INFORMATION DOCKET IMPORTANT DATES

Transcription

1 APPOINTMENT FOR PAN INDIA DEALER NETWORK IMPORTANT DATES APPLICATION STARTS LAST DATE FOR SUBMISSION OF APPLICATION FORM ALONGWITH RELEVANT DOCUMENTS (1600 hrs)

2 INSTRUCTIONS The APPLICANTS* are advised to go through the Eligibility Criteria very carefully before making an application. It is sole responsibility of the applicants to ascertain that they are eligible to apply as per requirement of OPaL. In case, the applicant doesn t meet the Eligibility Criteria, such application shall summarily be rejected. *APPLICANTS wherever used in the Information Docket or Application Form refer to either Proprietorship Concerns, or Partnership Firm or Private Limited Company or Public Limited Company or Registered Co-operative Society ONGC Petro additions Ltd Page 1

3 CONTENTS 1. PROPOSED DEALER NETWORK DEFINITION: DEALERS ELIGIBILITY CRITERIA MANDATORY REQUIREMENTS HOW TO FILL UP THE FORM DOCUMENT CHECKLIST WHO CAN SIGN THE DOCUMENT GLOSSARY 12 ONGC Petro additions Ltd Page 2

4 1. PROPOSED DEALER NETWORK Maharashtra Daman/Silvasa INFORMATION DOCKET DEALERS State City Proposed Nos Mumbai 2 Nagpur 1 Pune 1 Nashik 1 Jalgaon 1 Aurangabad 1 Daman 1 Silvasa 1 Goa Goa 1 Vadodara 1 Gujarat Ahmedabad 1 Surat 2 Rajkot 1 Rajasthan Jaipur 1 Udaipur 1 Madhya Pradesh Gwalior 1 Indore 1 Delhi Delhi 2 Amritsar 1 Punjab Ludhiana 1 Chandigarh 1 Himachal Pradesh Baddi 1 J&K Jammu 1 Kanpur 1 Lucknow 1 Uttar Pradesh Varanasi 1 Gorakhpur 1 Noida 1 Haryana Faridabad 1 West Bengal Kolkata 1 Siliguri 1 Bihar Patna 1 Hajipur 1 Jharkhand Ranchi 1 Jamshedpur 1 Orissa Bhubaneshwar 1 Balasore 1 Manipur Imphal 1 Tamil Nadu Karur 1 Coimbatore 1 Puducherry Puducherry 1 ONGC Petro additions Ltd Page 3

5 Telangana Hyderabad 1 Andhra Pradesh Vijayawada/Guntur 1 Vishakhapatnam 1 Karnataka Dharwad 1 Bengaluru 1 Kerala Kochi 1 TOTAL 50 NOTE: The above list of proposed locations is indicative. OPaL may at its own discretion add/remove/ change the above locations/numbers required in line with business requirements. ONGC Petro additions Ltd Page 4

6 2. DEFINITION: DEALERS DEALERS: Dealers are an entity or a merchant who buys goods from the principal and sells it to the customers or processors in their assigned territory. Further to note that Import Export Code (IEC Code no.) shall be mandatory for any firm/entity to procure material from OPaL. 3. ELIGIBILITY CRITERIA The Applicant*must meet the following eligibility criteria: I. Applicant*should be a Proprietorship Concern / Partnership Firm / Private Ltd. Co. / State or Central PSU (Public Limited Co.) / Registered Co-operative societies. (All entities should be registered in India; Applicant to submit relevant proof for the same). II. Applicant*should have minimum 2 years of experience in marketing and distribution of Polymers and/or polymer segments like that of polymer additives, masterbatches, finished plastic products made out of polymers etc. III. Applicant* should have a minimum average turnover (of the last two completed financial years) of Rs. 1.2 Cr per annum from marketing and distribution of Polymers or polymer segments like that of polymer additives, masterbatches, finished plastic products made out of polymers etc. IV. Persons / Karta of HUF/ Firms / Registered Co-operative societies / Companies convicted for any criminal offence involving moral turpitude/economic offences (other than freedom struggle) / mentally unsound and totally paralyzed persons shall not be eligible to apply. V. Applicant*who have been appointed as any of the channel partners (i.e. DCA or DCA-cum- CS) of OPaL shall not be eligible to apply. Any immediate family members (spouse, children and parents) of the appointed existing channel partners of OPaL shall also not be eligible to apply. VI. Applicant* must not have any common partners or directors or controlling shareholders, whichever is applicable, with any of the existing channel partners of OPaL (i.e. DCA or DCA-cum-CS). Such applicants shall not be eligible to apply. VII. Any other dealer/distributor/transporter/contractor/vendor of OPaL who have resigned or have been terminated by OPaL shall not be eligible to apply. ONGC Petro additions Ltd Page 5

7 4. MANDATORY REQUIREMENTS I. The applicant must be registered in India. Relevant document for registration / incorporation of the firm must be submitted along with the Application Form. II. The applicant must have experience in marketing and distribution of Polymers and/or polymer segments like that of polymer additives, masterbatches, finished plastic products made out of polymers etc. III. The applicant must have PAN No. Copy of PAN Card must be submitted along with the Application Form. IV. The applicant must have GST Registration no. Copy of GST registration must be submitted along with the Application Form. V. The correspondence address must be a valid one along with possible landmarks and Pin Code. VI. The id, telephone number must be in working condition at the time of application, worthy of approachability and continuity for at least next 6 months. ONGC Petro additions Ltd Page 6

8 5. HOW TO FILL UP THE FORM INFORMATION DOCKET I. The Applicant can download the Application Form from the website II. III. IV. The Application Form can be neatly and legibly handwritten (IN CAPITAL LETTERS ONLY) or typed strictly in the same format as prescribed. Applicant must fill in all relevant details well supported by the relevant documents supporting their claims. They must read the Declaration in the Application Form and ensure that there is strict compliance to the same, before signing and sealing the Undertaking therein. Financial Details: A. Annual Turnover from relevant product lines to be filled in for FY & FY Annual Turnover of Applicant only is to be mentioned in the application form; It must not include turnover from related parties/businesses. A certificate of CA supported by audited Balance Sheet of last two (2) years along with Income Tax Returns is to be submitted. i. In case an applicant firm is working as Del Credere Agent (DCA) /Consignment Stokist (CS)/ Agent of a company, the total value of sales through the agency would be considered as Turnover. ii. A certificate from CA to be submitted, with respect to the value of sales undertaken in any financial year. The above details should be in Rs./Lacs rounded to nearest value. If for example, ABC has a turnover of Rs. 30,000,000 for FY , the value should be filled in as 300 in the box under Annual Turnover (Rs/Lakh) against S. No. 12/A. B. Gross Taxable Income to be filled in for FY & FY as per Income Tax Return (ITR). ITR of the applicant firm can be submitted in support of the same. V. Business Details/Experience in Polymer or related products Following documents can be submitted in support: i. The self attested copy of statutory document and amendments thereof or any other certificate from government or any other authority indicating the product handled is to be enclosed as a proof. ii. iii. The self attested copy of appointment letter by the company must be submitted along with the application, wherever possible. The self attested copy of actual invoices may be submitted for each fiscal year. ONGC Petro additions Ltd Page 7

9 VI. Applicants are required enclose the duly sealed and signed application form along with self attested copies of all relevant documents as mentioned in this document in a sealed envelope duly superscribed : APPLICATION FOR DEALER (POLYMERS) at (Mention State/City applied for) VII. Application forms, enclosures completed in all respects must reach the office address mentioned below on or before 1600 hrs on GM-Marketing ONGC Petro additions Limited Plot No 73, 4 th Floor, VCCI Commercial Complex, Bank of Baroda Road, Makarpura GIDC, Vadodara Gujarat, India Tele: VIII. In case of any queries with regard to the application process, you may write your concern(s) to dealers@opalindia.in NOTE: THE APPLICATION HAS TO BE ACCOMPANIED WITH RELEVANT SUPPORTING DOCUMENT(S) JUSTYFYING THE CLAIMS MADE BY THE APPLICANT, WITHOUT WHICH THE APPLICATION SHALL BE SUMMARILY REJECTED. ONGC Petro additions Ltd Page 8

10 6. DOCUMENT CHECKLIST I. Application Form duly filled in (neatly and legibly handwritten or typed) II. Self attested Copy of Relevant document for registration / incorporation of the firm III. Self attested Copy of PAN Number IV. Self attested Copy of GST Registration V. Self attested Copy of IEC (if in possession) VI. Self attested Document supporting Annual Turnover from relevant product lines a. A certificate of CA supported by audited Balance Sheet of last two (2) years along with Income Tax Returns is to be submitted. 1. In case an applicant firm is working as Del Credere Agent (DCA) /Consignment Stokists (CS)/ Agent of a company, the total value of sales through the agency would be considered as Turnover. 2. A certificate from CA to be submitted, with respect to the value of sales undertaken in any financial year. b. The above details should be in Rs./Lacs rounded to nearest value. VII. Self attested Document supporting Annual Taxable Income (ITR of the applicant firm) VIII. Self attested Document supporting experience in Polymer or related products (sample invoices in each fiscal year) ONGC Petro additions Ltd Page 9

11 7. WHO CAN SIGN THE DOCUEMNT INFORMATION DOCKET The Applicant* shall sign the Application Form and all its annexures /documents submitted along with it with the exact name of the Proprietorship/HUF firm/company. The Application Form shall be duly signed and sealed by the authorized signatory of the Applicant s organization as follows: I. Proprietorship Concern: Proprietor/ Karta of HUF/ Authorized person with Power of Attorney* (duly notarized/ registered) from proprietor. II. III. IV. Partnership Firm: All partners/ any one partner with Power of Attorney* (duly notarized/ registered) duly issued by the partnership firm and signed by all other partners authorizing him to sign the bid on behalf of the partnership firm. Private/ Public Company: Authorized signatory of the company. Authorisation needs to be supported by Board Resolution of the Company/Power of Attorney* duly issued by the Company/Articles of Association of the Company. Following applicable supporting documents compulsorily needs to be submitted by the company (either notarized/registered): a. Extract of Board Resolution of the company wherein authorized signatory has been authorized; b. Power of Attorney* duly issued by the company authorizing the person concern to sign the Application Form for Dealers to be appointed by OPaL; c. Extract of Board Resolution of the company wherein resolution for issuance of Power of Attorney has been passed; d. Extract of Board Resolution of the company wherein authorized signatory has been empowered to delegate his power to another employee of the company; e. Relevant Extract of Articles of Association of the company. The Signatory Director should submit copy of FORM-32 as authorised by Registrar of Companies. Co-operative society: Chairman/Authorized representative with Power of Attorney* (duly notarized/ registered) duly issued by the Society and signed by authorized members of board. * Power of Attorney (duly notarized/registered) should be typed/printed on a Non-Judicial Stamp paper duly issued in favour of the firm/company/society as the case may be. ONGC Petro additions Ltd Page 10

12 TO NOTE: The Applicant shall clearly indicate their legal constitution and the person signing the Application Form shall state his capacity and also source of his ability. The Power of Attorney or authorization, or any other document consisting of adequate proof of the ability of the signatory to bind the Applicant, shall be annexed to the Application Form including but not limited to the certified copy of extract of Board Resolution on the letter head of the Company/ Firm/ Society recording proper authorizing with power to delegate authority, if any, in form of the signatory or another person. OPaL may reject outright any bid not supported by adequate proof of the signatory's authority. Any interlineations, erasures or overwriting shall be valid only if they are initialled by the person or persons signing the document. Canvassing, exercising influence/ attempting to influence the evaluation process in any manner by the applicant may result in rejection of the application without assigning any reason whatsoever. ONGC Petro additions Ltd Page 11

13 8. GLOSSARY Polymers A polymer is a large molecule, or macromolecule, referring to a molecule whose structure is composed of multiple repeating subunits of monomers. For Example; PE, PP, PVC, PS, EPS, ABS, ASA, PMMA, SAN, PA, PC, PET, PU etc Polyolefins A polyolefin is a class of polymers produced from a simple olefin (also called an alkene with the general formula CnH2n) as a monomer. Polymers under consideration: PE (HDPE/LLDPE/LDPE), PP Other Polymers Polymers under consideration by OPaL will be commodity polymers except Polyolefins like PVC, ABS, PET, PS, PC, PU Finished Plastic Products Refers to the final/finished product(s) made/processed from the polymers as one of the key raw material. For Example; Pipes, crates, film, containers, caps and closures etc. Polymer Additives A range of chemicals that significantly improve thermal stability or stability of polymers during its processing, leading to improvement in physical characteristics such as durability, stiffness, clarity, weatherability, thereby creating a finished product fetching higher value. It includes polymer stabilizers, functional agents, additives like antistatic, UV stabilizers, clarifiers, nucleating agents etc also. Masterbatches Masterbatch is a concentrated mixture of pigments and/or additives encapsulated during a heat process into a carrier resin which is then cooled and cut into a granular shape. It allows the processor to colour raw polymer economically and/or additives for enhanced physical properties during the plastics manufacturing process. ONGC Petro additions Ltd Page 12