1 DIVISIONAL OFFICE : JEEVAN PARAKASH, CIRCUIT HOUSE road,jodhpurraj) Tel: , Fax:, E Mail :

Transcription

1 TENDER NOTICE FOR SECURITY SERVICES Tenders are invited under TWO BID SYSTEM from reputed Security Service Providers, registered under the Companies Act, 1956, & having their offices at JODHPUR for providing Services as specified below by Life Insurance Corporation of India, DIVISIONAL OFFICE JODHPUR Nature of Service No of Tenders Security Services of Buildings which includes offices/branches/s.o./premises under Divisional office JODHPUR (a) Security Services (with arm / without arm) One Technical Bid & One Financial Bid. The interested Service providers who are equipped to provide all services are required to apply on or before 3.00 PM on under TWO BID SYSTEM (a) Technical Bid (b) Financial Bid. Tender forms can be obtained from Life Insurance Corporation of India, Divisional Office, Estate Department DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House Road,Jodhpur (Raj) on all working days (except Saturday) during cash hours (10 AM to 3 PM) on paying non refundable amount of Rs.500/- (Five hundred only). Tender Forms can also be downloaded from our website Downloaded forms need to be additionally accompanied by a draft of Rs 500/- as Tender Fee. a) Technical Bid: The Service Providers fulfilling the ELIGIBILITY CONDITIONS (Refer to page No. 9) and agreeable to the set Terms and Conditions are to apply as per application form Annexure-I b) Earnest Money Deposit: The application Form along with documents and a Demand Draft for applicable EMD to be put in a closed envelope Super-scribed as Technical Bid c) Financial Bid: Financial Bid - as per Annexure-IV duly filled up in all respects to be put in a separate closed envelope without any deviation. The envelope is to be super-scribed as Financial Bid. d) Both Bids are to be put in a third closed Envelope and Super-scribed as Tender for Security Services Duly completed and sealed Tender should be placed in the Tender Box, after proper noting of the submission in the Register by the designated official at Estate Department DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House Road, Jodhpur (Raj) by PM on / /2016. e) The existing service providers fulfilling eligibility criteria also need to apply afresh. The tenders (directly or indirectly) from existing / past Service Providers whose services have been found to be unsatisfactory are liable to be rejected at Technical Bid stage. f) Mere submission of Application does not confer the right for accepting Tenders. Life Insurance Corporation of India reserves its right to accept or reject any /all Tenders or cancel the Tendering process without assigning any reason thereof for which Life Insurance Corporation of India shall neither be liable nor under obligation to inform the applicant the grounds of any such action. However in such case the EMD will be refunded without interest within specified period. g) Last date for receipt of application form duly completed is PM on 26 /12 /2017. h) The TECHNICAL BID of the tender would be opened on 26/12/2017 at 4.00 PM and one representative from the participating Vendors may be present at the time of opening. i) Any Modification/Corrigendum to the Tender shall be uploaded on the website of LIC of India and shall not be released in Newspaper or any other form. Date: / /2017 Place: JODHPUR SR DIVISIONAL MANAGER 1

2 Life Insurance Corporation of India DIVISIONAL OFFICE JEEVAN PARAKASH Circuit house Jodhpur (Raj) MANAGER (ESTATE) ESTATE DEPARTMENT ISSUED TO: M/S. NAME OF THE WORK SECURITY SERVICES TENDER UNDER TWO BID SYSTEM FOR SECURITY SERVICES (ON CONTRACT BASIS) LAST DATE OF SUBMISSION OF TENDER: PM ON 26 /12 /2017 ( day ) 2

3 Life Insurance Corporation of India DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House Road,Jodhpur (Raj) TENDER FOR SECURITY SERVICES ON CONTRACT BASIS INDEX OF TENDER FOR SECURITY SERVICES SL.NO. CONTENTS PAGE NO. INDEX 1 LETTER TO SERVICE PROVIDERS FROM SR.DIVISIONAL MANAGER 4 2 TECHNICAL BID 5 3 TENDER SCHEDULE 6 4 INSTRUCTION REGARDING SUBMISSION OF QUOTATIONS ELIGIBILITY CONDITIONS 9 6 APPLICATION FORM FOR SECURITY SERVICES- ANNEXURE -I BANK & OTHER PARTICULARS ANNEXURE -II 12 8 EARNEST MONEY DEPOSIT PARTICULARS ANNEXURE -III 13 9 TERMS & CONDITIONS FOR SERVICE AGREEMENT ADDITIONAL TERMS & CONDITIONS SCHEDULE I SCOPE OF WORK SCHEDULE II BUILDING LOCATIONS & OTHER DETAILS - SCHEDULE III FINANCIAL BID- ITEM RATE SCHEDULE ANNEXURE IV Annexure V, VI and VII CHECK LIST 30 TOTAL NO. OF PAGES SL.NO. 01 TO SL.NO. 30 3

4 Life Insurance Corporation of India DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House Road,Jodhpur (Raj) NZ/Estate/ Security Services/ Date: To M/s.... Dear Sir/s, Re : TENDER NOTICE FOR SECURITY SERVICES Sealed Tenders are invited under TWO BID SYSTEM from reputed Service Providers, registered under the Companies Act, 1956, and having their offices in JODHPUR for providing Security as specified below by Life Insurance Corporation of India, DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House Road,Jodhpur (Raj) Category Security of Buildings which includes No of Tenders A (a) Security Services (without arm) One Technical Bid & One Financial Bid. The interested Service providers who are equipped to provide services under Security Services are required to apply before PM ON / /2016 (Day) under TWO BID SYSTEM (a) Technical Bid (b) Financial Bid Tender forms for SECURITY SERVICES can be obtained from Life Insurance Corporation of India, Estate Department DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House Road,Jodhpur (Raj) on all working days (except Saturdays) from 11 /12/2017 to 26/12/2017 during cash hours (10 AM to 3 PM) on paying non refundable amount of Rs.500/- (Five hundred only). Tender Forms for Security Services can also be downloaded from our website Downloaded forms need to be additionally accompanied by a draft of Rs 500/= as Tender Fee. Encl. : Technical Bid 01 Financial Bid 01 SR DIVISIONAL MANAGER 4

5 SECURITY SERVICES TECHNICAL BID 5

6 SECURITY SERVICES TECHNICAL BID Tender Schedule for Security Services Cost of Tender Earnest Money Deposit Date of Sale of Tender Documents Modification/ Corrigendum Last date of submission of Tenders Date and time and place of opening of Technical Bid Criterion for selection of Financial Bid Contract Period Notice period for termination of Contract Validity of Tender Rs.500/- Please refer to List of Tenders - Schedule- III attached herewith. Earnest Money of Rs /- (Rs. One lakh five thousand only) is to be paid by a Demand Draft favoring LIFE INSURANCE CORPORATION OF INDIA payable at Jodhpur and submitted along with the technical bid. The tender will be treated as cancelled if earnest money deposit is not paid along with the Technical Bid. From AM on 11 /12 /2017 to 3.00 PM on 26 /12 /2017 (All working days except Saturday) on payment of non-refundable Tender Fee by Cash in our Divisional Office Cash counter. Tender Forms can also be downloaded from our website Downloaded forms need to be additionally accompanied by a draft of Rs 500/= as Tender Fee. Any Modification/ Corrigendum to the Tender shall be uploaded on the Website of LIC of India and shall not be released in newspaper or any other form. Up to PM on 26 /12 /2017. Separate closed Tender for Technical Bid and Financial Bid. Both Tenders must be put in a sealed envelope super scribed with TENDER FOR SECURITY SERVICES. Before submitting Tender in the BOX kept in Estate. Deptt., it is to be registered with the designated Official of the Estate. Deptt. At 4.00 PM on 26 /12 /2017 at Estate Department DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House Road,Jodhpur (Raj) Lowest Gross Amount per month quoted for services (Subject to fulfillment of Eligibility Conditions to be decided by the Competent Authority) 24 Months from the date of commencement of providing the service specified in the Agreement, extendable on same terms and conditions, mutually agreed by both the party up to maximum of one year (6 month + 6 month) after completion of two years, considering suitability, performance and at the sole discretion of Life Insurance Corporation of India, Divisional office Jodhpur 30 days from the side of LIC and 120 days from the side of the Service Provider. Six months from date of opening the Technical Bid Buildings mentioned in schedule - III can be inspected by the bidders on any working day under prior intimation to us. For details of service/s refer Schedule - III SERVICE PROVIDER SR DIVISIONAL MANAGER 6

7 INSTRUCTION REGARDING SUBMISSION OF QUOTATION The Companies i.e. the Service Providers are requested to note that non-compliance of the following instructions are liable to their tender being considered non-bonafide. 1. Submission of BID: The Tender is under TWO BID SYSTEM (i) TECHNICAL BID (ii) FINANCIAL BID (i) TECHNICAL BID: The Service Providers fulfilling the eligibility conditions and agreeable to the set Terms and Conditions are to apply as per application form Annexure-I. One Technical Bid is to be submitted for the Tender. Technical Bid will consist of (a) Application Form as per Annexure-I duly filled up in all respect (b) EMD of Rs /- (Rs. One lakh five thousand only) is to be deposited through a single demand draft in favour of LIFE INSURANCE CORPORATION OF INDIA payable at Jodhpur. Downloaded forms need to be additionally accompanied by a draft of Rs 500/= as Tender Fee. (c) Tender document duly signed on each page of Terms & Condition and submitted along with the Technical BID (d) Bank and other Particulars as per Annexure-II (e) Statement of EMD as per Annexure-III duly signed with stamp. (f) Other relevant documents as specified. (g) A letter containing the documents submitted (h) All above documents are to be put in a sealed envelope super-scribed as Technical Bid (i) Attested documentary proof in support of relevant prequalification criteria. (ii) FINANCIAL BID (a) The rate is to be quoted in the Financial Bid of Tender as per Annexure-IV. Financial Bid is to be submitted accordingly. Selective submission of financial bid will make the whole tender invalid. EMD of Rs. 1,05,000/- (Rs. One lakh five thousand only) is to be deposited through a single demand draft in favour of LIFE INSURANCE CORPORATION OF INDIA payable at Jodhpur. The Financial BID is to be signed and stamped. (b) The rate quoted should exclude goods service tax and other taxes but include all other charges (TDS will be deducted as per rule). Goods Service Tax shall be payable as per government rules. (c)rate quoted should be as per Format for Financial Bid Annexure IV (d) Financial Bid is to be put in a closed envelope super-scribed as Financial Bid. No other documents are required to be attached along with this BID. (e) One closed envelope containing Technical Bid and another closed envelope containing the Financial Bid are to be put in a third closed Envelope and Superscribed as Tender for Security Services. (f) Duly completed Tender Forms in all respects should be submitted in the Tender Drop Box kept at Estate Department DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House Road,JOdhpur (Raj)by 26/12 /2017 up to PM, after getting the submission noted in the Register kept with the Designated Official of LIC of India. 1. Companies should fill in all the relevant blanks where mentioned. 2. No alterations and/or additions are to be made by the Service Providers to the Tender papers. 3. If on check there are differences between the rates given by the Service Provider in words and figures or in the amount worked out by him, the following procedure shall be followed: (i)when there is a difference between the rates in figures and words, the rates which correspond to the amounts worked out by the Service Provider, shall be taken as correct. 7

8 (ii)when the amount of an item is not worked out by the Service Provider or it does not correspond with the rate written either in figures or in words, then the rate quoted by the Service Provider in words shall be taken as correct. (iii)when the rate quoted by the Service Provider in figures and in words tallies but the amount is not worked out correctly, the rate quoted by the Service Provider shall be taken as correct and not the amount. 4. Companies should put their signature and stamp on each page of the Tender Document/Terms & Conditions as token of perusal. 5. The Service Provider has to deposit Earnest Money wherever applicable as mentioned in Schedule- III. Without any EMD the tender will be deemed to be cancelled. 6. If Tender is aborted EMD shall be refunded without interest. 7. Quotation must be given for all the services as mentioned against each Tender given in Schedule- II. Otherwise quotation will be treated as ' non-bonafide'. The duty hours of Security persons are 8 hourly basis. The actual time slot will be mentioned in the Work Order/Contract document.. 8. Quotations must be given, as per the prescribed format signed by the proprietor/director/manager of the Company and should be legible. The tender should be sent so as to reach this office ON OR BEFORE THE DATE SPECIFIED. Tenders received after last date will be rejected. Tender should be placed in the Tender Box placed for the purpose, only after recording of the Tender by the designated Official of the Estate Department, LIFE INSURANCE CORPORATION OF INDIA, DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House,Jodhpur (Raj). 9. Any tender not in compliance with these terms and conditions will be liable for rejection. 10. The successful Tenderer will have to deposit 10% of the accepted contracted value (amount for 12 months period) as security deposit/ Bank Guarantee and will remain with LIFE INSURANCE CORPORATION OF INDIA up three months from date of the completion of the contract period. E.M.D. amount of successful Tenderer can be converted into part of Security Deposit, if desired so by the Tenderer. The Security deposit will be refunded without any interest after completion of contract period. 11. The word 'EMPLOYER' will mean L.I.C.I. Authority having statutory power to do the work under reference and/or its authorized representative i.e., the Sr Divisional Manager or his sub-ordinate officers. 12. The Corporation reserves the right to call for missing / additional requirement/s or otherwise from the bidders at the time of analysis of the applications received in response to the advertisement. 13. The Corporation, at its sole discretion, may hold a pre-bid meeting with the intending tenderers in order to clarify any points raised by the tenderers or to give any relevant information / clarification in case the same is omitted inadvertently. 14. Any dispute arising out of or relating to this tender shall be deemed to have arisen in Jodhpur city and shall be under adjudication of a Court in Jodhpur City SR DIVISIONAL MANAGER SERVICE PROVIDER 8

9 ELIGIBILITY CONDITIONS Eligibility Conditions to participate in the tender: - 1. The Service Provider should be in profession for at least 3 years. 2. The Service Provider should be on the approved panel of at least two reputed firms in Rajasthan. The Service Provider should be registered under Companies Act, 1956 and should have a PAN No of Income Tax Department, Goods Service Tax Registration, and Contract Labour License as also registered under Employees Provident Funds and Miscellaneous Provisions Act 1952 and under Employees State Insurance Act The Service Provider should have EPF and ESI Codes of its own. It should also have registration under other relevant law relating to Contract Labours. (Copies of proof to be enclosed) 3. The Company should be complying with all the statutory requirements such as payment of wages, Bonus and remittance of EPF, ESI, PF etc. and any other requirement as per law. 4. Average Minimum Turn Over per year for last 3 Financial Years should be Rs.2.5 Crore (Two core fifty lakh ) and at least one client with contract worth Rs.0.75 Crore and above for any one of last 3 years (Name and addresses of such companies along with average payment received should also be furnished). 5. The Service Provider should have a valid Contract Labour License. 6. Security Service Provider should be an ISO certified only. 7. The Security agency should have a valid license in terms of PSARA The company should provide 24 x 7 services. 9. The Company should have its office in JODHPUR 9

10 APPLICATION FORM FOR SECURITY SERVICES Annexure-I Note: Please type this form or fill it legibly in ink. If space provided is insufficient, please type or write the replies on a separate sheet giving appropriate question number and attach it to the form. Security Services Serial No Information Sought Name of the Firm: (In Block Letters) Date of Establishment / Incorporation (attach attested copy of registration certificate) No of years since when the Co. is providing security services (attach proof) Correspondence address and Telephone No (in case address as per registration document is different from current address, attach a documentary proof) 5 Address of Head Office (If Separate) and Telephone No. Information Provided Status: Private Limited Company / Public Limited Company etc. Names of the Director/s Name of Chief Executive with his present addresses and Telephone Nos., Mobile No, id Name of Two Representative (s) with Designation who would be calling on us and attending to our jobs 10 Name of Bankers with addresses & telephone nos Is the Firm registered under the Factory Act? If so, state (a) Licence Number: Date of last renewal of licence (Copy of licence to be enclosed) (b) Labour license Nos. and validity under various labour laws under Central Labour Act (c) Goods Service Tax Registration No. (d) PAN No (e) ESI Registration No. (f) EPF Registration No. (provide certified copy of all above) Whether holding certificate under Shops & Establishment Act, duly Renewed (Copy should be enclosed) State the latest Income Tax Assessed year and the amount of Tax assessed (Copies of last 3 years, IT Returns, Balance Sheets & Revenue A/c to be enclosed) Turn over for last three Fin Years (submit copy) F Y F Y F Y (Attach audited Revenue A/c & Balance sheet) Are you agreeable to abide strictly by the Terms and 15 Conditions of the Tender and Contract. (copies annexed) 16 If your firm is empanelled with any office of L I C Of India 10

11 17 or any other PSU (Central), please give name and address a) Name, Addresses and Telephone Nos. of some of your most valued clients (Separate List may be attached, enclose certificate of satisfactory functioning issued from 3 (Three) Govt./Reputed clients with details of contact person, telephone no, mobile no and id. (annex-vi) b) Name, Addresses and Telephone Nos., id of your one client with contract worth Rs.0.75 Crores and above for any one of last 3 years (proof of contract to be attached) 18 ISO Certificate (Certified Copy to be attached) Total No. of personnel in various categories under Roll as on Total no. of personnel on various categories employed as on Mention any other specialties of your Establishment 22 Registration no. of PSARA (Certified copy to be closed) 23 Details of litigation/arbitration cases resulting from the contract executed by the firm in the past of currently under execution (annex-vii to be filled up) NOTE: - Attested documentary proof in support of above should be submitted with the bid, failing which the bid shall be summarily rejected. LIC of India reserves the right to verify the credentials of the bidders. I/We Request Life Insurance Corporation of India,, Estate Department, DIVISIONAL OFFICE JEEVAN PARAKASH Circuit Houser Road,Jodhpur (Raj). to consider inclusion of my/our name as approved Service Provider. We agree to give full satisfaction to the Corporation in the event of their doing so. Dated at..this..day of..,2016. Signature with Seal Name: DECLARATION 1. I/we have meticulously gone through the contents of the tender and accept the same. 2. All the above information furnished by me/us here above is correct to the best of knowledge and belief. 3. I/we have no objection if independent enquiries are made about the work listed by me/us as above in annexure. 4. I/we agree that the decision of the LIC of India, Estate Department, LIFE INSURANCE CORPORATION OF INDIA, DIVISIONAL OFFICE JEEVAN PARAKASH Circuit House Road,Jodhpur (Raj). in selection of the contractors will be final and binding on me/us. 5. I/we have read the information s/conditions appended to the performa and I/we understand that if any false information is detected at a later date, the award of contract shall be cancelled at the discretion of LIC of India, Divisional Office Jodhpur. Dated at..this..day of.., Signature with Seal Name: 11

12 Bank & Other Particulars Agencies are requested to furnish below mentioned particulars so that we can refund / release their payments through NEFT / RTGS. This has to be treated as the part of the Tender condition. Sl.No. Description Remarks 1. Name of the beneficiary records. 2. Beneficiary s Account Number 3. (vendor name) as in bank Account type (Savings Account, Current Account, etc.) 4. Beneficiary s Bank Branch 5. Bank s MICR code 6. Beneficiary s Bank IFSC Code 7. Beneficiary s contact number 8. Beneficiary s ID, if any 9. PAN NO. 10. GST NO. (Under RAJASTHAN) 11. GOODS SERVICE TAX REGISTRATION NO.(COPY) N.B. No payment will be made by Cash/Cheque. Payment will be made only through NEFT ONLY. Signature with Seal Name: 12

13 Annexure-III EARNEST MONEY DEPOSIT (EMD) PARTICULARS Name of the Service Provider: Address:. EMD AMOUNT DEPOSITED DD NUMBER Date Name of Bank / Branch Rs Signature with Seal Name: 13

14 TERMS & CONDITIONS 1. DEFINITIONS AND INTERPRETATION: 1.1 Definitions : In this Agreement, unless the context otherwise requires, the following expressions shall have the following meanings: Corporation shall mean Life Insurance Corporation of India. Service Provider shall mean the Company selected for providing specified service and vice versa. Effective Date shall mean the date on which this Agreement becomes effective. Law shall include any rule, bye-law, notification, regulation, act, ordinance, administrative order, directive, order or instruction having the force of law, enacted or issued by the Central Government, the State Government or any other Government or Regulatory Authority or Political Subdivision or Government Agency. Quality and Schedule Specifications shall mean the minimum quality standard and the time schedule specified by the Corporation in relation to the Services, as set out in Schedule III hereto; and Personnel / Workman / Attendant shall mean any person/s employed by the Service Provider for the purpose of fulfilling its obligations under this Agreement. 1.2 Unless the context otherwise requires, this Agreement shall be construed as follows: (a) Words using the singular or plural number also include the plural or singular number, respectively, (b) The terms herein, hereby and derivative or similar words refer to this entire Agreement. (c) The terms Recital, Section, Clause, Sub-Clause, Schedule, Attachment and Annexure wherever appearing shall be respectively considered to be pertaining to this Agreement; (d) References in this Agreement to statutory provisions shall be construed as reference to those provisions as modified or re-enacted from time to time (whether before or after the date of this Agreement) and to any subordinate legislation made under such provisions and shall include references to any repealed statutory provisions which has been so enacted (whether with or without modification.); and (e) Headings, bold, italicized and other stylized typefaces are only for convenience and shall not be considered for the purposes of interpretation/construction of this Agreement. 2. TERMS OF THE AGREEMENT : This Agreement shall remain in force for an initial period of 24 months from the Effective Date and it may be extended as per tender provision, unless terminated sooner in accordance with the provisions of this Agreement. The Effective Date for this Agreement shall be...not-withstanding what is stated hereinabove, this Agreement shall, unless terminated earlier in accordance with the terms hereof, continue to be operative in full force and effect, even after the expiry of.., on a day to day basis until renewed in writing by mutual consent of the Parties, or terminated on written notice being given by either Party. During such continuation of the Agreement the terms and conditions as set out herein shall be validly subsisting and remain binding on both Parties. 3. PROVISION OF SERVICES : 3.1 The Service Provider agrees to provide to the Corporation and the Corporation agrees to avail from the Service Provider the Services, at or pertaining to the places/offices/branches set out in Schedule III hereto, on the terms and conditions set forth in these provisions. 3.2 The Corporation may, by written notice, advise the Service Provider for any addition to or deletion from the list of places/offices/branches and/or modification in duty hours contained in Schedule-III hereto and the parties shall agree on the terms and conditions for such addition or deletion, as the case may be, by exchange of letters. 4. CONSIDERATION : The Service Provider shall be solely liable for the payment of all Central, State and local levies, taxes, duties, fines and penalties (including without limitation sales taxes, value added taxes, if any), by whatever name called, as may become due and payable in relation to the Services, and any amounts payable by the Corporation to the Service Provider shall be subject to any tax required to be deducted at source (including goods service tax, if any) in accordance with the applicable laws and regulations. 5. OBLIGATIONS OF THE SERVICE PROVIDER The Service Provider (a) Shall provide the Services set out in Schedule-II hereto in accordance with the quality and Schedule Specifications and at the provisions set out in 14

15 hereto (b) Shall at all times perform the Services in accordance with all Laws, the Corporation's instructions, and the terms and conditions set out in this Agreement. (c) Shall provide such suitably qualified, experienced and competent personnel as may reasonably be required for the performance of the Services. If so requested by the Corporation the Service Provider shall provide evidence of the previous experience, qualifications and competence of any Personnel engaged in the performance of such Services. (d) Shall withdraw or bar any of its employee/s or agent/s from the provision of the Services if, in the sole opinion of the Corporation (i) the quality of Service rendered by the said employee/agent is not in accordance with the Quality and Schedule Specifications; or (ii) it is not in the interest of Corporation that such employee/agent of the Service Provider continues to be involved in the provision of Services; (e) Subject to the terms of this Agreement, shall be responsible for the selection, hiring, assigning and supervision of the Personnel and shall employ sufficient number of Personnel to provide the Services in a prompt and efficient manner. The Service Provider agrees that the Personnel shall work under the supervision, control and direction of the Service Provider. The Service Provider shall be responsible for all negotiations with Personnel relating to salaries and benefits, and shall be responsible for assessments and monitoring of performance and for all disciplinary matters (f) 1. Shall not engage any person with a criminal record/conviction and shall bar any such person from participating directly or indirectly in the provision of Services under this Agreement: 2. The agency shall provide civilian security guards preferably local area, no over 45 years of age with minimum educational qualification 8 th pass. They should physically fit be avoid of any disease or aliment. NO guard suffering from any disease,aliment and handicap should be deployed. (g) It shall be the sole responsibility of the Service Provider to verify and confirm the antecedents of the persons/employees deployed/engaged by the Service Provider at the Corporation s premises. The Service Provider shall ensure that its employees obtain a clearance certificate from the Local/Regional CID office. The Service Provider shall ensure regular screening of its employees at regular intervals. If at a later stage it is found that the Service Provider had employed any person with criminal record and prior conviction, then Corporation shall have the option to terminate this Agreement including claiming damages or losses suffered if any. (h) Shall at all times use all reasonable efforts to maintain discipline and good order amongst its Personnel. (i) shall not exercise any lien on any of the assets, properties, documents, instruments or material belonging to the Corporation and in the custody of the Service Provider for any amount due or claimed to be due by the Service Provider from the Corporation and interchange of shifts between the guards of same premises. (j) shall regularly provide updates to the Corporation with respect to the provision of the Services and shall meet with the personnel designated by the Corporation to discuss and review its performance at such intervals as may be agreed between the Parties; and (k) The management of the Service Provider Company shall have proper supervision and shall take care of the services and personnel deployed to provide the services. The Service Provider unconditionally agrees and confirms that the Corporation shall have no liability either direct or indirect in dealing with the said employees of the Service Provider and they shall be under the direct supervision of the said employees of the Service Provider. The said employees shall not approach the Corporation or its officials for any reason whatsoever. (l) There shall be periodic interchange of personnel deployed in the different premises and interchange of shifts between the guards of same premises. (m) In the event of the premature termination by either party to the contract or expiry of the contract, the Service Provider shall be obliged to continue providing the services on the same terms and conditions as provided in the contract, till such time as LIC is able to make any alternative arrangement or LIC, has agreed in writing to allow the contractor to discontinue earlier. (n) Payment of wages to workman should be made through NEFT only (transfer to individual s bank a/c only). Statement of the wages/amount transferred to the workman s bank a/c (along with particulars) should be submitted to LIC of India every month along with the bills. (m) In terms of provisions of section 33(3) of the insurance act,1938, as amended by the insurance laws (amendments) ordinance, Insurance Regulatory Authority of India (IRDAI) is authorised to verify all such books of account,register,other documents and the data base in the custody of contractor in respect of service Outsourced by the LIC OF INDIA.It shall be the duty of the contractor to provide such documents /statements /information as may be required by IRDAI with in such time as may be specified by the IRDAI. 15

16 6. REPRESENTATIONS AND WARRANTIES : 6.1 The Service Provider hereby represents and warrants that: (a) It is duly incorporated and validly existing under the laws of the place of its incorporation; (b) It has taken all necessary action to authorize the execution and consummation of this Agreement and will furnish satisfactory evidence of the same upon request. An authenticated list of the officers of the Service Provider who are authorized to sign and/or execute this Agreement and/or other related documents and writings shall be provided to the Corporation. (c) It has taken all action necessary (or will have by the Effective Date) steps to execute and deliver and to perform its obligations under this Agreement; (d) The execution, delivery and performance of this Agreement by the Service Provider in accordance with its terms shall not: (i) Violate or conflict with its articles or memorandum of association or any other organizational/constitutional documents (ii) with or without the giving of notice or the passage of time or both, conflict with, result in the breach or termination of, or constitute a default under, any agreement or arrangement to which it is a party or by which it or any of its properties or assets may be bound; (iii) constitute a violation of any law, regulation, order, writ, judgment, injunction or decree applicable to it or any of its properties or assets, or violate any license, permit, authorization, agreement, undertaking or other obligation to which it is bound; or (iv) result in the creation or imposition of any lien, charge or encumbrance upon the capital stock, properties or assets of it; and (v) there are no judicial or administrative actions, proceedings or investigations pending or, to the best of its knowledge after due inquiry, overtly threatened against it, which would have a material adverse effect on its capacity to perform its obligations under this Agreement and each of the other documents referred to in this Agreement to which it is a party. 6.2 The Service Provider hereby represents and warrants to the Corporation that it shall not violate any proprietary and intellectual property rights of any third party, including without limitation, confidential relationships, patent, trade secrets, copyright and any other proprietary rights. 6.3 The Service Provider further warrants to the Corporation that, during the term of this Agreement, the services to be delivered or rendered hereunder, will be of the kind, quality and timeliness designated as per the Quality and Schedule Standards and shall meet specifications as well as manners as determined in the Corporation s sole and exclusive discretion and communicated to the Service Provider from time to time. 6.4 The workmen of the Service Provider shall continue to be the workmen of the Service Provider and work under its direction and shall not become or claim any employment from the Corporation by virtue of providing the Services, irrespective of the location of their work. 6.5 The Service Provider agrees, represents and warrants that no employee of the Corporation, or immediate family member thereof has received or will receive anything of value of any kind from the Service Provider or its officers, Directors, employees or agents in connection with this Agreement; and that none of them has a business relationship of any kind with the Service Provider, it's Personnel or any of its other officers. 7 INDEMNITIES AND OTHER PROVISIONS 7.1 The Service Provider shall indemnify the Corporation and keep the Corporation indemnified fully and without limit against all costs, claims, damages, expenses, fines, losses, liabilities and penalties including attorney's cost, expenses accruing, incurred or suffered by the Corporation directly or indirectly arising on account of: (a) Failure by the Service Provider to perform any of its obligations under this Agreement, in Accordance with the provisions of this Agreement; (b) any claim from any statutory authority or any employee/s or agent or employee/s of subcontractors of the Service Provider with respect to the terms of service of the employee/s, agent/s, or employee/s of subcontractors of the Service Provider, arising in relation to non-compliance by the Service Provider with any matter set out in Section-5 hereinabove; (c) any act, commission or omission, negligence, fraud, forgery, dishonesty, misconduct or violation of any of the terms and conditions of this agreement by the Service Provider/its employees/agents/sub-contractors; (d) any robbery, theft, extortion, misappropriation or accident in relating to any assets or properties or documents or instruments of the Corporation which are, or are deemed to be, in the custody of the Service Provider, and (e) any and all adverse claims of whatsoever nature made on the Corporation by the personnel. 7.2 The Service Provider shall be liable to pay the amount to the Corporation, as determined by the Corporation in its sole discretion under this provision, on demand and the Corporation shall be entitled to adjust the amounts so determined to be due from the Service Provider against the future payments due by the Corporation to the Service Provider. 7.3 The Service Provider shall cooperate fully in defending any claim/s by any local, state or central authority against the Corporation with respect to any levies, taxes, duties, fines and/or penalties etc. due and payable by the Service 16

17 Provider and shall indemnify the Corporation fully and without limit, against the same. This provision shall survive the termination of this Agreement. 7.4 The Service Provider hereby agrees to indemnify and hold the Corporation harmless from any loss, claim, damage, costs or expense of any kind including reasonable attorney s fees, to which the Corporation may be subjected by virtue of a breach of any of the representations and/or warranties set out in Section 6 hereto. 7.4 Notwithstanding any other provisions of this Agreement, in no event shall the Corporation be liable to the Service Provider for loss or profits of revenues, indirect, consequential or similar damages arising out of or in connection with the Services, materials or assistance provided under this Agreement. 8. TERMINATION: 8.1 Subject to the provisions of this Agreement, either Party shall have a right to terminate this Agreement, at any time by giving not less than 30 days prior written notice on the part of LIC and 120 days prior written notice on the part of the Service Provider of its intention to do so, to the other Party. 8.2 The Corporation shall have a right to terminate this Agreement with immediate effect without assigning any reason thereto, if at any time during the term of this Agreement the LIC is informed or information comes to the attention of Corporation, or if it is so decreed or adjudged by any court, tribunal or other authority, that the Service Provider is or may be in violation of any laws. 8.3 Notwithstanding anything herein contained, the Corporation may by giving fifteen (15) days notice in writing to the Service Provider, terminate this Agreement under any one or more of the following circumstances : (a) If the Service Provider fails to perform the Services under this Agreement or to observe any of its obligations or breaches all or any of the terms of this Agreement. (b) If the Service Provider becomes insolvent or goes into liquidation, whether voluntary or compulsory, or is unable to pay its debts as they become due or (c) Proposes or makes a general assignment or arrangement or composition with or for the benefit of its creditors or a receiver is appointed to take possession of all or substantially all of its assets or a petition for insolvency is filled against the Service Provider and such petition is not dismissed within 90 (Ninety) days after filing. (d) If in the opinion of the LIC the interests of the LIC are jeopardized in any manner whatsoever. 8.4 It is hereby agreed and understood by the Parties that the provisions of this Section shall not limit or restrict nor shall they preclude the Corporation from pursuing such further and other legal actions against Service Provider for any breach or non-compliance of the terms of this Agreement. 8.5 On the expiry or termination of this Agreement, the Service Provider shall hand over or cause to be handed over all the information (as defined in Section 12.1 hereunder) assets, documents, instruments, keys and/or properties of or relating to the Corporation and all other related materials in possession of Service Provider to an authorized official of the Corporation. 9. COMPLIANCE WITH LAWS: 9.1 The Service Provider confirms that it has a license under the Contract Labour (Regulation and Abolition) Act, 1970 and shall comply with the provisions thereof and shall defend/indemnify the Corporation or its employees against any actions that may be initiated for non-compliance of the said Act and the Rules and shall also liable to such action as the Corporation may deem fit and proper. 9.2 The Service Provider agrees that it shall comply with all applicable union, state and local laws, ordinances, regulations and codes in performing its obligations hereunder, including the procurement/renewal of licenses, permits and certificates and payment of taxes where required. If at any time during the term of this Agreement, the Corporation is informed or it is brought to the notice of the Corporation that the Service Provider is or may be in violation of any law, ordinance, regulation or code (or if it is so decreed or adjudged by any court, tribunal or other authority), the Corporation shall be entitled to terminate this Agreement with immediate effect without assigning any reasons. 9.3 The Service Provider shall establish and maintain all proper records as required by law, code, practice or corporate policy applicable to it from time to time including records and returns as applicable under the Labour Legislation. Service Provider further agrees that notwithstanding the termination of this agreement either by the efflux of time or otherwise Service Provider shall provide such details as above to the Corporation as and when demanded for submission to the authorities. Any breach of this condition shall entitle the Corporation to claim such damages as the Corporation may suffer in this respect. The Service Provider shall submit the Payment of Wages Register (Form XVII), challans for tax payments, EPF, ESI and other statutory dues remittance evidences, to Estate Deptt. Along with monthly Bill. Minimum wages payable to the personnel to be engaged shall be strictly as per labour laws only. 17

18 9.4 Service provider should provide the P.F. A/C No. ESI No. of Each and every employee placed at our site and also provide the six monthly statements. Non-submission shall be an event of default liable for termination. 9.5 Non compliance of provision of Central Labour Regulation and Abolition Act-1970 will leads to cancellation of the contract. 9.6 The bidders should ensure and confirm that they have the entire mandatory compliance certificates/registrations/licenses under various applicable laws including labour laws applicable for the place where assigned the contract. 10. INDEPENDENT SERVICE PROVIDER: This Agreement is on a principal-to-principal basis between the Parties hereto. Nothing contained in this Agreement shall be construed or deemed to create any association, partnership or joint venture or employer-employee relationship or principal-agent relationship in any manner whatsoever between the parties. The Service Provider acknowledges that its rendering of services is solely within its own control, subject to the terms and conditions agreed upon and agrees not to hold itself out to be an employee, agent or servant of the Corporation or any subsidiary or affiliate thereof. 11. SUB-CONTRACTORS: 11.1 The Service Provider shall not assign or subcontract any of its responsibilities contained in this Agreement to any agent, sub-agent or subcontractor without prior written permission of the Corporation, which the Corporation may deny at its absolute discretion and if the Corporation gives such prior written permission, it shall not be construed as waiver of any accrued rights and/or liabilities and the Service Provider shall be fully responsible for all acts and omissions of its contractors, subcontractors or agents Nothing in this Agreement shall be construed as creating any contractual or other relationship between the Corporation and any such contractor/subcontractor or agent, nor any obligation on the part of the Corporation to pay or see to the payment of any money due to any contractor/subcontractor/agent. 12. INSPECTION AND RIGHT TO AUDIT: 12.1 The Service Provider shall, upon reasonable notice allow the Corporation, its management, its auditors (both internal and external auditors), any other nominee of the LIC, the opportunity of inspecting, examining and auditing the records. The Service Provider also agrees to provide unrestricted access to the premises and its employees and any other assistance as may be enquired in relation to the inspection and audit as specified herein The Service Provider shall cooperate with the Corporation s internal or external auditor to assure a prompt and accurate audit. The Service Provider shall also cooperate in good faith with the Corporation and/or its nominee to correct any practices, which are found to be deficient as a result of any such audit within a reasonable time after receipt of the Corporation s Audit Report. 13. CONFIDENTIALITY AND SECRECY: 13.1 The Service Provider recognizes that in the course of the transactions envisaged by this Agreement, it may be privy to certain confidential information (whether or not the information is marked or designated as confidential or proprietary ) relating to the Corporation and its businesses including legal, financial, technical, Commercial, marketing and business related records, data, documents, reports, client information, the terms of this Agreement and the details of the negotiations between the Parties (the information ). The Service Provider agrees that it shall keep all information and other materials passing from the Corporation to the Service Provider confidential and shall not, without the prior written consent of the Corporation, divulge such information to any other person or use such information other than for the purposes of carrying out this Agreement The obligations contained in this Section shall not apply to any part of the information in the case where that part of the information that is or has become public other than by breach of this Agreement and shall not restrict any disclosure by the Service Provider if required by law or by any governmental, official or regulatory body which is lawfully entitled to require any such disclosure. In such case, prior to such disclosure, the Service Provider should promptly notify LIC of India of such requirement of disclosure, with a view to providing the opportunity to the Corporation to contest such disclosure or otherwise to agree the timing and content of such disclosure The obligations contained in this Section shall continue to apply after the termination or expiry of this Agreement The Service Provider acknowledges that in the event of any breach or threatened breach of this Section by the Service Provider / its employees / agents / sub-contractors, monetary damages may not be an adequate remedy, and therefore, the Corporation shall be entitled to injunctive relief to restrain the Service Provider / its employees / agents / sub-contractors from any such breach, actual or threatened. 14. INSURANCE: 14.1 The Service Provider if deems fit and proper may take at its own costs, insurance policies for adequate amount against injury, death, dishonesty, theft, extortion, robbery, forgery, altered documents, fraud, fidelity and / or any other 18

19 dishonest acts on the part of Service Provider s employees or agents / sub-contractors or representatives or employees of such agents/sub-contractors with the Corporation as the loss payee / beneficiary In an event of any loss suffered by the Corporation, the Service Provider shall upon demand within 7 days time make good the loss to the Corporation without any demur, protest, dispute or objection, if not, appropriate action as decided by the Competent Authority will be taken against the service provider. 15. PUBLICITY: The Service Provider shall not use the name and/or trademark/logo of the Corporation in any states or marketing publication or advertisements or in any other manner without prior consent of the Corporation. 16. PROPRIETORY RIGHTS: The Service Provider agrees that any product including but not limited to all information, reports, studies, software (including source codes, object codes and executables), flow charts, diagrams and other tangible and intangible material of any nature whatsoever produced by or as result of any of the services rendered hereunder shall be the sole and exclusive property of the Corporation. In furtherance thereof, the Service Provider, hereby irrevocably grants, assigns, transfers to the Corporation all rights, title and interest, of any kind, in and to any such product produced hereunder. The Service Provider shall not be entitled to make any use of any of the said materials except as may be expressly permitted in writing by the Corporation. 17. NON EXCLUSIVE AGREEMENT: This Agreement is on non-exclusive basis and the Service Provider shall not have any exclusive right to provide the Services to the Corporation. The Corporation shall be free to engage any other service provider/s or may entrust services similar to the services or any part thereof to any other person/s. 18. MISCELLANEOUS: 18.1 RELATIONSHIP OF THE PARTIES : This Agreement shall not constitute the appointment of either party as the legal representative or agent of the other Party. No Party to this Agreement shall have any right or authority to assume, create or incur any liability or any obligation of any kind, express or implied, against or in the name of or on behalf of the other Party to this Agreement except as may be specifically provided in this Agreement. Neither Party shall assume or be responsible for any liability or obligation of any nature, or any liability or obligation that arises from any act or omission to act of the other party however or whenever arising NOTICES 1. Notices or other communications required or permitted to be given or made hereunder shall be in writing and delivered personally to the intended recipient at its address set out below or to such other address or address as any Party may from time to time notify to the other Party. Address Attention To Address Attention 2. Any such notice, demand or communication shall be in Hindi and English shall, unless the contrary is proved, be deemed to have been served, if given or made by , together with the original being sent by courier service as outlined above on the following business day. If personally delivered, any such notice, demand or communication shall be deemed to have been served at the time it is handed over to an employee or other officer at the recipient s address. In proving the above, it shall be sufficient to show that the envelope containing the letter was correctly addressed and handed over by courier service or by personal delivery respectively SEVERANCE : If any provision of this Agreement is rendered void, illegal or unenforceable in any respect under any law, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. Should any provision of this Agreement be or become ineffective for reasons beyond the control of the Parties, the Parties shall 19