the representative must be a qualified Virginia voter. c. Representative must have a written statement (or copy) signed by his party chairman or the independent candidate he represents. This statement (or copy) should be presented to the chief officer of election if not presented previously (see section II above). d. This representative may be the candidate or someone other than the REV 9/2013 Dos and Don'ts for Campaigners and Authorized Representatives 143

144 representatives used while the polls are open. 2. After the polls are closed, if there are fewer than four authorized representatives (in total) at the polling place who request to be present while the votes are ascertained, the officers shall notify any bystanders, and select one or more bystanders to be present with any representatives so that there are as many as four (total) bystanders and representatives present during the count. The law limits the number of authorized representatives after the polls close to two from each political party having candidates in the election and one from each independent candidate or primary candidate. ( ). a. A person who wants to watch the counting as a bystander is advised to let the chief officer of election know, before the polls close, that he or she will be waiting outside the polling place (and outside the 40 foot prohibited area) immediately after the polls close in case there are fewer than four authorized representatives. b. There are no qualifications in the Code for the "bystanders" so, for example, a bystander may be selected who is not a registered Virginia voter (a requirement for all representatives). c. Write-in candidates in general or special elections are not entitled to representatives at any time, but may use the bystander provision to get their observers into the polling place during the count if there are fewer than four authorized representatives at the polling place after the polls close. 3. The representatives and bystanders present cannot leave until the final results are ascertained and the chief officer of election has opened the doors and announced the results of the election, and may not communicate with any person outside the polling place by any means during the counting and ascertainment. There are no exceptions to this rule. 4. Representatives and bystanders present may witness the counting and ascertainment of results but may not touch or handle any ballot, voting machine or official document. 5. The representatives and bystanders present shall have an unobstructed view of the officers of election and their actions as the votes are counted and the returns are completed, and may make their own notes during the counting and ascertainment. VI. REPORTING ALLEGED ELECTION DAY PROBLEMS Any alleged voting discrepancies should be reported to the chief or assistant chief officer of election, the local electoral board and/or the State Board of Elections at the time they occur. If complaints are received at the time they occur corrective action, if necessary, can be taken. If reports are not made until the election is completed there is little, if anything, that can be done to remedy the situation. VII. WHAT HAPPENS AFTER ELECTION DAY 1. On election night, the local registrar's office will post UNOFFICIAL results to the State Board of Elections website ( After Election Day, any corrections, additions or changes to these unofficial results (for example, when provisional ballot determinations are made) will be explained in the notes on the website. REV 9/2013 Dos and Don'ts for Campaigners and Authorized Representatives 144

145 2. The electoral board for the city or county will meet on the day after the election to canvass the results of the election ( through ) and to decide the validity of each provisional ballot offered ( ). Please note that while the canvassing meeting is an open meeting, there are restrictions on who may be present during the electoral board s meeting on provisional ballots The Canvass: 3. In a general or special election, each political party with a nominee on the ballot and each independent candidate on the ballot; or in a primary, each primary candidate on the ballot shall be entitled to have representatives present when the local electoral board meets to ascertain the results of the election. a. Each such party and candidate shall be entitled to have at least as many representatives present as there are teams of officials working to ascertain the results, and the room in which the local electoral board meets shall be of sufficient size and configuration to allow the representatives reasonable access and proximity to view the ballots as the teams of officials work to ascertain the results. b. The representatives and observers lawfully present shall be prohibited from interfering with the officials in any way. c. TIP: Authorization letters are not required for representatives at the canvass, but may be provided, at the option of the authorizing party chairman or independent/primary candidate. 4. The local electoral board certifies the winners for locally elected offices, and reports the county's or city's results for federal, statewide, general assembly, and shared offices to the State Board of Elections, which certifies those winners in a public meeting. 5. The canvass is a public, open meeting of the electoral board. Anyone may attend; however, there are special provisions for party/candidate representation. The Provisional Ballot Determination Meeting: 6. Voters who cast provisional ballots may present evidence to the board. The provisional ballot meeting may be adjourned from day to day if necessary up to seven calendar days after the election. The canvass cannot be completed until the Electoral Board has reached a decision on every provisional ballot. Then the valid provisional ballots are counted by the board and added to the locality's results as if a separate precinct. a. A decision on provisional ballots cast due to lack of identification may have to be postponed until after the deadline to provide the necessary ID (Friday following the election at noon) & Notwithstanding the provisions of Virginia s FOIA law ( et seq.), only the following are entitled to representation during the provisional ballot meeting: a. In a general or special election, one representative of each political party with a nominee on the ballot in that election; one representative of each independent candidate on the ballot in that election; b. In a primary election, one representative of each primary candidate on the REV 9/2013 Dos and Don'ts for Campaigners and Authorized Representatives 145

146 ballot in that election. c. In all elections, the individual whose provisional vote is being considered and the individual s representative or legal counsel; and appropriate staff and legal counsel for the electoral board. d. Representatives (except for the candidate or party chairman) shall present to the electoral board a written statement designating him to be a representative of the party or candidate signed by the chairman of the political party, independent candidate, or the primary candidate, if applicable. The statement must bear the original signature of the chair or candidate, as appropriate. A photocopied statement is acceptable (B) 8. Appropriate staff and legal counsel for the electoral board may be present when the electoral board is conducting its Provisional Ballot Determination Meeting (B) 9. Representative may not impede the orderly conduct of the determination. 10. Representative may not participate during the provisional ballots determination meeting, as they serve only as observers. 11. With regard to the provisional ballot logs, during the provisional ballot meeting, authorized representatives are permitted to inspect the provisional ballot log and take notes from the list, including the names, phone numbers, year of birth, and addresses of individuals who have voted provisionally. However, general registrars and electoral board members need to take steps to ensure that confidential information on the log is not disclosed. Information deemed confidential and not available for copying includes the voter s social security number, day and month of birth, and the reason for voting provisionally. Information not deemed confidential includes the voter s name, phone number, and address. You may preserve the confidentiality of information by providing photocopies, if practicable, of the provisional ballot log during the meeting with confidential information redacted. The authorized representatives can then take notes from the redacted photocopied logs. There is no prohibition for the authorized representatives to bring in a list of registered voters or other list that would allow them to cross-check the names on the provisional ballot list with the names on the list of registered voters. ***** The next page contains a one-page summary of the information detailed above. This summary is also available as a separate document on the SBE website. If you have any additional questions about election laws or procedures, call the State Board of Elections, or contact your city or county's General Registrar or Electoral Board. REV 9/2013 Dos and Don'ts for Campaigners and Authorized Representatives 146

147 STATE BOARD OF ELECTIONS Toll-free: (Voice) Bank Street, 1 st Floor (TDD) Richmond VA info@sbe.virginia.gov GUIDELINES FOR CAMPAIGNERS AND AUTHORIZED REPRESENTATIVES (REPS) , , , , AND of the Code of Virginia CAMPAIGNERS (INCLUDES CANDIDATE) - OUTSIDE POLLING PLACE AND PROHIBITED AREA MUST BE OUTSIDE 40 feet of ANY entrance to the building in which voting takes place. Only electoral board can authorize limited exceptions. NO LIMIT to the number of campaigners allowed OUTSIDE the polling place and prohibited area. CANNOT HINDER or DELAY a person from entering or leaving a polling place. LOUDSPEAKERS CANNOT be used within 300 feet of any polling place. CAMPAIGN MATERIAL, including SAMPLE BALLOTS: must be distributed OUTSIDE the polling place and prohibited area. must contain a statement indicating WHO PAID FOR/AUTHORIZED the printing (see SBE website, Campaign Finance) subject to a civil fine for failure to properly identify any campaign material SAMPLES of any Ballot CANNOT be printed on white or yellow paper and MUST contain the words SAMPLE BALLOT. AUTHORIZED REPRESENTATIVES (REPS) - INSIDE POLLING PLACE AND PROHIBITED AREA MUST be a qualified Virginia voter. Officers of election have the authority to verify identity and registration status of REP. MUST present to the chief officer of election a letter of authorization signed by the independent or primary candidate or party chair entitled to representation (see below) if list of REPs not previously provided. A copy of the signed letter of authorization is acceptable. NO CAMPAIGNING is permitted by anyone INSIDE the polling place building without electoral board exception. CANNOT HINDER or DELAY any officer of election or voter. CANNOT SIT at the check-in table with officer of election but must be positioned to see the check-in table and what is occurring. (REP may appeal to the local electoral board if dissatisfied with the Chief Officer s decision on placement.) MAY create their OWN LIST OF VOTERS & MARK OWN LIST (an officer CANNOT provide any list to REPS). CANNOT provide assistance to any voter or wear any indicator that he is available to assist any voter inside the polling place or within 40 feet of any entrance to the polling place. Officers of election HAVE AUTHORITY TO REMOVE any representative who does not adhere to above guidelines. BEFORE POLLS OPEN One REP of each political party having a nominee on the ballot in this election One REP of each independent candidate on the ballot in this election (or in a primary, each primary candidate on the ballot) [MAY be the candidate] WHILE POLLS ARE OPEN CANDIDATES may enter polling places only to vote, or to visit for NO LONGER than ten (10) minutes per day per polling place For each pollbook in use in the precinct: One REP of each political party having a nominee on the ballot in this election One REP of each independent candidate on the ballot in this election (or in a primary, each primary candidate on the ballot) [CANNOT be the candidate] *** If less than three (3) pollbooks in use, the Officers of Election, at their discretion, may allow a maximum of three REPS whether or not the pollbook is divided. AFTER POLLS CLOSE Two REPS of each political party having a nominee on the ballot in this election One REP of each independent candidate on the ballot in this election (or in a primary, each primary candidate on the ballot) [MAY be the candidate] *** The representative CANNOT LEAVE the polling place nor RELAY IN ANY MANNER the results of the election until AFTER final results are ascertained and Chief Officer of Election has opened doors and announced the results. There are NO exceptions to this rule. Representatives may witness the counting and ascertainment of results and make their own notes but MAY NOT touch or handle any ballot, voting equipment or official document, or interfere in any manner. 147

148 NOTES: 148

149 Code of Virginia, Election Laws, Title Hours polls to be open; closing the polls. At all elections, the polls shall be open at each polling place at 6:00 a.m. on the day of the election and closed at 7:00 p.m. on the same day except as provided for central absentee voter precincts pursuant to subsection F of At 6:45 p.m. an officer of election shall announce that the polls will close in fifteen minutes. The officers of election shall list the names of all qualified voters in line before the polling place at 7:00 p.m. and permit those voters and no others to vote after 7:00 p.m. History: (Code 1950, , ; 1950, p. 462; 1958, c. 160; 1962, c. 536; 1966, c. 116; 1970, c. 462, , ; 1981, c. 425; 1993, c. 641; 2008, c. 423.) Prohibited activities at polls; notice of prohibited area; electioneering; presence of representatives of parties or candidates; simulated elections; observers; news media; penalties. A. During the times the polls are open and ballots are being counted, it shall be unlawful for any person (i) to loiter or congregate within 40 feet of any entrance of any polling place; (ii) within such distance to give, tender, or exhibit any ballot, ticket, or other campaign material to any person or to solicit or in any manner attempt to influence any person in casting his vote; or (iii) to hinder or delay a qualified voter in entering or leaving a polling place. B. Prior to opening the polls, the officers of election shall post, in the area within 40 feet of any entrance to the polling place, sufficient notices which state "Prohibited Area" in two-inch type. The notices shall also state the provisions of this section in not less than 24-point type. The officers of election shall post the notices within the prohibited area to be visible to voters and the public. C. The officers of election shall permit one authorized representative of each political party or independent candidate in a general or special election, or one authorized representative of each candidate in a primary election, to remain in the room in which the election is being conducted at all times. A representative may serve part of the day and be replaced by successive representatives. The officers of election shall have discretion to permit up to three authorized representatives of each political party or independent candidate in a general or special election, or up to three authorized representatives of each candidate in a primary election, to remain in the room in which the election is being conducted. The officers shall permit one such representative for each pollbook station. However, no more than one such representative for each pollbook station or three representatives of any political party or independent candidate, whichever number is larger, shall be permitted in the room at any one time. Each authorized representative shall be a qualified voter of any jurisdiction of the Commonwealth. Each representative shall present to the officers of election a written statement designating him to be a representative of the party or candidate and signed by the county or city chairman of his political party, the independent candidate, or the primary candidate, as appropriate. Such statement, bearing the chairman's or candidate's original signature, may be photocopied, and such photocopy shall be as valid as if the copy had been signed. No candidate whose name is printed on the ballot shall serve as a representative of a party or candidate for purposes of this section. Authorized representatives shall be allowed, whether in a regular polling place or central absentee voter precinct, to be close enough to the voter check-in table to be able to hear and see what is occurring; however, such observation shall not violate the secret vote provision of Article II, Section 3 of the Constitution of Virginia or otherwise interfere with the orderly process of the election. Any representative who complains to the chief officer 149

150 of election that he is unable to hear or see the process may accept the chief officer's decision or, if dissatisfied, he may immediately appeal the decision to the local electoral board. Authorized representatives shall be allowed, whether in a regular polling place or central absentee voter precinct, to use a handheld wireless communications device, except that authorized representatives shall not be allowed to use such devices when they contain a camera or other imaging device to film or photograph inside a polling place or central absentee voter precinct. The officers of election may prohibit the use of cellular telephones or other handheld wireless communications devices if such use will result in a violation of subsection A or D or Authorized representatives shall not be allowed in any case to provide assistance to any voter as permitted under or to wear any indication that they are authorized to assist voters either inside the polling place or within 40 feet of any entrance to the polling place. D. It shall be unlawful for any authorized representative, voter, or any other person in the room to (i) hinder or delay a qualified voter; (ii) give, tender, or exhibit any ballot, ticket, or other campaign material to any person; (iii) solicit or in any manner attempt to influence any person in casting his vote; (iv) hinder or delay any officer of election; (v) be in a position to see the marked ballot of any other voter; or (vi) otherwise impede the orderly conduct of the election. E. The officers of election may require any person who is found by a majority of the officers present to be in violation of this section to remain outside of the prohibited area. Any person violating subsection A or D shall be guilty of a Class 1 misdemeanor. F. This section shall not be construed to prohibit a candidate from entering any polling place on the day of the election to vote, or to visit a polling place for no longer than 10 minutes per polling place per election day, provided that he complies with the restrictions stated in subsections A, D, and K. G. This section shall not be construed to prohibit a minor from entering a polling place on the day of the election to vote in a simulated election at that polling place, provided that the local electoral board has determined that such polling place can accommodate simulated election activities without interference or substantial delay in the orderly conduct of the official voting process. Persons supervising or working in a simulated election in which minors vote may remain within such polling place. The local electoral board and the chief officer for the polling place shall exercise authority over, but shall have no responsibility for the administration of, simulated election related activities at the polling place. H. A local electoral board, and its general registrar, may conduct a special election day program for high school students, selected by the electoral board in cooperation with high school authorities, in one or more polling places designated by the electoral board, other than a central absentee voter precinct. The program shall be designed to stimulate the students' interest in elections and registering to vote, provide assistance to the officers of election, and ensure the safe entry and exit of elderly and disabled voters from the polling place. Each student shall take and sign an oath as an election page, serve under the direct supervision of the chief officer of election of his assigned polling place, and observe strict impartiality at all times. Election pages may observe the electoral process and seek information from the chief officer of election, but shall not handle or touch ballots, voting machines, or any other official election materials, or enter any voting booth. I. A local electoral board may authorize in writing the presence of additional neutral observers as it deems appropriate, except as otherwise prohibited or limited by this section. Such observers shall comply with the restrictions in subsections A and D and shall not be allowed in any case to provide assistance to any voter as permitted under or to wear any indication that they are authorized to assist voters either inside the polling place or within 40 feet of any entrance to the polling place. 150

151 J. The officers of election shall permit representatives of the news media to visit and film or photograph inside the polling place for a reasonable and limited period of time while the polls are open. However, the media (i) shall comply with the restrictions in subsections A and D; (ii) shall not film or photograph any person who specifically asks the media representative at that time that he not be filmed or photographed; (iii) shall not film or photograph the voter or the ballot in such a way that divulges how any individual voter is voting; and (iv) shall not film or photograph the voter list or any other voter record or material at the precinct in such a way that it divulges the name or other information concerning any individual voter. Any interviews with voters, candidates or other persons, live broadcasts, or taping ohttp://leg1.state.va.us/cgi-bin/legp504.exe?000+cod f reporters' remarks, shall be conducted outside of the polling place and the prohibited area. The officers of election may require any person who is found by a majority of the officers present to be in violation of this subsection to leave the polling place and the prohibited area. K. The provisions of subsections A and D shall not be construed to prohibit a person who approaches or enters the polling place for the purpose of voting from wearing a shirt, hat, or other apparel on which a candidate's name or a political slogan appears or from having a sticker or button attached to his apparel on which a candidate's name or a political slogan appears. This exemption shall not apply to candidates, representatives of candidates, or any other person who approaches or enters the polling place for any purpose other than voting. History (Code 1950, , ; 1970, c. 462, ; 1971, Ex. Sess., c. 119; 1973, c. 30; 1974, c. 428; 1975, c. 515; 1984, c. 480; 1993, cc. 413, 641; 1997, c. 328; 2000, cc. 215, 268; 2003, c. 1015; 2007, c. 672; 2009, cc. 396, 494, 865, 870, 874; 2010, cc. 448, 707; 2012, cc. 754, 826.) Preservation of order at elections. The officers of election, with the consent of the chief law-enforcement officer for the county or city, may designate a law-enforcement officer who shall attend at the polling place and preserve order inside and outside the polling place. If no law-enforcement officer is in attendance, the officers of election may appoint, in writing, one or more persons specially, who shall have all the powers of a law-enforcement officer in the polling place and within the prohibited area prescribed by History (Code 1950, ; 1970, c. 462, ; 1993, c. 641.) Prohibited conduct; intimidation of voters; disturbance of election; how prevented; penalties. A. It shall be unlawful for any person to hinder, intimidate, or interfere with any qualified voter so as to prevent the voter from casting a secret ballot. The officers of election may order a person violating this subsection to cease such action. If such person does not promptly desist, the officers of election, or a majority of them, may order the arrest of such person by any person authorized by law to make arrests, and, by their warrant, may commit him to the county or city jail, as the case may be, for a period not exceeding twenty-four hours. Any person violating this subsection shall be guilty of a Class 1 misdemeanor. B. No person shall conduct himself in a noisy or riotous manner at or about the polls so as to disturb the election or insult or abuse an officer of election. Any person authorized to make arrests may forthwith arrest a person engaging in such conduct and bring him before the officers of the election, and they, by their warrant, may commit him to the county or city jail, as the case may be, for a period not exceeding twenty-four hours; but they shall permit him to vote if he is so entitled. 151

152 History (Code 1950, , ; 1970, c. 462, ; 1993, c. 641.) Qualified voter permitted to vote; procedures at polling place; voter identification. A. After the polls are open, each qualified voter at a precinct shall be permitted to vote. The officers of election shall ascertain that a person offering to vote is a qualified voter before admitting him to the voting booth and furnishing an official ballot to him. B. An officer of election shall ask the voter for his full name and current residence address and repeat, in a voice audible to party and candidate representatives present, the full name and address stated by the voter. The officer shall ask the voter to present any one of the following forms of identification: his Commonwealth of Virginia voter registration card, his social security card, his valid Virginia driver's license, his concealed handgun permit issued pursuant to , or any other identification card issued by a government agency of the Commonwealth, one of its political subdivisions, or the United States; any valid student identification card issued by any institution of higher education located in the Commonwealth of Virginia; any valid employee identification card containing a photograph of the voter and issued by an employer of the voter in the ordinary course of the employer's business; or a copy of a current utility bill, bank statement, government check, or paycheck that shows the name and address of the voter. Any voter who does not show one of the forms of identification specified in this subsection shall be offered a provisional ballot under the provisions of The State Board of Elections shall provide an ID-ONLY provisional ballot envelope that requires no follow-up action by the registrar or electoral board other than matching submitted identification documents from the voter for the electoral board to make a determination on whether to count the ballot. If the voter's name is found on the pollbook, if he presents one of the forms of identification listed above, if he is qualified to vote in the election, and if no objection is made, an officer shall enter, opposite the voter's name on the pollbook, the first or next consecutive number from the voter count form provided by the State Board, or shall enter that the voter has voted if the pollbook is in electronic form; an officer shall provide the voter with the official ballot; and another officer shall admit him to the voting booth. Each voter whose name has been marked on the pollbooks as present to vote and entitled to a ballot shall remain in the presence of the officers of election in the polling place until he has voted. If a line of voters who have been marked on the pollbooks as present to vote forms to await entry to the voting booths, the line shall not be permitted to extend outside of the room containing the voting booths and shall remain under observation by the officers of election. A voter may be accompanied into the voting booth by his child age 15 or younger. C. If the current residence address stated by the voter is different from the address shown on the pollbook, the officer of election shall furnish the voter with a change of address form prescribed by the State Board. Upon its completion, the voter shall sign the prescribed form, subject to felony penalties for making false statements pursuant to , which the officer of election shall then place in an envelope provided for such forms for transmission to the general registrar who shall then transfer or cancel the registration of such voter pursuant to Chapter 4 ( et seq.). D. At the time the voter is asked his full name and current residence address, the officer of election shall ask any voter for whom the pollbook indicates that an identification number other than a social security number is recorded on the Virginia voter registration system if he presently has a social security number. If the voter is able to provide his social security number, he shall be furnished with a voter registration form prescribed by the State Board to update his registration information. Upon its completion, the form 152

153 shall be placed by the officer of election in an envelope provided for such forms for transmission to the general registrar. Any social security numbers so provided shall be entered by the general registrar in the voter's record on the voter registration system. E. For federal elections held after January 1, 2004, this subsection shall apply in the case of any voter who is required by subparagraph (b) of 42 U.S.C.S of the Help America Vote Act of 2002 to show identification the first time the voter votes in a federal election in the state. At such election, such voter shall present (i) a current and valid photo identification or (ii) a copy of a current utility bill, bank statement, government check, paycheck or other government document that shows the name and address of the voter. Such individual who desires to vote in person but who does not show one of the forms of identification specified in this subsection shall be offered a provisional ballot under the provisions of Neither the identification requirements of subsection B, nor the identification requirements of subsection A of , shall apply to such voter at that election. The State Board of Elections shall provide instructions to the electoral boards for the handling and counting of such provisional ballots pursuant to subsection B of and this section. (Code 1950, , , , , ; 1952, c. 581; 1962, c. 536; 1964, c. 593; 1970, c. 462, , , , ; 1971, Ex. Sess., c. 247; 1973, c. 30; 1975, c. 515; 1978, c. 778; 1981, c. 425; 1982, c. 650, ; 1984, c. 234; 1985, cc. 197, 458; 1987, c. 349; 1993, c. 641; 1995, c. 716; 1996, cc. 72, 73; 1999, c. 725; 2000, cc. 366, 451; 2003, c. 1015; 2004, c. 410; 2005, cc. 496, 539; 2011, cc. 427, 458; 2012, cc. 723, 838, 839; 2013, c. 746.) (Effective July 1, 2014) Qualified voter permitted to vote; procedures at polling place; voter identification. A. After the polls are open, each qualified voter at a precinct shall be permitted to vote. The officers of election shall ascertain that a person offering to vote is a qualified voter before admitting him to the voting booth and furnishing an official ballot to him. B. An officer of election shall ask the voter for his full name and current residence address and repeat, in a voice audible to party and candidate representatives present, the full name and address stated by the voter. The officer shall ask the voter to present any one of the following forms of identification: his valid Virginia driver's license, his valid United States passport, or any other photo identification issued by the Commonwealth, one of its political subdivisions, or the United States; any valid student identification card containing a photograph of the voter and issued by any institution of higher education located in the Commonwealth; or any valid employee identification card containing a photograph of the voter and issued by an employer of the voter in the ordinary course of the employer's business. Any voter who does not show one of the forms of identification specified in this subsection shall be offered a provisional ballot under the provisions of The State Board of Elections shall provide an ID-ONLY provisional ballot envelope that requires no follow-up action by the registrar or electoral board other than matching submitted identification documents from the voter for the electoral board to make a determination on whether to count the ballot. If the voter's name is found on the pollbook, if he presents one of the forms of identification listed above, if he is qualified to vote in the election, and if no objection is made, an officer shall enter, opposite the voter's name on the pollbook, the first or next consecutive number from the voter count form provided by the State Board, or shall enter that the voter has voted if the pollbook is in electronic form; an officer shall provide the voter with the official ballot; and another officer shall admit him to the voting booth. Each voter whose name has been marked on the pollbooks as present to vote and entitled to a ballot shall remain in the presence of the officers of election in the polling place until he has voted. 153

154 If a line of voters who have been marked on the pollbooks as present to vote forms to await entry to the voting booths, the line shall not be permitted to extend outside of the room containing the voting booths and shall remain under observation by the officers of election. A voter may be accompanied into the voting booth by his child age 15 or younger. C. If the current residence address stated by the voter is different from the address shown on the pollbook, the officer of election shall furnish the voter with a change of address form prescribed by the State Board. Upon its completion, the voter shall sign the prescribed form, subject to felony penalties for making false statements pursuant to , which the officer of election shall then place in an envelope provided for such forms for transmission to the general registrar who shall then transfer or cancel the registration of such voter pursuant to Chapter 4 ( et seq.). D. At the time the voter is asked his full name and current residence address, the officer of election shall ask any voter for whom the pollbook indicates that an identification number other than a social security number is recorded on the Virginia voter registration system if he presently has a social security number. If the voter is able to provide his social security number, he shall be furnished with a voter registration form prescribed by the State Board to update his registration information. Upon its completion, the form shall be placed by the officer of election in an envelope provided for such forms for transmission to the general registrar. Any social security numbers so provided shall be entered by the general registrar in the voter's record on the voter registration system. History (Code 1950, , , , , ; 1952, c. 581; 1962, c. 536; 1964, c. 593; 1970, c. 462, , , , ; 1971, Ex. Sess., c. 247; 1973, c. 30; 1975, c. 515; 1978, c. 778; 1981, c. 425; 1982, c. 650, ; 1984, c. 234; 1985, cc. 197, 458; 1987, c. 349; 1993, c. 641; 1995, c. 716; 1996, cc. 72, 73; 1999, c. 725; 2000, cc. 366, 451; 2003, c. 1015; 2004, c. 410; 2005, cc. 496, 539; 2011, cc. 427, 458; 2012, cc. 723, 838, 839; 2013, cc. 703, 725, 746.) Permitted use of paper ballots. The official paper ballot shall be used by a voter to cast his vote only in one of the following circumstances: 1. The official paper ballot is the only ballot in use in the precinct. 2. The official paper ballot is used by voters voting outside the polling place pursuant to The voter is casting a provisional ballot. 4. The voter is provided an official paper ballot or copy thereof pursuant to when voting equipment is inoperable or otherwise unavailable. 5. The official absentee paper ballot voted in accordance with ( et seq.). 6. The voter is provided an official paper ballot for a presidential election pursuant to History (2006, c. 492.) 154

155 Officers to sign only official papers, etc. No officer of election shall sign or otherwise mark any paper, form, or item, other than one furnished by the State Board, his electoral board, or general registrar, at his polling place during the hours that the polls are open. History (1976, c. 616, ; 1993, c. 641.) Voters who did not receive absentee ballots; provisional ballots. A. The provisions of this section shall apply when (i) a person offers to vote pursuant to at his proper polling place or at a central absentee voter precinct established by the governing body of the county or city where he is registered to vote, (ii) his name is shown on the pollbook as having applied for an absentee ballot, and (iii) for any reason he did not receive or has lost the absentee ballot. In such case, he shall be entitled to cast a provisional ballot after presenting to the officer of election a statement signed by him that he did not receive the ballot or has lost the ballot, subject to felony penalties for making false statements as pursuant to B. Such person shall be given a paper ballot and be permitted to vote the provisional ballot in accordance with the provisions of and the instructions of the State Board. The electoral board shall process the ballot in accordance with the provisions of and the instructions of the State Board. History (2006, c. 283; 2010, c. 348.) 155

156 NOTES: 156

157 Emergency Procedures 157

158 EMERGENCY SITUATIONS REQUIRING EVACUATION OF THE POLLING PLACE Fire-Fire Drill-Bomb Threat-Flooding Be prepared - read and familiarize your workers with these procedures Locate and study the posted evacuation route in your room and building Review evacuation route and instructions below with all election officers Make sure all officers and poll watchers know the location of exits EMERGENCY EVACUATION PLAN 1. Only if time permits. - Chief Officer takes Card Activator, Activator cards, Ballot Box - Assistant Chief Officers takes SOR, used forms and envelopes - Voting Machine Officer takes paper ballots, paper and pens, pencils; writes down public counter number on each machine - Pollbook Officers take Pollbook Count Sheets and Pollbooks 2. Election Officers direct voters and poll watchers to nearest exits. 3. Chief designates an officer to notify the Electoral Board that an emergency exists 4. Outside the building, advise voters that (depending on the situation): - Voters may wait until the building can be re-entered, or - They may leave and return later, but before 7:00 pm or - Voters may vote by paper ballot, if officers were able to bring the Pollbooks and paper ballots outside - For those voters who had been checked in, but who had not voted on the machines and wish to return later Chief officer will designate an officer to list names of voters who decide to leave - When these voters return they must be allowed go to the head of any line of persons waiting to vote. - If voters do not return, explain the discrepancy in Part E of the SOR. Remember.. Remain calm, and follow the directions of public safety personnel. If the building cannot be re-entered, emergency personnel will contact us and then direct you and the voters to a designated alternate location. In the event of relocation, our office will dispatch Rovers and/or staff with extra supplies to assist you. The media will also be alerted to redirect the voters. 158

159 EMERGENCY SITUATIONS REQUIRING SHELTER-IN-PLACE Hurricane Tornado Chemical Spill Attack Be prepared - read and familiarize your workers with these procedures Shelter-in-place is a protective action to shield people from a hazardous outdoor situation or external threat such as a weather event, traffic accident involving a hazardous chemical or a sniper situation. This is intended as a short term measure to protect workers and voters until the hazard has passed. Locate a safe interior room (no windows) or basement inside your building. (Check in advance with the school officials, facility administrator or Emergency Sheet) Review the route to the shelter with officers, pages and poll watchers keeping in mind, that there may be little or no lighting if the power is out. Review the instructions below with all election officers. 1. Only if time permits.. EMERGENCY SHELTER-IN-PLACE PLAN - Turn off the machines by turning the power knob to off. Do not close the polls! No votes will be lost. - Fold top down and place cover on machine. Place them in the cages. - Place card activator, activator cards, pollbooks, paper ballots, ballot box, SOR s return envelopes and other forms in the cage. - Chief Officer locks the cage with key and keeps the key. 2. Election Officer and Pages direct voters and poll watchers to the shelter 3. Chief designates an officer to notify Electoral Board (office) that an emergency exists 4. Remain in the shelter until the emergency has passed. Remember.. Remain calm, and follow the directions of public safety officials If you cannot leave the building and voters cannot enter the building after a reasonable period of time, the Electoral Board may choose to reestablish your polling place at alternate locations using Rovers with spare machines and supplies that have been reserved for emergencies. The police will direct voters to the new location and the Electoral Board will contact the radio and TV stations to alert voters of the polling place change. After the emergency has passed and the polls have closed, the Electoral Board will work with you to reconcile and combine the votes from the two locations. Be prepared Good things to take to a shelter if you have them: flashlight, cellular phone, transistor radio, bottled water, canned fruit drinks and snack foods. 159

160 Emergency Procedures The best laid plans can often change upon a moment s notice. Emergencies happen and localities need to be prepared to handle them. This checklist can be used in the preparation for and in the event of emergencies. The outcome of an emergency is often decided before it ever happens: it is determined during the preparation and training before Election Day. The best plans are of no use if they are not properly communicated to the people who need them the most. Therefore, ensure that everyone working in the polling place is aware of these procedures. Safety Assessment for the Polling Place As part of the normal preparation before Election Day, the Chief should conduct a safety assessment for the polling place. This assessment should include: Locate fire extinguishers/fire alarms and inform all election officials of their location. Identify emergency escape routes/exits. Identify a predetermined assembly point to be used in the case of evacuation at least 300 feet away from the building and outside of parking areas, if possible. Familiarize all officials with the Incident Report Form. Identify potential hazard areas (icy steps/sidewalks, slick/wet floors) and notify custodial or management staff of the polling place to correct the hazards, if possible. Identify dialing procedures for contacting (Determine whether an outside line requires dialing additional digits such as 9 resulting in ). Check emergency supplies: flashlight, list of important phone numbers, a copy of locality s emergency plan Make sure that the polling place has access to a phone in case of an emergency. Emergency Evacuations Get as accurate a headcount as possible Alert all present individuals of the emergency circumstances as calmly as Appropriate and remind them of the predetermined assembly area Voting machine officer take quick note of the Public Counter number on the machine(s). Designated officer should notify the office of the general registrar/electoral board ASAP. Chief officer should insure that all election officials and evacuated voters are accounted for. Chief officer should designate an officer to list the names of those who checked in before the evacuation, but were unable to vote. Officers should advise voters they may do one of the following: Wait until the building can be re-entered. Vote on a paper ballot, marksense ballot or battery operated voting equipment, if officers have the materials to allow them to do so. Follow the procedures for use of emergency paper ballots if the equipment is not available or cannot be used. ( ) 160

161 If time permits, polling place officials should try to take with them the following: Ballot container Precinct Pollbook(s) Public Counter number recorded from each machine Unused ballots Paper Ballots Paper Pens Necessary forms and materials to allow voting to continue, such as Affirmation of Identity and Affirmation of Eligibility, and any precinct lookup devices/lists Voting equipment (if feasible) Personal belongings Any voter who chooses to leave because of the emergency and later returns must be allowed to go to the head of any line of persons waiting to vote. Officers should make a list for this purpose. However, a voter who has already been marked on the Pollbook as present to vote and then leaves may not return and vote later. At no time may the line of those who have checked in and not yet voted extend beyond of the observation of the officers. ( (B).) The law also says that the line may not extend outside the building or polling place ( (B)), but public safety must take priority in an emergency. So, one officer should stay with the evacuated voters who have been checked in but not yet voted, and voting should recommence (either inside the polling place or at the alternate location) as soon as it is possible and safe. Attempt to resume the election at the predetermined assembly point if circumstances permit. The electoral board may opt to move polling to another location if there will be a prolonged or permanent evacuation. Should this happen, an election official must leave directions to the new location posted on the doors (post on both regular and handicapped accessible entryways) and the time you vacated this polling place. Fire If the fire is very small and contained, attempt to extinguish with a fire extinguisher. Call If the fire cannot be extinguished, evacuate all voters and Election Officials using the predetermined emergency routes to the predetermined assembly point. If evacuation is necessary, follow the above procedures. Bomb Threat If the threat is imminent, evacuate all voters and Election Officials from the polling place using the predetermined emergency procedures on page 1-2. Call and report everything exactly as the caller reported it to you. Notify the general registrar s office as soon as possible after calling The person having received the threat call should document the conversation on paper while it is fresh in their mind. 161

162 If a bomb threat is phoned into a polling place, get as much information from the caller as possible. If possible, have another person listen to the conversation. Do not be afraid to ask questions. A list of suggested questions is contained in Exhibit B. Power Outage Contact the registrar/electoral board office. The staff will attempt to get power restored or auxiliary power provided or supply additional paper ballots if they will be needed. If possible, contact the custodial or management staff of the polling place. Most equipment should remain operational because of battery backup. Attempt to find an alternate source of light until power is restored Meanwhile, use the flashlight, if provided with the election supplies If it is feasible, the polling location may temporarily be moved to another area of the building where natural light is available or car headlight beams can be directed into the area If necessary, continue voting using paper ballots: Be sure to accurately reflect these voters as paper ballot voters in the Pollbook. Call the registrar s office to request additional paper ballots if necessary. If it appears that they will not arrive before the existing supply has been depleted, procedures for making additional emergency paper ballots are provided in the If power cannot be restored: The electoral board may opt to move polling to another location. An election official must leave directions to the new location posted on the doors (post on both regular and handicapped accessible entryways) and the time you vacated this polling place. If the power goes out during the ascertainment of the results, the officers of election may not move the voting materials to an alternate location without representatives of both political parties present with the materials at all times. Inclement or Precarious Weather Conditions The staff of the electoral board and registrar should monitor reports of extreme weather conditions prior to elections. In the case that extreme weather is predicted before the election: Arrangements must be made with the managers of the facilities where polling places are located and will be notified that they must have the facility open for polling, delivery, and pick-up of the voting equipment. The voting machine technicians should deliver the equipment to the polling locations ahead of schedule In the event that a report of dangerous conditions is received from a creditable source (School Superintendent, Sheriff s Office, fire and emergency management officials) or an emergency weather channel while the election is being held, follow the appropriate plans: In the event of an earthquake, evacuate the building as described on pages 1-2 and assemble at the predetermined evacuation assembly point if possible. 162

163 In the event of a tornado, calmly assemble voters and election officials in an internal space away from windows, preferably in an enclosed hallway. In the event of icy/snowy/treacherous walkways, assign an election official or an election page to keep entrances and exits free of ice and snow, as well as, posting multiple signs boldly indicating caution areas (wet floors, icy walkways, etc.). Keep the registrar apprised of present and changing conditions, as well as the steps taken to improve those conditions. Illness, Injury, or Death Have an election official call emergency service at Make sure that the election official identifies himself, gives the full address of the polling place and the name of the building, and is prepared to provide directions to the polling place and the information about the extent of the person's injury. Do not touch the person or offer to treat or provide medications (either over the counter or otherwise) to the individual. Complete an Incident Report Form. An Election Official may tell the person that an Incident Report is being filed with the electoral board. Do not make any statement admitting guilt or wrongdoing, or instruct the individual on the proper course of treatment (this includes assisting the individual in getting medical care by means other than by calling 9-1-1). In the event of a serious illness, injury, or death, call the registrar/electoral board office after completing the call to Inability to Enter the Polling Location: In the case of high water before the polls open, first notify the registrar, who will in turn contact the local electoral board. The electoral board must follow the guidelines established in the Election Emergency Procedures. After the alternate plans have been finalized, the electoral board and chief election official will notify election officials. In the case of high water after the polls open, first inform the registrar, follow evacuation procedures, and then follow the aforementioned high water plans. In the case of locked doors, if the chief election official will not have the key for the polls, he should ensure, prior to Election Day, that he has phone numbers for contacting a facility custodian or the management staff. If the chief election official cannot make contact with one of the aforementioned individuals, he should contact the registrar and begin following the guidelines set forth for an alternate polling location in the Election Emergency Plans. Section of the Code of Virginia states that polls MUST be open and allowing voters to place their vote at 6:00 a.m. Emergencies Involving Election Officials: If the chief election official does not arrive with the supplies, any election official present should notify the registrar by 5:15 a.m. The office staff will attempt to reach the chief at his home. If the chief cannot immediately get to the polls with the supplies and books, the electoral board will deliver supplies, ballots, and a machine key immediately to the polling place. Until the books (which are in the custody of the chief) arrive, the registrar s office must be called to verify that each voter is 163

164 qualified. (If no phone service, follow the challenged voter procedures using a paper ballot and the affirmation of eligibility form.) Record each voter s name and Pollbook count (PBC) number on a note pad until the books arrive. Once you have the books, record the voters and PBC numbers in the appropriate sections. If a voter must leave before you receive ballots, take his/her name and phone number. If the voter returns later in the day, place him/her at the front of the line, if one exists. If the chief election official is ill or has a family emergency before the election, the assistant chief or the official who will now serve as chief will be notified to pick up the supplies and ballots, and serve in absence of the chief. If the supplies are destroyed, immediately call the registrar so that new supplies may be furnished. The supplies and ballots are not to be left overnight in an automobile. The chief should ensure the supplies, equipment, and ballots are safely secured both at home and at the polling location when they go to check their equipment. If the supplies are destroyed before distribution to the chiefs, the registrar s staff will then replace supplies. In the event that the precinct is short of election officials, the shortage must be reported as the chief or assistant chief becomes aware. The registrar s office will attempt to replace the official. The other election officials must proceed in opening the polls. However, provides that, If an officer of election is absent or unable to serve and the polls have been open for one hour, the remaining officers of election shall appoint a substitute officer of election for the precinct. The substitute officer shall possess the same qualifications and, after taking the requisite oath, have the same powers as officers appointed by an electoral board. Technical Difficulties on Election Day: In the event that voting equipment malfunctions or is damaged, immediately report to the voting machine technicians or the registrar/electoral board s office. Follow procedures in the Code under Inoperative Equipment. ( ) If using optical scan ballots, voting will continue normally except for the tabulating. ( ) Any voted ballots that must be placed in the emergency ballot container will remain in that container until the polls close and then the ballots will be fed through the counter. If the officials neglect to run the ballots in the emergency ballot container before running the tapes, the technicians and an electoral board member must be summoned to the precinct and observe while all the ballots are run through the counter again before the results can be reported. The ballots may have to be read or hand counted if the locality does not have the equipment. If using DREs, and other equipment is not available or usable, voting should continue using paper ballots, and emergency paper ballots if necessary. ( ) In the event that the ballot container is damaged or missing, immediately report this to the registrar. The technician will be sent to repair or replace the container. If the emergency ballot slot cannot be used, the voters must place their ballots in the black supply container, or other container that is sealed and has a slot on top. The ballots must remain in that container until the polls close and then the ballots must be fed through the tabulator. 164

165 In the event that the precinct phone is not working, report the problem to the custodial or the management staff. Another phone may be obtained to report the nonfunctional phone or down service to the registrar. If needed, a cellular phone may be provided until phone service is restored. In the event that the registrar s phones are not working, cellular phones may be used until service is restored. All precincts must be notified of the new temporary number at which the registrar s staff may be reached. In the event of power failure at the registrar s Office, the registrar shall determine if the staff will be relocated. All election officials must be notified of the new location and contact information. Unruly Behavior at the Polling Location: Although it is not unusual for a parent or guardian to bring one or more children into the polling place, this should only be allowed as long as it is not a disruption to other voters. Section of the Code of Virginia states, A voter may be accompanied into the voting booth by his child age fifteen or younger. Additionally, if the child feeds the ballot into the tabulator or otherwise casts the ballot and the voter has not completed the ballot, a new ballot will not be provided. If a ballot is damaged, the voter may void it and a new ballot is issued. However, children should not be allowed to mark or play with a ballot. In the event of a poll watcher or voter disrupting the polls or person(s) campaigning within the prohibited area, first have two election officials ask them to leave. However, if the person persists, call Be sure to identify yourself as the chief election officer or an election official. Complete an Incident Report. Section of the Code of Virginia authorizes officers of election to appoint in writing one or more persons, who will have all the powers of a law enforcement officer in the polling place and within the prohibited area. This action should be taken as the last resort for the protection of election officials and the public. If someone is known to have a weapon, and is not a sworn law enforcement official displaying their badge, or a person displaying a valid Virginia concealed weapons permit, have more than one election official approach the individual together and simply ask him to leave the weapon outside. If the person does not immediately comply, have an election official call and report the incident. All unsafe or threatening behavior should be reported to Unsafe behavior may include the following: Display of multiple or unusual weapons Display of a weapon in a position in which it could be used. Shoving, pushing, unnecessary physical contact, abusive language or gestures. Statements that contain violent descriptions. Do not get personally involved if you believe that an assault is occurring. Instead, call and complete the Incident Report. 165

166 If A Court Orders Polling Hours Extended In any situation where the officers of election are notified that the polling hours have been extended by court order, any person who offers to vote after the normal closing time of 7 p.m. must vote a provisional ballot. ( (C).) If news of the extended hours did not come from the general registrar or electoral board or via delivery of an official copy of the order from the court, the chief or assistant chief officer should immediately attempt to verify the extension with the registrar or electoral board. If a copy of the order is delivered to the polling place, the chief or assistant chief should immediately inform the general registrar or electoral board of its receipt and contents. Estimate the number of extra paper ballots and provisional ballot envelopes that will be needed during the extended polling hours (all voters during that time must vote provisional ballots), and ask the general registrar or electoral board to have them delivered to the polling place. If there is not enough time to have them delivered, proceed with the stock on hand and use the procedures for emergency paper ballots under SBE 642 Procedure for Use of Authorization to Reproduce Ballots. If additional provisional ballot envelopes are needed, an officer may photocopy both sides of a blank provisional ballot envelope to be attached to a plain envelope or securely wrapped and sealed around the outside of the folded paper ballot (with the information normally on the envelope visible, but the ballot kept private) if no plain envelopes are available. (Do not staple through any ballot.) All qualified voters who are in line when polls would normally close must vote in the usual manner. Any voter entering the line after the normal closing time, but before the extended closing time, must vote by provisional ballot. Keep a separate running count of the number of provisional ballots issued after the normal poll closing time. What one judge orders, a higher court may overturn, so the ballots and counts must be kept completely separate. These voters may also be voting a provisional ballot for any of the usual reasons and all applicable reasons should be marked. These voters will not be marked with a Pollbook count number to indicate that they have voted but will be listed in the same manner as other provisional voters. These ballots will be counted and added to the results by the electoral board; they are not counted at the polls by the officers. After all voters in line by the extended poll closing time have voted, proceed to close the polls and report the results normally. If extra lines or comments must be added to the Statement of Results to separately account for the ballots cast after the normal poll closing time, do so before the Statement is signed and the materials are sealed. 166

167 MONTHLY SAFETY BRIEF OCTOBER 2012 Do you know the safest response to an earthquake? In most situations, you will reduce your chance of injury from falling objects (and even building collapse) if you immediately: Immediately DROP to the ground where you are before the earthquake drops you! Shaking may be so violent that you cannot run or crawl. Do NOT go outside! Most injuries occur when people attempt to move to a different location inside the building or try to leave. Avoid doorways. Doorways are no stronger than any other part of the structure. Take COVER by getting under a sturdy desk or table. If you are not near a desk or table, drop to the floor against an interior wall and protect your head and neck with your arms. Avoid exterior walls, windows, hanging objects, tall furniture, and cabinets with heavy objects or glass. You are much more likely to be injured by falling or flying objects than to die in a collapsed building. The floor or the ground could jerk strongly sideways or out from under you; HOLD ON to something sturdy and stay where you are until the shaking stops. When the shaking stops, move carefully. Don t run. Expect strong aftershocks more quakes may follow. When safe to do so, check for injuries and building damage. Learn more about how to protect yourself in the event of an earthquake: Test your earthquake knowledge play Beat the Quake at: 167