TENDER DOCUMENT FOR SUPPLY OF BIO-MEDICAL WASTE BINS AIIMS PATNA

Transcription

1 ALL INDIA INSTITUTE OF MEDICAL SCIENCES, PATNA (An Autonomous body under MoHFW, Govt. of India) TENDER NO AIIMS/Pat/Tender/BMW Bins/2015 DATED: TENDER DOCUMENT FOR SUPPLY OF BIO-MEDICAL WASTE BINS TO AIIMS PATNA DATE OF ISSUE OF TENDER FORM WITH DOCUMENT: DATE & TIME OF PRE-BID MEETING: DATE & TIME FOR SUBMISSION OF TENDER DOCUMENT: DATE & TIME FOR OPENING OF TENDER DOCUMENT: at hrs From to up to hrs On at hrs Page 1 of 25

2 ALL INDIA INSTITUTE OF MEDICAL SCIENCES PHULWARISHARIF, PATNA (An Autonomous body under MoHFW, Govt. of India) No. AIIMS/Pat/Tender/BMW Bins/2015 Dated: 11/07/2015 NOTICE INVITING TENDER ENQUIRY FOR SUPPLY OF BIO-MEDICAL WASTE BINS TO AIIMS PATNA" All India Institute of Medical Sciences, Patna (AIIMS Patna) invites bids from reputed, experienced and financially sound Companies/Firms/Agencies for supply of Bio-Medical Waste Bins to the Institute. The quantum of requirement may vary during the period of contract. Those who are in the similar business for the three years and providing the same service to Central/State Govt. or autonomous bodies may send their bids both Technical and Commercial in sealed envelopes. 2. The interested Companies/Firms/Agencies may send their bid complete in all respect along with Tender Fee of Rs 1,500/- and Earnest Money Deposit (EMD) as mentioned in Annexure 1 in the form of Demand Draft issued in favour of AIIMS, Patna, drawn on any scheduled bank payable at Patna and other requisite documents to the undersigned duly superscripted Bid for Tender No AIIMS/Pat/Tender/BMW Bins/2015 before 1200 hrs on 07 th August, The bids received after this deadline shall not be entertained under any circumstances whatsoever. In case of postal delay this Institute will not be responsible. NOTE : The EMD and Tender Fee draft should be put in the envelope containing Technical Bid failing which the tender shall be rejected forthwith. 3. The sealed envelopes are to be deposited in the tender box placed at the office of Faculty-in-charge-procurement AIIMS, Patna or may be sent through registered/speed post addressed to The Faculty-in-charge-procurement, All India Institute of Medical Sciences, Phulwarisharif, Patna Bids sent by COURIER will not be entertained. 4. Bids will be opened on at hrs. in the presence of bidders or their authorized representatives who wish to participate in the bidding process. If the opening date happens to be a closed day/holiday, the tender will be opened on the next working day. 5. Any future clarification(s) and / or corrigendum(s) shall be communicated by the Facultyin-charge-procurement through the website 7. AIIMS Patna reserves the right to amend or withdraw any of the terms and conditions contained in the Tender Document including quantity/amount of items to be supplied or to reject any or all tenders without giving any notice or assigning any reason. The decision of the Director, AIIMS, Patna in this regard shall be final. Faculty-in-charge-procurement AIIMS PATNA Page 2 of 25

3 GENERAL INSTRUCTIONS TO THE TENDERER 1. The tender is Two Bid document. The technical bid should contain all the relevant information and desired enclosures in the prescribed format along with Tender Fee & Earnest Money Deposit (EMD). The financial bid should contain only commercial document. In case, any bidder encloses the financial bid within technical bid, the same shall be rejected summarily. 2. The tender Document can be downloaded from the website of AIIMS Patna i.e. The Technical bid must accompany with the tender fee of Rs. 1,500/- in form of Demand Draft in favour of AIIMS Patna. The tender document fee is nonrefundable, non-adjustable and non-transferable and is payable through a demand draft on any scheduled bank drawn in favour of the AIIMS Patna payable at Patna. 3. The Tenders should be typewritten or handwritten but there should not be any overwriting or cutting. Correction, if any, shall be made by neatly crossing out, initialing, dating and rewriting. The name and signature of bidder s authorized person should appear on each page of the application. All pages of the tender document shall be numbered and submitted as a package along with forwarding letter on agency s letter head. 4. The Contracts concluded as a result of this Tender Inquiry shall be governed by the Terms & Conditions and other relevant instructions as contained in this Tender Document. 5. The prices/rates quoted should be indicated in words as well as in figures. In case of any discrepancy, lower amount/rates shall be considered as valid. 6. Bidders are requested to quote their prices on a firm & fixed basis for the entire period of the Contract. Bids of the firms received with prices quoted on variable basis shall be rejected without assigning any reasons and no communication in this regard shall be made. 7. Quotations qualified by such vague and indefinite expressions such as subject to prior confirmation, subject to immediate acceptance etc. will be treated as vague offers and rejected accordingly. Any conditional tender shall be rejected summarily. 8. Bidders are requested to enclose a copy of their valid certificate of PAN No., TAN No, Sale Tax/VAT No./Service Tax No. or any other document as requested by the Institute with their tender. 9. Tenders received without Tender Fee and EMD amount by way of demand draft in favour of AIIMS, Patna will not be considered at all and shall be summarily rejected. 10. Refund of Earnest Money Deposit: The EMD submitted by unsuccessful bidders shall be returned to them without any interest whatsoever, within 15 to 90 days after conclusion of the contract with successful bidder. The EMD submitted by successful bidders shall be returned to them after the successful bidder deposits the performance security according to conditions stipulated in the bid document. 11. Bidders may note that if the date of tender opening given in this Tender Document is declared to be a gazetted holiday, the tender shall be opened on the next working day at the same timing. In such an event the closing hours for receipt of tenders in AIIMS will stand Page 3 of 25

4 automatically extended up to hours of the next working day in the Government offices. 12. Late/delayed tenders received in AIIMS due to any reason whatsoever will not be accepted under any circumstances. 13. At any time prior to date of submission of tender, Tender Inviting Authority may, for any reason, or decision, modify the terms & conditions of the tender document by a corrigendum displayed on the website of AIIMS Patna ( In order to provide reasonable time to take the amendment into account in preparing their bid, Tender Inviting Authority may or may not, at his discretion, extend the date and time for submission of tenders. 14. Tendering firms are at liberty to be present or authorize a representative to be present at the opening of the tender at the time and date as specified in the Schedule. The name and address of the representative authorized to attend the opening of the tender on behalf of a tendering firm should be indicated in the tender. The representative so deputed should also bring with him a letter of authority from the firm for having been authorized to be present at the time of opening of tender. Only one representative per firm shall be permitted to attend the opening of the tender. The name and address of permanent representative of the firm, if any, should also be indicated in the tender. Representatives of firms who have not submitted the tender or representatives not possessing authority letter from the bidders or outsiders shall not be allowed to attend the tender opening process. 15. DOCUMENTS COMPRISING THE BID: The bids prepared by the bidder shall comprise of (1) Technical Bid and (2) Financial Bid: TECHNICAL BID: - To qualify in the Technical bid the firm should have the minimum eligibility criteria as under and the firm in this regard must submit the following documents in support of their eligibility criteria (a) Duly filled format of Technical Bid as per Annexure 1. (b) Copy of constitution or legal status of the sole proprietorship/ firm/agency etc. (c) Financial status: - The average annual turnover from similar jobs, of the firm should not be less than 25 Lakhs in the last three years. Copies of profit & loss account and balance sheets duly authenticated by a Chartered Accountant for the last three years should be enclosed. (d) Experience of 03 years or more. (e) The technical bid should be accompanied by Demand draft of Rs. 1,500/- (non-refundable) against tender fee and Demand Draft/Bank Guarantee as mentioned in Annexure 1 (refundable) for EMD/bid security. (f) Copy of Income Tax Return Filed Acknowledgements for last Three years. (g) Copy of PAN Card/Service Tax Registration. (h) Copy of Sales tax/vat registration certificate. Page 4 of 25

5 (i) Details of clients where similar services are presently provided by the agency separately for govt. and private clients. (j) The bidder must have adequate experience of execution of similar work in Govt. offices/ PSUs/Autonomous Bodies and other similar organizations. Necessary supporting documents like work orders, work completion certificate, payment certificate etc. for last three years to this effect must be submitted along with the offer. (k) Authorization letter/certificate from original manufacturer of the product, if required. (l) Broachers, original technical catalogue with detailed specification and picture of the product offered, if relevant. FINANCIAL BID: - The financial bid shall contain: (a) Price Bid Form [as per Annexure 2] Prices must be quoted as per format specified, failing which tender shall be summarily rejected. 16. SUBMISSION OF BIDS 16.1 SEALING AND MARKING OF BIDS: The bidder shall wax seal the EMD, the Technical Bid and the Financial Bid in separate envelopes and keep them in a bigger wax sealed envelope. The envelope containing the EMD shall bear the name EMD for Tender No AIIMS/Pat/Tender/BMW Bins/2015. The envelope containing the Technical Bid shall bear the name TECHNICAL BID for Tender No AIIMS/Pat/Tender/BMW Bins/2015. The envelope containing the Financial Bid shall bear the name FINANCIAL BID for Tender No AIIMS/Pat/Tender/BMW Bins/2015 on the envelope for avoiding any mismatch The bigger envelope containing EMD, technical bid and financial bid in separate envelopes shall be: (a) (b) (c) (d) (e) Addressed at the following address: Faculty-in-charge-procurement, All India Institute of Medical Sciences, Medical College Building, Phulwarisharif, Patna All the envelopes shall bear the Tender name, the tender number and the words DO NOT OPEN BEFORE (due date & time). The envelopes shall indicate the name and address of the bidders to enable the bid to be returned unopened in case it is declared late or rejected. Bids shall be delivered in person and shall be dropped in the tender box placed in the office of the Faculty-in-charge-procurement, AIIMS Patna or shall be sent by Registered/Speed Post. Bids sent by COURIER will not be entertained. The Purchaser shall not be responsible if the bids are delivered elsewhere. Venue of Tender Opening: Tender will be opened in the office of the Faculty-incharge-procurement, AIIMS Patna at hrs. on the due date. If due to administrative reason, the venue/ time of bid opening is changed, it will be displayed prominently on the notice board of the Institute as well as in the office of the Faculty-in-chargeprocurement, AIIMS Patna. Page 5 of 25

6 BID PRICES: 17.1 The bidder shall give the total composite price inclusive of all levies and taxes (inclusive of taxes) as per price schedule given in Annexure-2. The offer shall be firm and in Indian Rupees only. No foreign exchange will be made available by the institute The prices quoted by the bidder shall remain fixed during the entire period of contract and shall not be subject to variation on any account. A bid submitted with an adjustable price quotation will to be treated as non-responsive and rejected. 18. TECHNICAL EVALUATION: 18.1 Detailed technical evaluation shall be carried out by Technical Evaluation Committee pursuant to conditions in the tender document to determine the substantial responsiveness of each tender. For this clause, the substantially responsive bid is one that conforms to all the eligibility and terms and condition of the tender without any material deviation. The Institute s determination of bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. The Institute shall evaluate the technical bids also to determine whether they are complete, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are in order The technical evaluation committee may call the responsive bidders for discussion or presentation to facilitate and assess their understanding of the scope of work and its execution. However, the committee shall have sole discretion to call for discussion/presentation Financial bids of only those bidders who qualify the technical criteria will be opened, provided all other requirements are fulfilled A bid determined as substantially non-responsive will be rejected by the Institute and shall not subsequent to the bid opening be made responsive by the bidder by correction of the nonconformity AIIMS shall have right to accept or reject any or all tenders without assigning any reasons thereof Demonstration of Samples: Samples of product offered must be submitted at the time of opening bid before the bid opening committee. Financial bids of only those products will be opened samples/specifications of which are found fit for use by the technical bid evaluation committee. 19. FINANCIAL EVALUATION: 19.1 The financial bid shall be opened of only those bidders who have been found to be technically eligible as enumerated under clause 15. The financial bids shall be opened in presence of representatives of technically eligible bidders, who may like to be present. The Institute shall inform the date, place and time for opening of financial bid The Financial Bids of unsuccessful bidders would not be opened and destroyed The rates must be quoted per item basis. Agency shall include in its price all taxes and other costs while quoting for the tender, in Annexure-2: Price Offer to be kept in Envelop No. 2. Page 6 of 25

7 19.4 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the unit price and total price that is, the unit price shall prevail and the total price shall be corrected by the Institute. If there is a discrepancy between words and figures, the lesser amount shall be considered as valid. If the Supplier does not accept the correction of the errors, his bid shall be rejected The evaluation and comparison of responsive bids shall be done on the price offered inclusive of Levies & Taxes i.e., Service Tax, Sales Tax, VAT, insurance etc. as indicated in the Price Schedule in Annexure- 2 of the Bid Document The AIIMS Patna does not bind himself to accept the lowest bid or any bid and reserves the right of accepting the whole or any part of the bid or portion of the job offered; and the bidder shall provide the same at the rates quoted. The AIIMS Patna reserves the right to reject any or all offers received in response to tender or cancel or withdraw the tender notice without assigning any reason, whatsoever. 20. AWARD OF CONTRACT: PLACEMENT OF ORDER The Institute shall consider placement of orders for jobs on those bidders whose offers have been found technically, commercially and financially acceptable. The Institute reserves the right to counter offer price(s) against price(s) quoted by any bidder. 21. PERFORMANCE BANK GUARANTEE & EXECUTION OF CONTRACT: 21.1 Firm whose offer is accepted will have to furnish Performance Bank Guarantee of an amount equal to 10 % of the total value of the contract in favour of AIIMS Patna issued by any scheduled bank The performance Bank Guarantee submitted should be valid for 15 months The Performance Bank Guarantee shall be refunded within 15 to 90 days after completion of the contract as per order, or after the expiry of contract on satisfactory completion of the same whichever is later No interest will be paid on Performance Bank Guarantee/ Earnest Money Deposit In case of breach of any terms and conditions of the contract or on unsatisfactory performance, the amount of security deposit shall be liable forfeited by Faculty-incharge-procurement, AIIMS Patna and his decision shall be final The expenses of completing and stamping the agreement shall be paid by the bidder. Page 7 of 25

8 TERMS & CONDITIONS 1. The bidders are expected to read carefully all the terms and conditions of the tender documents and their submission will be taken as consent to abide. 2. If the bidder gives deliberately wrong information to create conditions for acceptance of the tender, Director, AIIMS, Patna, reserves the right to reject such tenders without assigning any reason. Not more than one tender will be submitted by one bidder for the same work. Legal action will be taken for furnishing wrong information. 3. Rate: Rates should be quoted in Indian Rupees (INR) on Door Delivery Basis at AIIMS Patna, Inclusive of all the Charges, with break-ups as: a) Basic Cost. b) VAT /CST as applicable. c) Total Cost (F.O.R at AIIMS Patna). 4. Validity: The quoted rates must be valid for a period for 120 days from the date of closing of the tender. The overall offer for the assignment and bidder(s) quoted price shall remain unchanged during the period of validity. If the bidder quoted the validity shorter than the required period, the same will be treated as unresponsive and it may be rejected. In case the tenderer withdraws, modifies or change his offer during the validity period, bid is liable to be rejected and the earnest money deposit shall be forfeited without assigning any reason thereof. The tenderer should also be ready to extend the validity, if required, without changing any terms, conditions etc. of their original tender. 5. Delivery & Installation: All the goods ordered shall be delivered & installed within 30 days from the date of issue of purchase order. All the aspects of safe delivery, installation and commissioning shall be the exclusive responsibility of the supplier. If the supplier fails to deliver, install and commission of the goods on or before the stipulated date, then a penalty at the rate of 2% per week of the total order value shall be levied subject to maximum of 10% of the total order value. The successful tenderer will also provide required training for supplied items at AIIMS Patna. The goods should be manufactured after adoption of latest technology. 6. Guaranty / Warranty Period The Tenderer must quote for three year warranty. 7. Signing of tender : The tenderer should sign and affix his firm s stamp at each page of the tender and all its annexures as the acceptance of the offer made by tenderer will be deemed as a contract and no separate formal contract will be drawn. NO PAGE SHOULD BE REMOVED/ DETACHED FROM THIS NOTICE INVITING TENDER 8. Opening of Tender: The tenderer is at liberty to present either him or authorize not more than one representative to be present at the opening of the tender. The representative present at the opening of the tender on behalf of the tenderer should bring with him a letter of authority from the tenderer and proof of identification. 9. Sample : i. Samples must be submitted along with the technical bid quoted items nos. and their firm name without indicating any prices before Bid opening committee of AIIMS, Patna for Inspection. ii. Failure to submit sample on specified date & time will result in rejection of the tender. iii. The sample must confirm to specification given in the tender form. 10. Quantity : The quantity of item given in the tender is tentative, which may be increased or decreased as per the institute s requirement. Page 8 of 25

9 11. Performance Security: The supplier shall require to submit within 10 days of issue of letter of intent, the performance security in the form of irrevocable Bank Guarantee (BG) / or Fixed Deposit Receipt (FDR) issued by any nationalized Bank for an amount equal to the 10% of the total order value. Institute will release the performance security without any interest to the successful bidder on completion of the successful bidder s all contractual obligation including the warranty obligations and after receipt of certificates confirming that all the contractual obligations are complied with. 12. Right of acceptance: AIIMS, Patna reserve the right to accept or reject any or all tenders /quotations without assigning any reason there of and also does not bind itself to accept the lowest quotation or any tender. Any failure on the part of the tenderer to observe the prescribed procedure and any attempt to canvass for the work will prejudice the tenderer s quotation or any tender. 13. Payment Terms: 100% payment after successful delivering the vendors will submit invoice in triplicate along with receipt voucher, inspection certificate, and original supply order to accounts department. 14. Right to call upon information regarding status of work: The AIIMS, Patna will have the right to call upon information regarding status of work/ job at any point of time. 15. Inspection clause A board of officer as decided by institute will be inspect the material including waste bin 16. Arbitration: If at any time, any question dispute or difference whatever shall arise between tenderer and the institute (Purchaser) upon or in relation to or in connection with the contract, either of the parties may give to the other notice in writing of the existence of such a question dispute or difference and the same shall be referred to two arbitrators one to be nominated by the Institute (Purchaser) and the other to be nominated by the tenderer. Before proceeding with the reference the arbitrators shall appoint/nominate an Umpire and Umpire appointed by them shall enter upon the reference and his award shall be final and binding on the parties. The venue of arbitration shall be at AIIMS Patna. (i) The provisions of the Indian Arbitration Act 1996 in force and of the rule framed there under and any statutory modifications there of shall apply. Such a notice of the existence of any question, dispute or difference in connection with this contract shall be served by either party within one year of the beginning of such dispute failing which all rights and claims under this contract shall be deemed to have been forfeited and absolutely barred. (ii) Upon every or any such reference, the costs of any incidentals to the reference and awards respectively shall be at the discretion of arbitrators or in the event of their not agreeing to the award of the Umpire appointed by them who may determine thereof or correct the same to be fixed as between solicitors and close as between parties and shall direct by them and in what manner the same shall be borne and paid. (iii) The supplies to be made under this contract shall, if reasonably possible continue during arbitration proceedings and no payments from or payable by the Institute shall be with held on account of such proceedings except to the extent which may be in dispute. 18. Signed & stamped compliance sheet of the technical specification of the goods with technical printed literature must be enclosed with the bid. 19. After due evaluation of the bid(s) Institute will award the contract to the lowest evaluated responsive tenderer. 20. Conditional bid will be treated as unresponsive and it may be rejected. 21. The Institute reserves the right to accept in part or in full or reject any or more quotation(s) Page 9 of 25

10 without assigning any reasons or cancel the tendering process and reject all quotations at any time prior to award of contract, without incurring any liability, whatsoever to the affected bidder or bidder(s) 22. Applicable Law: The contract shall be governed by the laws and procedures established by Govt. of India, within the framework of applicable legislation and enactment made from time to time concerning such Commercial dealings / processing. Any disputes are subject to exclusive jurisdiction of Competent Court and Forum in Patna, India only. Force Majeure: Any delay due to Force Majeure will not be attributable to the supplier. Faculty-in-charge-procurement AIIMS Patna I/We submit this tender after reading the tender notice, instruction of terms and conditions contained herein and accepted by me/us. Dated: Address: Mobile Number: Signature of the tenderer (with seal) Page 10 of 25

11 SCHEDULE OF REQUIREMENTS AND SPECIFICATIONS Sl. No. Item Description Quantity EMD Warranty 1 Waste Bins (660 Ltr) - high density Years Waste Bins (660 Ltr) - low density 2 Waste Bins (1100 Ltr) - high density Years Waste Bins (1100 Ltr) - low density 3 Free Standing Letter Bin (60 Ltr) - high density Years Free Standing Letter Bin (60 Ltr) - low density 4 Drum with Lockable lids (80 Ltr) - high density Years Drum with Lockable lids (80 Ltr) - low density 5 Bio-medical waste Bin (Set of 04) - high density Years Bio-medical waste Bin (Set of 04) - low density 6 Pedal operated Bins (90 Ltr) - high density Years Pedal operated Bins (90 Ltr) - low density 7 Pedal operated Bins (120 Ltr) - high density polyethylen Years Pedal operated Bins (120 Ltr) - low density 8 Poll Mounted Litter Bins (Set of 02)- high density Poll Mounted Litter Bins (Set of 02) - low density 9 Perforated Litter Bins for sharp instrument for the set of Bio-Med waste Years Years 10 SS waste Bins (Office purpose) Years 11 Puncture resistant containers for Sharp waste (Set of 12) Years 12 Stainless steel Dust bins (plain with swing lids) Years 13 Street Collection Solutions-1 50 Ltr - high density Years Street Collection Solutions-1 50 Ltr - low density 14 FS-SS (Single Side Stands) FPO CRATES 15 (1X30) Years 15 FPO Crate Stand Years 16 Foot Padel Bins(1X4)45 Ltr 20set Years (80pieces) 17 Disposable Plastic bags for biomedical waste collection(item Should be quoted separately in Financial bid at annexure 1 B ) As per Req Note: Samples of items above must be submitted at the time of bid opening before bid opening committee, failing which bids will not be considered for further evaluation. Page 11 of 25

12 ANNEXURE - 1 Inviting of sealed quotations for Supply, Installation and Commissioning of Bio Medical Waste Bins at AIIMS, Patna TECHNICAL BID 1 Name of the firm/company/proprietary concern registered 2 Address of registered office 3 Address of the office at Patna 4 Telephone Nos./Fax/ at Patna 5 Specify your firm/company is a manufacturer/ authorized dealer/ distributor/ Agency 6 Earnest Deposits money (EMD) Yes/No 7 EMD Details DD/Bank Guarantee No. Dated Drawn on Bank Amount- (Rupees...) 8 Banker of Company/ Firm/agency with full address (Attach certified copy of statement of A/c for the last years) Telephone Number of Banker 9 PAN / GIR No. (Attach attested copy) VAT/SALE TAX Reg. No. (Attach attested copy) 10 Service Tax Registration No. (Attach attested copy) 11 Original Technical Catalogue of the quoted model (enclose) 12 Quality Assurance Certificate (please specify) 13 Whether rates are quoted as per format mentioned in the Bidding Document or not. 14 Whether rates quoted are inclusive of all taxes or not. 15 Have you previously supplied these items to any government / private organization? If yes, attach the relevant poof. (Also provide an affidavit that you have not Page 12 of 25

13 quoted the price higher then previously supplied any government institute) 16 Acceptance of terms & conditions attached (Yes/No). Please sign each page of terms and conditions as token of acceptance and submit as part of tender document. 17 Details of clients along with address, telephone and Fa*x numbers, Amount of contract, Duration of contract (Attach a separate sheet) 18 Samples of product offered (Submitted or Not) 19 Proof of financial status in form of audited balance sheet for the last three financial years. Average annual turnover must be at least Rs. 25 Lakhs Only. 20 Enclose an affidavit duly certified by (enclosed/not enclosed) the notary at the location of the agencies/headquarters Patna that the tenderer has never been black listed or punished by any court for any criminal offence/breach of contract and that no police/vigilance enquiry/criminal case is pending against either tenderer legal entity or against individual Directors of the company or partners etc. of the firm etc.. Date: (Signature of Authorized Person) (Name) Place: (Designation) Name of Firm/Company/Agency Contact Details Page 13 of 25

14 Financial Bid Annexure- 2 To be submitted on the letterhead of the company / firm quoted separately for items mentioned in Annexure -2 A To, The Faculty-in-charge-procurement, AIIMS Patna Dear Sir, 1. I/We...submitted the bid for Tender No. AIIMS/Pat/Tender/BMW Bins/2015 dated of AIIMS Patna. 2. I/We thoroughly examined and understood instructions to tenders, scope of work, terms & conditions of contract given in the tender document and those contained appendix of Terms & Conditions of contract and agree to abide by them. 3. I/We hereby offer to supply at the following rates. I/We undertake that I/We are not entitled to claim any enhancement of rates on any account during the tenure of the contract. Sl. No. Item Description Quantity 1 Waste Bins (660 Ltr) - high density Waste Bins (660 Ltr) - low density 2 Waste Bins (1100 Ltr) - high density Waste Bins (1100 Ltr) - low density 3 Free Standing Letter Bin (60 Ltr) - high density Free Standing Letter Bin (60 Ltr) - low density 4 Drum with Lockable lids (80 Ltr) - high density Drum with Lockable lids (80 Ltr) - low density 5 Bio-medical waste Bin (Set of 04) - high density Bio-medical waste Bin (Set of 04) - low density 6 Pedal operated Bins (90 Ltr) - high density Pedal operated Bins (90 Ltr) - low density 7 Pedal operated Bins (120 Ltr) - high density Pedal operated Bins (120 Ltr) - low density Rate Per Unit Vat /Tax Total Amount Page 14 of 25

15 8 Poll Mounted Litter Bins (Set of 02)- high density Poll Mounted Litter Bins (Set of 02) - 20 low density 9 Perforated Litter Bins for sharp instrument for the set of Bio- 40 Med waste 10 SS waste Bins (Office purpose) Puncture resistant containers for Sharp waste (Set of 12) 5 12 Stainless steel Dust bins (plain with swing lids) 5 13 Street Collection Solutions-1 50 Ltr - high density Street Collection Solutions-1 50 Ltr - 40 low density 14 FS-SS (Single Side Stands) FPO CRATES 15 (1X30) PO Crate Stand Set (80 Foot Padel Bins(1X4)45 Ltr pcs) If different vendors emerge L1 for different item the supply order may be divided accordingly Date: Signature of Authorized Person: Name: Place: Name of Firm/Company/Agency: Designation: Contact Details: Seal of Firm/Company/Agency: Page 15 of 25

16 Financial Bid To be submitted on the letterhead of the company / firm quoted separately for items mentioned in Annexure -2 B To, The Faculty-in-charge-procurement, AIIMS Patna Dear Sir, 1. I/We...submitted the bid for Tender No. AIIMS/Pat/Tender/BMW Bins/2015 dated of AIIMS Patna. 2. I/We thoroughly examined and understood instructions to tenders, scope of work, terms & conditions of contract given in the tender document and those contained appendix of Terms & Conditions of contract and agree to abide by them. 3. I/We hereby offer to supply at the following rates. I/We undertake that I/We are not entitled to claim any enhancement of rates on any account during the tenure of the contract. Sl. No. Item Description Quantity Rate Per Unit Vat /Tax Total Amount 17 Disposable Plastic bag for biomedical waste Collection As per Requirement If different vendors emerge L1 for different item the supply order may be divided accordingly Date: Signature of Authorized Person: Name: Place: Name of Firm/Company/Agency: Designation: Contact Details: Seal of Firm/Company/Agency: Page 16 of 25

17 ANNEXURE 3 Format of Experience certificate Project Name Name of the Employer* Description of work Contract No. Value of Contract (Rs. In Lakhs) Date of issue of work order Stipulated period of completion Actual date of completion Remarks explaining reasons for delay & work completed) * Attach certificate(s) of payments. ** Immediately proceeding the financial year in which bids are received. Page 17 of 25

18 ANNEXURE 4 BANK GUARANTEE FORM FOR PERFORMANCE SECURITY (To be executed by any scheduled bank, on a non-judicial stamp paper under bank's covering letter mentioning address of the bank) To, All India Institute of Medical Sciences, Patna Phulwarisharif, Patna In consideration of All India Institute of Medical Sciences, Patna [hereinafter referred to as AIIMS', which expression unless repugnant to the context and meaning thereof shall include its successors and assigns] having agreed to exempt M/s [hereinafter referred to as 'supplier /contractor' which expression unless repugnant to the context and meaning thereof shall include its successors and assigns] from depositing with AIIMS a sum of Rs. (Rupees ) towards security / performance guarantee in lieu of the said contractor having agreed to furnish a bank guarantee for the said sum of Rs. (Rupees ) as required under the terms and conditions of contract / work order no dated [ hereinafter referred as the order'] placed by AIIMS on the said supplier /contractor. We, the bank [hereinafter referred to as 'the bank' which expression shall include its successors and assigns] do hereby undertake to pay AIIMS an amount not exceeding Rs. (Rupees ) on the demand made by AIIMS on us due to a breach committed by the said supplier /contractor of the terms and conditions of the contract /order. 1. We the bank hereby undertake to pay the amount under the guarantee without any demur merely on a demand from AIIMS stating that there is a breach by the supplier / contractor of any of the terms and conditions contained in the order or by the reasons of the supplier's / contractor's failure to comply with the terms and conditions as stipulated in the order or amendment(s) thereto. The demand made on the bank shall be conclusive as to the breach of the terms and conditions of the order and as regard to the amount due and payable by the bank under this guarantee, notwithstanding any dispute or disputes raised by the said supplier / contractor regarding the validity of such breach and we agree to pay the amount so demanded by AIIMS without any demur. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs. (Rupees ). 2. We, the bank further agree that the guarantee herein contained shall remain in full force and effect during the period that would be taken for the performance of the said order and that it shall continue to be enforceable till the dues of AIIMS under or by virtue of the said order have been fully paid and its claim satisfied or discharged or till AIIMS certifies that the terms and conditions of the order have been fully and properly carried out by the supplier / contractor and accordingly discharge the guarantee. Page 18 of 25

19 3. We the bank, undertake to pay to AIIMS any money so demanded notwithstanding any dispute or disputes raised by the said supplier /contractor in any suit or proceedings pending before any court or tribunal relating thereto as our liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be valid discharge of our liability for payment there under and the said supplier / contractor shall have no claim against us for making such payment. 4. We the bank further agree that AIIMS shall have full liberty, without our consent and without affecting in any manner our obligation hereunder to vary any of the terms and conditions of the order / contract or to extend time of performance by the said supplier / contractor from time to time or to postpone for any time or from time to time any of the powers exercisable by the AIIMS against the said supplier / contractor and to forbear or enforce any of the terms and conditions relating to the order and shall not be relieved from our liability by reason of any such variation or extension being granted to the said supplier / contractor or for any forbearance, act or omission on the part of AIIMS or any indulgence by AIIMS to the supplier / contractor or by any such matter or thing whatsoever which under the law relating to sureties would but for this provisions have effect of so relieving us. 5. Our liability under this guarantee is restricted to Rs. (Rupees ) and shall remain in force up to unless demand or claim under this guarantee is made on us in writing within 6 months from the date of expiry viz.. We shall be discharged from all liabilities under this guarantee thereafter. 6. This guarantee will not discharge due to change in the constitution in the bank or the said supplier / contractor. 7. The bank hereby agrees to address all the future correspondence in regard to this bank guarantee to The Administrative Officer, All India Institute of Medical Sciences, Patna. 8. We, the bank lastly undertake not to revoke this guarantee during its currency except with the previous consent of the AIIMS in writing. Signed on the day of For the Bank Witness: Signature Name(s) & Designation(s) Name & Address Page 19 of 25

20 ANNEXURE 5 POWER OF ATTORNEY (On a Stamp Paper of relevant value) I/ We.(name and address of the registered office) do hereby constitute, appoint and authorize Sri/Smt... (Name and address) who is presently employed with us and holding the position of. as our attorney, to act and sign on my/our behalf to participate in the tender no for (Equipment name). I/ We hereby also undertake that I/we will be responsible for all action of Sri/Smt... undertaken by him/her during the tender process and thereafter on award of the contract. His / her signature is attested below Dated this the day of 201_ For (Name, Designation and Address) Accepted (Signature) (Name, Title and Address of the Attorney) Date: Page 20 of 25

21 A F F I D A V I T (On Non-Judicial Stamp paper of Rs. 100) ANNEXURE 6 I, Son / Daughter / Wife of Shri resident of Proprietor/Director authorized signatory of the agency/firm (M/s ), do hereby solemnly affirm and declare as follows: 1. I am authorised signatory of the agency/firm and is competent to sign this affidavit and execute this tender document; 2. I have carefully read and understood whole tender document including all the terms and conditions of the tender and undertake to abide by them; 3. The information / documents furnished along with the above application are true and authentic to the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false information / fabricated document would lead to rejection of my tender at any stage besides liabilities towards prosecution under appropriate law. 4. I/We further undertake that no case/enquiry/investigation is pending with the police/court/vigilance or any government body against the Proprietor/Partner/Director or the Company (Agency). 5. I/We further undertake that none of the Proprietor/Partners/Directors of the Agency/agency was or is Proprietor or Partner or Director of the Agency with whom the Government have banned /suspended/blacklisted business dealings. I/We further undertake to report to the Faculty-in-Charge AO, AIIMS, Patna immediately after we are informed but in any case not later 15 days, if any Agency in which Proprietor/Partners/Directors are Proprietor or Partner or Director of such a Agency which is banned/suspended in future during the currency of the Contract with you. 6. I/We further undertake that our firm/company is fulfilling all the terms and conditions/eligibility criteria obvious/explicit or implied/implicit recorded anywhere in the tender document. If at any time including the currency of the Contract, any discrepancy is found relating to our eligibility or the process of award of the contract criteria, this may lead to termination of contract and/or any other action deemed fit by the Institute. Date: Place: Seal of the Agency (Signature of the Bidder) Name: Designation Address: I/We do hereby solemnly declare and affirm that the above declaration is true and correct to the best of my knowledge and belief. No part of it is false and noting has been concealed therein. Deponent Page 21 of 25

22 ANNEXURE 7 Item No 1. Waste Bins (660 Ltr) SPECIFICATION OF ITEMS OF THE SCHEDULE OF REQUIREMENT 1. Body should be made from shock-absorbent High density /Liner low density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Smooth rounded interior, easy to clean 4. All through colour does not rust, chip, or flake. 5. Plug at the bottom for water to drain after cleaning. 6. Weatherproof lid fits well with the body to check orders and keep away flies, vermin, and other animals. 7. Lid opens automatically when tilted and tipped into refuse container for discharging contents. 8. Lid on 660-litterss bin is flat with integrated handles, which are neater than external ones and not vulnerable to breakage. 9. Strong upper rim for safe mechanical lifting. Can be used with any type of lifting mechanism based on international norms (DIN) 10. Wheels with rubber tyres for quiet, smooth rolling. East-t0-turn castor wheels. Directional castor locks. Brakes on two wheels. Item No 2. Waste Bins (1100 Ltr.) 1. Body should be made from shock-absorbent High density /Liner low density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Smooth rounded interior, easy to clean 4. All through colour does not rust, chip, or flake. 5. Plug at the bottom for water to drain after cleaning. 6. Weatherproof lid fits well with the body to check odours and keep away flies, vermin, and other animals. 7. Lid opens automatically when tilted and tipped into refuse container for discharging contents. 8. Lid on 1100 liter bin is flat with integrated handles, which are neater than external ones and not vulnerable to breakage. 9. Body should be made from shock-absorbent High density, stabilized against degradation due to ultra-violet radiation. 10. It should be resists common chemicals and extremes of temperature. 11. Smooth rounded interior, easy to clean. 12. All through colour does not rust, chip, or flake. Item No 3. Free Standing Litter Bin (60 Ltr) 1. Body should be made from shock-absorbent High density /Liner low density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Smooth rounded interior, easy to clean. 4. All through colour does not rust, chip, or flake. Page 22 of 25

23 Item No.4 Drums with Lockable lids (80 Ltr.) 1. Body should be made from shock-absorbent High density /Liner low density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Smooth rounded interior, easy to clean. 4. All through colour does not rust, chip, or flake. Item No 5 Bio-medical waste Bin (Set of 04) 1. Body should be made from shock-absorbent High density /Liner low density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Easy to handle provided with a rod handle to up lift 4. Argon welded joints. 5. Easy to clean/ wipe down 6. It should bear biohazard label. 7. Colour code-red, yellow, Black &Blue. 8. Capacity should be 100 ltrs. Item No 6 Pedal operated Bins (90 Ltr.) 1. Body should be made from shock-absorbent High density /Liner low density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Smooth rounded interior, easy to clean. 4. All through colour does not rust, chip, or flake. 5. Wheels with rubber tyres for quiet, smooth rolling. East-to-turn castor wheels. Directional castor locks. Brakes on two wheels. Item No 7 Pedal operated Bins (120 Ltr.) 1. Body should be made from shock-absorbent High density /Liner low density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Smooth rounded interior, easy to clean. 4. All through colour does not rust, chip, or flake. 5. Wheels with rubber tyres for quiet, smooth rolling. East-to-turn castor wheels. Directional castor locks. Brakes on two wheels. Item No 8 Poll Mounted Litter Bins,150 Ltr (Set of 02) 1. Body should be made from shock-absorbent High density /Liner low density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Smooth rounded interior, easy to clean. 4. All through colour does not rust, chip, or flake. Page 23 of 25

24 Item No 9 Perforated Litter Bins for sharp instrument for the set of Bio-Med waste 1. Body should be made from shock-absorbent High density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Smooth rounded interior,easy to clean 4. All through colour does not rust, chip, or flake. 5. It should be resists common chemicals and extremes of temperature. 6. Easy to handle provided with a rod handle to up lift 7. Easy to clean/ wipe down 8. It should bear biohazard label. Item No 10 SS waste Bins (Office purpose) 1. Material of Construction (MOC):- Stainless steel (SS) 304 grade, 18AWG Sheet. 2. Easy to clean/ wipe down Item No 11 Puncture resistant containers for Sharp waste (Set of 12) 1. Polypropylene autoclave 2. Should have Built in needle removal port 3. Should have counter balance door with temporary and final closure for final security. 4. Capacity : 5Ltrs Item No 12 Stainless steel Dust bins (plain with swing lids) 1. Material of Construction (MOC):- Stainless steel (SS) 304 grade, 18AWG Sheet. 2. Size:- 500mm diameter,750mm height 3. Argon welded joint with flap type lid. Clean design and increasing aesthetic appeal 4. Easy to clean/ wipe down. 5. Engraved "AIIMS" on each item at a prominent place. Item No 13 Street Collection Solutions-150 Ltr 1. Body should be made from shock-absorbent High density /Liner low density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. Smooth rounded interior, easy to clean. 4. All through colour does not rust, chip, or flake. Item No 14 FS -SS (Single Side Stands) FPO CRATES 15 (1X30) 1. Body should be made from shock-absorbent High density, stabilized against degradation due to ultra-violet radiation. 2. It should be resists common chemicals and extremes of temperature. 3. All through color does not rust, chip, or flake. Page 24 of 25

25 Item No 15 FPO Crate Stand 1. Material of Construction ( MOC):- Stainless steel (SS)304 grade, 18AWG Sheet. 2. Size:- 500 mm diameter,750mm height 3. Argon welded joint with flap type lid. Clean design and increasing aesthetic appeal 4. Easy to clean/ wipe down. 5. Engraved "AIIMS" on each item at a prominent place. Item No 16 Foot Padel Bins(1x4), 45 ltr 1. Body should be made from shock-absorbent polypropylene, stabilized against degradation due to ultra-violet radiation. 2. It should resist common chemicals and extremes of temperature 3. Base in One Color and Lid in four colors (blue, black, red, yellow). 4. There should be metal frame with base for a set of 4 5. Foot paddle System. Item N0 17 Disposable Plastic Bags for biomedical waste collection 1. The bag should of the different colour Black, Blue, yellow, Red. 2. The density of the bag should be more than 40 micros Page 25 of 25