GOVERNMENT OF ODISHA FISHERIES AND A.R.D. DEPARTMENT DIRECTOR OF FISHERIES,ODISHA,CUTTACK BID DOCUMENT

Transcription

1 1 GOVERNMENT OF ODISHA FISHERIES AND A.R.D. DEPARTMENT DIRECTOR OF FISHERIES,ODISHA,CUTTACK BID DOCUMENT SUPPLY OF FLOATING PELLET FISH FEED FOR CAGE CULTURE OF FISH IN UPPER KOLAB RESERVOIR-KORAPUT DISTRICT AND HARABHANGI RESERVOIR GAJAPATI DISTRICT OF ODISHA ISSUED Vide money receipt no. Director of Fisheries Odisha, Cuttack

2 2 INDEX Sl. no. Name of the items Page no. 1 Invitation for bid Background(detail fact of the Project) 5 3 Scope of work 5 4 Instruction to the Bidders 5 5 Eligibility Criteria 6 6 Technical Appraisal 7 7 Test of Samples 7 8 Deposit of earnest money 7 9 Submission of Bid 7 10 Right to acceptance /Rejection of tender 8 11 Award of Contract 9 12 Validity of tenders 9 13 Pre bid meeting 9 14 Opening of Bid Payment Provision No Claim of compensation for submission of Tender Extension of completion date Management meetings List of documents forming part of the agreement Other terms and condition for submission of tender Proposal submission form Special conditions Undertaking Affidavit Cover-II(Price Bid) List of important dates Definitions of Terms used in tender documents List of documents to be enclosed 21

3 3 GOVERNMENT OF ODISHA DIRECTORATE OF FISHERIES, ODISHA,CUTTACK INVITATION FOR BID Tender Call Notice No D.F. (O) / Dt. 11/04/ The Director of Fisheries, Odisha, Cuttack on behalf of the Governor of Odisha invites Bid on in double cover system for supply of quality floating pellet fish feed for cage culture of fish programme in Upper Kolab reservoir-koraput Dist. and Harabhangi reservoir- Gajapati Dist. Of Odisha. The registered manufacturer/supplier having experience in carrying out such assignment on production of definite proof in support of supply executed. He must have technical personnel to facilitate the assignment having adequate experience in his/her profession. 2. The Bidder may submit bids for the followings. S l n o. 1. Name of the item with descriptio n Floating Pellet Fish Feed Size- 2 mm and 4 mm Approxima te Quantity required Approxim ate Value 360 MT Rs Lakhs. Name of the Concerned Office Directorate of Fisheries, Odisha, Cuttack EMD/Bid Security(in Rs) Rs. 90, in shape of Demand Draft/ TDR duly pledged Cost of Document ( in Rs) Cost of document Rs10,000/ + VAT Rs 400/ in shape of DD /Cash. Supply to be executed 10 (Ten calendar months in phased manner) 3. The Bid document containing schedule of supply to be effected, set of terms and condition of supply and other necessary document can be seen in the office of the undersigned during office hours on working days except Sunday and Public holidays till last date and hour of issue and receipt of Tender Paper /Website of the Director of Fisheries, Odisha, Cuttack Interested bidders may obtain further information at the above address. 4. The issue and receipt of Bid document shall start from _16/04/2012_ at 11 AM and close on_15/05/2012 at 4.30 PM hour. Bid shall be received in the office of the undersigned. 5. Bid must be delivered in the tender box having Tender Call Notice No. _5374 DF (O).

4 6. Bid document will be made available in the office of the Directorate of Fisheries, Odisha, Cuttack/ in web site of Director of Fisheries,Odisha 7. The Cover 1 ( Technical Bid ) will be opened on _16/05/2012 _ at AM in the office of the undersigned in presence of the bidders or their authorized representatives, who wish to attend. If the office happens to be closed on the date of receipt/opening of the Bid as specified, then the bid will be received/opened on the next working day, same time and venue unless otherwise notified. 8. Price Bid of those bidders shall only be opened whose technical bid qualifies in the technical evaluation report. 9. Other details can be seen in the BID DOCUMENT. 4 Director of Fisheries Odisha, Cuttack Memo No //Date // Copy forwarded to the Manager (Publication) I & P.R. Department Odisha, Bhubaneswar with a request to get it published in two nos. of leading Daily and 1 No. of National English daily at an early date for wide circulation. Complimentary copy of the newspapers containing the tender call notice may be sent to this office for reference. Director of Fisheries Odisha, Cuttack Memo No //Date // Copy forwarded to the Director, Printing, Stationary and Publication, Government of Odisha, Madhupatana, Cuttack for information & necessary action. He is requested to arrange for publication in next issue of gazette. Director of Fisheries Odisha, Cuttack Memo No //Date // Copy forwarded to the Additional Secretary to Government in F & A.R.D. Department, Bhubaneswar for favour of kind information.. Director of Fisheries Odisha, Cuttack

5 Memo No //Date // Copy submitted to the Collector and District Magistrate, Cuttack / Superintendent of Police, Cuttack for favour of kind information and necessary action. Director of Fisheries Odisha, Cuttack Memo No //Date //.2011/ Copy forwarded to the Executive Engineer (Civil), Office of the Directorate of Fisheries, Odisha,Cuttack/Executive Engineer, Fishery Engineering Division, Bhubaneswar / Deputy Director of Fisheries (SZ),Berhampur for favour of kind information and necessary action. Director of Fisheries Odisha, Cuttack 5 Memo No //Date /// Copy to Officer in charge, Mangalabag Police Station, Cuttack for information and necessary action. Memo No //Date // / Copy to Section Officer/ Office Notice Board. Director of Fisheries Odisha, Cuttack Director of Fisheries Odisha, Cuttack

6 6 DIRECTORATE OF FISHERIES,ODISHA,CUTTACK 1. BACK GROUND (DETAIL FACT OF THE PROJECT) The Governor of Odisha have decided to introduce Cage culture in reservoirs to enhance the fish production of the State. The cage culture activities are unique in nature, which will be conducted on pilot basis at two reservoirs, such as Upper Kolab reservoir of Koraput district and Harabhangi reservoir of Gajapati district during the year with assistance under NMPS programme of RKVY. To enhance the 5 MT/Cage floating pellet type fish feed of 360 MT is required for cage fish culture in 24 cages of each reservoir. It is proposed to conduct culture the species like Cyprinus carpio, Rohu, Tilapia, Pangasius etc. The description of feed is given below. Sl Name of the item with description no. 1. Floating Pellet Fish Feed of approved brand of size 2 mm suitable for feeding fish fingerlings having minimum range of Protein content 30-32% in the feed composition. 2. Floating Pellet Fish Feed of approved brand of size 4 mm suitable for grow out culture having minimum range of Protein content 26-28% in the feed composition. Quantity in MT 120 MT 240MT 2. SCOPE OF WORK: Supply of fish feed at site as per the requirement of the department at upper Kolab reservoir in Koraput District and Harabhangi reservoir in Gajapati District. 3. INSTRUCTION TO THE BIDDERS: General. Following eligibility criteria should be fulfilled 3.1 All the information must be submitted in English. 3.2 The respective bidder shall sign on all reference, information and certificates certifying suitability, technical know-how or capability of the applicant. Signature of the Bidder

7 3.3 The proposal completed and signed shall be submitted in a sealed Envelope. Cover- I (Technical Bid) contain following documents for eligibility criteria a) Composition of feed b) FCR c) PAN Card d) VAT Clearance certificate e) EMD in shape of Bank Draft in favour of Director of Fisheries, Odisha, Cuttack / in shape of TDR duly pledged in favour of Director of Fisheries of the offered price. f) Cost of tender paper g) Valid company registration certificate/ Authorised Dealer Certificate. 3.4 Cover- II (Price Bid) contains the offer price for supply of fish feed. 3.5 The cost incurred by applicants in preparing this application, in providing clarifications of attending discussions / conference / Power Point Presentation in Connection with this document shall be borne by the applicant. 3.6 The Bidders are subject to be disqualified if they have: a) Made misleading or false representations in the forms, statements and attachments submitted in proof of the qualification requirements; and/or. 7 b) Record of poor performance such as abandoning the assignment, not properly completing the contract, inordinate delays in completion, litigation history, or financial failures etc; and/or. c) Participated in the previous bidding for the same work and had quoted unreasonable prices and could not furnish rational justification to the Officer-incharge. d) Indulged in unlawful means in obtaining bids. e) Been black listed/ their registrations cancelled by the competent authority. 4. ELIGIBILITY CRITERIA: 4.1 The Bidder should be a Manufacturer or Authorized Supplier of Pellet type floating fish feed. 4.2 Bidder whose tender is accepted shall supply the full items mentioned in the supply order in phased manner within 15 days from the date of issue of supply order ensuing quality & description as per the approval of the purchase Committee failing which the EMD deposited by the approved firm will be forfeited and the performance of the firm will be considered as unsatisfactory and tender of the firm will not be entertained in future. Signature of the Bidder 4.3 The Bidders are required to produce the original documents for verification by the

8 8 Tender Committee on the day of opening of Cover 1 ( Technical Bid ) of tender. 4.4 The Bidder should have minimum turnover of Rs lakhs during the last three consecutive years as cut of date of March A proof of turnover in shape of audited balance sheet by Chartered accountant/ Firm should be attached with the technical bid. 5. TECHNICAL APPRAISAL : The Bidders should provide the details about the production/ Supply of pellet fish feed to Govt. farm/central Institute/ICAR for pisciculture purpose. 6 TEST OF SAMPLES: The Bidder has to arrange the samples of feed to be got tested and approved by the Department before supply of feed and during course of execution required from time to time. All samples should be tested at any of the Govt. control and Research laboratories at the cost of the agency with no extra cost to the Department. 7 DEPOSIT OF EARNEST MONEY: 7.1 The Bidder shall deposit earnest money of Rs 90,000/ (Rupees Ninety thousand ) only in shape of Bank Draft in favour of Director of Fisheries / TDR duly pledged in favour of Director of Fisheries, Odisha, Cuttack 7.2 The EMD deposited by the unsuccessful Bidder will be refunded as early as possible after the tender is finalized and the EMD of successful Bidder shall be retained with the Department and will be returned after successful completion of the period. 7.3 The EMD will be forfeited, if the Bidder withdraw the tender or does not supply the specified feed as per supply order of the quoted items within stipulated period. 8 SUBMISSION OF BID: 8.1 Bid document should be submitted in a stitched bound copy /Book with signature & stamp of the Bidder in each page. 8.2 A copy of the tender call notice should be enclosed with the signature and stamp of the Bidder in each page to the technical bid in token of acceptance of conditions of the tender. 8.3 The proposal should contain the details called for, a letter intimating their acceptanceof the tender conditions, a copy of tender documents duly signed by the bidder on each page as well as documents in support of the minimum eligibility criteria stipulated in Cover-I. Signature of the Bidder 8.4 The cover-i (Technical Bid) & Cover-II (Price Bid) should be sealed separately mentioning Cover-I and Cover-II and kept in one envelop sealed mentioning name of

9 work as per the tender call notice only. 8.5 The technical bid should have the documents as mentioned in Sl. No. 3 of para3.3 and Price bid in Sl. No. 3 of para The outside of the State agency/ Firm has to apply for VAT regulation if found successful in the Bid in the state of Odisha prior to release of any payments. 8.7The financial proposal has to be submitted in the format for price bid annexed to the tender document. The bidder is required to quote a firm offer inclusive of all prevailing taxes,duties, transportation as applicable for the assignment. 8.8All duties, taxes including VAT and other levies payable by the Bidder under the contract, or for any other cause shall be included in the rates, prices submitted by the bidder, Sales tax, purchase tax, turnover tax or any other tax on material in respects of this contract shall be payable by the Bidder and Government will not entertain any claim whatsoever in respect of the same. 8.9 For transportation of materials to site of work is the sole responsibility of the Bidder. Statutory traffic restriction during transport of materials to the site of work is to be taken in to consideration before tendering In case of any bid where unit rate of any item/items appear unrealistic such bid will be considered as unbalanced and in case the bidder is unable to provide satisfactory explanation such a tender is liable to be disqualified and rejected RIGHT TO ACCEPTANCE / REJECTION OF TENDER The following documents shall be submitted by the Bidder as a MUST along with the tender paper. 9.1 Earnest Money Deposit (EMD). 9.2 Original Money Receipt in respect of purchase of tender documents. 9.3 Photocopy of the up -to-date valid Income Tax Clearance Certificate or photocopy of PAN card and financial year Income Tax Return duly attested by Gazetted Officer. 9.4 Photocopy of the up-to-date Sales Tax Clearance Certificate /VAT Clearance Certificate duly attested by Gazetted Officer. 9.5 Detail Name, Address, Telephone No., Fax, ID of the Firm should be submitted. The right of acceptance of tender rests with the Director of Fisheries who does not bind himself to accept the lowest tender and also reserve the right to reject any or all the tender(s) received without assigning any reason whatsoever. Any dispute arises in future will be finalized by the Directorate of Fisheries/ Fisheries& ARD Department Government of Odisha. Signature of the Bidder 10. AWARD OF CONTRACT:

10 The officer inviting the bid will award the contract to the bidder whose bid has been determined to be substantially responsive to the bidding documents and who has offered the lowest evaluated price as will be accepted by competent authority On acceptance of the tender, the Bidder shall name in writing his accredited representative(s), would be responsible for taking instructions from the Department Director of fisheries, Odisha, Cuttack reserves to himself the right of accepting the whole or any part of the bid and the bidder shall be bound to perform the same at the rate quoted After fulfilment of criteria in the evaluation process and approval from competent authority the L.O.I. (Letter of Indent) supply order will be issued in favour of successful Bidder Director of Fisheries, Odisha, Cuttack doesn t bind him to accept the lowest or any other tender and reserves to him the authority to reject any or all the bid tenders received without assigning any reason there off % of the accepted value will have to deposit by the bidder as performance Security in shape of pledged TDR/Bank guarantee at the time of signing of agreement The Bidder shall have to deposit 1% of final bid value as ISD in shape of TDR duly pledged in favour of Director of Fisheries, Odisha, Cuttack or Bank Draft prior to signing of Agreement. 11. VALIDITY OF TENDERS: 11.1 Bids shall remain valid for a period not less than 12 months or the period mentioned in the contract date after the dead line date for submission of bid as specified in the notice inviting bids. A bid valid for a shorter period shall be rejected by the department as non-responsive In exceptional circumstances prior to expiry of the original time limit, the officer inviting the bid may request the bidder to extend the period of validity for a specified additional period. The request and the Bidders responses shall be made in writing only. 12. PREBID MEETING: Prebid meeting will be held on_30/04/2012_at PM in the Chilika Conference hall of the Directorate of Fisheries. After completion of prebid meeting, within 4 days necessary corrigendum if any will be uploaded in the website of Director of Fisheries relating to this tender basing on the feedback received from the Bidders till prebid date and on prebid meeting date. Signature of the Bidder

11 13. OPENING OF BID: 13.1 The Bids receive from Registered Manufacturer / Supplier will be opened on_16/05/2012_at 11.30AM Hrs in presence of their representatives available at that time. Only the envelopes marked Cover- I (Technical Bid) containing list of documents as mentioned in Sl no. 3 of para 3.3 will be opened and the envelope marked Cover-II (Price Bid ) will be sealed and kept. Evaluation of the technical bids will be carried out based on the required document. Thereafter, price proposals of bidders qualified in technical bids shall be opened as per the following conditions given below Price Bid (Cover-II) of qualified bidders for evaluation will be opened in their presence. Date of opening of price proposal will be intimated to qualified bidders accordingly The participation in opening of Cover- I does not in any way entitled any applicant to participate in the final bid At the time of opening of Bid the sealed cover of Cover-II (Price Bid) will be kept separately for opening after evaluation of Technical Bid(Cover-I) PAYMENT PROVISION: 14.1 No advance payment towards cost of feed will be made to the approved Bidder The Bidder should produce delivery challan in duplicate and invoice in triplicate for making payment Payment will be made to the successful Bidder on receipt of the feed in good condition at the destination point i.e. Upper Kolab reservoir in Koraput District and Harabhangi reservoir in Gajapati District duly certified by Departmental technical officer Security 5% of each instalment will be retained with Department Release of Security Deposit will be made after 2 months of supply of required quantity of feed as requisitioned by the Officer in charge. 15. NO CLAIM OF COMPENSATION FOR SUBMISSION OF TENDER: No Bidder shall be entitled to claim any expenses /charges incurred by him or incidental therein connection with submission of Tender. Signature of the Bidder

12 EXTENTION OF COMPLETION DATE: (a) PROGRESS OF WORK AND RE-SCHEDULING PROGRAMME: (i) (ii) (iii) (iv) (v) Within 15 days of issue of the letter of acceptance, the agency shall submit to the department for approval a Programme showing the general methods, arrangements, and timing for all the activities in the supply of feed along with monthly cash flow forecast. Requirement of pellet fish feed is in monthly basis. Supply of feed should be par with the requirement made by the department within the stipulated period. The Agency is responsible for supply +/- 10% of quantity of feed mentioned in the Bill of Quantity. If at any time it should appear to the department that the actual progress of the supply does not conform to the programme to which consent has been given the agency shall produce, at the request of the department, a revised programme showing the modifications to such programme necessary to ensure completion of the supply period within the time for completion. If the agency does not submit an updated Programme within this period, the department may withhold the amount of 1% of the contract value from the next payment certificate and continue to withhold this amount until the next payment after the date on which the overdue Programme has been submitted. An update of the Programme shall be a programme showing the actual progress achieved on each activity and the effect of the progress achieved on the timing of the remaining supply including any changes to the sequence of the activities. (b) EXTENSION OF THE COMPLETION DATE : i) The time allowed for execution of the supply of feed as specified in the Contract data shall be the essence of the Contract. The execution of the supply shall commence from the 15th day or such time period as mentioned in letter of Award after the date on which the department issues written orders to commence the supply of feed.if the Agency commits default in commencing the execution of the supply as aforesaid, Government shall without prejudice to any other right or remedy available in law, be at liberty to forfeit the earnest money & performance guarantee / Security deposit absolutely. Signature of the Bidder

13 13 ii) iii) Request for reschedule and extension of time, to be eligible for consideration, shall be made by the Agency in writing within fourteen days of the happening of the event causing delay. The Bidder may also, if practicable, indicate in such a request the period for which extension is desired. In any such case a fair and reasonable extension of time for completion of supply may be given. Such extension shall be communicated to the Bidder by the Department in writing, within one months of the date of receipt of such request. Non-application by the Bidder for extension of time shall not be a bar for giving a fair and reasonable extension by the department and this shall be binding on the Agency. c) COMPENSATION FOR DELAY : If the Agency fails to maintain the required progress in terms of clause of Contract or to complete the work and clear the site on or before the contract or extended date of completion, he shall, without prejudice to any other right or remedy available under the law to the Government on account of such breach, pay as agreed compensation the amount calculated at the rates stipulated below as the Director of Fisheries (whose decision in writing shall be final and binding) may decide on the amount of tendered value of the supply for every completed day / month (as applicable) that the progress remains below that specified in Clause of Contract or that the work remains incomplete. This will also apply to items or group of items for which a separate period of completion has been specified. 1.5% of total project cost per month of for delay of supply, delay to be computed on per Day basis. Provided always that the total amount of compensation for delay to be paid under this condition shall not exceed 10% of the Tendered Value of supply or to the Tendered Value of the item or group of items of work for which a separate period of completion is originally given. The amount of compensation may be adjusted or set-off against any sum Payable to the Agency under this or any other contract with the Government. In case, the Agency does not achieve a particular milestone mentioned in contract data, or the rescheduled milestone(s) in terms of Clause the amount shown against that milestone shall be withheld, to be adjusted against the compensation levied at the final grant of extension of time. Withholding of this amount on failure to achieve a milestone shall be automatic without any notice to the Agency. However, if the Agency catches up with the progress of supply of feed on the subsequent milestone(s), the withheld amount shall be released. Signature of the Bidder

14 In case the Agency fails to make up for the delay in subsequent milestone(s), amount mentioned against each milestone missed subsequently also shall be withheld. However no interest whatsoever shall be payable on such withheld amount. 17. MANAGEMENT MEETINGS: i) Either the department or the Agency may require the other to attend a management meeting at Cuttack in o/o the Director of Fisheries, Odisha. The business of management meetings shall be to review the plans for remaining supply of feed and to deal with matters raised in accordance with the early warning procedure. 14 ii) The Department shall record the business of management meetings where ever necessary and is to provide copies of his record to those attending the meeting and to the Employer. The responsibility of the parties for actions to be taken to be decided by the department either at the management meeting or after the management meeting and stated in writing to all who attended the meeting. Rescission of Contract (Amendment as per letter No dt of Works Department, Odisha):- To rescind the contract (of which rescission notice in writing to the Bidder under the hand of the undersigned, shall be conclusive evidence), 20% of the value of left over work will be realized from the Bidder as penalty. LIST OF DOCUMENT FORMING PART OF THE AGREEMENT. 1. Detailed Tender Call Notice-Details in page no. 2 and Bid Document- Details in page no.4 to Special Conditions- Details in page no Undertaking- Details in page no.16. OTHER TERMS AND CONDITION FOR SUBMISSION OF TENDER: 1. The rate offered should be written both in figure and words and no crossing or overcoming shall be entertained and should be quoted in the prescribed form in cover-ii ( Price Bid) 2. All information in the tender documents shall be in English only. 3. The rate should be quoted inclusive of all charges and taxes including transportation. How ever, details of taxes etc. included in the rate may be mentioned separately. Signature of the Bidder

15 15 4. Delivery is to be made within 15 (Fifteen) days on placement of supply order, which will be given in phased manner with FOR Upper Kolab reservoir in Koraput & Harabhangi in Gajapati District as per direction of the Department. 5. Rejected items shall be taken back by the tenderer at their own cost within 15(fifteen) days of the notice of rejection and should be replenished within 15 days. 6. The Department of Fisheries and the Fisheries & ARD, Department, Govt. of Odisha is empowered to resort to any punitive actions ranging from recovering of losses to Black listing of the erring rate contract tenderer for any kind of malpractices, involving the tender terms and conditions. 7. Tenders imposing any extra conditions of their own will not be entertained. Signature of the Bidder.

16 16 PROPOSAL SUBMISSION FORM Dear Sir / Madam, Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we, the undersigned and offer to provide above work for the sum as may be ascertained in accordance with the price Schedule attached herewith and made part of this proposal. We undertake, if our proposal is accepted to commence and complete delivery of all services specified in the contract within the time frame stipulated. We agree to abide by this proposal for a period of 12 (Twelve) calendar months from the date fixed for opening of proposals in the invitation for proposals, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. We understand that you are not bound to accept any proposal you may receive. Dated this day / month of year. Full signature (In the capacity of) Duly authorised to sign proposal for and on behalf of.

17 17 Special conditions 1. Income & Sale Tax / VAT as applicable will be deducted from the bill of Agency. 2. The Security Deposit including E.M.D. can be refunded within 12 (Twelve) Months of satisfactory completion of supply of feed and completion of culture period. 3. No extra work beyond the scope of the Agreement should be allowed without prior permission from competent Authority. 4. The Bidder is to bear required Sales Taxes, Octroi Taxes all other taxes and royalties etc. if required at his own cost & risk. 5. The minimum wages fixed by Government from time to time are to be paid by the Bidder to the labourers engaged by him in the work. 6. The work should be restricted to the available funds. 7. The expenditure should at no time exceed the allotment available as such, a written undertaking may be obtained from the Bidder prior to the drawl of Agreement stating therein that they will not claim anything in any shape form the Government if the work is curtailed or stopped at any stage for want of funds. This will form a part of the contract. 8. Arbitration proceeding shall be held at Cuttack, Odisha, India and the language of the arbitration proceedings and that of all documents and communication between the parties shall be in English. 9. No price escalation will be granted. 10. The Bidder has to file an affidavit that he does not have business in Odisha and he will apply for VAT clearance in the Odisha as per rule or do business through local billing within 30 days. UNDERTAKING Certified that I will not claim anything in any shape from the Government if the supply order is curtailed or stopped at any stage for want of funds. This will form a part of contract.

18 18 Signature of the Bidder AFFIDAVIT 1. The undersigned do hereby certify that all the statements made in the required attachments are true and correct. 2. The undersigned do hereby certifies that neither my/farm/company/individuals nor any of its constituents partners have abandoned any project work in India nor any contract awarded to us for such works have been rescinded during the last 5 years prior to the date of this bill. 3. The undersigned here by authorised (s) and request (s) any bank person farm or corporation to finish pertinent information as deemed necessary and as requested by the department to verify the statement or regarding my (our)competency or general reputation. 4. The undersigned understands and agrees that further qualifying information may be requested and agreed to furnish any such information at the request of department. (Signature of the Bidder ) Name of the Firm Date.

19 19 COVER- II ( PRICE BID) BILL OF QUANTITY Sl. No. Name of the Item & Description Quantity in M.T. Offered price ( In Rs.) Rate Both in words & Figures 1. Floating Pellet Fish Feed of approved brand of size 2 mm suitable for feeding fish fingerlings having minimum range of Protein content 30-32% in the feed composition. For Harabhangi Reservoir site in Gajapati District-60 MT For Upper Kolab Reservoir in Koraput District-60 MT 2. Floating Pellet Fish Feed of approved brand of size 4 mm suitable for grow out culture having minimum range of Protein content % in the feed composition. For Harabhangi Reservoir site in Gajapati District- 120 MT For Upper Kolab Reservoir in Koraput District-120 MT 120 MT 240 MT Signature of the Bidder

20 20 Address Phone No. List of Important Dates 1.Date of Tender Call Notice- 2.Issue and receipt of Bid document on - 3.Date of Pre bid meeting - 3.Last Date of submission of Bid documents - 4.Opening of Technical Bid - _11/04/ /04/2012_ at 11 AM. 30/04/2012 at PM. _15/05/2012 at 4.30 PM. 16/05/2012 at AM.

21 21 Definitions of Terms used in Tender Documents 1. Bidder- Person who participated in the tender. 2. Agency-After Bidding is over, the successful bidder is called as Agency. 3. Floating Pellet Fish Feed- Artificial feed with ISI standard that should be floated while feeding. 3. Approved Brand- The feed should be ISI certified. 4. FCR- Feed Composition Ratio i.e, The quantity of feed given to produce 1 Kg of fish. 5.EMD- Earnest Money Deposit means the money to be deposited at the time of submission of Bid. 6.ISD- Initial Security Deposit means the money to be deposited prior to signing of agreement. 7. VAT- Value Added Tax. 8.LOI - Letter of Indent. 9.PAN - Permanent Account Number. 10.M T - Metric Ton. 11.NMPS - National Mission for Protein Supplements(A Sub-component of RKVY). 12.Cages - A closed System where culture of fish is undertaken.

22 22 List of documents to be enclosed 1. Original money receipt/ Bank Draft of Rs 10, in favour of Director of Fisheries in support of cost of tender paper. 2.EMD of Rs 90, in shape of Bank Draft in favour of Director of Fisheries, Odisha, Cuttack/ TDR pledged in favour of Director of Fisheries,Odisha,Cuttack. 3. Photocopy of up to date VAT clearance certificate/sale tax clearance certificate/ PAN card duly attested by Gazetted Officer. 4. Income Tax Return of financial year duly attested by Gazetted Officer. 5.A proof of turn over of Rs lakhs in shape of Audited balance sheet by Chartered Accountant during last three years as cut of date of March Name, address. telephone no., Fax, ID of the Firm. 7.FCR and Composition of feed. 8. Valid registered Manufacturer Certificate/ Authorised Dealer Certificate. 9.Detail tender call notice. 10.Bid documents-technical Bid(Cover-I) and Price Bid(Cover-II) 11.Undertaking. 12. Affidavit. 13. Check list of documents enclosed to Bid with page no. in the beginning of bid

23 23 Document. ( Cover-I -Technical Bid). Signature of the Bidder.