MS Phone no Website: Tender No. 51/U/P&B/Oxy.Cyl F5 Dated:

Transcription

1 ESIC MEDICAL COLLEGE AND PGIMSR MODEL HOSPITAL EMPLOYEES STATE INSURANCE CORPORATION (ISO CERTIFIED),ASHOK PILLAR ROAD K.K NAGAR,CHENNAI MS Phone no Website: FAX No Tender No. 51/U/P&B/Oxy.Cyl F5 Dated: INVITATION For E-Tender (Two Bid System) Towards THE SUPPLY OF MEDICALOXYGEN CYLINDERS / NITROUS OXIDE / ON RENTAL BASIS FOR THE YEAR E-tenders under (Two bid system) are invited from Manufacturers/ authorized dealers for the supply of MEDICAL OXYGEN CYLINDERS / NITROUS OXIDE / ON RENTAL BASIS,ESIC Hospital, K.K.Nagar, Chennai 78. The interested bidders should submit the tender through online only at e-procurement portal from to upto11.00 A.M. In addition to e-tender which has to be filed on-line, the bidders also shall be required to submit hard copies of Tender documents duly completed along with Earnest Money Deposit (EMD) and supported by requisite documents and the forms, as mentioned in the tender document. For all practical purposes, the e-tender shall be considered for evaluation and the physical documents would also be scrutinized. Any corrigendum and notifications to this tender will be notified through the aforesaid websites only. Date and Time for submission of Tender : Period for Submission of Tender Forms and related documents at the Hospital is on all Working Days (Except Sundays and Holidays) ( Saturdays upto 13:00 Hrs) Date & Time of Opening of Technical Bid Bid Processing Fee Earnest Money Deposit/ Bid Security Performance Security/ Security Money to be deposit for successful Bidder Date of opening of Price Bid ESIC Hospital K.K nagar, Chennai-78 Drop Box kept in the Ist Floor Room No: / AM Rs.15000/- Rs.2,495/- Rs.30000/- Will be intimated after evaluation of technical bid. *In case of an unscheduled holiday on the prescribed tender opening date, the tender will be opened on the next working day. NOTE:- LATE TENDER IS NOT ACCEPTABLE MEDICAL SUPERINTENDENT ESICHOSPITAL, CHENNAI

2 B. PAYMENT RELATED INSTRUCTIONS FOR BIDDERS All bidders/contractors are required to procure Class-III B Digital Signature Certificate (DSC)with both DSC Components i.e. Signing & Encryption to participate in the E Tenders. Bidder should get Registered at Bidder needs to submit Bid Processing Fee charges of Rs. 2495/- (non-refundable) in the form of Demand Draft from any scheduled bank, in favour of M/s. C1 India Pvt. Ltd.. Along with the Demand Draft, Bidder needs to send a covering Letter mentioning about the Payment Details, Company Name, Address, Payment towards ESIC Bid Processing Fees (Mention the Tender ID and Tender Title). The payment should reach at the below mentioned address, one day before the due date and time of Bid Submission: Kind Attn: Mr. Mohit Chauhan, C1 India Pvt. Ltd. 301, Gulf Petro Chem Building, 1 st Floor, Udyog Vihar, Phase 2, Gurgaon, Harayana Note: Payment will be approved only after physical receipt of Demand Draft. HELPDESK NUMBERS ARE OPEN BETWEEN HRS TO HRS IST MONDAY TO FRIDAY (Exclusion: Holidays) Please your issues at esichelpdesk@c1india.com before you call help desk. This will help us serving you better. Contact Nos. and Ids of help desk officers: SI.No Name id Phone No. 1 Mr. Elavarasan Raghunathan elavarasan.raghunathan@c1india.co m /10/11/ Ms. Anjali Thombare anjali.thombare@c1india.com / Mr. Ashish Kumar ashish.kumar@c1india.com / Mr. Vijay Kalra Vijay.kalra@c1india.com / Mr. Saurav Gautam Saurav.gautam@c1india.com / Mr. Partha Ghosh Partha.ghosh@c1india.com Mr. Mohit Chauhan (Payment related queries only) Name Mohit.chauhan@c1india.com FOR ESCALATIONS CONTACT E mail 1. Mr. Ashish Goel ashish.goel@c1india.com 2. Mr. Nimesh Bhardwaj nimesh.bhardwaj@c1india.com 3. Mr. Achal Garg achal.garg@c1india.com

3 C. INSTRUCTIONS FOR OFF-LINE SUBMISSION OF BIDS : Annexure-I 1.The tender document can be downloaded from and Central Public Procurement Portal: The original copy of tender duly completed and signed on each page, should be submitted/returned back, enclosed along with the Tender. Tender for the Items/Goods mentioned in the Tender Enquiry Document should be prepared in three separate covers. They are: A. Technical Bid B. Price Bid C. EMD -(Through DD only submitted along with documents ) All these three covers should be duly sealed, superscribed and addressed to the ESICHospital K.K nagar Chennai-78. All the above referred three envelopes should be placed in a big envelope which will form the main cover. This main cover must be superscribed Tender for Medical Gases 1. The EMD fee in the form of Demand draft or Banker s cheque in favour of ESIC Fund A/c No. I payable at Chennai, should be kept inside the EMD envelope for the tenderer who downloads the tender enquiry document and application form from the website. The outer cover should also be sealed and addressed to the Medical Superintendent in the address mentioned there in above. 2. The right to ignore / reject any tender, which fails to comply with the above instructions, is reserved. Tender complete in all respect must be deposited in tender box kept at the Purchase branch Ist Floor, Room No:125 till 11.00AM on Tender received late will not be entertained. Tender will be opened on the due date , AM ESIC Hospital, K.K nagar, Chennai in the presence of bidders or their authorized representative. If due date of opening is declared holiday, tender will be opened on the next working day at the same time and the Medical superintendent reserves the right to reject any tender or all without assigning any reason(s) thereof. 3.The tender must be accompanied by Earnest Money Deposit (EMD) of Rs.15000/- (Rupees: Fifteen thousand only) drawn in favor of ESIC Fund A/C No. 1, payable at Chennai in the form of Demand Draft. 4.Each and every page of the document (hard copy) should be numbered and signed by the authorized signatory of participating firm with seal. 5.The tenderer shall also enclose the copies of documents in support of details about the firm besides latest income Tax returns, VAT/ works contract Tax Registration and Service Tax Registration and work completion certificates etc. whichever applicable. All theses documents shall be kept along with the Technical Bid. 6.After submission of Online tender, all Duly signed copies of tender document addressed to the Medical Superintendent along with EMD shall be dropped in the Tender Box kept for the purpose in the Office at First Floor, opposite to General Branch (Room No. 125), ESIC Hospital, K.K.Nagar, Ch The EMD of unsuccessful tenderers shall be refunded within one month after the award of work to the successful tenderer without interest. MEDICAL SUPERINTENDENT

4 Annexure-II THE FIRM IS REQUESTED TO FOLLOW THE CHECK LIST AT THE TIME OF SUBMISSION OF TENDER DOCUMENT WITHOUT WHICH THE OFFER IS LIABLE TO BE CANCELLED. 1 Original Tender document (Technical & Financial Bid) signed in all pages along with EMD Submitted [Yes / No ] 2 Valid Trade License Submitted [Yes / No ] 3 VAT/PAN/TAN/ Income TAX other statutory documents Submitted [Yes / No ] 4 Whether pages of bid documents numbered Submitted [Yes / No ] 5 id mentioned at Tender Application Form Submitted [Yes / No ] 6 Certificate regarding Permanent place of business at Chennai Submitted [Yes / No ] 7 Bank Details Submitted [Yes / No ] 8 DGS & D/ NISC Registration if EMD is not submitted Submitted [Yes / No ] 9 Annual Turnover Certificate for the Last Three Years Submitted [Yes / No ] 10 Authenticated copy of Income Tax returns of last Three years Submitted [Yes / No ] 11 Proof for own manufacturer facility (plant) for compressed medical oxygen gases and nitrous oxide gases with selfcertificate with reasonable distance (50 km) 12 Valid manufacture license for medical oxygen and nitrous oxide and valid license for storage filling and testing of cylinders Submitted [Yes / No ] Submitted [Yes / No ] 13 Undertaking on Non-Judicial stamp paper of Rs.100/- Submitted [Yes / No ] 14 Satisfactory performance Certificate from a Govt. Institution/ Reputed Institution for last three years 15 WHOGMP/ DGO/AIA/BIS/ISO registration certificates with the validity of drug license 16 Supplier should provide certificate regarding rate quoted should no vary at any time Submitted [Yes / No ] Submitted [Yes / No ] Submitted [Yes / No ] MEDICAL SUPERINTENDENT

5 GENERAL TERMS AND CONDITION: Annexure-III 1) Late tenders, delayed tenders and Post Tender offer, as defined in General Financial Rules 1963 and rules made thereafter as amended from time to time will not be considered at all. 2) Incomplete / conditional tender will not be accepted. 3) The details of enclosures should be numbered and total number of pages should be mentioned on the forwarding letter. 4) No figures or words should be over-written. Incorrect figures or words should struck out and re-written under your initials. 5) Documents submitted with the tender form will be checked by TENDER OPENING COMMITTEE at the time of opening of tender. 6) In case of an unscheduled holiday on the prescribed tender opening date, the tender will be opened on the next working day. 7) No correspondence will be entertained after opening of the tender from the tenderers. 8) The quantity shown in the schedule is an estimated requirement and it cannot be guaranteed that the same will be ordered. No undertaking can also be given that any quantity will be purchased at all. 9) The stores offered should comply with provision of the Gas/Cylinder rules 1981 and rules made thereafter as amended from time to time. 10). The firm should have a valid license for manufacturing, storage, filling and cylinder testing license issue by CCE Tamilnadu attested copies of the letter to be attached. 11) Excise Duty, Sales Tax & Other charges, if extra, where legally leviable and intended to be claimed should be distinctly shown along with the price quoted. Where this not done,no claim of Excise Duty/C.S.T and other charges will be admitted at any later stage or any grounds. However, in the event of any revision in the existing rate of duties or introduction or any statutory duty and taxes imposed by the Govt. of India or State Govt. the same will be paid extra on production of satisfactory documentary proof. 12) Firm should have its own fully fledged lab with full time chemist to test each batch and to provide best testing reports of previous year on demand. 13) The firm should have in-house facility for testing/trace impurities in P.P.M/P.P.B range for CO, NO, phosphine s, polymers, SO2 and argon etc. The facilities should be open to scrutiny by the Hospital Authorities. 14) The firm should be able to maintain uninterrupted supply of Medical gases to the hospital even in emergencies. Firm should give an undertaking to the Hospital and make alternate arrangement for the supply of gases at their risk and responsibility. 15) The firm should be responsible if any mishap take place on account of non conformities of safety standard and rules.

6 16) Incomplete/ Conditional tender will not be accepted. 17) The rejected supply, if any, should be taken back and replaced by the firm at its own cost within the specified period and without causing any interruption to the Hospital services. 18). In case if the supplier fails to supply the material as per demand and as and when required the order will be liable to be canceled and the Security money/earnest money whichever is available at that time will be forfeited. 19) Quotation will be strictly according to the required specification and in case of formulation details formula along with the name of Mfg. and the brand under which the product is marketed should also be stated. 20) Rates should be quoted on FOR, ESIC Hospital, Chennai, Tamilnadu. 21) The firm should have a supply depot in order to ensure timely regular supply of the Medical gases. 22) In case of disputes, the same shall be referred to any arbitrator appointed by the Medical Superintendent and the decision of the arbitrator will be final and binding to both the parties. 23) Rates quoted should not be higher than that quoted in any other Organization /Institution (certificate to be enclosed) 24) The tenderer shall furnish a non black listing certificate on Rs.10 Non Judicial Stamp Paper that there is no vigilance/cbi case pending against the firms and the firm has not been blacklisted in the past. 25) All the copies of documents given in check list above should be enclosed failing which they will not be technically qualified. 26) The price shall be quoted in figure and words in the relevant column provided in the e-tender document. 27) Rates quoted shall be firm, fixed. 28) Conditional tenders are liable to be rejected. 29) The Competent Authority of ESIC, reserves the right to accept or reject any tender or all tenders without assigning any reasons. 30) Delay/ late tenders will summarily be rejected. 31) Quotations qualified by such vague and indefinite expressions such as subject to immediate acceptance ; sub subject to prior sale etc. will not be considered. 32) The quantity indicated above is approximate and may vary subject to our requirement 33) The bidder to whom work is awarded will execute the work himself. He will not be allowed to sub-let the work to any other agency. 34) Verification of EMD : The demand draft for EMD will be verified first. Only after satisfying this condition, the tenders will be considered for opening of technical bids.

7 I. VALIDITY OF TENDER: All tenders should remain valid for acceptance for a period of twelve months from the date of opening of the tender. II. OPENING OF TECHNICAL BID: After satisfying EMD, the technical bids will be opened and evaluated to ascertain the eligibility criteria mentioned in the specification above. The samples submitted by the eligible tenders will be evaluated technically with regard to quality and specifications as mentioned in the tender. Based on this evaluation, the Technical Bids satisfying all the eligibility criteria will be qualified for opening of Financial Bid subject to verification of original documents. All the requisite document of Technical Bid should be filled up properly, otherwise the Tender submitted will be considered incomplete. All documents submitted should bear stamp and signature of the authorized representative / quoting firm and should be enclosed with the Technical Bid. And the Tenderers/ authorized representatives should be present at the time of opening of tender along with samples as mentioned below in para VI for which they has quoted. III. FINANCIAL/PRICE BID: The qualified tenderers will be informed about the date and time of opening of Financial Bids. Further, they will be requested to bring all the originals for the copies submitted by them. Only after satisfactory verification of original documents the bidders will be declared qualified for opening of Financial Bid. The Financial Bid of the tenderers, whose Technical Bid is qualified, will be opened in the presence of the tenderers, who choose to attend the opening of Financial Bid. The tenders will be finalized after evaluation of Financial Bids and the bidders will be informed, accordingly. VI. SECURITY DEPOSIT: On acceptance of the tender, within the period specified by the Medical Superintendent, the contractor shall deposit as security Deposit, for a sum of Rs.30,000/-. The security deposit shall be in favour of ESIC Fund A/C No. 1, payable at Chennai in the form of Demand Draft. V. DELIVERY TERMS a) The delivery of the materials are required within a period as specified and as the place mentioned therein. No Transportation charges will be paid apart from what mentioned in the Special Terms and Conditions as per Price bid. b) The tenderer shall deliver the material to the consignee / authority in good order (of which the Medical Superintendent, ESIC Hospital, K.K.Nagar, Chennai -78 shall be the sole judge) within the limits of the time as deemed reasonable and specify in such quantities/qualities as may be ordered by him/her from time to time. c) Time for and date of delivery: The essence of contract: - The time for and the date of delivery of the materials in the schedule shall be deemed to be the essence of contract and delivery must be completed not later than the date(s) specified. The Medical Superintendent may allow additional time under special circumstances such as strikes, lockouts, fire accidents, riots etc. on written request from the tenderer at appropriate time.

8 VI. Responsibility for executing Contract: The contractor is to be entirely responsible for the execution of the contract in all respects in accordance with the terms and conditions as specified in the acceptance of tender. VII.Right to accept / reject: Tender form shall be duly filled in and completed in all respects. Incomplete tenders or tenders without EMD shall be treated as invalid. A. Submission of more than one Tender by a bidder for the supply of oxygen cylinders will render the Tender (s) liable for rejection. B. The hospital authority reserves the right to reject any or all tender without assigning any reason whatsoever. Also, the hospital authority reserves the right to award any or part or full contract to any successful agency at its discretion and this will be binding on the tenderer. C. In the event of any violation of laws, rules, statutory provisions by the contractor, this will amount to breach of contract and in such case, the hospital will have the right for terminating the contract, forthwith, without giving any notice or assigning any reason. D. The Medical Superintendent, ESIC Hospital, K.K.Nagar, Chennai - 78, does not pledge himself/herself to accept the lowest or any tender and reserve to himself/herself the right of accepting the whole or any part of the tender or portion of the quantity offered and the Tenderer shall supply the same at the rate quoted by him. Tenderers are at liberty to tender for the whole or any part. E. Acceptance by the purchaser shall be communicated after finalizing the tender. You are requested that the instructions contained in the said communication should be acted upon immediately / as asked for. F. Failure and Termination: If the contractor fails to deliver the materials or any installments thereof within the period prescribed for such delivery, the Medical Superintendent, ESIC Hospital, K.K.Nagar, Chennai - 78 may without prejudice:- 1. Purchase elsewhere, without notice to the contractor, on his account and at the risk of the contractor, the materials not delivered or materials of similar description (where stores exactly complying with the particulars are not in the opinion of the Medical Superintendent, ESIC Hospital, K.K.Nagar, Chennai - 78, readily procurable such opinion being final), without canceling the order in respect of the consignments due for delivery, or 2. To cancel the contract or a portion thereof, and if so decided to purchase or authorize to purchase of cylinders not so delivered or other of a similar description (where materials exactly complying with the particulars are not, in the opinion of the Medical Superintendent, ESIC Hospital, K.K.Nagar, Chennai - 78 readily procurable, such opinion being final) at the risk and cost of the contractor. VIII.DELIVERY / INSPECTION OF STORES: The Delivery of the goods has to be made at the stores available at ESIC Hospital, K.K.Nagar, Chennai 78 withing 15 days from the receipt of the Order. Supplies shall be accepted subject to the complete satisfaction of Medical Superintendent as per samples submitted for technical evaluation. Any defect found in the materials will render the supplies open to rejection and decision of the Medical Superintendent, ESIC Hospital, K.K.Nagar, Chennai -78 shall be final and legally binding. The rejected materials shall have to be taken back at their own cost and risk, and shall replace such rejections with the items of standard specifications / quality as acceptable to the Hospital Authority. Alternatively, the materials may be purchased from others, at the risks and costs of the tenderer, at the discretion of the authority.

9 Annexure-IV SPECIAL TERMS AND CONDITION EXPERIENCE The firm should be a reputed one and should have been supplier to at least one Central / State Government Hospital or any reputed hospital of more than 50beds for 5years. This should be supported with a certificate issued by the user department along with copy of supply order. Period of contract The contract will be valid for two years from the date of finalization of the tender and the same can be extended by the Medical Superintendent on mutual agreement. The Medical Superintendent has reserved the right to terminate the contract at any stage if the supplies and or services are found unsatisfactory. EMD(Earnest Money Deposit) The tender must accompany an Earnest money deposit for an amount of Rs.15000/- Only) in the form of Banker s/cheque Demand draft in favour of ESIC Fund Account No.I, payable at Chennai, drawn on any Nationalized bank. The tender unaccompanied with the Earnest money shall be rejected outright and no communication shall be entertained. The Earnest money shall be returned to all unsuccessful tenderers without any claim for accruals of interest. Withdrawal of the tender at any stage after submission shall forfeit refund of Earnest money. Performance security/ Security money The successful tenderer shall have to submit a performance security of 10% of the total amount quoted in the form of a fixed deposit/ Bank guarantee for the due compliance & fulfillment of the terms and condition of the contract in favor of ESIC Fund Account No. I, payable at Chennai. On due performance and successful completion of the contract the Security money deposit shall be returned without any interest. On unsatisfactory performance or violation of terms and conditions of the contract will make the contractor liable for forfeiture of Security deposit. The decision of Medical Superintendent will be final in this count. 1) The rate at which the cylinder will be delivered in the hospital must be quoted both in the words and figures per cylinders of A,B,D(bulk) and AA type for any other mentioning the volume /pressure gauge of gas to be contained in each of the cylinder, the rate should be shown separately a) Cost of gas per cylinder including Transportation charges b) Taxes to be mentioned c) Cost of any other chargeable component if any per cylinder. At present hospital is not holding any empty cylinder for gases, except two for Co2. Therefore the tenderer has to supply different type of Medical gas cylinder the minimum quantity of cylinder should be equal or more than the daily holding of cylinder and No rental Charge will be given for cylinders separately. NOTE: THE UNIT PRICE INCLUSIVE OF ALL TAXES AND OTHER LEVIES ETC,(UPTO TWO DECIMAL POINTS ONLY) WILL BE TAKEN INTO CONSIDERATION FOR PRICE COMPARISON, SUPPLY ORDER AND FINAL PAYMENT. THE TOTAL UNIT PRICE OF EACH ITEM SHOULD BE QUOTED SEPARATELY FOR EVALUATION PURPOSE INCLUSIVE OF ALL CHARGES. NO CHARGES WILL BE ACCPETED AT LATER STAGE.

10 SPECIAL TERMS AND CONDITION 1) Rate for medical gases should be quoted in Indian Rupees only. 2) Initial installation and transportation charges of the vessel should be quoted. There should not be any revision of rate during contract period except changes in taxes, whenever notified by govt. 3) Each and Every supply must be delivered between office hours only as mentioned below; Monday to Friday 09.00am to 04.00pm &on Saturday 09.00am to 01.00pm 4) Tenderers address should be written on the backside of DEMAND DRAFT.EARNEST MONEY of unsuccessful tenderers will be returned at the earliest possible. 5) In case of any Emergency, Supplier will have to supply MEDICAL GASES as per Demand and as &when required. 6) In case if the supplier fails to supply the material as per Demand and as when required the order will be liable to be cancelled and the SECURITY MONEY/EARNEST MONEY whichever is available at that time will be forfeited. The stores will purchase from other sources or second lowest and extra expenditure incurred if any will be recovered from the defaulted supplier. 7) In case of disputes, the same shall be referred to the arbitrator appointed by the Medical Superintendent. 8) No facility regarding import license etc. can be given. In case of imported items no A1C. or D.G will be given in advance. However, firm will be authorized to import items on our behalf or credit basis. 9) In case of controlled goods by the Govt. the quotation must be sent subject to the controlled & other conditions. The price will be paid at the controlled rate or the price offered by you whichever is less. In case of quotation of controlled goods, the rates must be clearly mentioned in your quotation. 10) Quotation will be strictly according to the required specification and in case of formulation, detailed formula along with the name of Mfg. and the brand under which the products is marketed should also be stated. 11) In case rates are offered by the Authorized agent/distributor he may be advised to quote your products only, failing which the entire quotation will be liable to be cancelled. 12) It may be confirmed that the prices quoted are not in excess of drug control order 1970 and rules made thereafter as amended time to time. Un utilized goods will be notified by this office three months earlier to its expiry and same should be replaced free of cost. 13) The Price bid to be quoted in the following format 14) The Sealed envelope containing the completed tender superscribed as Tender for the supply of Oxygen cylinder and addressed to the Medical Superintendent,ESlC Hospital, K.K.Nagar. Chennai 78.

11 I) a. Medical oxygen returnable bulk cylinder D type. To keep 70Nos. in stock & 20Nos in transit. 90 Nos. Purity of Medical oxygen /Nitrous oxide should be of Medical grade. b.) Medical oxygen A type cylinder for Anesthesia machine. c.) B type cylinders. II) Medical Nitrous oxide bulk D type cylinder,10nos. and 02Nos. in transit b.)nitrous Oxide 'A'Type III) CO2 Cylinder- Type B- filling, rent and transportation for four Cylinders. 10Nos. 20Nos 12Nos. 02 Nos. 04 Nos. 15.Tender for the Items/Goods mentioned in the Tender Enquiry Document should be prepared in three separate covers. They are: A. Technical Bid B. Price Bid C.EMD -(Through DD only submitted along with documents ) All these three covers should be duly sealed, superscribed and addressed to the Hospital. All the above referred three envelopes should be placed in a big envelope which will form the main cover. This main cover must be superscribed Tender for Medical Gases 1) Necessary certificate, from the drug controller/competent authority regarding licensing/standard of purity etc. have to be furnished 2) Every tenderer must go through the terms and conditions carefully and understand them before submitting the tender, 3) Original standard manufacturers of repute should quote. The quantity mentioned in the tender is approximate one which may change, either curtailed or enhanced according to the total requirement. 4) Every correction in the tender should invariably be attested by the tenderer failing which the tender will be liable to be rejected, 5) The tender must be accompanied by EMD amount of Rs.15000/- in the form of Demand Draft drawn in favor of the Medical Superintendent, ES1C Hospital, K.K.Nagar, Chennai 78 payable at Chennai. The tenders not accompanied by EMD is liable to rejection. The EMD will be refunded to the unsuccessful tenderer on demand by making a claim in this regard. Advance stamp receipt for refund of EMD should be enclosed. 6) When the tenderer seeks exemption from payment of EMD on the plea that they are registered under small scale industries, such firms should furnish copy of the Government orders classifying them as small scale industries and are exempted for this purpose. 7) The successful tenderer should furnish performance security. 8) The contract should be valid for one year and further extendable by another one year on satisfactory performance.

12 9) The successful tenderer shall also execute an agreement within 3 week from the date of receipt of communication for due fulfillment of execution of the supply. The supplier shall have to pay the expense for the execution of the agreement. Failure to execute the agreement on the part of successful tenderer or withdrawal of his tender or failure to comply with our order owing to any reason will entail cancellation of his tender and the EMD will be forfeited and he will also be liable for all damage sustained by the Medical Superintendent by reason of such breach including the liability to pay the difference between the particulars accepted by him and those ultimately paid by the Medical superintendent for the supply at the current market rate by the tenderer or such damages shall be assessed is recoverable from the tenderer. 10) The security Deposit subject to the conditions specified herein shall be refunded to the supplier after the expiry of the contract period but in the event of any dispute arising between the hospital and the supplier, the Medical Superintendent shall be entitled to deduct out of the deposits, the amount of such damages, costs, charges and expenses as may be claimed. If the amount of such expenses could not be met out from the security deposit, the same may be deducted from any other sum which may be due at any time. 11) Medical gases supplied to this hospital should be in good quality and the decision of the Medical Superintendent in this regard is final. If the gases supplied are not to our satisfaction and they do not meet our requirements, the same will have to be removed from the institute immediately after the receipt of intimation from the Medical Superintendent at their own expenses. 12) The Medical Superintendent reserves himself / herself the right to reject the tenders or to accepts the tenders for the supply of all the items or for any one or more of the items tendered for a tender without assigning any reason for doing so. The requirement stated as approximate & may be increased or reduced according to the requirement during the tender year. However it is not mandatory to order for supply to the approximate quantity specified in the tender document. 13) Order will be placed with the successful tenderer for the supply of items and the supplier shall supply on receipt of requisition from the Medical Superintendent..In case any difference or dispute arise in connection with this tender, all legal proceedings relating to the matter shall be instituted in the court within the jurisdiction of the purchasing officer. 14) Any attempt on the part of the tenderer or their agents to influence, the departments in their favor by personal canvassing with the officers concerned will disqualify the tenders 15) The Medical Superintendent is at Liberty to terminate the contract without assigning any reason therefore either wholly or, in part of in a month s notice. The contractor will not be entitled to any compensation whatsoever in respect of such termination. 16) The period of contract shall be extended by three months if necessary at the discretion of the Medical Superintendent.. 17) Every tenderer should produce an Income tax verification certificate, 18) Tenderer should be prepared to accept orders subject to the penalty clause for forfeiture of security deposit in the event of default in transportation or failure to supply within the stipulated period.

13 19) Rate should include all the charges up to delivery at ESIC Hospitai,K.K.Nagar, Chennai ) The supplier should be willing to render their assistance round the clock including holidays/to be able to contact them at any time in case of emergencies. 21) If there is any disruption of supply without any valid reason, the loss to the hospital should be compensated by the company. Further in the event of late delivery of stores, the purchaser is entitled to recover from the contractor by way of liquidated damages a sum equal to 2% of the price of the stores delivered late. 22) No advance payment can be made as per the rules. 23) The rates quoted by the contractor shall not in any case exceeds the controlled rate, if any, fixed by the Government at the time of supply to the hospital. If the rate quoted exceeds, the controlled rate permissible under the hoarding and profiteering prevention ordinance 1943 as amended from time to time, the contractor will specifically mention this fact in his tender along with reasons for having quoted such higher rate. The Medical Superintendent at her discretion will in such case exercise the right of revising the price at any stage so as to confirm with (the controlled rate or the rate permissible under the Hoarding and Profiteering ordinance The discretion will be exercised without prejudice to any other action that may be taken against the contractor. MEDICAL SUPERINTENDENT

14 Specification of the Items: Annexure-V CMO(Compressed Medical Oxygen) 1. All cylinders supplied by the firm must strictly be made as per regulatory requirements including filling norms as per rule The vendor shall have to supply the gas in the cylinder which is available in the Hospital. Howsoever any additional requirements of various type of cylinder will have to be met by the vendor. 3. Firm should be able to provide the services within the existing infrastructure available in the manifold room of the hospital and must quote for all gases including oxygen, N2O,CO2 &liquid nitrogen. 4. Successful tenderer will also be responsible for the repair/ testing /painting of hospital cylinders. Quote the charges of all services in price bid. a) If any repair/testing/painting is due on hospital cylinders then the firm should inform in advance to the hospital only then the same will be considered. b) If any spare parts are changed or any repair/testing/painting done on hospital cylinders then the charges will be paid EXTRA as per quotation plus LST as approved by the govt.on prior information. c. The supplier should quote the rate of the spare part testing and painting charges of bulk as well as all cylinders. d) All cylinders should be properly painted as per their respective color code. The cylinder No, name of the company and name of the company and name of gas cylinder contents should be clearly indicated on the neck of the cylinder. 5. All the cylinder of Medical Gases should have. a) Valve protection caps. b) Valve with nickel plating only. c) History card of the cylinder. 6. Transportation charges and rental charges for the cylinders should be included in the Cost of Gas. 7. The rejected supply, if any, should be taken back and replaced by the firm at its own cost within the specified period and without causing any interruption to the Hospital services. 8. Every cylinder should have a ring to know when the testing of the cylinder is due. 9. The firms should be able to maintain uninterrupted supply of medical gases even in emergency.

15 Specification of Medical Oxygen 1. Certified for Medical use as IP 1996 or latest IP. 2. Not less than 99.0V/V of oxygen. 3. Not more than 5PPM of carbon monoxide. 4. Not more than 300PPM of carbon dioxide 5. Free of any kind of halogen and polymers. 6. Free of all forms of oxidizing substances. 7. Absolutely free of moisture. 8.Filled out of liquid oxygen from manufacturer with valid license. Specification of Medical Nitrous oxide 1. As per IP 1996/latest certified as inhalation analgesic. 2. Manufactured form IP grade ammonium nitrate. If any alternate technology or manufacturing process is used the same to be specified and all inputs regarding quality assurance and probable impurities etc. must be provided. 3. Should not contain less than 98.0% V/V or nitrous oxide in both liquid and gaseous phase. 4. Less than 300PPM of CO2 as impurity 5. Free of hydrogen sulphide. 6. Note more than 2PPM V/V of nitrogen dioxide or nitric oxide in both liquid and gaseous phase. 7. Free of all form of reducing and oxidizing substances. 8.Each batch must have passes tests for alkalinity, arsenic, phosphine, ammonia and other recommended tests.

16 Tender Application Form (TECHNICAL BID) Annexure-VI 1 Name of the firm:- a Full Postal Address:- b Cell Phone No. 2 c Telephone No:- d Fax No. e Id: 3 Date of Establishment of Firm: a If your Firm Registered under:- b The Indian Factories Act:- c Any other Act, if not, who are the owners (Please give full address):- Name and Address of your Bankers stating the name in which the Account stands:- Whether insured against fire, theft, burglary etc. If so, please state the amount and name of company with policy no:- 7 Total number of Employees: Are you in the list of approved contractors of any other organizations / institutions, if any give details (Append extra page if necessary):- Give details of any Government contracts executed during the last twelve months (Append extra page if necessary):- Any other information which you consider necessary to furnish: UNDERTAKING: a. I, the undersigned certify that I have gone through the terms and conditions mentioned in the tender document and undertake to comply with them. b. The rates quoted by me are valid and binding upon me for the entire period of contract and it is certified that the rates quoted are the lowest quoted for any other institution/ hospital in India. c. There is no vigilance/cbi case or court case pending against the firm. d. I hereby undertake to supply the items as per directions given in the tender document / supply order within stipulated period. Date:- Place:- Signature of the tenderer:- Full Name:- Designation:- (Office seal of the tenderer):-

17 Annexure-VII FINANCIAL BID: FORMAT FOR QUOTATION OF RATE FOR SUPPLY OF MEDICAL GASES TO ESIC MODEL HOSPITAL K.K nagar, Chennai-78. Sl. No I II III Name of the Item Quantity Cost of Gas per cylinder including Filling, rent and Transportation Charges MEDICALOXYGEN A-TYPE B-TYPE D-TYPE NITROUS OXIDE A-TYPE D-TYPE CARBON DIOXIDE B-Type 10Nos. 20Nos. 90Nos. 2Nos. 12Nos. 4Nos. Taxes The rates will be valid for the period of not less than one year after issuing the final supply order to the successful tenderers subject to the Terms and Conditions. MEDICAL SUPERINTENDENT