BID INVITATION. Bid Invitation

Transcription

1 BID INVITATION Anti-Skid Material 2018 BUYER / TELEPHONE Wayne A Burke / FAX: WBURKE@paturnpike.com PRINT NAME Vendor Number : Vendor Contact : SIGNATURE TELEPHONE FAX QUOTATIONS ARE TO BE ON F.O.B. DELIVERED BASIS. IF F.O.B. SOURCE, EXACT FREIGHT COST MUST BE INCLUDED. REQUEST FOR BID SUMMARY INFORMATION WILL BE GIVEN ONLY WHEN ACCOMPANIED BY STAMPED, SELF-ADDRESSED ENVELOPE. NO TELEPHONE OR INQUIRIES HONORED. BID DELIVERY SUBMISSION ADDRESS PENNSYLVANIA TURNPIKE COMMISSION P.O. Box Harrisburg, PA Telephone: BID DELIVERY GROUND ADDRESS STRATEGIC SOURCING DEPARTMENT PENNSYLVANIA TURNPIKE COMMISSION 700 S. Eisenhower Blvd. Middletown, PA Bid Conditions Furnish ANTI-SKID MATERIAL in accordance with the updated attached "Specifications for Anti-Skid Materials," Dated April 2018, to be FOB Delivered to the locations listed below. IMPORTANT: Anti-skid should not be delivered by the vendor without prior notice. Deliveries cannot be arranged until material testing has been performed. Terry Dreher or his designee must be notified that the material is available for testing. Terry Dreher Work: (724) Cell: (724) BONDING: Bid security in the form of bond or check is not required for this bid. Performance bond will not be required of successful bidder(s). Disregard Section I.C. BONDING of the attached conditions and instructions. All other terms apply PRICE: The bid submitted by the successful Bidder will be incorporated into any resulting Contract and the Bidder will be required to provide the awarded item(s) at the prices quoted in its Bid. 1. Delivery fuel surcharges are not permissible 2. Contractor will be responsible for all tolls required for delivery or performance of service 3. Item pricing shall not change during the first twelve (12) months after the effective date of this Contract. After twelve (12) months, price change requests may be submitted in writing forty-five (45) days prior to the expiration of the anniversary date of the Contract. All requests must be accompanied by appropriately documented market

2 Page 2 / * Anti-Skid Material 2018 justification. Any price changes must be approved by the Commission in writing in order to be effective. SPECIAL REQUEST PRICE ADJUSTMENTS prior to the 45 day contract expiration date must be made in writing addressed to the Buyer. This request must include vendor business case to support requested price adjustment. The Buyer may require additional support documentation as part of the evaluation process. TAXES: Sales made to the are exempt from the provisions of the fair trade law, the Pennsylvania Sales Tax, and certain Federal Excise Taxes. The Commission is exempt from all excise taxes imposed by the Internal Revenue Serviceand has accordingly registered with the Internal Revenue Service to make tax free purchases under Registration No K. (EIN: ). It is the bidder's responsibility to contact the Pennsylvania Department of Revenue or the Internal Revenue Service to determine the applicability of taxes. Generally though, direct sales to the Commission (an instrumentality of the Commonwealth of Pennsylvania) of tangible personal property that will not become a permanent part of real estate are exempt from Pennsylvania sales tax. Any other applicable tax may not be stated as a separate line item in the bid. Relevant exemption numbers and certificates are available by request to purchasing@paturnpike.com. SUPPLIES DELIVERY: Vendor must show, upon delivery, a packing slip with the complete Purchase Order reference number. 1. All item(s) shall be delivered F.O.B. Destination. The Contractor agrees to bear the risk of loss, injury, or destruction of the item(s) ordered prior to receipt of the items by the Commission. Such loss, injury, or destruction shall not releasethe Contractor from any contractual obligations. Except as otherwise provided in this contract, all item(s) must be delivered within the time period specified. Time is of the essence and, in addition to any other remedies, the Contract is subject to termination for failure to deliver as specified. 2. Unless otherwise stated in this Contract, delivery must be made within ten (10) days after the Effective Date. 3. Deliveries to be made Monday through Friday, between the hours of 7:30 AM and 2:30 PM (excluding holidays) unless other prior arrangements are approved by the Strategic Sourcing Department. EXCEPTIONS: 1. When entering a bid for items from a manufacturer other than the referenced manufacturer shown for each item, the Bidder must show for each item the stock/part number and manufacturer of the item you propose to furnish in the space provided. Illustrated bulletin or specification of alternate units proposed to be furnished must accompany your bid. Failure to do so will be deemed sufficient reason for rejection of your bid. 2. The bidder shall list on a separate sheet of paper any variations from, or exceptions to, the conditions and specifications of this bid. This sheet shall be labeled EXCEPTIONS TO BID CONDITIONS AND SPECIFICATIONS and shall be attached to the bid. QUESTIONS: All questions regarding this Request for Quotation must be submitted in writing to the address of the Buyer provided in the bid document. Questions received within 48 hours prior to the bid due date and time will be answered at the discretion of the Commission. All questions received will be answered in writing and/or formally issued as an addendum at the discretion of the Buyer. The Buyer shall not be bound by any verbal information that is not either contained within the Request for Quotation or formally issued as an addendum. The Commission does not consider questions to be a protest of the specifications or of the solicitation.

3 Page 3 / * Anti-Skid Material 2018 Included with this RFX: Specifications for Anti-Skid Materials, Dated April BID SEALED. The bid must be signed by the owner, if the bidder is a sole proprietor; or by a general partner, if the bidder is a partnership. If the bidder is a corporation, the bid must be signed by the president or vice-president, and attested by the secretary or treasurer or assistant secretary or treasurer. A corporate bidder may, in the alternative, execute a bid other than by the formality set forth above, by signing such bid by an officer, employee or agent having express authority by reason of a power of attorney identifying that officer or agent by name and title; a copy of the power of attorney (signed by the president or vice-president, attesting to the corporate minutes setting forth the resolution of authority and certified by the secretary or treasurer or assistant secretary or treasurer) shall be attached to each such bid. In compliance with the within proposal, and subject to all the conditions thereof, the undersigned offers and agrees, if this bid be accepted, to furnish any or all items upon which prices are quoted, at the price set opposite each item, delivered at the point(s) specified. This bid will remain firm for sixty (60) days. Executed at this day of ************************************************************************ ********************* (IF A SOLE PROPRIETOR or PARTNERSHIP): BY OWNER/PARTNER: Bid invitation number: Bid Due Date & Time: Page 2 / 5 TITLE: Type or Print Name ************************************************************************ ******************** (IF A CORPORATION): BY OFFICER:

4 Page 4 / * Anti-Skid Material 2018 TITLE: Type or Print Name ATTEST: TITLE: Details TON 8669 Anti-skid should not be delivered by the vendor without prior notice. Deliveries cannot be arranged until material testing has been performed. Terry Dreher or his designee must be notified that the material is available for testing. Harrison City Maint Bldg - MP Sandy Hill Rd. (Westmoreland Co.) Irwin, PA US TON 8669

5 Page 5 / * Anti-Skid Material 2018 Donegal Maint Bldg - MP Clay Pike Road (Westmoreland Co.) Acme, PA US TON 8669 Greensburg Maint Bldg - MP G7.2 NB 241 AKH Maint. Lane (Westmore. Co.) Jeanette, PA US TON 8669

6 Page 6 / * Anti-Skid Material 2018 Laurel Hill Salt Stor - MP 99.4 EB Westmoreland County Jeanette, PA US TON 8669 Beaver Valley Salt Stor - MP 9.4WB EXIT 10 New Galilee, PA US

7 Page 7 / * Anti-Skid Material TON 8669 Smithfield Salt Storage MP M4.7 NB Rt. 43 Tpk Ext (Fayette Co) George Twp Smithfield, PA US TON 8669 Zelienople Salt Storage MP 21.7 EB RD 1 Snyder Drive (Beaver Co) Rochester, PA US

8 Page 8 / * Anti-Skid Material TON 8669 Everett Maint Bldg - MP Ashcom Road (Bedford Co.) Everett, PA US TON 8669 Burnt Cabins Maint Bldg - MP Locke Road (Huntingdon Co.) Shade Gap, PA US

9 Page 9 / * Anti-Skid Material TON 8669 Sideling Hill Salt Stor - MP WB Fulton County Breezewood, PA US TON 8669

10 Page 10 / 15 Anti-Skid Material 2018 Newville Maint Bldg - MP Center Road (Cumberland C) Newville, PA US TON 8669 New Cumberland Maint Bldg - MP Marsh Run Road (York Co.) New Cumberland, PA US TON 8669

11 Page 11 / 15 Anti-Skid Material 2018 Mt. Gretna Maint Bldg - MP Pinch Road (Lancaster Co.) Manheim, PA US TON 8669 Devault Maint Bldg - MP Valley Hill Rd(Chester) Malvern, PA US

12 Page 12 / 15 Anti-Skid Material TON 8669 Please see attached specifications (April 2018). Plymouth Meeting Maint - MP W Germantown Pike(Montgomery Co.) Plymouth Meeting, PA US Item Revised AntiSkid Specifications 2018 attachme nts

13 PENNSYLVANIA TURNPIKE COMMISSION HARRISBURG, PENNSYLVANIA SPECIFICATIONS FOR ANTI-SKID MATERIALS April 2018 A. GENERAL: This specification describes the materials to be used on ice or snow-covered pavement surfaces. Only materials not containing substances such as metal or glass, substances which may be harmful to automotive equipment and vehicles, and materials reasonably free of deleterious substances or foreign materials will be acceptable. Deleterious substances or foreign materials include, but are not limited to dirt, shale, slate, and incinerated bituminous coal mine waste. Reference should be made to Section 703.4, Pub. 408, current edition and applicable additions and revisions. B. DESCRIPTION: Anti-Skid materials shall be the following: 1) Type AS1 either natural or manufactured sand or a combination of the two conforming to the following requirements: Compact Bulk Density (Unit Weight). Minimum 70 pounds per cubic foot and not exceeding 110 pounds per cubic foot determined according to AASHTO T 19. Crushed Fragments. If natural sand is furnished, not less than 35% of the fragments retained on the 2.36 mm (No.8) sieve are required to be crushed fragments, determined according to ASTM D Iron. Total of individual anti-skid particles containing metallic iron may not exceed 1.0% by mass (weight) of material, determined by dividing the mass (weight) of such particles retained on the 4.75 mm (No. 4) sieve by the total dry mass (weight) of the sample. C. GRADATIONS: It will be essential for the materials supplied to conform to the following gradation table: AntiSkid Type 31.5mm (1 1/4") 19.0mm (3/4") 12.5mm (1/2") Maximum Percent Passing Sieve 9.5mm (3/8") 4.75mm (No.4) 2.36mm (No.8) 300µm (No. 50) 150µm (No. 100) AS µm (No. 200)* AS ** AS AS *Determined by PTM No. 100 **If the total percent passing the 2.36 m (No.8) sieve is less than 25%, then the total percent passing the 75µm (No. 200) sieve is allowed to be 0-5. D. CERTIFICATION AND STOCKPILE INSPECTION: Vendor will maintain a minimum stockpile of onehundred (100) cubic yards of material at all times. The Commission reserves the right to verify material availability at said stockpile. E. WEIGHING: All shipments will be accepted by weight. Shipments must be weighed by a licensed Public Weigh Master and accompanied by a Weigh Master's certificate. The scale used must be approved by the Department of Agriculture Bureau of Standard Weights and Measures, or tested and approved by a Scale Repair Service with testing capabilities with appropriate weights and

14 procedures as contained in Scale Code NBS Handbook 44. Weights used to conduct tests must be certified to be within Class F tolerances. The Weigh Master's certificate must be in conformance with Pennsylvania Code Title 70. In addition, a digital printer must be used if the source has that capability in its scale. The Commission reserves the right to have truck deliveries check weighed at independent weighing station. NOTE: Deliveries will only be accepted after a employee has verified weighing of material with vendor's representative at vendor's location and has initialed weight slip. F. DELIVERY: Material shall be delivered to the stockpiles as directed by the District Superintendent. VENDOR MUST INFORM APPROPRIATE DISTRICT SUPERINTENDENT PRIOR TO START OF DELIVERY. Upon arrival at stockpile, vendor's driver will be required to contact a representative at that location for stockpile unloading instructions. Material will be unloaded in segregated stockpiles to await sampling. The contractor will furnish an original and two copies of the invoice. In cases where computerization required the vendor to retain the original copy, two copies of the delivery ticket will be acceptable; however, one of the copies must be stamped or indicated: "ORIGINAL DUE TO COMPUTERIZATION OR AUTOMATIC MACHINE ACCOUNTING" G. TESTING/SAMPLING: It will be necessary to test the material for moisture content when shipping to stockpiles. Tests should be conducted in accordance with PTM No. 513 (Pennsylvania Test Method), Results should be verified by a representative. A minimum of two tests per day will be required. When conditions exist, which would cause a change in moisture content, additional tests are required. After the total shipment has been delivered, an average of all the moisture content tests will be determined and an adjustment of the delivery tonnage will be deducted from the aggregate tonnage shipped. Payment will be based on the calculated oven dry weight. Samples will be extracted from the segregated stockpile for each material release. Inspectors will extract samples and either run appropriate gradation tests or submit samples to PennDOT for gradation testing. NOTE: Commission personnel may conduct pre-delivery sampling and gradation testing, but payments will be based on segregated delivery stockpile sampling and gradation testing. H. MATERIAL ACCEPTANCE/REJECTION: Acceptance of material will be determined within fifteen (15) days of delivery. Rejection of materials will be determined within fifteen (15) days. Vendor will be notified. Material rejected will remain on a segregated stockpile awaiting removal by vendor for up to ninety (90) days. Failure on the part of the vendor to remove rejected materials after 90 days will result in removal via discretion of the Commission. MATERIAL WILL NOT BE USED AS ANTI- SKID. I. INVOICING: When billing the contractor will furnish an original and two copies of the invoice. In cases where computerization requires the vendor to retain the original copy of the invoice, three copies of the billing will be acceptable, however, one of the copies must be stamped or designated the "ORIGINAL DUE TO COMPUTERIZED OR AUTOMATIC ACCOUNTING." J. QUALIFICATION: Anti-Skid Material must be furnished by vendors on an approved PennDOT list as appearing in PennDOT Bulletin #14. Selected vendors must also provide their firm's license number as required by the Commonwealth of Pennsylvania - Surface Mining Conservation and Reclamation Act dated May 31, 1945 as amended or provide documentation why such license is not required. Revised 4/2018

15 PENNSYLVANIA TURNPIKE COMMISSION CONDITIONS AND INSTRUCTIONS TO BIDDERS The foregoing proposal is subject to the following conditions and instructions, all interpretations of which shall be at the sole discretion of the. A. DEFINITION OF TERMS: "APPROVED EQUAL" Wherever in these proposal forms and specifications an article or material is defined by using a trade name or the name and catalog number of a manufacturer or vendor, the term "OR APPROVED EQUAL", if not inserted therewith, shall be implied. It is understood that any reference to a particular manufacturer's product, either by trade name or by limited description, has been made solely for the purpose of more clearly indicating the minimum standard of quality desired. The term "OR APPROVED EQUAL" is defined as meaning any other make equal in material, workmanship, and service, and as efficient and economical in operation. An article meeting these conditions may be accepted, unless specifically noted otherwise in the bid document. If for any reason the bidder cannot quote quality, quantity or size of the item required, it shall be the bidder's responsibility to make a separate notation of any deviations from that shown on the Request for Quotation form. IF YOU QUOTE ON ITEMS OTHER THAN THOSE SPECIFIED, indicate THE PART NUMBER and describe item you propose to furnish. Descriptive bulletin and specifications of items you propose to furnish must accompany your proposal. B. EXECUTION OF PROPOSAL 1. All blank spaces in the proposal and bid shall be filled in clearly where indicated, either typed or written in ink. Altering or changing any part of this proposal or bid will be sufficient reason for rejection. No bid price will be considered unless the bid price is firm without qualifications. 2. It is the bidder's responsibility to contact the Pennsylvania Department of Revenue or the Internal Revenue Service to determine the applicability of taxes. Generally though, direct sales to the Commission (an instrumentality of the Commonwealth of Pennsylvania) of tangible personal property that will not become a permanent part of real estate are exempt from Pennsylvania sales tax. Any other applicable tax may not be stated as a separate line item in the bid. Successful bidders will be required to furnish Tax Exemption Forms with their invoices. Relevant exemption numbers and certificates are available on request from the Strategic Sourcing Department. 3. Bidders shall submit a separate unit price for each item, a total bid, a total lump sum bid covering all items in each group, and a total lump sum bid covering all items of all groups. Award will be made on separate unit price, total bid, or a total lump sum bid covering all items in each group, or a total lump sum bid for all items of all groups, whichever is to the best interest of the. In case of a discrepancy, the unit price will be considered as the price bid. The extension figures are only for the information of the Commission and will not be considered as part of the bid. 4. Unless specifically noted as a bid requirement, time, terms of delivery, and cash discounts offered by any bidder shall not be considered in making an award. However, if cash discounts are offered by any bidder, the reserves the right to take advantage of such offer. C. FURNISHING OF SAMPLES Samples, if required, must be furnished at the expense of the bidder and will become the property of the. D. WITHDRAWL OF BIDS PRIOR TO BIDDING Each bidder who submits his bid specifically waives any right to withdraw it except as hereinafter provided. Bidders will be given permission to withdraw any bid after it has been deposited with the Commission, provided the bidder makes his request by telephone, FAX or in writing to the Strategic Sourcing Department. Withdrawal by telephone, FAX or in writing must be made not later than twenty-four (24) hours before the time fixed for the bid opening. Requests pertaining to withdrawal by telephone or FAX must be confirmed in writing by the bidder and must reach the Strategic Sourcing Department,, not later than one (1) hour prior to the time fixed for the opening of bids. E. ACCEPTANCE OR REJECTION OF BID; CONFORMITY TO SPECIFICATION; ELIGIBILITY FOR AWARD 1. The reserves the right to reject any and all bids, to waive technical defects, and to accept or reject any part of any bid if, in its judgment, the best interests of the Pennsylvania Turnpike Commission are thereby served. 2. The Commission may reject all bids not meeting specifications. 3. No award will be made to any bidder who, in the opinion of the Commission of the Pennsylvania Turnpike Commission, is in default of any bid, purchase order, or contract with the, prior

16 to the date of the bid under consideration. 4. TIE BIDS: In the event of tie bids, time, terms of delivery and terms of payment may be considered as factors in making an award. If a tie bid award cannot be resolved under this provision, the bid may be awarded to the vendor whose shipping point is the closest to the point of delivery. H. UNDERTAKING BY BIDDER In submitting the foregoing bid, the bidder certifies that: 1. The bidder will save harmless and fully indemnify the and all its officers or agents from all damages, costs, or expense that may at any time be imposed or claimed for infringement of any patent right of any person, association, or corporation as a result of the use of the Pennsylvania Turnpike Commission or any of its officers, agents, or employees, or articles supplied under this contract and of which the contractor is not the patentee, assignee, or licensee. 2. The prices in this bid are neither directly nor indirectly the result of any agreement with any other bidder. 3. Prices quoted are for acceptance within (60) days. The prices on any purchase resulting from this quotation shall remain firm until the completion of the order or for the duration of the period specified. I. DELIVERY OF MATERIALS; INSPECTION; REMEDIES OF COMMISSION FOR NON-CONFORMITY TO SPECIFICATIONS 1. Delivery must be made strictly in accordance with the proposal. The material listed in the proposal must be delivered F.O.B. the point or points shown on the proposal. Delivery must be made on, or before, the date specified in the proposal. 2. If upon inspection of the material, any article that is defective or fails in any way to meet the terms of the contract or purchase order will be rejected. The decision of the shall be final and the rejected material will be replaced by, and at the expense of, the supplier. 3. If a supplier furnishes articles not meeting specifications, and does not replace such articles, or if there is a failure to deliver any purchase within the specified time, the Commission may purchase the same in the open market and deduct the expense, including any excess in price over that called for in the contract, from the amount due the supplier from the. If the amount due the supplier is not sufficient to meet such expenses in excess price paid for, the Commission may proceed against the supplier or his sureties or both. 4. All materials, equipment, and supplies must conform to the regulations of the Pennsylvania Turnpike Commission or the Department of Labor & Industry or any other of the Departments of the Commonwealth of Pennsylvania, with established standards. J. NO SUBLETTING OR ASSIGNMENT No contract may be assigned, sublet, or transferred without prior written consent of the Pennsylvania Turnpike Commission. K. CAUSE FOR REMOVAL FROM BID LIST Any vendor not responding two (2) consecutive times or any vendor who does not receive an award for a period of five (5) years shall be purged from the mailing list, unless specifically noted otherwise in the bid document. A "NO BID" is considered a reply. L. NON-DISCRIMINATION CLAUSE The 's Non-Discrimination Clause shall be considered a part of this proposal. Copies of the Non-Discrimination Clause can be obtained by contacting the Strategic Sourcing Department. M. NON-WAIVER OF ADDITIONAL RIGHTS The enumeration in these Conditions and Instructions of certain rights and remedies in the Commission shall not be construed to preclude the exercise by the Commission of other and additional rights and remedies which are available generally at law or which may be implied from the foregoing. N. The Contracting Officer for this bid and for any Purchase Orders issued as a result of this bid is the Director of Procurement and Logistics. O. Request for bid summary information will be given only when accompanied by stamped, self-addressed envelope. No telephone or inquiries honored.

17 QUOTATION DELIVERY INSTRUCTIONS: (DO NOT DISCARD) Formal Bid Quotation _ QUOTATION ENCLOSED (Check One) BID NO-BID Bid # Due Date:06/05/2018 PENNSYLVANIA TURNPIKE COMMISSION STRATEGIC SOURCING DEPARTMENT P.O. Box Harrisburg, PA _ * Unless otherwise specified on the bid document, all bid quotations must be returned in a sealed envelope addressed exactly as shown above. The label may be cut out and affixed firmly to the response envelope. Failure to address envelope properly and include bid number and due date on face of envelope will be deemed sufficient reason for rejection of quotation. * For Overnight or Express Delivery of bid documents, quotation must be sealed in a separate envelope addressed exactly as shown above. The sealed quotation may then be sent to: 700 South Eisenhower Boulevard Middletown, PA * Please note that use of U.S. Mail, FedEx, UPS, or other delivery method does not guarantee delivery to the Strategic Sourcing Department of the PA Turnpike Commission located at 700 South Eisenhower Boulevard, Middletown, PA by the announced bid opening time. All bidders should allow sufficient delivery time to ensure timely receipt of their bids. Informal Bid Quotation * If allowed by special bid conditions on the bid invitation document, completed proposal may be returned via FAX or no later than the stated due date and time. Please indicate the Bid Number in the Subject line of your response to the buyer referenced on the bid document.