Tender no /TDCCOL, Date.12/09/2018 INVITATION OF TENDER FOR SUPPLY OF GUNNY BAGS TO TDCCOL FOR STORAGE OF RAGI

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1 TDCCOL TRIBAL DEVELOPMENT CO-OPERATIVE CORPORATION OF ORISSA LTD Tel / Fax admin@tdccorissa.org, website: Tender no /TDCCOL, Date.12/09/2018 INVITATION OF TENDER FOR SUPPLY OF GUNNY BAGS TO TDCCOL FOR STORAGE OF RAGI TDCCOL invites tender from manufacturers/suppliers for supply of Gunny Gags for storage of Ragi. The interested manufacturers/suppliers may download tender documents and other details from website i.e. Last date of receipt of applications by hand, speed post/courier only is PM on Managing Director, TDCCOL reserves the right of accepting or rejecting any or all tenders without assigning any reason thereof. -Sd/- Managing Director

2 TRIBAL DEVELOPMENT CO-OPERATIVE CORPORATION OF ORISSA LTD (TDCCOL) Tel / Fax admin@tdccorissa.org, website: Tender no /TDCCOL, Date.12/09/2018 INVITATION OF TENDER FOR SUPPLY OF GUNNY / GUNNY / HDPE BAGS TO TDCCOL FOR STORAGE OF RAGI Sealed tender(s) are invited from manufacturers/suppliers for supply of Gunny / HDPE Bags for storage of Ragi (whole) of 50 kg capacity under TDCCOL Branches in different districts of the State. The applicant agency/organisation must submit Demand Draft for Rs.1,00,000/- (Rupees One Lakh) only drawn in favour of Managing Director, TDCCOL, payable at Bhubaneswar towards Earnest Money Deposit (EMD). The applicant agency/organisation should quote basic rates of Gunny / HDPE Bags for storage of Ragi (whole) of 50 kg capacity including transportation, unloading charges at TDCCOL godowns, taxes and other charges if any. The last date for receiving of tender paper is PM on The successful applicant agency/organisation has to deposit an equivalent amount of 10% of the total tender value towards security deposit in shape of Demand Draft favouring, Managing Director, TDCCOL payable at Bhubaneswar or bank guarantee. The Managing Director, TDCCOL reserves the right to accept or reject any or all the quotations without assigning any reason thereof. 1. GENERAL INFORMATION i. Tribal Development Cooperative Corporation ltd intends to procure 2,90,000 numbers of Gunny / HDPE Bags for storage of ragi (whole) of 50 kg capacity under TDCCOL branches in the State. The number of bags is tentative and it may increase or decrease at the time of work order. The detail distribution list of districts, TDCCOL Branches, contact person, mobile number and id is placed at Annexure I. ii. The applicant agency/organisation must get themselves fully acquainted with the unloading points, of the districts / TDCCOL Godowns/allotted godowns. iii. The final unloading points of TDCCOL may be intimated in work order. iv. The term Contract shall mean and include the notice inviting tender, the invitation to tender, incorporating the instruction to tender, the tender documents, its annexure

3 and schedules, acceptance of tender and such general and special conditions as may be added to it as & when required. v. The term applicant agency/organisation shall mean and include the person or persons, firm or company with whom the contract has been made including their heirs, executors, administrators, successors and their permitted assigns, as the case may be. vi. The terms Corporation & TDCCOL. shall mean the Tribal Development Cooperative Corporation Limited established under Orissa Cooperative Societies Act 1962 and shall include its Managing Director and his/her successor or successors and assigns. vii. The term Managing Director shall mean the Managing Director of the Tribal Development Cooperative Corporation Limited or any authorized officer to act on his/her behalf for a specific work. viii. The term Govt. shall mean Govt. in ST SC Development, Minorities & Backward Class Welfare Department of Govt. of Odisha, Bhubaneswar. ix. The term Branch Manager shall mean the Branch Managers of the TDCCOL. x. The term TDCCOL godown shall mean the godowns owned/hired for storing of Ragi. This shall include Corporation godown, hired godown, hired godown managed by CWC/OSWC in any location given by TDCCOL Branch Managers as unloading point. xi. The term Supplier shall mean & include a supplier appointed by the TDCCOL for supply and delivery of Gunny / HDPE Bagsto TDCCOL for storing Ragi in different districts of TDCCOL. 2. BIDDING PROCESS: Potential applicant agency/organisation participating in the final bidding process will be required to submit a detailed Technical Bid & Price Bid in response to the Tender Call Notice. EARNEST MONEY DEPOSIT (EMD), TECHNICAL BID & PRICE BID should be contained in separate sealed envelopes clearly marked EMD, TECHNICAL BID & PRICE BID as per detailed norms specified below. FIRST Sealed Envelope will contain the EMD. This envelope should be marked: EMD SECOND Sealed Envelope will contain the TECHNICAL BID & its ANNEXURES. This envelope should be marked: TECHNICAL BID THIRD OR MORE separate Sealed Envelope(s) will contain the PRICE BID(s). envelope(s) should be marked PRICE BID These FOURTH Sealed Envelope will contain all the above envelopes sealed separately i.e. EMD, TECHNICAL BID & PRICE BID(S).

4 The tender consists of two parts i.e. (1) Technical Bid (2) Price Bid. Technical Bid: Envelope containing Technical Bid will be opened first and scrutinized on the day of opening of tender papers. The process may continue to the succeeding working days if scrutiny is not over on the day of opening of Technical Bid. Price Bid: Price Bid of applicant agency/organisations who do not qualify in the Technical Bid shall not be opened & no correspondence shall be made with them. 3. OTHERS: i The contract, if any, which may eventuate from this tender, shall be governed by the terms and conditions of contract as contained in the invitation/instructions to the applicant agency/organisation and provisions contained in the tender documents. ii The instructions to be followed for submitting the tender papers are set out below. iii The applicant agency/organisations must furnish full, precise, correct and accurate details in respect of information asked for in the tender documents. 4. PREREQUISITES FOR TENDER (QUALIFICATION CONDITIONS): The applicant agency/organisation shall furnish following documents, affidavit and information for consideration of his tender paper during scrutiny of Technical Bid. ii. i The applicant agency/organisations shall furnish certificate from any Nationalised or Scheduled Bank indicating his/her financial capability for an amount not less than Rs.1.00 crores. The applicant agency/organisations are to furnish financial capability certificate issued not prior to 03 months from publication of tender as per the sample format enclosed at Annexure-2. The applicant agency/organisations shall have experience in supply & transportation of bags for storing of any kind of food grain at least having turnover of Rs.1.00 crores in last three financial years i.e. for , & in the State/Central Government PSU, State/Central Government Agencies or State Government/Central Government. The applicant agency/organisations shall furnish experience certificate in the sample format enclosed at Annexure-3 from the concerned organisation. iii. iv. The applicant agency/organisation shall furnish latest Income tax return for the Assessment Year (Financial Year ) and copy of PAN Card. The applicant agency/organisation shall furnish copies of duly audited Balance Sheet, P & L Account of the financial year and provisional Balance Sheet, P & L Account of the financial year duly certified by the applicant agency/organisation.

5 5. DISQUALIFICATION CONDITIONS: i. Applicant agency/organisations who have been blacklisted/debarred by any State/Central Government PSU, State / Central Government Agencies or State Government/Central Government will be ineligible during the period of such blacklisting. ii. If the proprietor/any of the partners of the applicant agency/organisation firm/any of the Director of the applicant agency/organisation company have been, at any time, convicted by a court of an offence and sentenced to imprisonment for a period of three years or more, such applicant agency/organisation will be ineligible. iii. While considering ineligibility arising out of any of the above clause, incurring of any such disqualification in any capacity whatsoever (even as a proprietor, partner in another firm, or as director of a company etc.) will render the applicant agency/organisation disqualified. 6. EARNEST MONEY DEPOSIT (EMD): i Each tender must be accompanied by an EMD of Rs.1,00,000/- (Rupees One Lakh) only in form of crossed Demand Draft issued by any Nationalised Bank/ Scheduled Bank and drawn in favour of Managing Director, TDCCOL, payable at Bhubaneswar. Tender Papers not accompanied by the required EMD shall be summarily rejected. ii The earnest money shall be refunded to all unsuccessful applicant agency/organisations within 30 days of the award of the contract. No interest shall be payable on the amount of earnest money, under any circumstances. The EMD furnished by the successful applicant agency/organisation will be adjusted towards Security Deposit if desired by him in writing. 7. SECURITY DEPOSIT: Security Deposit furnished by the agency/organisations shall be subject to the terms and conditions contained in this tender document and the TDCCOL shall not be liable for payment of any interest on the security deposit or any depreciation thereof, whatsoever. The successful Tenderer to whom a Letter of Acceptance will be issued shall submit within 07 (seven) days from the date of Letter of Acceptance, deposit an amount 10 % of total value only in favour of Managing Director, TDCCOL, Bhubaneswar. Failure in depositing this amount and / or in submission within the specified time shall render the contract liable to termination without reference to the agency/organisation and in such case; the deposited earnest money shall stand forfeited to the government. After the security money is deposited formal work order will be issued. Security Deposit will be released after completion of entire supply and settlement of accounts with TDCCOL without any interest.

6 8. Delivery: The successful agency/organisations has to deliver the consignment to the specific locations within 10 days after issue of the supply order failing to which the Managing Director reserves the right to cancel the order and forfeit the entire EMD and Security deposit. 9. SPECIFICATIONS OF BAGS TO BE SUPPLIED Specification o of HDPE S.No Characteristic Requirement Type 1 Uniform tolerance for all qualities (i) Capacity(Kg) (ii) Dimensions in mm (a) Length (b) Width mm -10 mm (iii) Ends per dm 48 ± 2 (iv) Picks per dm 48 ± 2 (v) a) Mass of unlaminated sack, g 125 ± 6% b) Mass of the sack with liner, g 160 (vi) Average breaking strength of fabric(revelled strip method,325 mm 70 mm (1) ), N (2) (Kgf) (a) Lengthwise (b) Widthwise 900 (91.8) 900 (91.8) - - (vii) (viii) (ix) Minimum breaking strength of bottom seam (Revelled strip method), Min, N (2) (Kgf), Elongation at break of fabric, (Revelled strip method), Min, Percent: (a) Lengthwise (b) Widthwise Average breaking strength and elongation at break of UV stabilized HDPE/PP fabric after been exposed to UV radiation and weathering, Min, (Kgf) 400(40.8) % of original strength (x) Ash content, max, percent 2.2 1) Width after raveling = 50 mm, Gauge length = 200 mm. 2) 1 N = kgf (approx). 15 to to 25

7 Specification of Gunny Bags Sl Characteristics Requirement i) Dimensions, cm a) Outside Length b) Outside Width ii) Ends/dm 68 iii) Picks/dm 31 iv) Corrected mass per bag, g 630 v) Average breaking load of sacking(raveled strip vi) vii) method, 5.0 cm 20.0 cm), Min, N(kgf): a)wrapway b)weftway l 570 (160) l 420 (145) Average breaking load of seam (raveled strip Method, 5.0 cm 20.0 cm), Min, N (kgf) : a)wrapway b)weftway 440(45) Moisture regain: a)moisture regain percent, Max b)contract moisture regain, percent DELIVERY OF TENDER DOCUMENTS: i The applicant agency/organisations should submit tender documents duly filled in, complete and signed on each page in a sealed envelope being superscribed as TENDER FOR TENDER FOR SUPPLY OF GUNNY / HDPE BAGSTO TDCCOL FOR STORAGE OF RAGI, addressed to the Managing Director, TDCCOL, Rupali Square, PO. Bhoi Nagar, Bhubaneswar, Tenders, which do not comply with this instruction, shall be summarily rejected. ii All tender documents are required to be sent by hand / Regd. Post / Courier Service / Speed Post only. Tender documents sent other than the above mode shall not be entertained in any circumstances. 11. All credentials, documents and copies of certificate / information called for shall be submitted along with the Tender papers 12. QUOTING OF RATES: The applicant agency/organisations are required to quote rates in Rupees per piece in the Price Bid as at PART-II of this Tender Document. Quoting of same rates (L-1 only) by more than one applicant agency/organisation could be construed as an exceptional circumstance. In such cases, all the applicant agency/organisations who have quoted the same lowest rates shall be called for negotiation.

8 13. Escalation of Prices: The rates quoted by the applicant agency/organisation or shall be firm throughout the tenure of the contract (including extension of time, if any granted) and will not be subject to any fluctuation due to increase in cost of materials, labour, tax, etc. 14. INTERVIEWS AND ACCEPTANCE OF TENDER: i The applicant agency/organisations are required to proceed to office of Managing Director, TDCCOL, Rupali Square, PO. Bhoi Nagar, Bhubaneswar, at their own expenses and without any obligation, if called upon to do so, by the Managing Director, TDCCOL (or any Officer authorized to act on his behalf). ii The Managing Director, TDCCOL Ltd, Bhubaneswar for and on behalf of the TDCCOL reserves the right to reject any or all tenders without assigning any reason thereof. iii TDCCOL basing on the requirement will accept the L-I price for one or both the bags. Basing on the necessity, the work order may be given for both or anyone bag as the case may be. iv The successful applicant agency/organisation shall be advised of the acceptance of his tender by a letter / fax / . Where acceptance is communicated by fax / the same shall have to be acted upon immediately, without waiting for the post copy in confirmation.

9 PART-I DETAILED TERMS AND CONDITIONS GOVERNING CONTRACT FOR TENDER FOR SUPPLY OF GUNNY / HDPE BAGSTO TDCCOL FOR STORAGE OF RAGI T E C H N I C A L B I D Tribal Development Cooperative Corporation of Odisha Ltd. [hereinafter referred as TDCCOL] invites tender from manufacturers/suppliers for supply of Gunny / HDPE Bagsfor storage of Ragi (whole) of 50 kg capacity under TDCCOL Branches in different districts of the State. I. PARTIES TO THE CONTRACT: a. The Parties to the contract are the agency/organisations/ manufacturers/suppliers and the TDCCOL, represented by its Managing Director / or any other officer authorized and acting on his behalf. b. The person signing, the tender or any other documents forming part of the tender, on behalf of any other person or a firm shall be deemed to warrant that he has authority to bind such other person or the firm as the case may be in such matters pertaining to the contract. If, on enquiry, it is found that the person concerned has no such authority, the TDCCOL, represented through the Managing Director, may, without prejudice to other civil or criminal remedies, terminate the contract and hold the signatory liable for all costs and damages. c. Notice or any other action to be taken on behalf of the TDCCOL may be given / taken by the Managing Director or any other officer so authorized and acting on his behalf. II. SUBLETTING : The agency/organisations shall not sublet, transfer or assign the contract or any part thereof without the written approval of the TDCCOL. In the event of the agency/organisations contravening this condition, the TDCCOL shall be entitled to place the contract elsewhere and the agency/organisations shall be liable for any loss or damage, which the TDCCOL may sustain in consequence or arising out of such replacing of the contract. III. PAYMENT: a. Payment will be made at the Head Office after confirmation from the Branch Manager, TDCCOL & on submission of bills.

10 b. The agency/organisations shall submit all their claim bills not later than one months from the completion of the order. c. The payment shall normally be made by the TDCCOL within 30 days of submission of complete set of bills. The TDCCOL shall not be liable for payment of any interest on any bill outstanding for payment. d. The payment shall be made through account payee cheque for which the following details shall be provided by the contractors immediately after commencement of the contract: - XII. FORCE MAJEURE: (1) Name of the Bank (2) Bank Account No. (3) PAN No. The agency/organisations will not be responsible for delays which may arise on account of reasons beyond his control of which the Managing Director shall be the final judge. Strikes by worker on account of any dispute between the agency/organisations and their workers as to wages or to otherwise shall not be deemed to be a reason beyond the agency/organisations control and the agency/organisations shall be responsible for any loss or damage which the TDCCOL may suffer on this account. XIII. LAWS GOVERNING THE CONTRACT: The contract shall be governed by the laws of India and Odisha for the time being in force. XIV. SAMPLES : The agency/organisations has to submit the samples along with the tender document. XV. JURISDICTION OF THE COURT: a. In the event of any dispute covering or arises out of this contract/agreement the jurisdiction of the court shall be at Bhubaneswar & it is hereby expressly agreed that neither party shall be competent to bring any case/suit in regard to the matters covered by this agreement at any place outside Bhubaneswar. b. It is expressly agreed & declared by & between the parties hereto that all amount due to the TDCCOL under this contract, if not paid in time, shall be recoverable under Odisha Public Demand Recovery Act-1962 (Odisha Act-1 of 1963) or through the competent civil court & shall bear per annum from the date when such payment falls due up to the date of final recovery. Besides criminal action shall also be taken against the defaulting contractor in appropriate court of law by following the provisions of Law in force.

11 APPENDIX-I CHECKLIST DOCUMENTS TO BE ATTACHED WITH THE PART-I TECHNICAL BID Sl. Name of the Document Put 1 Cost of Tender Paper & Earnest Money Deposit (EMD) 2 Capability Certificate from the Bank (In the model format as at Annexure-2) 3 Certificate of experience in last three financial years ( , & ) (In the model format as at Annexure-3) 4 Copy of Registered Partnership Deed/Articles of Association /Memorandum of Association/Bye-laws/Certificate of Registration, in case of Company etc. as applicable. 5 Statement of Bank Account of last one-month preceding to publication of Tender Call Notice. 6 Copy of the Income tax return for the Assessment Year (Financial Year ) & and copy of PAN card. 7 Copy of duly audited Balance Sheet, P & L Account of the financial year and provisional of the year Tender Submission Undertaking N.B: All documents to be self-attested by the Applicant agency/organisation. Date: Signature of Applicant Agency/organisation / Authorized person Place: Name: Seal:

12 TENDER SUBMISSION UNDERTAKING FOR SUPPLY OF GUNNY / HDPE BAGSTO TDCCOL FOR STORAGE OF RAGI Name of the applicant agency/organisation : 1. Details of Earnest Money Deposit: BD/ Bankers Cheque No. date of Rs /- of Bank payable at. 2. Name of Proprietor/Partner/Director: (Names of all Directors/ Partners shall be mentioned) 3. Full Address of Registered Office(with PinCode) & Police Station Telephone No. Mobile No: FAX No.: Address: 4. Full address of Operating/ Branch Office (with Pin Code): & Police Station Telephone No: Mobile No: FAX No: Address: 5. Name, telephone no./ Mobile No./ address of Authorized officer/person to Coordinate with the office of the District Manager: Banker of the Applicant agency/organisation : (Attach certified copy of statement of A/c for the last one month)

13 7. Address & Telephone Number of Banker: 9. PAN No. & year of filing the latest return: 10. Registration No. in the case of Company: 11. Additional information, if any (Attach separate sheet, if required)

14 To Sir, The Managing Director TDCCOL I/We submit the sealed tender for supply of Gunny / HDPE Bagsfor storage of Ragi (whole) of 50 kg capacity under TDCCOL Branches in different districts of the State. I/We have thoroughly examined and understood instructions to applicant agency/organisations, terms and conditions governing contract given in the notice inviting tender, invitation to tender titled as General Information, instructions to applicant agency/organisation s and those contained in general conditions of contract and its appendixes, and schedules and agree to abide by them. 1. I/We would like to commit that in case of any difference/ variation in the rates quoted, between figures and in words, only the lower of the two rates quoted either in figures or in words shall be construed as correct and valid. If any correction/ overwriting has not been authenticated by me by my full signatures, my tender be declared null and void. 2. I/We agree to keep the offer open for acceptance up to and inclusive of 45 days and to the extension of the said date by fifteen days more, in case it is so decided by the Managing Director. I/We shall be bound by communication of acceptance of the offer dispatched within the time and I/We also agree that, if the date up to which the offer would remain open be declared a holiday for the TDCCOL, the offer will remain open for acceptance till the next working day. 3. In the event of my/ our tender being accepted, I/We agree to furnish a security deposit as per terms of the tender. 4. I/We do hereby declare that the entries made in the tender and annexures/ schedules attached therein are true and also that I/We shall be bound by the act of my/our duly constituted attorney Shri whose signature is appended hereto in the space specified for the purpose and of any other person who in future may be appointed by me/us instead to carry on the business of the concerned, whether any intimation of such change is given to the Managing Director, TDCCOL or not. 5. I hereby declare that I have not been convicted at any time by a Court of Law of an offence and sentenced to imprisonment for a period of three years or more. 6. Required documents as per Appendix-I (Checklist) are enclosed with this tender duly filled and signed.

15 I/we certify that all information furnished by me/us is correct and true and in the event that the information is found to be incorrect/untrue, TDCCOL shall have the right to disqualify me/us without giving any notice or reason with forfeiture of EMD or summarily terminate the contract with forfeiture of Security Deposit, as the case may be, without prejudice to any other rights that the TDCCOL may have under the Contract and Law. Yours faithfully, Signature of applicant agency/organisation Capacity in which signing Signature of constituted attorney Name : Address : Date : Name, date of birth And address of attorney : Signature of witness with date : Name and address of witness :

16 Sl District TDCCOL Office Annexure - I Quantity to be supplied in Name numbers. 1 Koraput Sunabeda 1,54,000 G D Mohanty 2 Gajapati R.Udayagiri 30,000 R.K.Panda S K 3 Kandhamal Baliguda 10,000 Mishra 4 Rayagada Rayagada 17,000 A K Patra 5 Nuapada Khariar Road 6,000 6 Kalahandi Bhawanipatna 18,000 7 Malkangiri Malkangiri 55,000 J P Mohanty P K Mishra B.K.Majhi MOBIL E NO id sunabeda@tdccorissa.org rudayagiri@tdccorissa.org baliguda@tdccorissa.org rayagada@tdccorissa.org nuapada@tdccorissa.org bhawanipatna@tdccorissa.org umerkote@tdccorissa.org Total 2,90,000

17 Annexure-2 Capability Certificate Bank: Branch: Phone No. E Mail Mobile No. Date. To Managing Director TDCCOL. Bhubaneswar. This has reference to Tender Call Notice No. Dated. This is to certify that to the best of our knowledge and information, Mr./Mrs. residing at... (Full address), a customer of our bank, in our opinion and based on the records produced, can be considered good/worth upto a sum of Rs. (Rupees. crore only) and has financial ability to meet the expenses up to the amount indicated above. It is clarified that this information is furnished without any responsibility on our part in any respect whatsoever more particularly either as guarantor or otherwise. This certificate is issued at the specific request of the customer for furnishing the same to you. Branch Manager/Authorised Signatory (Seal & Signature)

18 Annexure-3 Experience Certificate This is to certify that as per information available on record, M/s of (full address), has supplied jute bags/gunny / HDPE Bagsfor storage of food grains. During the above contract period M/s has supplied pieces of bags for storing food grains in the year. Office Seal Seal & Signature of Authorised Officer

19 PRICE BID I N S T R U C T I O N S a) The rate of Gunny / HDPE Bags shall be in Rupees per piece/unit. b) The rate shall be a consolidated one, which shall be inclusive of transportation and insurance charges and other taxes, if any, as per the statute. c) The rate shall include the unloading charges, transportation, other charges if any etc. at recipient district. d) Applicant agency/organisations are required to quote rates per unit/piece in following manner. FORMAT FOR QUOTING THE RATES Head Rate per in Rs. per unit/ piece Tax in Rs per unit/piece Other Expenses in Rs Total in Rs. HDPE Bags Gunny Bags