Global Tender Notice No. DAHJ/GNIT/ 01 of 2011 dated E mail yahoo.co.in Telefax:

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1 Government of Jammu and Kashmir Directorate of Animal Husbandry Jammu -0- Global Tender Notice No. DAHJ/GNIT/ 01 of 2011 dated E mail yahoo.co.in Telefax: GLOBAL T E N D E R N O T I C E For and on behalf of Governor of Jammu and Kashmir, sealed Global tenders affixed with revenue stamps worth Rs. 5/- (Rs. Five only) are invited from Original producers//companies or their authorized dealers/distributors for fixing Rate contract for Import of Holstein Friesian and Jersey Semen for the year on the terms and conditions given hereunder. The tender documents can be purchased against non refundable amount in cash or can be downloaded from the website for which Rs. 500/- (Tender form payment) can be submitted in the shape of bank draft in the name of Accounts Officer Animal Husbandry Deptt. Jammu along with tender.. The tender should reach in the Office of the Director Animal Husbandry Department, Talab Tillo, Jammu by or before upto 2 pm. DETAIL OF ITEM AND APPROXIMATE QUANITTY REQUIRED S.No Name of the item Quantity F.O.R. 1 Holstein Friesian Semen 20,000 (Twenty thousand) (0.25 ml) Semen Station Hakkal Jammu 2 Jersey Semen 20,000 (Twenty thousand) (0.25 ml) Semen Station Ranbir Bagh Srinagar Kashmir SPECIFICATIONS FOR THE IMPORT OF HF BREED SEMEN S.NO Sire Characteristics Parameter 1 Daughter`s average Milk Yield in 305 days Not less than 11000Kgs 2 Daughter`s average Fat % 3.5% & above 3 Daughter`s average Protein % 3.0% & above 4 Reliability for production traits 85% or more SPECIFICATIONS FOR THE IMPORT OF JERSEY BREED SEMEN S.NO Sire Characteristics Parameter 1 Daughter`s average Milk Yield in 305 days Not less than 9000 KG 2 Daughter`s average Fat % 5% & above 3 Daughter`s average Protein % 3.0 & above 4 Reliability for production traits 85% or more

2 TECHNICAL TERMS & CONDITIONS : 1. Bulls should be progeny tested with positive sire indices for production traits. 2. The quoted bulls should be among the top 50% bulls for the overall conformation traits and bulls should be improver for conformation, mammary system, feet & legs and dairy characters. 3. Bulls should have somatic cell score lower than the mean/ average for all bulls. 4. Packing of semen should be in French mini (0.25ml) having at least 8 million progressive motile sperms on post thaw. 5. The bulls should be registered with recognized breed association/ society/ Govt. Organization of country of origin. 6. The daughter record must be based on minimum 30 daughter records from 15 herds. 7. The semen must be from genetically unrelated bulls. 8. Donor bulls should be free from genetic disorders like Bovine Leukocyte Adhesion Disease, Deficiency of uridine monophosphate synthetase, citrulinemia, Factor xi and the likes. 9. Semen quality control protocol must be supplied along with application detailing about the tests conducted for the control of quality of semen doses. 10. Original printed catalogue / pedigree sheets relating to the bulls should be submitted along with the tender application. Photocopy will not be accepted and any supplementary document can be demanded any time. 11. All the latest guidelines for import of Bovine germplasm and observations under Livestock importation act of Govt. OF India should be met with & followed by the selling agency. These can be downloaded from Semen will be purchased from those bulls quoted by the firm, substitution of ordered bulls will not be allowed. 13. Sanitary & health protocol of GOI and OIE will have to be strictly adhered to TERMS AND CONDITIONS :- 1` Tender complete in all respect should be sent in a separate sealed cover contained in a single envelop duly filled in addressed to the Chairman, State Level Purchase Committee, Animal Husbandry Department, J&K Talab Tiloo, Jammu. The tender should be put in the tender box kept in the Office of the Director Animal Husbandry Department, Jammu, or can be received by registered post/courier by or before upto 2 PM Postal delay or any other delay will not be considered. The tender documents alongwith terms and conditions will be available for sale with the Director Animal Husbandry, Jammu on all working of can be down loaded from the Website

3 The tender should be submitted separately in a single big size envelope containing two separate envelops one for Technical bid (Cover-I) and another for Financial bid (price bid) (Cover-II) A) Technical bid (Cover-I) should be accompanied with the following documents: i) Earnest money deposit in the shape of CDR/FDR/TDR or bank guarantee for the required amount as mentioned in the NIT. ii. Original printed catalogue / pedigree sheets relating to the bulls should be submitted along with the tender application. Photocopy will not be accepted and any supplementary document can be demanded any time iii. Nature of Ownership iv. Composition of the firm v. Bankers Name and address vi. Annual Production of Frozen Semen straws for last three years vii. Whether Producer/Sole Agent/Distributor/Authorized Dealer viii. Experience in line ix. Capability /Capacity to service the requirement x. Details of relevant infrastructure xi. List of Clients xii. Quality assurance/monitoring system followed xiii. Copy of V AT/Sales tax clearance certificate for the year iv. Copy of ISO certification if any xiv. Copy of PAN No. of the firm duly attested by the Notary B/ Financial Bid (Price bid) (Cover-II) should be accompanied with the following documents i/ Rates should be quoted F.O.R. destination. It shall be responsibility of the successful bidder to transport the semen in Liquid Nitrogen without any thermal damage. Committee of Officers to be constituted by the Chairman shall certify the quality of semen in respect of P.T. motility. HOS test and Arosomal integrity of each bull. ii/ iii/ Rates should be quoted strictly as per the unit of pack The rates should be quoted uniform throughout the State inclusive of all taxes except CST/ VAT Note : The financial bid (Cover-II) of the concerned tenderer shall only be opened if he qualify the conditions of the Technical bid (Cover-I)

4 2/ Tender should be filled in legibly or typed out and submitted in wax sealed envelope addressed to the Chairman, State Level Purchase Committee, Animal Husbandry Department, J&K, Talab Tillo, Jammu C/O Director Animal Husbandry Department, Talab Tillo, Jammu and super scribed as Tender for supply of Elite Semen as may be applicable, with complete address of the tenderer recorded on the envelope... 3/ All rates to be quoted by the tenderer(s) should be uniform throughout the State. Rates should be quoted F.O.R Departmental Semen Station Hakkal Jammu and Ranbir Bagh Srinagar Kashmir. The rates should be inclusive of Excise duty, Octroi, Toll Tax, Freight,loading, unloading and any other incidental charges whatsoever but exclusive of CST / Value Added Tax/ Entry tax as per rule in vogue at the time of supply 4/ The rates should be written legibly in ink or type written both in words and figures and protected with Cello tape. The cutting, Interpolations, overwritings and erasures in the rates quoted should be avoided. The cuttings if any should be properly attested. No conditional tender will be entertained. 5/ The tenderer(s) should clearly record in their tender the make/ brand with full particulars/ specifications of the items complete in all respects. 6/ The State level Purchase committee reserves the right to accept or reject any tender in full or in part thereof without assigning any reason thereof. 7/ There shall be no binding on the department to issue purchase orders for all or any item approved by the SLPC in respect of approved agency. 8/ The successful tenderer(s) shall not in any case assign or sublet the contract or any part thereof to any other party. 9/ The tenderer should acknowledge that he has made himself fully acquainted with all the conditions and circumstances under which the supplier required under the contract will have to be made or furnish and with all the terms, clauses, conditions, specifications and other details of the contract and the contractor shall not plead ignorance of any of those as excuse in case of complaint against or on rejection of supplies tendered by him or with a view either to asking for enhancement of any rates agreed to in the contract or to evading any of his obligations under the contract. 10/ EARNEST MONEY Call Deposit Receipt of Rs.1,00,000/- ( Rupees One lac only) from any scheduled bank of India pledged to the Member Secretary, State Level Purchase Committee, Animal Husbandry Department, J&K, (Accounts Officer) should be enclosed with the tender without which no tender will be considered for comparison. No cheque, cash or Bank draft will be accepted in any case. No CDR shall be acceptable after the closing date of receipt of tenders. Failure to furnish prescribed CDR shall result in out-right rejection of the tender. Note: The CDR should be pledged to the Member Secretary, SLPC A.H. Department (Accounts Officer) mentioning received from (name of the firm) in the CDR itself failing which the tender will be outrightly rejected.

5 11/ VALIDITY OF CONTRACT The contract fixed with the successful tenderer(s) shall remain in force upto Six months and can be extended for a period of three months if State Level Purchase Committee so desires. 12/ INSTRUCTIONS FOR MAKING SUPPLIES Once the rates of the successful tenderer are approved, the Purchasing Officers of the department shall place the orders for supply of Elite Semen with the approved suppliers. The approved suppliers shall have to make the supplies within a period of 90 days from the date of issuance of such supply orders. However, extension of supply period can be allowed by respective Directors in case they are satisfied of the reasons being beyond the control of the approved supplier in any particular case. 13/ PERFORMANCE SECURITY DEPOSITS/AGREEMENT (a) The firm in whose favour rates of Elite Semen as per NIT is approved and communicated shall have to deposit performance security in the shape of CDR/FDR equal to 5% of the total value of the order placed with the firms by the respective Directorate. This amount of security deposit shall be over and above the amount of Earnest Money furnished with the tender (b) A formal agreement deed incorporating the terms of the contract shall have to be executed by the successful tenderers/ authorized signatory with the concerned Directorates on non-judicial stamp. paper of Rs. 20/- duly attested by the Notary. The payment of the supplies made shall not be released till the agreement deed is executed. The stamp fee and all other charges in the preparation of two copies of agreement shall be borne by the supplier. MODE OF PAYMENT 14/ No condition of advance payment shall be accepted. The payment of the goods shall be made after the supplies are received in the Departmental Stores, verified, and accepted in accordance with the specifications laid down in the Approved Rate List within the shortest possible time. In no case payment will be made for the ordered goods against RR/ GR. 15/ The contract shall be binding upon the successful tenderers as soon as the acceptance of the rates for the items approved in their favour are issued /communicated. In case of any dispute the same shall be entertained only, if raised within a period of 15 days from the date of issue of Approved Rate Contract. Member Secretary, State Level Purchase Committee will ensure dispatch of approved rate contract to approved suppliers. 16/ Any loss sustained by the Department as a result of re-tendering the contract or allotting the same to 2nd lowest tenderer due to backing out of the successful tenderer shall be recovered from the defaulting tenderer out of his earnest money/ security deposit or from any of his pending bills with department or as arrears of land revenue, as the case may be. Even if the second lowest tenderer agrees to make the supply at the rates of the first lowest, the CDR of the first lowest tenderer will be forfeited/ confiscated. 17/ In case of any dispute between the supplier and the department the case shall be referred to the Administrative department for arbitration / settlement whose decision shall be binding upon both the parties.

6 18/ Any clarification required by the tenderer(s) with regard to any point mentioned in the NIT can be had from the Director Animal Husbandry Jammu before the last date of receipt of tender(s).the tenderers should convince themselves regarding the items of supply to the Department before recording of rates in the tenders. Any doubt(s) be got clarified from the Department in advance leaving no scope for raising issues once the rates are mentioned in their tender against any item of tender. PENALTY 19/ In case the supplier's default or do not make full supplies in time, penalty upto 10% of the un-executed value of the orders shall be imposed at the discretion of the Chairman SLPC, Animal Husbandry Department J&K. In case of any firm defaulting completely their earnest money shall be forfeited without any notice. 20/ Legal proceedings, if any, between the parties and the Govt. shall be subject to the jurisdiction of courts within Jammu and Srinagar Cities only. 21/ All terms and conditions of the NIT shall also form part of the agreement (Dr. S.L. Tickoo) Chairman, State Level Purchase Committee, Animal Husbandry Deptt.J&K (Director,Animal Husbandry,Jammu) Gole Pulli,Talab Tillo, Jammu No : DAHJ/Supp/NIT/ / Dated: Copy to the :- 1. Commissioner/Secretary to Government, Animal / Sheep Husbandry Department, J&K, Srinagar for favour of information. 2-3/ Director Animal Husbandry Department- Jammu/, Srinagar Kashmir. 4-11/. All Members SLPC A.H.Deptt 12/- M/S -for information and necessary action. Member Secretary, State Level Purchase Committee, Animal Husbandry Department,J&K (Accounts Officer)